transportation committee agenda...ann fox, caltrans, provided updates on recent community clean up...

Members

Jim Desmond, Chair Vice Chair, County of San Diego (Representing County of San Diego)

Bill Sandke, Vice Chair Councilmember, City of Coronado (Representing South County)

Monica Montgomery Councilmember, City of San Diego

Bill Baber Councilmember, City of La Mesa (Representing East County)

Jewel Edson Mayor, City of Solana Beach (Representing North County Coastal)

Paul McNamara Mayor, City of Escondido (Representing North County Inland)

Bill Sandke Metropolitan Transit System

Jack Feller North County Transit District

Johanna Schiavoni San Diego County Regional Airport Authority

Garry Bonelli Commissioner, Port of San Diego

Alternates

Judy Ritter Mayor, City of Vista (Representing North County Inland)

Mary Salas Mayor, City of Chula Vista (Representing South County)

Chris Ward Councilmember, City of San Diego

Greg Cox Chair, County of San Diego

Nathan Fletcher Supervisor, County of San Diego

Jennifer Mendoza Councilmember, City of Lemon Grove (Representing East County)

Joe Mosca Councilmember, City of Encinitas (Representing North County Coastal)

Vacant Metropolitan Transit System

Sharon Jenkins / Terry Gaasterland North County Transit District

Mark West San Diego County Regional Airport Authority

Michael Zucchet Commissioner, Port of San Diego

Advisory Members

Gustavo Dallarda / Ann Fox Caltrans District 11

Erica Pinto, Jamul Fred Nelson, Jr., La Jolla Southern California Tribal Chairmen’s Association

Hasan Ikhrata Executive Director, SANDAG

Transportation Committee Agenda

Friday, October 16, 2020 9 a.m. to 12 noon

**Teleconference Meeting**

Agenda Highlights • Update on the South Bay to Sorrento

Comprehensive Multimodal Corridor Plan

• Proposed FY 2021 Program Budget Amendment: Interstate 5/Gilman Drive Bridge Project

MEETING ANNOUNCEMENT AMIDST COVID-19 PANDEMIC: The Transportation Committee meeting will be conducted virtually in accordance with Governor Newsom’s State of Emergency declaration regarding the COVID-19 outbreak, Executive Order N-29-20, and the Guidance for Gatherings issued by the California Department of Public Health. Members will primarily participate in the meeting virtually, while practicing social distancing, from individual remote locations.

There are a few options for public participation:

- At the time of the meeting, listen to the meeting audio stream through sandag.org

- Submit comments via email to [email protected] - Observe the meeting via Zoom - To participate via Zoom webinar, click the link to join the meeting:

https://zoom.us/j/97684013096

Webinar ID: 976 8401 3096

- To participate via Telephone, dial a number based on your current location: US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592

- To participate via iPhone one-tap: US: +1 669 900 6833, 976 8401 3096# or +1 253 215 8782, 976 8401 3096#

International numbers available: https://zoom.us/u/ac6mjNINyL

SANDAG is relying on commercial technology to broadcast the meeting via Zoom. With the recent increase of virtual meetings, platforms such as Microsoft Teams, WebEx, GoToMeeting, and Zoom are working to scale their systems to meet the new demand. If we experience technical difficulty or you are unexpectedly disconnected from the broadcast, please close and re-open your browser and click the link to re-join the meeting. SANDAG staff will take all possible measures to ensure a publicly accessible experience. Please note that the meeting will continue to be broadcast audio-only via the “Listen to the meeting” link on sandag.org.

Public Comments: Persons who wish to address the members on an item to be considered at this meeting, or on non-agendized issues, may email comments to the Clerk at [email protected] (please reference: “October 16, Transportation Committee Meeting” in your subject line and identify the item number(s) to which your comments pertain). Comments received by 4 p.m. on Thursday, October 15, will be provided to members prior to the meeting. If you desire to provide a live verbal comment during the meeting, please join the Zoom meeting either by computer or phone. At the time for public comments, members of the public will be advised to ‘Raise Hand’ if they wish to provide comments. The ‘Raise Hand’ feature can be found on the Zoom toolbar for those who join via computer or by entering *9 for those who join via telephone only. The Chair will call on members of the public by name for those joining via a computer and by the last three digits of your telephone number for those joining via telephone. All comments received prior to the close of the meeting will be made part of the meeting record.

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mailto:[email protected]

https://zoom.us/j/97684013096

https://zoom.us/u/ac6mjNINyL

https://www.sandag.org/


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Welcome to SANDAG. Members of the public may speak to the Transportation Committee on any item at the time the Committee is considering the item. Public speakers are limited to three minutes or less per person. The Committee may only take action on any item appearing on the agenda.

In order to keep the public informed in an efficient manner and facilitate public participation, SANDAG also provides access to all agenda and meeting materials online at sandag.org/meetings. Additionally, interested persons can sign up for email notifications at sandag.org/subscribe.

SANDAG operates its programs without regard to race, color, and national origin in compliance with Title VI of the Civil Rights Act. SANDAG has developed procedures for investigating and tracking Title VI complaints, and the procedures for filing a complaint are available to the public upon request. Questions concerning SANDAG nondiscrimination obligations or complaint procedures should be directed to the SANDAG General Counsel, John Kirk, at (619) 699-1997 or [email protected]. Any person who believes himself or herself or any specific class of persons to be subjected to discrimination prohibited by Title VI also may file a written complaint with the Federal Transit Administration.

In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to participate in SANDAG meetings. If such assistance is required, please contact the SANDAG ADA Coordinator, the Director of Diversity and Equity, at (619) 699-1900, at least 72 hours in advance of the meeting. To request this document or related reports in an alternative format, please call (619) 699-1900 or (619) 699-1904 (TTY), or fax (619) 699-1905.

SANDAG agenda materials can be made available in alternative languages. To make a request, call (619) 699-1900 at least 72 hours in advance of the meeting.

Los materiales de la agenda de SANDAG están disponibles en otros idiomas. Para hacer una solicitud, llame al (619) 699-1900 al menos 72 horas antes de la reunión.

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Transportation Committee Friday, October 16, 2020

Item No. Action

+1. Approval of Meeting Minutes Approve

The Transportation Committee is asked to review and approve the minutes from its October 2, 2020, meeting.

2. Public Comments/Communications/Member Comments

Public comments under this agenda item will be limited to five public speakers. Members of the public shall have the opportunity to address the Transportation Committee on any issue within the jurisdiction of the Committee that is not on this agenda. Other public comments will be heard during the items under the heading “Reports.”

