transportation and routing instructions and requirements ... · transportation and routing...

of 19

Verizon Proprietary and Confidential

TRANSPORTATION AND ROUTING

INSTRUCTIONS AND REQUIREMENTS FOR THE UNITED STATES

(revision # 13 – 7/27/2016)

The Verizon Transportation and Routing Instructions and Requirements (“Instructions and Requirements”) are

intended to protect shipments from the time transport companies take care, custody and control of a shipment until

delivery to the destination. Supplier’s compliance with these instructions, including the requirements set forth in

Attachment A-F, shall assist Verizon to meet its goals and complete shipments on-time, damage free at the lowest

cost. Supplier will ensure that their employees, affiliates, transport company(ies), freight/transportation brokers,

subcontractors and independent contractors (collectively, the “Supplier Transport Companies”) comply with the

Instructions and Requirements. Should UPS be utilized, Attachment G applies. Failure of Supplier or any Supplier

Transport Company to comply in full with the Instructions and Requirements will be considered a breach of the

Agreement and void any and all limitations of liability available in this Agreement or at law. Supplier understands

and agrees that in the event of such failure, Supplier’s liability shall be at a minimum the full replacement value of

the shipment or the appropriate freight claim amount under the circumstances (as determined by Verizon).

Supplier’s compliance with the Instructions and Requirements does not provide positive assurances that shipment(s)

will always reach their final destination intact.

1.0 SHIPPING – GENERAL REQUIREMENTS

1.1 All materials will be shipped in strict conformance with all applicable legal requirements

including those relating to the shipment of toxic and hazardous materials. Service standards,

regular review and sanctioned interpretations are specified under Supplier’s ISO 9001-2008

Quality Certification Program.

1.2 The Supplier warrants that it is responsible for each freight move, door to door, under Supplier’s

insurance.

1.3 All materials must be labeled appropriately.

1.4 All transporters must be fully qualified to transport all goods and materials shipped to Verizon,

even if Verizon recommends or selects the transporter. Upon request, Supplier will identify all of

its transporters handling Verizon shipments, as well as each transporter’s territories. Verizon

reserves the right to (i) prohibit specific carriers from being utilized, for any reason, and/ or (ii)

request notification of any and all carriers prior to utilization. If Verizon selects a transporter that

is not fully qualified to ship applicable goods and materials, Supplier shall immediately notify

Verizon and assist Verizon in selecting an alternate transporter.

1.5 All transport companies, prior to handling Verizon shipments, must conform to the following:

a) Signed agreement between Supplier and transport company exists (the “Transport Company

Agreement”).

b) The Transport Company Agreement contains provisions for violations, including but not

limited to termination for non-compliance.

c) The Transport Company Agreement contains language prohibiting the use of employees who

do not meet Supplier’s requirements.

d) Transport company is aware of and meets all Verizon personnel, security, operating, delivery

and other applicable requirements.

e) Transport company must meet Verizon’s insurance requirements.

f) Transport company must have properly maintained insurance.

g) Supplier’s contract obligations will remain in place for all contracted shipments.

1.6 Verizon distribution center contacts will be provided with an updated driver list weekly.

Truckload driver names will be provided as they are assigned. Verizon distribution centers will

of 19


validate driver’s name on the furnished list, employee photo ID picture, identification numbers

and driver’s license information for identification prior to shipments being tendered. Verizon

distribution center contacts will be provided with a transportation company dispatcher phone

contact list in the event further verification is required.

1.7 All drivers must receive security training (including but not limited to hi-jack and in transit theft

awareness), defensive driving training and forklift operations training (however forklift operations

training is not required for full truckload shipments). All Verizon delivery requirements (inside

delivery, debris removal, etc.) must be followed. Training records must be are maintained and

available upon request.

1.8 Supplier or transportation company’s documented corporate fleet security standards/procedures, at

a minimum, must reasonably account for (i) acceptable/unacceptable vehicles, (ii) initial/routine

inspection requirements/schedules, (iii) fleet equipment maintenance, (iv) vehicle

accident/emergency response plan exists (theft/loss/medical), and (v) cargo security (i.e. cargo

locked at all times except loading/unloading.

1.9 Hard-sided trucks must be used.

1.10 Prohibited vehicles must not be used. These vehicles include (i) pickups trucks/vehicle without

secured/enclosed cargo area, (ii) personal vehicles, (iii) motorcycles/bicycles, (iv) any vehicles

with lockable secure cargo area. Locks must meet Verizon lock requirements.

1.11 All equipment must be clean, damage-free and in excellent mechanical condition.

1.12 All drivers must have a reliable method of real-time communication with their dispatcher or office

cell phone/two way radio, etc. Cell phone number of both drivers must be on file with

Transportation companies. The driver must immediately notify the dispatcher or office of detours,

diversions or road emergencies. Dispatcher is to approve new route and advise Verizon via email

of the impact to service level/delivery time. All transporting high value product must be equipped

with a functional tracking system, such as GPS, that is connected to both the tractor and trailer.

