transferring stock between warehouses

Activant Prelude

Transferring Stock Between Warehouses

This class is designed for…

Purchasing agentsBranch managersReceiving and shipping personnel

Objectives

Set system options for stock transfersTransfer stock

Enter a transfer for regular or warranty inventoryPrint a transfer to provide a pick ticketShip a transfer to confirm the shipment and relieve inventory in the shipping warehouseReceive a transfer to update inventory in the receiving warehouse

Handle shipping and receiving errorsGenerate revenue on transfersTransfer surplus inventoryUse transfer inquiries and reports

This course will NOT cover…

Entering purchase orders, stock receiptsStock replenishmentGeneral ledger structureCustom modificationsUser-specific topics or scenarios

System Options for Transfers

Y - Use 2-step transfer (ship and receive at the same time)

N - Use 3-step transfer (recommended)

Option Parameters > Inventory Parameters > F5-Add Info


Y – Hold transfer if inventory goes below safety stock level if not in replenishment path

M – Hold transfer if inventory goes below safety stock regardless of the replenishment path

N – Do not hold transfers



Y – Prompt to generate transfers from sales orders

M – Automatically generate transfers from sales orders

N – No automatic transfer generation (the backorder is filled through the regular replenishment path)



Y – Separate recommended transfers by buyer, then warehouse

N –Separate recommended transfers by warehouse



Y – Freight Closeout screen appears when you complete a transfer shipment

N – No freight closeout screen prompt



Y – Allows you to edit the Stock Transfer HeaderN - You can view, but not edit, the Stock Transfer Header



Transfer Receipts:Y – Allocate excess inventory to linked sales orderN – Put excess inventory in stock

Stock Receipts:Y – Allocate excess inventory to linked transferN – Put excess inventory in stock



Buyer Queue updated:Y - at the TO warehouseN - at the FROM warehouse



Y – Automatically adjust inventory at shipping warehouse for over-received itemsN – Do not adjust inventory at shipping warehouse

Default reason code for auto-adjustment



Y - Round quantities on recommended transfers to closest package quantityN - Do not round quantities on recommended transfers to package quantitiesU - Round up to next

multiple of the package quantity on recommended transfers



Y – Consolidate transfers for batch printingN - Do not consolidate transfers for batch printing



Y - Pro-rate freight according to transfer receipt quantityN - Allocate freight to the first transfer receipt


Transfer Types

01 - Regular02 - Non-inventory03 - Warranty inventory04 - Crib replenishment05 - Ship line item complete

Set the default and valid types in: Inventory Controls > Stock Transfer Entry Types

Entering a Stock Transfer

Stock Transfer EntryTransfer regular inventoryTransfer warranty inventoryDuplicate a transferConvert a recommended transfer from the Buyer Queue


Inventory > Stock Movements > Transfer Entry


Inventory > Stock Movements > Transfer Entry > F5-Hdr


Transfer Entry Detail

Transferring Warranty Inventory

03 Transfer Type for warranty inventory.

Inventory > Stock Movements > Transfer Entry > F5-Hdr


Warranty tags created in:

•Credit Memo Entry

•Stock Receipts Entry

•Inventory Adjustment Entry

Duplicating a Transfer

Duplicate an open transfer.

Duplicate a received transfer.

Duplicating a Transfer

Converting a Recommended Transfer

Highlight the transfer to convert and press F6-Convert.

Purchasing > Inquiries > Buyer Queue Inquiry > Recommended Stock Transfers > F5-Review


No - Backorders are included on the transfersYes - Backordered are removed from the transfer

Printing Stock Transfers

Inventory > Stock Movements > Transfer Pick Ticket Printing

Printing Stock Transfers

You must print a stock transfer before you can ship or receive itPick tickets may not print for the following reasons:

The transfer is on hold The transfer was left in the suspended status No quantity is available on the transferThe pick date is in the futureThe transfer pick ticket already printed. You must re-print the pick ticket

Consolidating Stock Transfers

If the “Transfer Consolidation” flag (Inventory Parameters) is set to Y, transfers with the same ship-to/ship-from warehouses are consolidated during batch printing

A separate line is created for each line item if:“Ship Complete” for the line is set to YThe Emg? flag is set different for a line itemLine items have different costsA linkage exists

Consolidation does not apply to:Warehousing stock transfersTransfers that use continuous printingTransfers that have the “Unusual Usage Flag” set to YTransfers with different future dates

Shipping a Transfer

The release number from the pick ticket.