3. Executive Director's Report

Hasan Ikhrata, SANDAG

Discussion

An update on key programs, projects, and agency initiatives, including the agency’s response to COVID-19, San Diego Forward: The 2021 Regional Plan, and the Airport Connectivity project, will be presented.

Consent

+4. Specialized Transportation Grant Program: Proposed 2020 Program Management Plan

Zachary Rivera, SANDAG

Adopt

The Transportation Committee is asked to adopt the 2020 Program Management Plan.

+5. Specialized Transportation Grant Program: Quarterly Status Update

Zachary Rivera, SANDAG

Information

This report provides an update on progress made by Specialized Transportation Grant Program recipients from October 1, 2019 through June 30, 2020.

Reports

+6. Update on the South Bay to Sorrento Comprehensive Multimodal Corridor Plan

Jennifer Williamson, SANDAG

Discussion/Possible Action

An overview on the South Bay to Sorrento Corridor Comprehensive Multimodal Corridor Plan will be presented.

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+7. Proposed FY 2021 Program Budget Amendment: Interstate 5/Gilman Drive Bridge Project

Allan Kosup, Caltrans

Approve

The Transportation Committee is asked to approve an amendment to the FY 2021 Program Budget to add $400,000 in UC San Diego funds to the Interstate 5/Gilman Drive Bridge project (Capital Improvement Program Project No. 1200508) for construction of UC San Diego betterments.

8. Continued Public Comments

If the five-speaker limit for public comments was exceeded at the beginning of this agenda, other public comments will be taken at this time. Subjects of previous agenda items may not again be addressed under public comment.

9. Upcoming Meetings Information

The next Transportation Committee meeting is scheduled for Friday, November 13, 2020, at 9 a.m.

10. Adjournment

+ next to an item indicates an attachment

Transportation Committee Item: 1 October 16, 2020

October 2, 2020, Transportation Committee Meeting Minutes

Chair Jim Desmond (County of San Diego) called the meeting of the Transportation Committee to order at 9 a.m.

1. Approval of Meeting Minutes (Approve)

Upon a motion by Commissioner Gary Bonelli (Port of San Diego), and a second by Vice Chair Bill Sandke (South County), the Transportation Committee was asked to review and approve the minutes from its September 4, 2020, meeting.

The motion passed.

Yes: Chair Jim Desmond (County of San Diego), Vice Chair Sandke, Johanna Schiavoni (San Diego County Regional Airport Authority), Councilmember Monica Montgomery Steppe (City of San Diego), Councilmember Bill Baber (East County), Mayor Alejandra Sotelo-Solis (Metropolitan Transit System), Mayor Jewel Edson (North County Coastal), Mayor Paul McNamara (North County Inland), Deputy Mayor Jack Feller (North County Transit District), and Commissioner Bonelli.

No: None.

Abstain: None.

Absent: None.

2. Public Comments/Communications/ Member Comments

Nicole Burgess, member of the public, spoke about climate change concerns.

Ann Fox, Caltrans, provided updates on recent community clean up events and California Clean Air Day.

3. Executive Director's Report (Discussion)

Chief Planning and Innovation Officer Ray Traynor presented an update on key programs, projects, and agency initiatives, including San Diego Forward: The 2021 Regional Plan, Del Mar Bluff stabilization efforts, and the Airport Connectivity project.

Action: Discussion only.

Consent

4. Follow Up on Transportation Projects (Information)

This report provided an overview of 6 out of 260 projects included in the 2018 Regional Transportation Improvement Program Amendment No. 14.

Action: Information only.

Action: Approve

The Transportation Committee is asked to approve the minutes from its October 2, 2020, meeting.

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Reports

5. Regional Electric Vehicle Charging Program: CALeVIP San Diego County Incentive Project (Discussion/Possible Action)

An overview of the new electric vehicle charger rebate project for the San Diego region that will launch this October was presented.

Action: Discussion Only.

6. State Route 94/State Route 125 Interchange Project Update (Discussion/Possible Action)

An overview on the State Route 94/State Route 125 Interchange project was presented.


7. Regional Bikeway Program Status Update (Discussion/Possible Action)

An overview on progress made on the Regional Bike Plan Early Action Program, as a component of the Regional Bikeway Program, was presented.


8. Regional Bikeway Program Status Update (Recommend)

Senior Regional Planner, Kim Smith, presented the item.

Upon a motion by Mayor Sotelo-Solis, and a second by Vice Chair Bill Sandke (South County), the Transportation Committee is asked to recommend that the Board of Directors approve the proposed FY 2021-2022 Environmental Mitigation Program Work Plan for regional management and monitoring and allocate $4 million in funding for FY 2021.

The motion passed.

Yes: Chair Desmond, Vice Chair Sandke, Johanna Schiavoni, Councilmember Montgomery Steppe, Councilmember Baber, Mayor Sotelo-Solis, Mayor Edson, Mayor McNamara, Deputy Mayor Feller, and Commissioner Bonelli.

No: None.

Abstain: None.

Absent: None.

9. Continued Public Comments

None.

10. Upcoming Meetings

The next Transportation Committee meeting is scheduled for Friday, October 16, 2020, at 9 a.m.

11. Adjournment

Chair Desmond adjourned the meeting at 10:55 a.m.

Meeting Start Time: 9 a.m. Meeting Adjourned Time: 10:55 a.m.

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Confirmed Attendance at SANDAG Transportation Committee Meeting October 2, 2020

Jurisdiction Name Member/ Alternate

Attend Virtually

North County Inland Mayor Paul McNamara Member Yes

Mayor Judy Ritter Alternate No

South County Vice Chair Bill Sandke Member Yes

Mayor Mary Salas Alternate No

City of San Diego

Councilmember Monica Montgomery Steppe

Member Yes

Councilmember Chris Ward Alternate No

County of San Diego

Chair Jim Desmond Member Yes

Supervisor Greg Cox Alternate No

Supervisor

Nathan Fletcher Alternate

No

East County

Councilmember

Bill Baber Member Yes

Councilmember Jennifer Mendoza Alternate Yes

North County Coastal

Mayor Jewel Edson Member Yes

Councilmember

Joe Mosca Alternate Yes

Metropolitan Transit System Mayor Alejandra Sotelo-Solis Member Yes

Councilmember Ronn Hall Alternate

North County Transit District

Deputy Mayor

Jack Feller Member Yes

Councilmember Sharon Jenkins Alternate No

Deputy Mayor

Terry Gaasterland Alternate No

San Diego County Regional Airport Authority

Johanna Schiavoni Member Yes

Mark West (Councilmember) Alternate

Port of San Diego

Commissioner

Garry Bonelli Member Yes

Commissioner

Michael Zucchet Alternate No

Caltrans Gustavo Dallarda Member No

Ann Fox Alternate Yes

Southern California Tribal Chairmen’s Association

Erica Pinto Member Yes

Fred Nelson, Jr. Member No

Other Attendees Matt Tucker NCTD No

Sharon Cooney MTS No


Specialized Transportation Grant Program: Proposed 2020 Program Management Plan

Overview

In conjunction with the release of the Cycle 11 Specialized Transportation Grant Program (STGP) call for projects in July 2020, the San Diego Association of Governments (SANDAG) staff has revised the Program Management Plan (PMP) to reflect improved practices; update the eligibility and evaluation criteria approved by the Board of Directors on July 24, 2020; and provide better guidance to applicants and grantees. Staff requests that the Transportation Committee adopt the updated 2020 PMP, which is available at sandag.org/stgp.