Supplier shall provide Verizon with an internet-based track and trace capability. Vehicles must be

equipped with proper tools to support response plans (i.e., contact info). Trucks must be used

exclusively for Verizon with no consolidated loads allowed without Verizon’s express permission.

Each load will be secured with a high security locking device. “Discuss” or “slam” locks are

recommended. Transport companies will provide team drivers upon request ensuring that one

driver is always within ten feet of the trailer at all times. Passengers are prohibited unless they are

part of an assigned team of drivers and are Supplier’s or transport company’s employees that meet

the Agreement’s requirements. A high quality or tamper-evident seals must be utilized to ensure

shipment integrity through all points. The seal number must be indicated on the shipping

documents. For full truck shipments, drivers will not to break the seal or remove the lock unless

required or authorized by Verizon. For full truck shipments, broken seals must be reported

immediately to Supplier management and Verizon transportation contacts. Drivers will be

provided with a pre-trip briefing to discuss routing, “local” intelligence, security precautions and

other relevant information. The initial stop upon departure of origin will not occur before 250

miles of travel or five (5) hours, whichever occurs first. Stops will be eliminated or limited as

much as possible. Drivers will not to make unscheduled stops and if they do stop, they will stop in

approved (secure) locations. All unscheduled stops must be called in to the dispatcher for

approval. One driver must remain with the truck and trailer at all times. This includes bathroom

stops, food stops, refueling and any other unscheduled stop while in transit to Verizon bill of

lading designated destination. Drivers are not to leave the load unattended at any time. The count

and condition of the shipments at each transport leg and handoff point must be attested to. Drivers

must witness unloading and attest to the count and condition of the shipment at destination point

with Verizon personnel. In transit transfers between terminals must be limited as much as

possible. Shipments stored/cross docked in terminals will be placed in secure, well lighted areas

of 19


with cameras fixed on shipments at all times. Locked caged/enclosed areas are required for

storing Verizon shipments longer than 24 hours. Facilities will have cameras on all internal /

external doors and cargo staging/handling areas. Camera performance/views and maintenance of

equipment must be satisfactory to effectively monitor Verizon shipments. Recorded camera

activity will be stored for a minimum of 60 days. A full tank of gas is required at pick up.

Supplier or transportation company must have experience shipping similar type cargo to Verizon

(i.e., pharmaceutical, electronics, etc.). The identity of the Verizon cargo will be limited to staff

on “a need to know basis” whenever possible and attractive markings or signs will not be placed

on shipments and/or shipping paperwork. Any loss or damage will be reported immediately to

Verizon point of contacts.

1.13 Pick Up Transfer of Custody: Verizon and its contractors will provide a Bill of Lading/shipping

paperwork at the time of pick up naming Supplier as the transporting carrier. Upon signature of

Bill of Lading/shipping paperwork, custody is transferred to the transport companies and all

liability terms are in effect.

1.14 Delivery Transfer of Custody: Delivery and transfer liability of shipment to the Verizon

consignee occurs upon signature by the consignee, Verizon customer or Verizon representative of

consignee noted on the Supplier’s bill of lading/delivery receipt. The bill of lading/delivery

receipt must provide the number of packages delivered, the condition of such packages, and the

date and time of delivery. Exceptions must be verified by both parties and documented on the bill

of lading/delivery receipt and signed by Verizon consignee/representative and Transport

companies’ driver.

1.15 Documented corporate procedures will be maintained in the following areas: (i) personnel

screening, (ii) operational procedures for fleet, facility/terminal and street operations, (iii) security

procedures for fleet, facility/terminal and street operations, (iv) security maintenance procedures

i.e. camera/alarm/data 60 day retention process), (v) suspicious activity reporting/employees

notification/response process, (vi) facility and fleet maintenance procedures, (vii) specific training

requirements (drivers / facility employees, etc.), (viii) discipline policy for loss/damage and on the

job accidents, (ix) emergency response procedures (theft/loss/accidents).

1.16 All locations must be locked and are effectively equipped with cameras and alarms.

1.17 A single point of contact able to support all issue types/inquires on behalf of Supplier and/or

transport company will be designated. At a minimum, two (2) representatives will be assigned to

enforce/support (1 representative for security and 1 representative for operational compliance).

1.18 Scheduled/unscheduled risk assessments/audits on all Agreement requirements regarding

equipment, in-transit activity, storage and cross dock/hub locations that support Verizon assets

will be conducted. Verizon reserves the right to review audit documentation as well as conduct

scheduled/unscheduled risk assessments/audits on all standard of care requirements in regards to

equipment, in-transit activity, storage and cross dock/hub locations that support Verizon assets.

