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Successful Project Management

Prepared by : WDD

EngineeringEngineering

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Project:

A temporary endeavor undertakento create a unique product orservice.

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Project Management:

Th e application of knowledge,skills, tools, and tec h niques toproject objectives to meetstake h older needs andexpectations.

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Knowledge

Areas:Scope Management

Time ManagementCost ManagementQuality ManagementHuman Resources ManagementCommunications Management

Risk ManagementProcurement ManagementIntegration Management

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D isclaimers:

Substantive D ifferencesSize D ifferences

Components are Integrated

Over-simplified Examples

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Project Management Context:

Project Ph

ases and Life CycleStake h olders

Leaders h ip Skills

General Management SkillsCommunications Skills

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Project P h ases and Life Cycle:

D ivide Project into P h ases

Better Management Control

Review D eliverables and Performance

Fast-tracking

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Example of Project P h ases:

Conceptual D esignD etailed D esign

Coding and Testing

Training and D ocumentationD eployment

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Stake h olders:

Individuals and OrganizationsActively Involved in Project

Interests Affected by Project

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General Management Skills:PlanningFinance and Accounting

Personnel AdministrationTec h nologyOrganizational D evelopmentD

elegationTeam BuildingConflict ManagementSolving Problems

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Communications Skills:W riting

ListeningSpeaking

Presenting

Media RelationsMeeting Management

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Scope Management:

Initiation

Scope Planning

Scope D efinition

Scope Verification

Scope C h ange Control

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Key Inputs, Tools & Tec h niques, andOutputs:

ProductD

escriptionProject C h arter

Scope Statement

W ork Breakdown Structure (Microsoft Project)Formal Acceptance

Scope Management Plan

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Time Management:

Activity D efinition (Microsoft Project)Activity Sequencing (Microsoft Project)Activity D uration Estimating

Sch edule D evelopment

Sch edule Control

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Key Inputs, Tools & Tec h niques, andOutputs:

Activity List

Network D iagram

Project Sc h edule

Sch

edule Management Plan

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Cost Management:

Resource PlanningCost Estimating

Cost Budgeting

Cost Control

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Key Inputs, Tools & Tec h niques, andOutputs:

Resource Requirements

Cost Estimate

Cost Baseline or Spending Plan (MicrosoftExcel D ocuments)

Cost Management Plan

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Quality Management:

Quality Planning

Quality Assurance

Quality Control

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Key Inputs, Tools & Tec h niques, andOutputs:

Quality Management Plan

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Key Inputs, Tools & Tec h niques, andOutputs:

Role Assignment Matrix (Microsoft W ord)

Staffing Management Plan

Organizational C h art

Project Team D irectory

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Communications Management:

Communications PlanningInformation D istribution

Performance ReportingAdministrative Closure

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Key Inputs, Tools & Tec h niques, andOutputs:

Communications Management Plan

Project Records

Performance Reports

Ch

ange RequestsProject Arch ives

Formal Acceptance

Lessons Learned

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Risk Management:

Risk IdentificationRisk Quantification

Risk Response D evelopment

Risk Response Control

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Key Inputs, Tools & Tec h niques, andOutputs:

Risk Management Plan

Ch ecklists

Contingency PlansReserves

Contractual Terms

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Procurement Management:

Procurement Planning

Solicitation Planning

Solicitation

Source Selection

Contract Administration

Contract Close-out

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Key Inputs, Tools & Tec h niques, andOutputs:

Procurement Management PlanProcurement D ocuments

Proposals

ContractContract File

Formal Acceptance and Closure

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Integration Management:

Project Plan D evelopmentProject Plan Execution

Overall C h ange Control

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Key Inputs, Tools & Tec h niques, andOutputs:

Project Plan

Lessons Learned

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Management Processes:

Initiating Processes

Planning Processes

Executing Processes

Controlling Processes

Closing Processes

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ScopePlanning

ScopeDefinition

ActivityDefinition

ResourcePlanning

ActivitySequencing

DurationEstimating

CostEstimating

ScheduleDevelopment

CostBudgeting

PlanDevelopment

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Quality

Planning

Communications

Planning

RiskIdentification

RiskQuantification

ResponseDevelopment

OrganizationalPlanning

Staff Acquisition

ProcurementPlanning

SolicitationPlanning

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