Background

Federal guidance for the Federal Transit Administration (FTA) Section 5310 program (FTA Circular 9070.1G) requires that SANDAG, as the designated recipient of Section 5310 program funding in the region, maintain a PMP to facilitate grant management and FTA oversight over the program. The SANDAG PMP describes SANDAG’s policies and procedures for administering the STGP, which includes the FTA Section 5310 and TransNet Senior Mini-Grant programs.

Key Considerations

• The most recent PMP update was adopted by the Transportation Committee on April 20, 2018.

• Federal guidance requires SANDAG to provide an opportunity for stakeholders and interested parties to review the PMP when multiple revisions are made to the existing plan.

• Since the proposed changes are significant and substantive, SANDAG opened a public comment period on August 28, 2020, and invited stakeholders including members of the Social Services Transportation Advisory Council and Council on Access and Mobility to provide comments via a comment form available at sandag.org/stgp through September 25, 2020. No public comments were received during the comment period.

• The FTA conducted a preliminary review of the draft 2020 PMP and provided comments to SANDAG on September 21, 2020. Staff revised the 2020 draft PMP released for public comment to incorporate feedback from the FTA’s review.

• A summary of changes from the 2018 PMP to the proposed 2020 PMP is included as Attachment 1.

Next Steps

Since no public comments on the draft were received, the updated 2020 PMP is ready for approval by the Transportation Committee. Pending adoption of the final 2020 PMP by the Transportation Committee, SANDAG will submit it to the FTA for final approval in compliance with federal guidance.

Julie Wiley, Director and Legal Counsel, Contracts and Grants Department

Key Staff Contact: Zachary Rivera, (619) 699-4892, [email protected] Attachment: 1. Specialized Transportation Grant Program 2020 Draft Program Management Plan

Summary of Changes

Action: Adopt

The Transportation Committee is asked to adopt the 2020 Program Management Plan in substantially the same form as available at sandag.org/stgp.

Fiscal Impact:

None.

Schedule/Scope Impact:

Pending adoption, the PMP will be sent to the Federal Transit Administration for final approval.

http://www.sandag.org/stgp

https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/C9070_1G_FINAL_circular_4-20-15%281%29.pdf


https://www.sandag.org/uploads/projectid/projectid_553_24605.pdf

https://www.sandag.org/index.asp?classid=13&projectid=553&fuseaction=projects.detail

Attachment 1

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Specialized Transportation Grant Program 2020 Draft Program Management Plan

Summary of Changes August 2020

NOTE: The following general updates were made throughout the Program Management Plan (PMP):

• Added desk reviews to site visits as another mechanism for SANDAG staff to conduct grantee audits.

• Replaced “SANDAG Grants Administrator” with “SANDAG” or “SANDAG staff” to simplify and account for future SANDAG organizational changes.

• Replaced “Useful life” with “Minimum useful life” to reflect FTA Circular 5010.1E, as amended.

• Moved the following documents from appendices of the PMP to “Grantee Resources” that are available online at sandag.org/stgp: o SANDAG Evaluator Guidelines o SANDAG Declaration Concerning Conflict for Grant Programs o Invoice Packet o Vehicle and Other Equipment Progress Report o Required Forms – Submitted with Project Proposal o Required Forms – Submitted with Grant Agreement o Post-Delivery Buy America Certifications o Invoice Checklist

• Made the Vehicle Schedule an attachment to the Vehicle Lease Agreement, removing it as a separate appendix of the PMP.

SECTION TITLE CHANGE MADE Roles and Responsibilities Clarified SANDAG Board of Directors, Transportation Committee,

and staff roles and responsibilities. Renamed section “Short-Range Transit Planning Division and Other SANDAG Departments” to “SANDAG Staff” to generalize and account for current and future organizational changes.

Federal Funds Removed language stating the federal procurement regulations require a competitive process to distribute Section 5310 funds since the FTA Circular 9070.1G states that direct recipients can, but are not required to, distribute funds through a competitive process.

Evaluation and Prioritization of Projects

Added language mentioning that SANDAG staff conduct a social equity analysis before funding recommendations are released to SANDAG working groups and committees.

Traditional Section 5310 Projects

Added “Contract transportation services” as an example of an eligible traditional Section 5310 project.

Eligible Projects and Applicants Added table to clearly communicate eligible applicants, eligible projects, project types, and service areas for the Section 5310 and Senior Mini Grant programs.


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SECTION TITLE CHANGE MADE Equitable Distribution of Project Benefits

Added new section to describe how an applicant must demonstrate through its civil rights assurances that it has adequate methods of ensuring equitable distribution of project benefits among low-income and minority groups in its service area to be eligible for funding.

Grant Request Minimum/Maximum Amounts

Updated the maximum grant request per project per year from $200,000 to $250,000, and maximum grant request per applicant per year per grant program from $500,000 to $600,000.

Matching Funds Requirement Clarified that matching fund requirements are minimums, so grantees can provide additional match beyond what is required; incorporated language from FTA Circular 9070.1G regarding match requirements for vehicles involving the Clean Air Act and vehicle-related equipment as required by the Americans with Disabilities Act.

Vehicle Costs Reorganized and updated section to clarify how SANDAG estimates vehicle costs, how applicants can select vehicles and optional features, how estimated vehicle costs are incorporated into a grant agreement, and how SANDAG manages differences between estimated and actual vehicle costs.

Evaluation Criteria Reorganized and updated section to align with the evaluation criteria used in the most recent call for projects.

Ethics Clarified that the section applies to grantees. Equal Employment Opportunity

Revised to be applicable to all grantees, including Senior Mini Grant recipients. Removed language stating that grantees must complete an EEO certification annually after their grant agreements are executed.

Scope of Performance Clarified purpose of Monitoring Checklist Invoicing Added and clarified invoice submission requirements. Simplified

section on capital project reporting since it was detailed in another section of the PMP.