Verizon will be provided with corrective action plans with implementation dates to resolve issues.

1.19 The specific vehicles utilized will be identified to Verizon in writing.

1.20 Regulations specified herein are for informational purposes only. There may be other applicable

regulations and Supplier is required to determine all applicable requirements for each shipment.

2.0. Packaging Requirements:

2.1 Materials made of renewable resources as measured using ASTM D6866, or select recyclable

materials that meet ASTM D6400 or ASTM D6868 will be utilized.

2.2 Unnecessary packaging, boxes or layers, and any harmful materials will be eliminated.

of 19


2.3 Packages must be “right sized”, material strength optimized, and packages designed appropriately

for contents for damage free transportation.

2.4 Packaging that shall be reusable or recycled through improved pallets and reusable plastic

containers (RPCs) shall be utilized, if applicable.

2.5 Materials made of the highest recycled content without compromising quality, including post-

consumer recycled waste (PCW) where appropriate will be utilized. Components should be

chosen based on recycle-ability post-use, with a goal of increasing the municipal recycling rate of

seventy-five (75%) percent or greater.

2.6 Paper manuals are not to be included in product packaging if available online.

2.7 Packaging and packing of Products shall afford adequate protection against corrosion,

deterioration, and physical damage.

2.8 Products packed in containers designed as shipping containers shall be cushioned, blocked,

braced, and anchored to prevent movement and damage.

2.9 There shall be no damage to waterproof barriers, electrostatic barriers, or cushioning which may

result in Product damage.

2.10 Acceptable measures to protect breakable products include: fiberboard inserts cut and folded to fit

tightly around the contents of the package to prevent movement inside the package, custom fitted

molded and/or cut foam inserts, bubble packing and other space fillers.

2.11 NO LOOSE FILL OF ANY TYPE SHALL BE USED FOR DUNNAGE OR CUSHIONING.

2.12 When shipping one or more cartons to the same Verizon address on the same day via the same

carrier from the same origin (excluding small parcel shipments), the carton(s) must be strapped or

shrink wrapped to a pallet, and shipped as a unit.

2.13 The gross weight of a shipping container having one or more items shall not exceed “Seventy (70)

Pounds” unless the package(s) is secured to a pallet.

2.14 Supplier shall achieve all principles listed above at a cost parity or cost savings.

3.0 Packaging Material Requirements:

3.1 Meets industry market criteria for performance and cost;

3.2 Uses toxic free components and is friendly to users and environment;

3.3 Optimizes the use of renewable or recycled source materials;

3.4 Uses the minimum amount of material necessary while still providing the proper amount of

protection for the product;

3.5 Meets packaging basic functions and can be recycled;

3.6 Recycling logos are to be placed on all packaging to ensure Verizon/ consumers know how to

properly recycle the material;

3.7 Creates cost savings through sustainability-driven innovations:

of 19


3.8 Packaging materials shall be able to retain sufficient strength for significant lengths of time when

stored in reasonably dry, unheated, non-air conditioned quarters where high humidity may prevail.

3.9 The acceptance criteria of the Product packaging shall be the Product meeting the performance test

criteria after shipment as specified in the applicable Product specification. As a minimum the

following shall always be met:

3.9.1 The Product shall not become a potential source of network harm or a hazard to users.

3.9.2 The Product shall not exhibit visible damage.

3.9.3 The Product shall be operational.

3.10 Other criteria that may be used to determine the acceptability of a package, if not specified

elsewhere, are:

3.10.1 There shall be no structural or functional damage to the container, cushioning system or

interior packages, which may result in damage to the product during subsequent shipping,

handling, or storage. No excessive looseness or rotation of the product in the package.

3.10.2 When used, corrugated materials shall have a minimum bursting strength of 200 PSI when

measured per TAPPI Standard TM 810 om-98 (Bursting Strength of Corrugated and Solid

Fiberboard), or equivalent, and identified accordingly.

4.0 ESD CONTROLED PRODUCTS

Electrostatic discharge (ESD) sensitive plug-in cards (pics) shall be adequately protected to prevent

electrostatic damage as specified by Verizon and must conform to GR-1421, Generic Requirements for

ESD Protective Circuit Pack Containers, Issue 2, June 1995. GR-1421 can be found at www.telcordia.com.

The individual shipping packages shall be capable of packaging several types of plug-in cards (PICS) and

be consistent with the protection requirements stated in this document. “Clam shell” cartons are deemed

unacceptable for this product line.

5.0 PALLETIZATION

The standard pallet size that must be used for shipments to Verizon by Supplier is 42 X 42 inches (see

Attachment A). The pallet design shall be two-way entry only.