Inventory > Stock Movements > Transfer Shipments Entry

Shipping a Transfer

Inventory > Stock Movements > Transfer Shipments Entry

Shipping a Transfer

When you update the transfer shipment:Inventory is relieved at the shipping locationInventory is “In-Transit” until it is received at the receiving locationThe transfer can be received at the receiving location

Receiving a Transfer

Inventory > Stock Movements > Transfer Receipts Entry

Receiving a Transfer

Handling Shipping and Receiving Errors

Transfer Shipments EntryBatch Transfer Receipts

Batch Transfer Receipts EntryBatch Transfer Receipts ReportBatch Transfer Receipts Update

Stock Transfer Pick Error Report

Transfer Shipments Maintenance

• Allows you to print a packing list and verify shipped quantities before you update inventory

• You MUST use continuous printing

Inventory > Stock Movements > Transfer Shipments Maintenance

Receiving a Transfer by Batch

Minimizes possible receiving errorsAllows you to receive multiple transfers in one batchAllows you to verify quantities before updating inventory

Inventory > Stock Movements > Batch Transfer Receipts > Batch Transfer Receipts Entry

Batch Transfer Receipts Entry

Inventory > Stock Movements > Batch Transfer Receipts > Batch Transfer Receipts Entry

Batch Transfer Receipts Update

Inventory > Stock Movements > Batch Transfer Receipts > Batch Transfer Receipts Update

Stock Transfer Pick Error Report

Inventory > Reports > Stock Movements Reports > Stock Transfer Pick Error Report

Generating Revenue on a Transfer

Transfer Revenue MatrixCreates a markup matrix to allow you to earn a profit on transfers shipped to other branchesAllows you to define markups at either the warehouse or the warehouse/product line level for any from/to warehouse/product line combination The calculated markup cost does not display in Transfer Entry, Transfer Shipments Entry, or in Transfer Receipts Entry, but posts to the general ledger


The warehouse shipping the material and charging the markup.

The warehouse receiving the material and paying the markup.

Inventory > Maintenance > Misc Code Files > Transfer Revenue Matrix


Can limit the markup to one product line or leave blank for all product lines

The basis for the markup cost:R - Replacement costS - Standard costA - Average costBlank - Difference between the basis

cost and the accounting cost



Amount to calculate markup revenue

Y – Post cost of goods sold to InventoryN – Post cost of goods sold to the expense account entered below


Transferring Surplus Inventory

Transfer Surplus Report and UpdateCalculates surplus quantities to transfer between warehousesAllows you to either generate the transfer directly from the report or to use the data to create a manual transfer


The warehouse where the surplus inventory is located.

The warehouse to receive the surplus inventory.

Inventory > Stock Movements > Transfer Surplus Report and Update


Inventory > Stock Movements > Transfer Surplus Report and Update


Y - A stock transfer generates using the data from the report. Use Transfer Entry to edit the transferN - A stock transfer is not generated. You can use the information on the report to manually create the transfer in Transfer Entry

Transfer Inquiries

Transfer InquiryOpen (not received) transfers for a warehouse

Transfer History InquiryTransfers already received in a warehouse

Transfer Log InquiryEvery transaction that affected a transfer

Transfer Inquiry

• ON-ORDE• PRINTED -• IN-TRANSIT -release was shipped in Transbut is not yet received at the

R - The transfer was entered and/or backordered but not printed.The pick ticket printed but the transfer is not shipped.

The transfer is on its way to the receiving warehouse. The fer Shipments Entry for the From warehouse, To warehouse.

Inventory > Inquiries > Transfer Inquiries > Transfer Inquiry

Transfer History Inquiry

Inventory > Inquiries > Transfer Inquiries > Transfer History Inquiry

Transfer Log Inquiry

Inventory > Inquiries > Transfer Inquiries > Transfer Log Inquiry

Transfer Reports

Open Stock Transfer ReportWarranty Stock Transfer In-Transit ReportStock Transfer Receiving ReportStock Transfer Discrepancy ReportStock Transfer Log ReportTransfer Putaway Document ReportStock Transfer Shipping reportsStock Transfer Receiving reports

Summary

Define System Options for TransfersInventory ParametersTransfer types

Create a stock transferTransfer regular and warranty inventoryDuplicate a transferConvert a transfer from the Buyer Queue

Print a stock transferConsolidate transfers during batch printing

Summary

Ship a stock transferReceive the stock transferHandle shipping and receiving errorsUse a surplus report to transfer excess inventory to another warehouseUse transfer inquiries to check the status of transfersUse transfer reports to view transfer information or to receive and put away inventory

For More Information…

On-line help keys in the Prelude Stock Transfer screensInventory manualVisit Activant on the web: http://distribution.activant.com/

Prelude HTML documentation View Educational Services course offeringsSearch the Solutions databaseSubmit a Support case

Email Professional Services Sales for [email protected]

transferring stock between warehouses

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