Media and Community Outreach

Added requirement that grantees submit at least one, high-quality project photograph every quarter for the duration of the grant-funded project for SANDAG marketing and communication purposes.

Required Forms Added this section to discuss required forms applicable to Section 5310 and Senior Mini Grant program applicants and grantees. Clarified that all grantees are required to collect client demographic data from the grant execution date and submit that data to SANDAG on an annual basis.

Title VI Added a table entitled Sample Title VI Plan Approval Schedule to clearly communicate the process by which a draft Title VI plan is accepted by SANDAG and approved by a subrecipient’s governing body.

Required Federal Forms Moved descriptions of the Public Contract Code Questionnaire, Equal Employment Opportunity certificate, and Client Demographic Information form to the required forms section. Updated Buy America certification citations.

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SECTION TITLE CHANGE MADE Vehicle Procurement Procedures

Revised to reflect changes in the Vehicle Costs section. Updated Vehicle Procurement Process table to provide more detail on vehicle procurement sequencing, post-delivery requirements, and delineation of responsibilities.

Lease Agreement Clarified timing of post-delivery requirements. Disposition of Vehicles Added language to mirror the lease agreement regarding vehicle

disposition procedures. Replaced language that stated that grantees could at time of disposition “(1) extend the lease under the same terms and conditions; (2) if the vehicle’s fair market value is less than $5,000, purchase the vehicle from SANDAG for the vehicle’s fair market value; or (3) return the vehicle to SANDAG,” replacing it with “SANDAG will determine the appropriate actions requested consistent with FTA guidance.”

Other Equipment and Contract Transportation Services

Reorganized section and added contract transportation services subsection to define contract transportation services as an eligible Section 5310 project type.

Monitoring and Reporting Reorganized section into three subsections: vehicle maintenance, vehicle and other equipment progress report, and monitoring and vehicle audits. Added language defining maintenance standards and clarifying maintenance recordkeeping and reporting requirements. Updated language to align with changes to the Vehicle and Other Equipment Progress Report form.

Monitoring Checklist Clarified the Monitoring Checklist’s applicability to mobility management, operating, and contract service projects. Updated language to reflect changes to the Monitoring Checklist. Explained that SANDAG employs desk reviews, but can, at its discretion, request in-person site visits.

.


Specialized Transportation Grant Program: Quarterly Status Update

Overview

For each of the San Diego Association of Governments (SANDAG) competitive grant programs, grant recipients are required to provide quarterly reports to staff following completion of a reporting period. Each quarterly status report covers the most recently closed three-month period and contains recommended actions for project schedule amendments, if necessary. This report provides an update on progress made by Specialized Transportation Grant Program (STGP) recipients for three quarters, covering the period between October 1, 2019 through June 30, 2020.

Key Considerations

The STGP is a competitive grant program for specialized transportation services for seniors and individuals with disabilities whose needs cannot be met by conventional transit or Americans with Disabilities Act paratransit services. The STGP is funded by the Federal Transit Administration’s Enhanced Mobility of Seniors and Individuals with Disabilities Program (Section 5310) and the Senior Mini-Grant (SMG) Program is funded through the TransNet Extension Ordinance. The funds can be used for operating, mobility management, and capital expenses associated with the provision of transportation services for seniors and individuals with disabilities.

The progression of SMG and Section 5310 grantees by quarter from October 1, 2019 through June 30, 2020, is detailed under the Discussion Memo in Attachment 1. Notably, the number of projects on the schedule watch list increased from 2 to 11 in the most recent reporting quarter, which staff largely attributes to unforeseen delays caused by COVID-19. In April 2019, the Board of Directors permitted the Executive Director to grant time extensions of up to 12 months for grantees who have impacts due to COVID-19. Since April, two grants have been given time extensions. Additionally, 13 of the 20 total active grantees have been granted scope modifications to allow for the delivery of meals, personal protective equipment, and other essential goods to seniors and individuals with disabilities as long as this modified scope does not conflict with them continuing to provide specialized transportation services. One grant has been given both a scope change and time extension.

Fiscal Impact:

Since 2008, approximately $29.8 million has been awarded through the Specialized Transportation Grant Program to projects that improve mobility for seniors and individuals with disabilities in the San Diego region.


Ten projects are being monitored for a potential administrative schedule change.

Action: Information

This report provides an update on progress made by Specialized Transportation Grant Program recipients from October 1, 2019 through June 30, 2020.

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Next Steps

The next quarterly status update on the STGP for the period July 1, 2020 through September 30, 2020, is scheduled for presentation to the Transportation Committee in December 2020.

Julie Wiley, Director and Legal Counsel, Contracts and Grants Department

Key Staff Contact: Zachary Rivera, (619) 699-4892, [email protected] Attachments: 1. Discussion Memo

2. Status of Active and Pending Senior Mini-Grant and Section 5310 Projects – Reporting Period through December 31, 2019

3. Status of Active and Pending Senior Mini-Grant and Section 5310 Projects – Reporting Period through March 31, 2020

4. Status of Active and Pending Senior Mini-Grant and Section 5310 Projects – Reporting Period through June 30, 2020

Attachment 1

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Discussion Memo

Reporting Period for October-December 2019

As of December 31, 2019, there were 14 active Senior Mini-Grant (SMG) projects and three completed projects. Under the Section 5310 Program, there were 15 active projects and four completed projects (Attachment 2). All but one project listed was progressing in a timely manner and operating at a level of cost-efficiency within the performance threshold established in SANDAG Board Policy No. 035. There was one project on the schedule Watch List1 for the City of La Mesa – Grant Agreement No. 5005180. The City of La Mesa communicated to staff in March 2020 that it expected to draw down funds quicker than it had previously and as of March 31, 2020, this project was no longer on the schedule Watch List2. There were no projects on the cost-efficiency Watch List.

Reporting Period for January-March 2020

As of March 31, 2020, there were 13 active SMG projects and four completed projects. Under the Section 5310 program, there were 13 active projects and four completed projects (Attachment 3). All projects listed were operating at a level of cost-efficiency within the performance threshold established in SANDAG Board Policy No. 035. There were no projects on the cost-efficiency Watch List, however, two projects were on the schedule Watch List, which are listed below:

• City of Oceanside (SMG Grant Agreement No. 5005830): This volunteer driver and shuttle project was operating at a level of cost-efficiency within the performance threshold. The City of Oceanside was granted a six-month, administrative extension on May 19, 2020. Based on current grant draw down rates, staff projected that an additional extension of seven months would be required to draw down all remaining funds. The City of Oceanside communicated with staff that it anticipated drawing down funds quicker than it had previously. Since the project had nine months remaining, staff began working closely with the City of Oceanside to get the project on schedule.