The maximum height, including the pallet, shall be no greater than 46 inches (see Attachment B). A

maximum one-inch overhang is allowed. The maximum load per pallet is 2000 pounds. Sufficient

cushioning material such as ranpak paper, foam-in-bag, newspaper, etc. shall be used to protect the item’s

integrity during transportation and handling.

A waiver may be requested of Verizon for items that shall not fit the pallet herein described.

NO LOOSE FILL OF ANY TYPE SHALL BE USED FOR DUNNAGE OR CUSHIONING.

6.0 EXTERNAL PACKAGING

Pallet loads shall have corner posts and shall be stretch wrapped to insure minimum damage during transit

and to allow pallets to be stacked in warehouse facilities (see Attachment B). The cartons shall be stacked

flush. Stretch wrap shall be at least 80 gauge; the film shall be applied so as to allow a minimum opening

of 2 ft. x 2 ft. on the top of the load. If strapping is required, it shall be non-metallic strapping. A

minimum of two straps shall be required. The strapping and the manner employed shall be of sufficient

of 19


quantity, quality, width and thickness to preclude failure during transit and handling. If stretch is required,

it shall be applied after banding.

Cartons or items may be strapped to the pallet, if not stretch wrapped, utilizing non-metallic strapping.

When using strapping, corner caps or 6 inch reinforced cardboard protectors shall be attached to protect the

items from the strapping during transit.

The responsibility for proper packaging of materials shipped to Verizon shall lie with Supplier. It is the

Supplier’s responsibility to see that product is adequately protected from damage while in transit.

In the case of delicate instruments or instrument cabinets, the cabinets must be prepared to be shipped

upright with clear markings. The Supplier shall select and use the appropriate Shockwatch MAG2000

shock detection unit(s) based on product specifications, to determine if the cabinets have been subjected to

excessive shock while in transit. The carrier should verify the Shockwatch unit reading when the material

is picked up.

The MAG 2000 can be obtained from:

MEDIA RECOVERY, INC

The SHOCKWATCH People

7929 Brookdriver Dr. Ste 200

Dallas, TX 75247

Phone: 800-527-9497 X 129

FAX: 214-638-4512

www.shockwatch.com

7.0 PACKAGE LABELING INSTRUCTION

Labeling of packages or shipping containers shall conform to Implementation Guide for Package Labeling

(the TCIF Standard Specifications Document List is attached hereto as Attachment D, which is

incorporated herein). See document number TCIF-93-002, Issue 5.

All pieces in the shipment shall be labeled with Supplier’s name, address and reference numbers. (See

Attachment C)

All pieces in the shipment shall be labeled with Verizon’s destination and address, with reference

information such as:

1. Purchase order number

2. Purchase order line number

3. Order quantity

4. Unit-of-measure in the quantity field

5. Work order/project number, if applicable

Cartons containing more than one item shall be labeled conforming to the TCIF Implementation Guide for

Package Labeling. Each item inside the carton shall be correctly identified with a Product Package Label.

All cartons must be labeled as described in the previous paragraph. If the unit of measure (UOM) is used to

identify the quantity for an item, the correct unit of measure must be indicated on the label. If the item(s)

are date sensitive (e.g., batteries), the carton must be clearly identified and the expiration date for product

use shall be indicated in large bold lettering with a minimum height of 1/2 inch.

http://www.shockwatch.com/

of 19


Positioning of labels on packages or shipping containers shall conform to TCIF Implementation Guide for

Package Labeling.

If a master container is practical for transporting multiple cartons, the master container must be labeled to

show the purchase order numbers of material contained inside. “Mixed Load” must be written on the

master container. Each purchase order must be separately packaged. Multiple purchase orders cannot be

consolidated in the same package. However, the individually labeled packages can be mixed in the master

container.

Important: Supplier shall contact Verizon (i.e., the Verizon buyer) if the ordered quantities are not

multiples of pallet quantities, if material purchased is not within pallet quantity range, or if the order is less

than carton quantities.

Shipments of materials that normally are packaged in more than one carton (“kit”) must have all cartons

packed and shipped together so that all items reach the destination as a unit. The packing list and labeling

shall indicate that a kit is being shipped containing multiple items.

8.0 HAZARDOUS MATERIALS REGULATIONS – GENERAL REQUIREMENTS

No person may offer or accept a hazardous material for transportation in commerce unless that person is

registered in conformance with Title 49, Code of Federal Regulations (CFR), Chapter I, Subpart G of part

107, if applicable. The hazardous material must be properly classed, described, packaged, marked, labeled,

and in condition for shipment as required or authorized by applicable requirements of Chapter 1,

Subchapter C, or an exemption, approval or registration issued under Subchapter A or Subchapter C (Title

49, CFR §171.2).

