training sap r/3 basics sapr3.pdf · abap/4 fi financial accounting co controlling am fixed assets...
TRANSCRIPT
Copyright © Cosmaz SAP Consulting
TrainingSAP R/3 BasicsBased on SAP R/3 4.6C
Agenda: IntroductionLog on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function
What you must know….
Please do not eat or smoke during thesession. Use the coffee / tea / lunch break for this purpose.
Switch off your mobile telephone during the training. Make sure that you are not called for. Use lunches and breaks for this purpose, but remember that you are back in time.
If you have any questions or remarks during a presentation or case, please interrupt the trainer and don’t save up questions for later.
Training Goals
Logon and logoff SAP
Change your password.
Create your own favorites
Starting multiple SAP sessions
Tips & Tricks – user specific settings
Use SAP search functionality
Using Help
After this training you will able to:
Integration
R/3R/3Client / ServerClient / Server
ABAP/4ABAP/4
FIFIFinancialFinancial
AccountingAccounting
COCOControllingControlling
AMAMFixed AssetsFixed Assets
Mgmt.Mgmt.
PSPSProjectProjectSystemSystem
WFWFWorkflowWorkflow
ISISIndustryIndustry
SolutionsSolutions
MMMMMaterialsMaterials
Mgmt.Mgmt.
HRHRHumanHuman
ResourcesResources
SDSDSales &Sales &
DistributionDistribution
PPPPProductionProductionPlanningPlanning
QMQMQualityQualityMgmt.Mgmt. PMPM
PlantPlantMaintenanceMaintenance
Integrated
solutions
Open
systems
Client /server-
architecture
Datamodel
Designed
for all
industries
Multinational
Extensive
Functionality
Integration example
1. Create Purchase Order
2. Goods Receipt
3. Invoice Receipt
4. Pay Invoice
5. Create Sales Order6. Create Delivery
7. Collect Goods
8. Post Goods Issue
9. Invoice Customer
10. Register Payment
Order
R/3R/3
FIFI
COCO
AMAM
PSPS
WFWF
ISIS
MMMM
HRHR
SDSD
PPPP
QMQM
PMPM
SAP Hierarchy
Organisation modelling in SAP– legal entities
– product groups
– production locations
– sales organisations
– warehouses
– etc.
SAP ‘tool’ for this is called the SAP Hierarchy
SAP Hierarchy is constructed using a number of SAP Building Blocks
Building blocks have specific functions and are linked
SAP Logistics Hierarchy
CompanyCompany
PlantPlant
Storage LocationStorage Location
ClientClient
Purchasing org.Purchasing org. Sales org.Sales org.
Purchasing groupPurchasing group Sales officeSales office
Sales groupsSales groups
Example of integration
SAP document flow overview (S/D)
Agenda: Introduction
Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function
Logon SAP (1)
Double click on SAP Logon Pad. Saplogon.lnk
Double click onPRD (Production System)
Logon SAP (2)
Fill in your user name.
Fill in your Password and press on [ENTER]
SAP logon (3) Result
Log off
Or type /NEX in the ‘ command line’ to close all sessions at once.
Agenda: Introduction
Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function
Change your password (1)
Fill in your user name.
Fill in your Password.
Click on [New password]
Change your password (2)
Fill in your new password twice:
• Once in the white box next to new password.
• Once in the white box next to Repeat password.
Press on or on [Enter].
Change your password (3) result
Agenda: Introduction
Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function
SAP Screen
SAP Tool bar buttons
Enter
Command line – can be hidden
Save
Back
Exit
Cancel
SAP Tool bar buttons
Find
Find next
SAP Tool bar buttons
Move to first page
Move to previous page
Move to next page
Move to last page
The status bar
Messages: Error, Warning, Information
Table controls
Choose detail – select a line first and press this button next
Create line – the cursor will be placed at a new input line
Delete line – the line selected is deleted, confirmation needed
Select all – all lines in the list are selected
Deselect all – all lines in the list are deselected
Radio Buttons and Checkboxes
Radio buttons•Only one option can be selected.
Check box•Several options can be selected.
Agenda: Introduction
Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function
SAP Transaction cod
A transaction code represents a particular task, for example:“Display list of sales orders (VA05)”
These transaction codes make it easier and faster to navigate in SAP. Keep in mind that every transaction in SAP has its own transaction code and can be found in transaction by using the menu path: System > Status.
Favorite menu
Create your own favorites (1)
Fill in transaction codeRight-click mouse button
Create your own favorites (2)
Right-click mouse
Create your own favorites (3)
SAP Menu settings
show technical names =
show transaction code
Agenda: Introduction
Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function
Starting a second or … session
It is possible to start up to multiple sessions depending on the
capacities of your PC.
SAP sessions visible in Windows taskbar
Agenda: Introduction
Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function
Tips & Tricks Quick start new transaction
\n + transaction code closes current transaction and starts the new transaction
\o + transaction code starts a new session and starts the new transaction
Command line
Tips & Tricks Set default values (1)
Go to Own dataThis contains the User Profile
Tips & Tricks Set default values (2)
Default printer settings
Default setting for decimals
Default setting for dates
Tips & Tricks Set default values (3)
Current parametersfor userid
Tips & Tricks Find parameter ID’s - 1
Press on [F1]or
right click mouse
Tips & Tricks Find parameter ID’s - 2
Tips & Tricks Set start transaction (1)
Automatic startof transactionwith new logon
Tips & Tricks Set start transaction (2)
Find transaction code
Tips & Tricks Additional settings Cursor
Go to TAB cursor.
Additional settings Cursor - AutoTAB
“Automatic Tab at field end” only works at the end of an input field. For example, if the Materialfield can hold 18 characters, but the material number you enter is only 7 characters long, you must still press the TAB key to move to the next input field.
Additional settings Cursor - Cursor Position
On: Marks only one characterOff: Marks an entire column
Cursor in Lists
Selects and highlights the text when you tab to an input field. Any input in this field will clear the field.
Selecting the text in Editfield
On: Places the cursor at the end of a text in an input field when you click to the right of the textOff: Places the cursor exactly where you click
Position Cursor to End of Text
On: Places the cursor exactly where you last clicked within an input fieldOff: Places the cursor at the beginning of the input field
Note Cursor Position in Field at TAB
FunctionSetting
Additional settings Cursor - Cursor Width
Insert mode Overwrite mode
Tips & Tricks Screenshots – print out
Select in menu Hardcopy. SAP will print the visible screen to the default WINDOWS printer
Tips & Tricks Screenshots – Copy
In e.g. WORD: press key combination
Ctrl-V
In SAP screen: press key combination
Alt-Prnt Scrn
Agenda: Introduction
Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function
SAP search options
For almost every field SAP search capabilities available
Usually SAP has several options / indexes per field to search for data.
For searching a wild card (*) can be used
– 123ABC
– *23ABC
– 123A*
– *3A*
– 1*AB*
SAP search options
Default - user setting
SAP search options – default number of hits
SAP selection screen
SAP selection screen
Several tabs can be used. Depending on the situation you choose the most appropriate one
SAP selection screen – exclude values
Result can differ from expectation.
Exclude only one entry!
SAP selection screen – exclude values
Several exclude entries
possible now
SAP selection screen – save variant
SAP selection screen – save variant
Enter variant name: key
Enter description
Questions?