• Travelers Aid Society (SMG Grant Agreement No. 5005827): This mobility management project was operating at a level of cost-efficiency within the performance threshold. Based on current grant draw down rates, staff projected that an extension of seven months would be required to draw down all remaining funds. Since the project had 16 months remaining, staff will continue monitoring the grant draw down rate and work closely with Travelers Aid Society to get the project on schedule.

Reporting Period for April-June 2020

As of June 30, 2020, there were 11 active SMG projects and nine active Section 5310 projects, none of which were completed in the reporting quarter. One project is on the cost-efficiency Watch List and 11 projects are on the schedule Watch List. All other projects are progressing in a timely manner and are operating at a level of cost-efficiency established in SANDAG Board Policy No. 035. The one project on the cost-efficiency Watch List is discussed below:

• Peninsula Shepherd Center (Senior Mini Grant Agreement No. 5005829): The cumulative cost per unit for this volunteer driver and shuttle project increased from $16.50 to $18.45 during the reporting period, which exceeds the $17.30 performance threshold. SANDAG largely attributes the increase to COVID-19 related performance issues.

1 A project is placed on the schedule Watch List if the grantee appears, based on averages of data reported to SANDAG,

to be unable to fully draw down funds without the approval of an extension request by the Transportation Committee. 2 A project is placed on the cost-efficiency Watch List if the actual cost per unit of service delivery exceeds 130% of its

originally proposed cost after the sixth month of the project’s start date. If this occurs, a cost recovery plan is requested, and progress is monitored to ensure the cost falls below the performance threshold within six months or risk contract termination.

https://www.sandag.org/organization/about/pubs/policy_035.pdf



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The 11 projects on the schedule Watch List are summarized below:

• City of Oceanside (Senior Mini Grant Agreement No. 5005830): This volunteer driver and shuttle project is operating at a level of cost-efficiency within the performance threshold. The City of Oceanside was granted a six-month administrative extension on May 19, 2020. Based on current grant draw-down rates, staff projects that an additional extension of one month would be required to draw down all remaining funds. The City of Oceanside has communicated with staff that it anticipates drawing-down funds more quickly than it has previously. Since the project has six months remaining, staff is working closely with the City of Oceanside to get the project on schedule.

• Facilitating Access to Coordinated Transportation (Senior Mini Grant Agreement No. 5005820): This information and referral project is operating at a level of cost-efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension of 15 months would be required to draw down all remaining funds. Since the project has 15 months remaining, SANDAG believes that there is sufficient time to get the project on schedule.

• Facilitating Access to Coordinated Transportation (Senior Mini Grant Agreement No. 5005821): This information and referral project is progressing at a level of cost-efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension of ten months would be required to draw down all remaining funds. Since the project has 15 months remaining as of the end of the reporting quarter, SANDAG believes that there is sufficient time to get the project on schedule.

• City of La Mesa (Senior Mini Grant Agreement No. 5005826): This volunteer driver and shuttle project is operating at a level of cost-efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension in excess of 24 months would be required to draw down all remaining funds. The City of La Mesa has communicated with staff that it anticipates drawing-down funds more quickly than it has previously once its prior Section 5310 grant expires on August 31, 2020. Since the project has 15 months remaining as of the end of the reporting quarter, SANDAG believes that there is sufficient time to get the project on schedule.

• Jewish Family Service (Senior Mini Grant Agreement No. 5005823): This volunteer driver and shuttle project is operating at a level of cost-efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension in excess of 24 months would be required to draw down all remaining funds. Jewish Family Service has communicated with SANDAG staff that it anticipates drawing-down funds more quickly later in the grant term. Since the project has 14 months remaining as of the end of the reporting quarter, SANDAG believes that there is sufficient time to get the project on schedule.

• Peninsula Shepherd Center (Senior Mini Grant Agreement No. 5005829): This volunteer driver and shuttle project is not operating at a level of cost-efficiency within the performance threshold as mentioned above. Based on current grant draw-down rates, staff projects that an extension of 11 months would be required to draw down all remaining funds. Peninsula Shepherd Center requested an administrative six-month extension on August 12, 2020, and SANDAG staff is processing the request. Since the project has 18 months remaining as of the end of the reporting quarter, SANDAG believes that there is sufficient time to get the project on schedule.

• Jewish Family Service (Section 5310 Grant Agreement No. 5005901): This volunteer driver and shuttle project in North County Inland is operating at a level of cost-efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension in excess of 24 months would be required to draw down all remaining funds. Jewish Family Service has communicated with SANDAG staff that it anticipates drawing-down funds more quickly later in the grant term. Since the project has 14 months remaining as of the end of the reporting quarter, SANDAG believes that there is sufficient time to get the project on schedule.

5

• Jewish Family Service (Section 5310 Grant Agreement No. 5005903): This volunteer driver and shuttle project in Eastern San Diego is operating at a level of cost-efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension in excess of 24 months would be required to draw down all remaining funds. Jewish Family Service has communicated with SANDAG staff that it anticipates drawing-down funds more quickly later in the grant term. Since the project has 14 months remaining as of the end of the reporting quarter, SANDAG believes that there is sufficient time to get the project on schedule.

• The Arc of San Diego (Section 5310 Grant Agreement No. 5005912): This contract services project is operating at a level of cost-efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension in excess of 16 months would be required to draw down all remaining funds. The Arc of San Diego’s chosen vendor to operate its grant-funded transportation service left the San Diego market in December 2019. Arc of San Diego staff attribute project delays to COVID-19 and onboarding a new vendor. Since the project has 17 months remaining as of the end of the reporting quarter, SANDAG believes that there is sufficient time to get the project on schedule.

• Facilitating Access to Coordinated Transportation (Section 5310 Grant Agreement No. 5005904): This information and referral project is operating at a level of cost-efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that a nine-month extension would be required to draw down all remaining funds. Since the project has 18 months remaining as of the end of the reporting quarter, SANDAG believes that there is sufficient time to get the project on schedule.

• Facilitating Access to Coordinated Transportation (Section 5310 Grant Agreement No. 5005905): This information and referral project is operating at a level of cost-efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that a nine-month extension would be required to draw down all remaining funds. Since the project has 18 months remaining as of the end of the reporting quarter, SANDAG believes that there is sufficient time to get the project on schedule.