No person may transport a hazardous material in commerce unless that person is registered in conformance

with Title 49, CFR, Chapter I, Subpart G of part 107, if applicable. The hazardous material must be

handled and transported in accordance with applicable requirements of Chapter 1, Subchapter C (including

packaging, package marking, labeling, shipping papers, and transport vehicle placarding) or an exemption,

approval or registration issued under Subchapter A or Subchapter C (Title 49, CFR §171.2).

Material Safety Data Sheet (MSDS) provides pertinent information about the nature of a particular

chemical substance or mixture. An MSDS must accompany all applicable shipments. The MSDS shall be

developed by the manufacturer or formulator of the hazardous substance or mixture and must be marked

and described appropriately, indicating all special handling and safety instructions. Hazardous materials

that are regulated by the Department Of Transportation (DOT) must comply with all DOT shipping

regulations.

9. PACKING LIST

Purchase order numbers and other Verizon reference information such as work order/project number must

be entered in the appropriate space on the packing list.

The packing list shall include the total number of cartons shipped and Supplier’s part number/ item ID as

shown on purchase order, quantity, unit-of-measure, and product description. The Supplier shall ship all

items for each purchase order, as scheduled, in one complete shipment to Verizon’s receiving location on

the same day. Each purchase order must be packaged and labeled separately and shall be consolidated

whenever possible to reduce freight charges. The packing list shall be visible from the front of the pallet

and not buried in the shipment. On items that carry a CLEI code (aka HECI) the Supplier must display the

first seven (7) characters of the CLEI code on the packing slip for each item ordered.

If material in the shipment has a Material Safety Data Sheet (MSDS), a copy must be attached to the

packing list.

of 19


Supplier’s resulting invoice must reflect the same packing list quantities and items or payment may be

delayed.

On a palletized load as part of a full truckload, place the packing list in an envelope marked “Packing list

Enclosed” and place it on the last pallet loaded.

On less than a truckload shipment, number the pallets and place the packing list on pallet number one.

On a carton only shipment, number the cartons and place the packing list on the outside of carton number

one.

In addition to the outside packing list, all shipments must contain a packing list inside the carton that has

the “Packing List Enclosed” envelope affixed to the outside. This ensures a packing list can be used to

receive the material if the outside packing list envelope has been torn from the carton during transportation.

The Material Safety Data Sheet (MSDS) must be attached to this copy also.

When shipping one or more cartons to the same Verizon address, on the same day, via the same carrier

from the same origin, the carton(s) must be strapped or shrink wrapped to a pallet, and shipped as a unit.

10. STEEL CABLE REELS

The exchange cable reel identification label is used for identifying the owner of the reel, the size of the reel,

and each individual reel. It provides a mechanized means of tracking and receiving reels for both the

Supplier and Verizon. It also facilitates the automation of asset inventory management.

These labels are required on all steel cable reels shipped to Verizon.

For complete details refer to TCIF document number BCC-95-004, Guidelines for the Identification and

Bar Code Labeling of Cable reels.

11. LOADING OF STEEL CABLE REELS

No steel reels may be shipped in a van (box) trailer unless they can be palletized or rolled off at a loading

platform.

Box trailers cannot be utilized for “cable-yard” deliveries even if there is a forklift present in the yard.

Whenever a motor carrier transports one or more metal reels which individually or as a combination

banded together, weigh 5,000 pounds or more, the reels shall be secured on a flatbed trailer in compliance

with DOT Federal Motor Carrier Safety Administration document for the Protection Against Shifting and

Falling Cargo (see Attachment E).

12. INTERMODAL CONTAINER SEAL AND THEFT DETERRENT DEVICE PROCEDURES

When an intermodal routing is provided by the freight desk on high value product shipments of more than

$250,000 dollars in value, Supplier must apply the intermodal Carrier provided device defined as “War-

Lok Seal” as illustrated in Attachment F and an intermodal Carrier provided cable seal.

The intermodal Carrier shall provide at its expense, initial on-site training and sixty (60) day supply of pins,

locks and cable seals at each high value outbound origin shipping location. Supplier shall call the freight

desk to re-order pins, locks and cable seals to maintain a minimum of thirty (30) days of supply.

Supplier must take three (3) digital, date-stamped photographs; one (1) digital, date-stamped photograph

prior to closing the container doors, showing a loaded container and container number (Photo 1), one (1)

of 19


after the load container doors are closed and locked, with the container number clearly visible with the

cable lock and War-Lok applied (Photo 2) and another of a close-up of the War-Lok seal number (Photo 3).

The name, title and signature of the person affixing the War-Lok seal and cable seal must be recorded on

the Supplier provided Bill of Lading. Supplier shall retain these digital photographs for one (1) year from

the bill of lading ship date.

