training on the general instructions - department of justice · election in a particular position,...

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Training on theGeneral Instructions

CONSOLIDATION, CONSOLIDATION, CANVASS, AND CANVASS, AND

TRANSMISSION OF VOTESTRANSMISSION OF VOTES

on the

May 10, 2010 National and Local Elections

MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

ART. IV, SEC. 27

1.4. REMOVE the USB token from the USB slot.

1.5. Request another member of the Board to do the following:

INSERT his USB token in the USB slot of the laptop.TYPE the username and security key password. Click “OK” button.

1.6. REMOVE the USB token from the USB slot.

1.7. The CCS shall AUTOMATICALLY GENERATE the Canvass Report for all positions;

1.8. The PRINT PREVIEW will appear. Click on the PRINTER ICON. Click “OK” button; and

1.9. Click on “CONTINUE” button located at the bottom of the screen. ART. IV, SEC. 27


2. Generation and Printing of Certificate of Canvass

2.1. If all expected clustered precincts results (for C/MBOC) or city/municipal results (for PBOC/DBOC) have been received, the Board shall generate the COC by doing the following procedures.

The CCS Operator shall:

a. Click the “CANVASSING” option in the HOME PAGE;

b. Click the “CONSOLIDATED CERTIFICATE OF CANVASS (COC).” A dialogue box will be displayed requiring insertion of security tokens;


ART. IV, SEC. 27

2.2 If not all of the expected results are received, the MBOC/CBOC/DBOC shall verify form the BEI concerned the reason for the non-transmittal of the results. Likewise the PBOC shall verifyb fomr the MBOC/CBOC concerned the reasomn for the incompltete or non-transmittal of the municipal/city results.

If based on the verification, it becomes clear that there is no way the lacking results can be transmitted to the MBOC/CBOC/DBOC or PBOC, as the case may be, and said results will no longer affect the result of the election in a particular position, the Board shall generate and print the COC by position.

For this purpose, the CCS Operator shall:

a.Click the “CANVASSING” option in the HOME PAGE;


ART. IV, SEC. 27

b. Click the “GENERATE CERTIFICATES OF CANVASS (COC).” A dialogue box will be displayed requiring insertion of security tokens;

c. SELECT THE POSITION, the COC of which you wish to generate. A dialogue box wil be displayed requiring the insertion of security tokens.

d. Request any member of the Board to insert his USB token in the USB slot of the laptop, type the username and security key password in the space provided. Click “OK” button.

e. Remove the USB token from the USB slot.


ART. IV, SEC. 27

f. Request another member of the Board to insert his token in the USB slot of the laptop, type the username and security key password in the space provided. Thereafter, click “OK” button.

g. Remove the USB token from the USB slot.The CCS shall automatically generate the COC for all positions;

h. The print preview will appear. Click on the printer icon, then type “8” in space provided for the number of copies. Then click “OK”; and

i. Click “CONTINUE” button.

j. To generate the COC for the next position, repeat procedures (c) to (i).


ART. IV, SEC. 27

2.3 If the lacking results could not be transmitted to the MBOC/CBOC/DBOC or PBOC, as the case maybe, and said results will affect the standing of the candidates in a particular position, the Board shall, through the INFORMATION TECHNOLOGY DEPARTMENT, ask from the COMELEC authority togenerate and print the certificate of canvass for that particular position and to proclaim as winners, the candidates whose standing are not affected by the lacking results.


ART. IV, SEC. 27

After GENERATING and PRINTING 8 copies of the COCs for all positions and ANNOUNCING the results, the Board, thru the CCS Operator, shall immediately TRANSMIT the COCs to the Canvassing Boards concerned and to the central server.

The CCS Operator shall:

1. Click the “ADMINISTRATION” option from the “HOMEPAGE.”

2. Click “TRANSMIT RESULTS” option in the HOME PAGE. Wait until all positions are listed in the top of the screen with a message “SUCCESSFULLY TRANSMITTED.”