Status of Active and Pending Section 5310 ProjectsReporting Period through December 31, 2019

Year 1 Year 2 Performance Threshold $21.44Project Cost* $214,410.00 $214,410.00 Cost Efficiency NO

Trips Schedule NO Cost/Trip Pending Grant? YES


Units Schedule NO Cost/Trip Pending Grant? YES



Year 1 Year 2 Performance Threshold $16.05

Project Cost* $108,920.00 $113,276.00 Cost Efficiency NO

Units Schedule NO

Cost/Trip Pending Grant? NO


Units Schedule NO



Units Schedule NO

Cost/Trip Pending Grant? YES

JFS Northern San Diego 5005181

FACT CTSA Mobility Management 5005184 Grant Term

FACT RideFACT Brokerage 5005185Contract

Actual** Grant Term

Travelers Aid RideEasy 5005187Contract

10/01/2017 - 3/31/2020

$499,999.98 10/01/2017 - 3/30/2020

$199,921.02 10/01/2017 - 3/31/2020

Watch ListComments

$428,820.00 10/01/2017 - 12/31/2019This project is complete.26,000 27,278 Percent of Funding Expended

$16.49 $15.72 100.00%

ContractActual** Grant Term

ContractActual**

Watch ListComments

$249,999.84This project is complete.43,350 114,404 Percent of Funding Expended

$5.77 $2.19 100.00%

Watch ListComments

This project is complete.58,400 118,986 Percent of Funding Expended$8.56 $4.20 100.00%

Actual** Grant Term Watch List

Comments

This taxi voucher, volunteer driver, and on-demand operating project is progressing in a timley manner and operating at a level of cost efficiency within the performance threshold. A six-month extension was granted in August 2019. 18,000 16,078 Percent of Funding Expended

$12.34 $12.43 89.98%

Watch List

85.64%

Jewish Family Service North County Inland 5005182

ContractActual**

$458,251.92 10/01/2019 - 3/30/2020

144,768 114,509 Percent of Funding Expended

$3.51 $4.00 90.25%

Comments

$364,378.14 4/01/2018 - 03/31/2020This volunteer driver and shuttle project is progessing in a timely manner and operating at a level of cost efficiency

within the performance threshold.25,600 20,313

$16.62 $17.94

This resident transportation project is progessing in a timely manner and operating at a level of cost efficiency within the performance threshold. A six-month extension was granted in August 2019.

Grant Term

Percent of Funding Expended

Watch ListComments

Noah Homes Resident Transportation 5005188Contract

Actual** Grant Term

* Project cost includes the Section 5310 amount and the required match amount** Cumulative to date

Attachment 2

6



Units Schedule NO



Units Schedule NO



Units Schedule YESCost/Trip Pending Grant? YES


Units Schedule NO



Units Schedule NO



Units Schedule NO



Units Schedule NO



Units Schedule NO


FACT RideFACT - 5005900Contract


Comments

$0.00 11/25/2019 - 11/24/2021This Cycle 10 operating project will commence upon completion of FACT's Cycle 9 RideFACT project.48,000 0 Percent of Funding Expended

$16.67 $0.00 0.00%

Jewish Family Service Eastern San Diego - 5005903


Watch ListComments

$0.00 10/22/2019 - 10/22/2021This Cycle 10 volunteer driver and shuttle project will commence upon completion of Jewish Family Service's Cycle 9

Eastern San Diego project.8,671 0 Percent of Funding Expended

$16.89 #DIV/0! 0.00%

Jewish Family Service Northern San Diego - 5005902


Watch ListComments


Northern San Diego project.8,704 0 Percent of Funding Expended

$16.83 #DIV/0! 0.00%

Jewish Family Service North County Inland - 5005901


Watch ListComments


North County Inland project.8,699 0 Percent of Funding Expended

$16.84 #DIV/0! 0.00%

Travelers Aid Society - 5005906Contract


Comments

$15,999.39 10/1/2019 - 9/30/2021This mobility management project is progessing in a timely manner and operating at a level of cost efficiency within the

performance threshold.15,600 1,944 Percent of Funding Expended

$10.26 $8.23 9.99%

City of La Mesa - 5005180Contract

Actual** Grant Term

$112,238.70Percent of Funding Expended

$15.00 $10.47 37.41%

9/01/2018 - 08/31/2020 This volunteer driver and shuttle project is progessing at a level of cost efficiency within the performance threshold. Based on current grant draw down rates, staff projects that an extension of 22 months would be required to draw down

all remaining funds.20,000 10,724

Watch ListComments

St. Madeleine Sophie's Center - 5005189Contract


Comments

Grant Term CommentsJewish Family Service East San Diego 5005183Contract

Actual**

23,618 Percent of Funding Expended

$16.44 $15.45 87.72%


within the performance threshold.25,300

Watch List

$1.57 $1.55 100.00%

$621,000.00 03/01/2018 - 02/28/2020This project is complete.396,000 399,501 Percent of Funding Expended


7



Units Schedule NO


The Arc of San Diego - 5005912Contract


Comments

$11,797.50 11/25/2019 - 11/24/2021This contact services project is progessing in a timely manner and operating at a level of cost efficiency within the

performance threshold.22,048 715 Percent of Funding Expended

$17.20 $16.50 3.11%


8

Status of Completed, Active, and Pending Senior Mini-Grant ProjectsReporting period through December 31, 2019

Proposed ActualYear 1 Year 2 Performance Threshold $11.13

Project Cost* $250,000.00 $250,000.00 Cost Efficiency NO N/A N/A

Units Schedule NO

Cost/Unit Pending Grant? YES N/A N/A


Project Cost* $197,420.00 $204,601.25 Cost Efficiency NO $19.63 $28.62

Units Schedule NO

Cost/Unit Pending Grant? YES 33.00% 34.51%



Units Schedule NO




Units Schedule NO




Units Schedule NO




Units Schedule NO




Units Schedule NO




CommentsCost/Vehicle Service Hour

$187,090.18 09/01/2018 - 08/31/2020 This volunteer driver and shuttle project is progressing in a timely manner and operating at a level of cost efficiency within the

performance threshold.7,694 10,723 Percent of Funding Expended Seat Utilization

$25.00 $17.45 97.26%

Jewish Family Service East San Diego - 5005193Contract



$342,148.96 04/01/2018-03/31/2020 This volunteer driver and shuttle project is progressing in a timely manner and operating at a level of cost efficiency within the


$15.42 $14.49 87.72%



Watch ListComments

Cost/Vehicle Service Hour$341,604.45 04/01/2018-03/31/2020 This volunteer driver and shuttle project is progressing in a timely

manner and operating at a level of cost efficiency within the performance threshold.