When the Supplier tenders an Intermodal shipment to the Intermodal Carrier, the trailer number, War-Lok

Seal and Cable seal numbers must be documented on the Supplier provided Bill of Lading which can be

communicated by fax, e-mail or via EDI within in twenty-four (24) hours of load tender.

of 19


ATTACHMENT A

42 X 42-INCH PALLET

Deck boards to be equally spaced

Material List:

(1) 3 PCS 1-3/8” X 3-5/8” X 42”

(2) 7 PCS 1/2” X 3” X 42”

(3) 3 PCS 1/2” X 3” X 42”

Material: To be Group III and IV hardwoods, cleanly cut.

Grade: To be good sound material, free of knots, with an average diameter no greater than 1/3

the width of the piece or other defects of a more serious nature.

Moisture content: Green and/or dry. Not to exceed 18% moisture content (MIL-STD-731).

Nailing: Nail item #2 and #3 to item #1 with two (2) 4d, 1-1/2” drive screw nails at each nailing

joint. Nails to be staggered and well driven.

of 19


ATTACHMENT B

PALLETIZED LOAD

(1) Leave a minimum of a 2’ X 2’ opening on top when stretch wrapping.

(2) Use non-metallic strapping as required with adequate protectors.

(3) Strapping is always under stretch wrapping when both are used

of 19


ATTACHMENT C

Shipping Labels for Verizon

(Label Size: 4 inches X 6 inches)

3s (Shipping Label)

From Address

To Address

Supplier’s ID (ALBI) + Delivery No

(0013185676), Number of Times

Label Printed (B0KY) (For Supplier’s Use)

(Human Readable & Bar Code)

i) (14K)VERIZON PURCHASE ORDER –

ii) P.O. + LINE NUMBER


(P) CUST Product ID


“P” Indicator is suppressed

Quantity


“P” Indicator & UOM is suppressed

Supplier’s Part Number (Human

Readable & Bar Code)

Supplier’s Catalog Number

Number of Pallets

Package Weight

a. Supplier Ship-From Address

Ship-To Address

b. XXXX

of 19


ATTACHMENT D

TCIF STANDARD SPECIFICATIONS DOCUMENTS LIST

The URL to get to the TCIF documentation is: http://www.atis.org/

The following is a full list of the TCIF documents:

DOCUMENT #

GUIDELINE ISSUE

DATE

GUIDELINE REVIEW

DATE GUIDELINE TITLE

TCIF-99-010 June, 1999 June, 2004 Product Administration Guidelines

TCIF-98-005 Feb. 2002 Feb. 2007 Product Serialization Guidelines, Issue 2

TCIF-97-011 December, 1997 December, 2002

Product Identification Coding

Schemes

TCIF-97-009 December, 1997 December, 2002 U.P.C. Implementation Guidelines

TCIF-97-001 February, 1997 February, 2002 Item Interchangeability Guideline

TCIF-93-002-5 September 2002 September 2007

Implementation Guide to Package

Labeling, Issue 5

BCC-95-004-R1 February, 1995 February, 2000

Guidelines for the Identification and

Bar Code Labeling of Cable Reels

http://www.atis.org/atis/tcif/5tc00a02.htm







of 19


ATTACHMENT E

DOT LOAD SECUREMENT RULES

DOCUMENT URL GUIDELINE TITLE

https://www.fmcsa.dot.gov/regulations/car

go-securement/cargo-securement-rules

DOT Load Securement: Federal Motor Carrier Safety Administration, 49

CFR §393 Subpart I;

of 19


ATTACHMENT F

Intermodal Container

Seal and Theft Deterrent Device Procedures

INSTALLATION OF IP/IB-10 WAR-LOK® SEAL

1 RECORD THE WAR-LOK ID NUMBER AND THE SEAL ID NUMBER BEFORE APPLYING

THE SEAL TO THE CONTAINER OR TRAILER.

2 POSITION THE WAR-LOK BOX OVER THE RIGHT INSIDE HASP. IF THE INSIDE HASP

IS NOT AVAILABLE, PLACE THE BOX OVER THE OUTSIDE HASP ON THE RIGHT SIDE DOOR.

3. POSITION THE WAR-LOK WITH THE TAB FACING UPWARD AND THE ID TAG ON

THE BOTTOM.

4. INSERT THE SEAL PIN ASSEMBLY DOWN THROUGH THE TOP HOLE, THROUGH THE

HASP AND OUT THE BOTTOM HOLE OF THE WAR-LOK.