3. Click “ACCEPT” button. The CCS will automatically display the “HOMEPAGE.”

ART. IV, SEC. 27


After transmission of the COCs to the Canvassing Boards concerned and the central server, the CCS Operator shall perform the following:

a. Click the “CANVASSING” option in the HOME PAGE;

b. Click the “GENERATE CERTIFICATES OF CANVASS (COC) .” A dialogue box will appear requiring the insertion of security tokens.

c. Select the position, the COC of which you wish to generate. A dialogue box will appear requiring the insertion of security tokens.

d. Any member of the Board must insert his USB token, type his username and security key password. Click “OK” button.


ART. IV, SEC. 27

a. Remove the USB token from the USB slot.

f. Another member of the Board must insert his USB token, type his username and security key password. Click “OK” button.

g. Remove the USB token from the USB slot. The CCS shall automatically generate the COC for the position selected.

h. The print preview will appear. Click on the printer icon, then type “22” for the number of copies to be printed. Click “OK”.

i. Click “CONTINUE” button.

j. To generate the COC for the next position, repeat procedures (c) to (i).MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

ART. IV, SEC. 27

The CCS Operator shall perform the following:

1. Click the “CANVASSING” option in the HOME PAGE;

2. Click the “GENERATE CONSOLIDATED STATEMENT OF VOTES (SOV) ,” then a dialog box will appear.

3. Request any member of the Board to do the following:

INSERT his USB token in the USB slot of the laptop. TYPE the username and security key password. Click “OK” button.

4. REMOVE the USB token from the USB slot.


ART. IV, SEC. 27

5. Request another member of the Board to do the following:


6. REMOVE the USB token from the USB slot;

7. The PRINT PREVIEW of the SOV will be displayed.

Click on the PRINTER ICON, then type 4 in the space provided for the number of copies. Then click “OK;”

8. Click on “CONTINUE” button.ART. IV, SEC. 27



1. Click the “CANVASSING” option in the HOME PAGE;

2. Click the “GENERATE CERTIFICATES OF CANVASS AND PROCLAMATION. ” A dialog box will appear.

3. Request any member of the Board to do the following:


4. REMOVE the USB token from the USB slot.

ART. IV, SEC. 27


5. Request another member of the Board to do the following:


6. REMOVE the USB token from the USB slot;

The screen for “GENERATE CERTIFICATES OF CANVASS AND PROCLAMATION (COCP) 1” will be displayed.

7. Click on the SPECIFIC POSITION to generate its COCP.

ART. IV, SEC. 27



ART. IV, SEC. 27

b. A RADIO BUTTON at the rightmost column of the same row with the name of the candidates.

c. Two (2) COMMAND BUTTONS at the left pane of the screen. Use to move up or move down the name of a candidate in the list; and

d. “ACCEPT DEFINED ORDER” check box at the center before the list of the names of candidates.

Before clicking the “ACCEPT” button, the Board shall FIRST DECIDE who the winners are for the particular position. The Board shall RECORD in the minutes the fact of having candidates receiving the SAME NUMBER OF VOTES for the position.

ART. IV, SEC. 27


The board shall IMMEDIATELY NOTIFIED the candidates TO APPEAR before the board for the DRAWING OF LOTS to break the tie.

The drawing of lots should be CONDUCTED WITHIN ONE HOUR after issuance of notice by the Board to the candidates concerned.

After the Board has determined the winner/s, the Board ARRANGE in the CCS the ORDER OF THE NAMES of the winning candidate/s.

8. To ARRANGE THE ORDER OF THE NAME of the candidate in the list, the CCS Operator shall:

8.1. Click on the RADIO BUTTON located at the same row with the candidate name to MOVE UP the name of the winning candidate, if needed.