25,600 20,313 Percent of Funding Expended Seat Utilization

$15.58 $16.82 85.64%

Peninsula Shepherd Center - 5005199Contract



$143,494.21 1/1/18 - 12/31/19

This project has been completed.9,334 11,426 Percent of Funding Expended Seat Utilization

$15.37 $12.56 100.00%




$456,511.03 3/1/18 - 3/30/2020 This subsidized senior and disabled transportation project is progressing in a timely manner and operating at a level of cost

efficiency within the performance threshold.44,400 54,696 Percent of Funding Expended Seat Utilization

$11.26 $8.35 91.30%

Jewish Family Service North San Diego - 5005191Contract



$402,021.25 10/1/2017 - 12/31/2019


$15.46 $14.74 100.00%

FACT Expansion of Brokerage — 5005195Contract



$500,000.00 07/01/2017 – 12/31/2019


$8.56 $3.94 100.00%

*Project cost includes the Senior Mini-Grant amount and the required match amount** Cumulative to date

9

Status of Completed, Active, and Pending Senior Mini-Grant ProjectsReporting period through December 31, 2019

Proposed ActualMonths 1-6 Months 7-12 Performance Threshold $21.62


Units Schedule Yes

Cost/Unit Pending Grant? NO 37.53% 35.32%



Units Schedule NO

Cost/Unit Pending Grant? NO N/A N/A



Units Schedule NO




Units Schedule NO




Units Schedule NO




Units Schedule NO




Units Schedule NO





$0.00 10/2/2019 - 10/1/2021This Cycle 10 volunteer driver and shuttle project will commence upon

completion of Cycle 9 project.96,000 0 Percent of Funding Expended Seat Utilization

$3.76 #DIV/0! 0.00%




$0.00 10/1/2019 - 9/30/2021This Cycle 10 subsidized senior and disabled transportation project will

commence upon completion of Cycle 9 project.96,000 0 Percent of Funding Expended Seat Utilization

$5.21 #DIV/0! 0.00%

FACT Brokerage Management - 5005821Contract



$0.00 10/1/2019 - 9/30/2021This Cycle 10 information and referral project will commence upon


$7.14 #DIV/0! 0.00%

FACT CTSA Services - 5005820Contract



$0.00 10/1/2019 - 9/30/2021This Cycle 10 information and referral project will commence upon


$2.63 #DIV/0! 0.00%




$128,700.96 07/12/2019 - 7/12/2021 This volunteer driver project is progressing in a timely manner and operating at a level of cost efficiency within the performance

threshold.96,000 39,888 Percent of Funding Expended Seat Utilization

$5.21 $3.23 25.74%




$15,518.50 07/12/2019 - 7/12/2021 This mobility management project is progressing in a timely manner and operating at a level of cost efficiency within the performance


$10.28 $7.64 14.52%

City of Oceanside - 5005830Contract



$46,103.53 07/01/2019 - 6/30/2020 This volunteer driver and shuttle project is operating at a level of cost efficiency within the performance threshold. The City of Oceanside has

requested a 6-month administrative extension.15,310 4,919 Percent of Funding Expended Seat Utilization

$16.63 $9.37 18.10%


10

Status of Active and Pending Section 5310 ProjectsReporting Period through March 31, 2020

Year 1 Year 2 Performance Threshold $16.05

Project Cost* $108,920.00 $113,276.00 Cost Efficiency NO

Units Schedule NO



Units Schedule NO



Units Schedule NO



Units Schedule NO





Units Schedule NO



Units Schedule NO



Units Schedule NO




Watch ListComments

$48,851.00 10/22/2019 - 10/22/2021This Cycle 10 volunteer driver and shuttle project is progessing in a timely manner and operating at a level of cost

efficiency within the performance threshold.8,704 2,903 Percent of Funding Expended

$16.83 $16.83 33.35%



Watch ListComments


North County Inland project.8,699 0 Percent of Funding Expended

$16.84 #DIV/0! 0.00%

Watch ListComments



$10.26 $7.24 19.48%


$15.00 $13.35 56.39%

9/01/2018 - 08/31/2020


Actual** Grant Term


Actual** Grant Term

Grant Term

27,405 Percent of Funding Expended

$16.44 $15.18 100.00%

$416,048.00 4/01/2018 - 03/31/2020

This volunteer driver and shuttle project is progessing in a timely manner and operating at a level of cost efficiency within the performance threshold.

20,000 12,667

Watch ListComments

This Cycle 9 project is complete.

This Cycle 9 project is complete.


Comments

This Cycle 9 project is complete. 18,000 18,154 Percent of Funding Expended

$12.34 $12.24 100.00%

Watch List

100.00%

$507,749.92 10/01/2019 - 3/30/2020

144,768 123,623

100.00%

Travelers Aid RideEasy 5005187Contract

$222,191.36 10/01/2017 - 3/31/2020

Noah Homes Resident Transportation 5005188Contract

Actual** Grant Term

This Cycle 9 project is complete. 25,300

CommentsJewish Family Service East San Diego 5005183Contract

Actual**Watch List

Comments

$425,500.00 4/01/2018 - 03/31/2020

25,600 23,293

$16.62 $18.27

Grant Term


Watch ListComments

Jewish Family Service North County Inland 5005182

ContractActual**


$3.51 $4.11


Attachment 3

11

Status of Active and Pending Section 5310 ProjectsReporting Period through March 31, 2020


Units Schedule NO



Units Schedule NO



Units Schedule NO



Units Schedule NO



Units Schedule NO




Comments



$7.14 $2.89 8.94%



$2.63 $1.40 8.63%



Comments



Comments

$11,797.50 11/25/2019 - 11/24/2021This contact services project is progessing in a timely manner and operating at a level of cost efficiency within the

performance threshold.22,048 715 Percent of Funding Expended

$17.20 $16.50 3.11%



Comments

$20,364.74 11/25/2019 - 11/24/2021This operating project is progessing in a timely manner and operating at a level of cost efficiency within the


$16.67 $10.55 2.55%



Watch ListComments


Eastern San Diego project.8,671 0 Percent of Funding Expended

$16.89 #DIV/0! 0.00%


12

Status of Completed, Active, and Pending Senior Mini-Grant ProjectsReporting period through March 31, 2020



Units Schedule NO




Units Schedule NO




Units Schedule NO




Units Schedule NO




Units Schedule YES




Units Schedule YES




Units Schedule NO







$5.21 $3.24 37.23%




$25,954.89 07/12/2019 - 7/12/2021 This mobility management project is operating at a level of cost efficiency within the performance threshold. Based on current grant

draw down rates, staff projects that an extension of 7 months would be required to draw down all remaining funds.


$10.28 $7.20 24.29%




$89,729.85 07/01/2019 - 12/29/2020This volunteer driver and shuttle project is operating at a level of cost

efficiency within the performance threshold. The City of Oceanside was granted a 6-month, administrative extension on May 19, 2020. Based on current grant draw down rates, staff projects that an extension of

13 months would be required to draw down all remaining funds.