5. PRESS THE SEAL LOCK CAP ONTO THE PIN UNTIL THE CAP SNAPS SECURELY IN

PLACE.

of 19


Photo 1

Photo 2

Photo 3

of 19


ATTACHMENT G

UPS SCS

Call Center for Verizon Transportation Management

Revised 10/09/13

SUPPLIER ROUTING / PACKAGING / SHIPPING INSTRUCTIONS FOR FREIGHT CARRIERS

SUPPLIER MUST APPLY INSTRUCTIONS TO

PURCHASE ORDERS ISSUED BY VERIZON AS

OUTLINED IN THE CONTRACTUAL AGREEMENT

BETWEEN SUPPLIER AND VERIZON

SUPPLIER MUST ADHERE TO STANDARDS SET FORTH BY

THE TCIF IMPLEMENTATION GUIDE FOR PACKAGE

LABELING, PACKAGING AND SHIPPING CONTAINERS.

HAZARDOUS MATERIALS MUST BE LABELED

APPROPRIATELY

SUPPLIER MUST PROVIDE AND DISPLAY THE

FOLLOWING INFORMATION ON EACH BILL OF

LADING

(1) SELECT FREIGHT COLLECT / FOB U.S.

ORIGIN

(2) DISPLAY VERIZON PURCHASE ORDER # ON

PO FIELD

(3) DISPLAY UPS SCS LOAD NUMBER ID ON

REFERENCE FIELD PROVIDED BY UPS SCS

CALL CENTER

(4) DISPLAY SHIP DATE

(5) DISPLAY TOTAL PALLETS OR MASTER

SHIPPING UNITS

(6) DISPLAY TOTAL WEIGHT

(7) DISPLAY 3RD

PARTY BILLING ADDRESS

(8) VERIZON PO #

SUPPLIER MUST ENSURE ALL MATERIALS PACKED IN

SHIPPING CONTAINERS ARE CUSHIONED, BLOCKED,

BRACED, SHRINKWRAPPED, AND ANCHORED TO

PREVENT MOVEMENT OR DAMAGE TO FREIGHT WHILE

IN TRANSIT.

SPECIAL SERVICES OR EQUIPMENT REQUIRED MUST BE

REQUESTED IN ADVANCE ON SUPPLIER ROUTING

REQUEST FORM (I.E. LOAD BARS, E-TRACK, ETC)

SUPPLIER MUST AGGREGATE / CONSOLIDATE ALL

PURCHASE ORDERS SHIPPED LESS THAN

TRUCKLOAD (LTL) OR FULL TRUCK LOAD (FTL)

(1) FROM SAME ORIGIN

(2) TO SAME DESTINATION

(3) ON SAME CARRIER

(4) ON SAME DATE

(5) UNDER ONE MASTER BILL OF LADING

SUPPLIER MUST DISPLAY FREIGHT COLLECT, 3RD

PARTY BILLING ADDRESS ON BILL OF LADING:

VERIZON

C/O UPS SCS

1335 N MEADOW PARKWAY SUITE 119

MAILSTOP 157

ROSWELL, GA 30076 08367866

SUPPLIER MUST NOT DECLARE VALUE OR DIRECT

CARRIER TO PROVIDE ADDITIONAL CARGO

INSURANCE

SUPPLIER MUST HAVE FREIGHT PICKED, PACKED AND READY BY

SHIP DATE AND CARRIER PICK-UP TIME TO AVOID DELIVERY

DELAYS

of 19


SUPPLIER ROUTED. DO NOT CONTACT UPS SCS CALL CENTER

For materials that can be delivered by the required delivery dates (as indicated on the purchase order)

UPS Ground Service (CWT/Hundredweight Program) Guidelines

Use UPS Acct # 6A499R for Verizon Telco PO #s (billing zip code 76051) for 3rd

party billing. PO #s

start with 86 and 84.

Use UPS Acct # 9V2949 for Verizon Business PO #s (billing zip code 38125) for 3rd

party billing. PO #s

start with 85 and 82.

PO # must be listed in PO field or reference field on all UPS and Fedex shipments.

Packages must not be palletized

Maximum weight for total packages

- Maximum weight cannot exceed a total of 350 lbs of actual or dimensional [L x W x H / 194]

weight when shipped to same destination with same ship date

Maximum weight and size per individual package

- Maximum weight can be up to 150 lbs [70kg] per package

- Maximum length can be up to 108 inches [270 cm] per package

- Maximum length and girth [L + (2 x Width) + (2 x Height)] can be up to 165 inches [419 cm] per

package

- Maximum weight for hazardous materials limited to 70 lbs [32 kg] per package

Labeling per individual package

- Affix UPS individual adhesive delivery address label to each package/box

- Affix special heavy package label if individual package weighs more than 70 lbs (32 kg)

If above package limits are exceeded, then complete vendor routing request (Exhibit 1 to this

Attachment G) and email to [email protected] or fax to (972) 724-6463 or 6464

OVER 350 LBS. GROUND SHIPMENTS

Complete Supplier Routing Request (see Exhibit 1 to this Attachment G), then email to

[email protected] or fax to (972) 724-6463 or 6464

Each pallet must be 42” x 42” and no higher than 46” in overall height and weighing no more than 2,000

lbs.