ART. IV, SEC. 27

8.2. Click on the “MOVE UP” button.

8.3. After completing the ARRANGEMENT OF WINNERS WITH A TIE VOTES, click the BOX beside the command “ACCEPT DEFINED ORDER” located at the top of the screen.

8.4. Click on the “ACCEPT” button. The screen will display the list of names of candidates for said position arranged in the order selected;

8.5. Click on the “ACCEPT” button.

8.6. The CCS shall DISPLAY the names of winning candidates arranged in the order selected and GENERATE COCP.

.

ART. IV, SEC. 27


9. The Board shall PROCLAIM AS ELECTED the winning candidates.

10. The candidate who WON in the drawing of lots and so proclaimed shall have the RIGHT TO ASSUME OFFICE in the same manner as if he had been elected by plurality of votes.

11. Click “PRINT” button at the bottom of the screen. The Print Preview of the COCP will displayed.

Click on the PRINTER ICON, then type 17 in the space provided for the number of copies.

Then click “OK.”

Click “CONTINUE” button.

12. Repeat PROCEDURES 2 TO 11 until all positions are generated with COCP.MAY 10, 2010 NATIONAL AND LOCAL ELECTIONS

ART. IV, SEC. 27


1. Click the “MONITORING” option in the HOMEPAGE;

1. Click “PRINT LOG” option;

1. Request the CHAIRMAN to do the following:


4. Click the PRINT BUTTON at the bottom of the screen;

5. Click the PRINTER ICON and press OK button.


ART. IV, SEC. 27

Immediately after printing copies of the COC, SOVs and COCP, the Board shall:

1. Affix their SIGNATURES and THUMB MARKS on the printed COCs, SOVs and COCP.

1. Ask the WATCHERS PRESENT to affix their signatures and thumb marks on the printed COCs, SOV and COCP.

1. The Chairman shall PUBLICLY ANNOUNCE the total number of votes received by each candidate, stating their corresponding offices.

1. The Member-Secretary shall ANNOUNCE THE POSTINGof the COCs on the wall of the canvassing area.

1. The Member-Secretary shall PLACE in the corresponding envelopes with paper seals all reports.


ART. IV, SEC. 27

After all the results have been SUCCESSFULLY TRANSMITTED, the CCS Operator shall:

1. INSERT a blank disc in the CD drive.

1. Click the “ADMINISTRATION” in the Home Page.”

1. Click “BACK-UP RESULTS CCS FILES.” Wait until the back up process is finished.

4. The CCS will display the LIST OF POSITIONSwith reports generated and a message “SUCCESSFULLY PROCESSED CD BACKUP REQUEST” at the top of the screen.

5. Click “ACCEPT” button. The HOMEPAGE will be displayed.

ART. IV, SEC. 27


6. Remove the CD from the CD drive and:6.1. PLACE CD inside an envelope provided for the purpose

and SEAL the same.

6.2. LABEL the envelope with “TRANSMITTED” or “NOT TRANSMITTED” to show whether the results are transmitted or not.

6.3. INDICATE in the envelope the city/municipality and province; and

6.4. SIGN the envelope.

The CD shall be used by the Board in case of FAILURE OF TRANSMISSION.

7. Repeat steps 1 to 6 to back-up the files in two (2) additional discs.


ART. IV, SEC. 27

1. TURN-OVER the CD to the Chairman.

1. SUBMIT to the Reception and Custody Group of the Provincial Board of Canvassers.

The TWO (2) DISCS used to back-up the city/municipal or provincial results, duly sealed shall be submitted to;

PBOC/CONGRESS and COMELEC

ART. IV, SEC. 27


After printing of all the reports and transmission of the municipal/city/district/provincial results to all destinations, the following shall be undertaken:

1. Click on the “EXIT” option in the “HOMEPAGE.”

1. PRESS the power button. The screen will display a message “SHUT DOWN THE COMPUTER.”

1. Click on the “SHUTDOWN” button.

1. TURN-OVER CCS laptop to the Technician.


ART. IV, SEC. 27

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