For less-than-truckload and truckload shipments, BOL must contain:

UPS SCS LOAD ID# REQUIRED ON BOL FOR PAYMENT

For truckload shipments only, BOL must contain:

- NOTIFY UPS SCS CALL CENTER at least 24-48 hours prior to delivery to the 3 Regional

Distribution Centers: Lewisberry PA, Grapevine TX and Littleton, MA

OVER 1 LB. – EXPEDITED SHIPMENTS

(AIR- OVERNIGHT, 2ND DAY, 3RD DAY, OR GUARANTEED GROUND)

For materials that cannot meet the required delivery dates

For specialty transportation services requiring padded van, rigging, or crane services, etc.

Complete Supplier Routing Request (see Exhibit 1 to this Attachment G), then email to

[email protected] or fax to (972) 724-6463 or 6464

CANADIAN / INTERNATIONAL SHIPMENTS

SEE INTERNATIONAL FREIGHT ROUTING GUIDE

SHIPPER’S NOTICE

COMPLIANCE TO UPS SCS / VERIZON LOGISTICS’ ROUTING AND SHIPPING GUIDELINES IS

SHIPPER’S RESPONSIBILITY

Failure to comply with these requirements shall result in freight costs charged back to supplier (including

insurance if selected)

Freight charges due to non-compliant transactions shall be billed to the supplier

UPS SCS CALL CENTER CONTACT INFO

Days of operations: Monday – Friday

Hours of operations: 7:00a – 6:00p (CST)

Email: [email protected]

Telephone: (800) 483-0015 (business hours)

After hours/weekends: (800) 483-0015 (emergencies)

Fax: (972) 724-6463 or 6464

mailto:[email protected]




of 19


EXHIBIT 1 TO ATTACHMENT G

PLEASE SELECT ONE SEND REQUEST TO APPROPRIATE ROUTING DESK PLEASE SELECT ALL THAT APPLY for OUTBOUND SHIPMENTS:

Inbound Shipment - Vendor to Verizon email to [email protected] / Fax to (972) 724-6463 RMA / Verizon Error (Wrong Part, Qty, Return to Stock)

RMA / Shipper Error (Out of Box Failure, Defective, Wrong Item, Qty)

Outbound Shipment - Verizon to Vendor email to [email protected] / Fax to (972) 724-6463 ADR - Investment Recovery Shipments

COEI - Re-use Equipment

Outbound Shipment - Verizon to Xdock email to [email protected] / Fax to (972) 724-6463 Plug In Cards

PC Refresh

Outbound Shipment - Internal Transfer email to [email protected] / Fax to (972) 724-6463 Other

2/26/2016

PURCHASE ORDER INFO

INBOUND / OUTBOUND VERIZON ROUTING REQUEST - UPS CALL CENTER

COMPANY PHONE #

FAX #

ORIGIN INFO

CONTACT NAME

PO REQUIRED!

DATE SUBMITTED

STREET ADDRESS

SHIPPING HOURS

REQUIRES MATERIAL TYPE

!!!!!

REQUIRES MATERIAL TYPE

!!!!!

IF RMA NEED REASON!

8:00 AM to 6:00 PM

CITY, STATE, ZIP

DESTINATION INFO

PO

/ R

MA

/ P

O o

r

Mat

erial T

ype

/ S

TO

PO

LIN

E #

QTY

SH

IPPE

D

(PE

R L

INE #

)

TO

TA

L S

HIP

WG

T

(PE

R L

INE #

)LO

AD

TY

PE

(palle

t / r

eel

/

cart

on /

bund

le)

LO

AD

TY

PE Q

TY

DIM

EN

SIO

NS

STA

CK

AB

LE?

Yes

or N

oH

AZM

AT?

Yes

or N

oFLA

TB

ED

or

VA

N

or

AIR

RID

E?

DA

TE R

EA

DY

TO

SH

IP

Delivery

Due D

ate

CONTACT NAME ADDRESS CITY ST ZIP

SPECIAL SHIPPING REQUESTS (INCLUDING SPECIAL EQUIPMENT REQUIREMENTS, PICKUP OR DELIVERY REQUIREMENTS, HANDLING, MODE, SPECIALIZEDNote - If you are provided an LTL carrier, please provide these special requirements (ie; lift gate, inside delivery, etc) to the carrier when scheduling the pick up

Sr. Logistics Manager

CTDI

701 Lakeside Parkway

Flower Mound, TX 75028

C: 817-658-3602

O: 972-874-7310

transportation and routing instructions and requirements ... · transportation and routing...

Documents