$16.63 $11.91 35.24%




$192,359.95 09/01/2018 - 08/31/2020

This Cycle 9 project has been completed.7,694 11,492 Percent of Funding Expended Seat Utilization

$25.00 $16.74 100.00%

Jewish Family Service East San Diego - 5005193Contract



$390,042.50 04/01/2018-03/31/2020


$15.42 $14.23 100.00%



Watch ListComments

Cost/Vehicle Service Hour$398,907.39 04/01/2018-03/31/2020


$15.58 $17.13 100.00%




$500,000.00 3/1/18 - 3/30/2020


$11.26 $8.31 100.00%


13

Status of Completed, Active, and Pending Senior Mini-Grant ProjectsReporting period through March 31, 2020



Units Schedule NO




Units Schedule NO




Units Schedule NO




Units Schedule NO




Units Schedule NO




Units Schedule NO





$19,210.48 1/1/2020 - 12/31/2021 This volunteer driver and shuttle project is progressing in a timely manner and operating at a level of cost efficiency within the


$13.31 $16.50 11.64%



Watch ListComments

Cost/Vehicle Service Hour$45,797.82 1/1/2020 - 12/31/2021 This volunteer driver and shuttle project is progressing in a timely

manner and operating at a level of cost efficiency within the performance threshold.


$15.78 $15.78 10.94%




$5,586.65 10/2/2019 - 10/1/2021This volunteer driver and shuttle project will commence upon

completion of the City of La Mesa's Cycle 9 Senior Mini Grant project.29,000 1,174 Percent of Funding Expended Seat Utilization

$12.44 $4.76 1.55%




$20,364.74 10/1/2019 - 9/30/2021 This subsidized senior and disabled transportation projectis progressing in a timely manner and operating at a level of cost efficiency within the


$10.42 $10.55 4.07%




$44,694.58 10/1/2019 - 9/30/2021This information and referral project is progressing in a timely manner

and operating at a level of cost efficiency within the performance threshold.


$7.14 $2.89 8.94%




$21,571.51 10/1/2019 - 9/30/2021This information and referral project is progressing in a timely manner



$2.63 $1.40 8.63%


14

Status of Active and Pending Section 5310 ProjectsReporting Period through June 30, 2020


Units Schedule NO Cost/Trip Pending Grant? NO


Units Schedule NO



Units Schedule YES



Units Schedule NO




Watch ListComments


within the performance threshold.8,704 12,257 Percent of Funding Expended

$16.83 $4.15 34.76%



Watch ListComments

$5,510.69 10/22/2019 - 10/22/2021 This volunteer driver and shuttle project is operating at a level of cost efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension in excess of 24 months would be required to draw down all remaining funds. Jewish Family service has communicated with SANDAG staff that it anticipates drawing

down funds more quickly later in the grant term.


$16.84 $0.56 3.76%



Comments



$10.26 $7.59 30.00%

This volunteer driver and shuttle project is progessing in a timely manner and operating at a level of cost efficiency within the performance threshold.

20,000 13,436

Watch ListCommentsCity of La Mesa - 5005180



$15.00 $17.17 76.91%

9/01/2018 - 08/31/2020


Attachment 4

15

Status of Active and Pending Section 5310 ProjectsReporting Period through June 30, 2020


Units Schedule YES



Units Schedule NO



Units Schedule YES



Units Schedule YES



Units Schedule YES




Comments

$44,694.58 1/1/2020 - 12/31/2021 This information and referral project is operating at a level of cost efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that a nine-month extension would be required to draw down all

remaining funds.70,000 15,458 Percent of Funding Expended

$7.14 $2.89 8.94%

$46,427.84 1/1/2020 - 12/31/2021 This information and referral project is operating at a level of cost efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that a nine-month extension would be required to draw down all

remaining funds. 95,000 28,729 Percent of Funding Expended

$2.63 $1.62 18.57%



Comments



Comments

$11,797.50 11/25/2019 - 11/24/2021 This contract services project is operating at a level of cost efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension in excess of 16 months would be required to draw down

all remaining funds.22,048 715 Percent of Funding Expended

$17.20 $16.50 3.11%



Comments

$128,951.98 11/25/2019 - 11/24/2021This operating project is progessing in a timely manner and operating at a level of cost efficiency within the


$16.67 $17.05 16.12%



Watch ListComments

$3,768.90 10/22/2019 - 10/22/2021 This volunteer driver and shuttle project is operating at a level of cost efficiency within the performance threshold. Based on current grant draw-down rates, staff projects that an extension in excess of 24 months would be required to draw down all remaining funds. Jewish Family service has communicated with SANDAG staff that it anticipates drawing

down funds more quickly later in the grant term.


$16.89 $0.39 2.57%


16

Status of Completed, Active, and Pending Senior Mini-Grant ProjectsReporting period through June 30, 2020



Units Schedule YES




Units Schedule NO




Units Schedule NO




Units Schedule YES




Units Schedule YES





$142,385.46 07/01/2019 - 12/29/2020This volunteer driver and shuttle project is operating at a level of cost

efficiency within the performance threshold. The City of Oceanside was granted a six-month, administrative extension on May 19, 2020. Based on current grant draw down rates, staff projects that an extension of

one month would be required to draw down all remaining funds.


$16.63 $11.55 55.91%




$37,665.76 07/12/2019 - 7/12/2021This mobility management project is progressing in a timely manner



$10.28 $7.61 35.24%






$5.21 $3.28 49.14%




$47,451.28 10/1/2019 - 9/30/2021 This information and referral project is operating at a level of cost efficiency within the performance threshold. Based on current grant

draw down rates, staff projects that an extension of 15 months would be required to draw down all remaining funds.


$2.63 $1.65 18.98%




$93,710.06 10/1/2019 - 9/30/2021 This information and referral project is progressing at a level of cost efficiency within the performance threshold. Based on current grant

draw down rates, staff projects that an extension of ten months would be required to draw down all remaining funds.


$7.14 $3.26 18.74%


17

Status of Completed, Active, and Pending Senior Mini-Grant ProjectsReporting period through June 30, 2020



Units Schedule NO




Units Schedule Yes




Units Schedule YES



Project Cost* $80,000.00 $85,000.00 Cost Efficiency YES $7.60 $8.20

Units Schedule YES




Units Schedule NO




Units Schedule NO





$80,594.99 10/1/2019 - 9/30/2021 This subsidized senior and disabled transportation projectis progressing in a timely manner and operating at a level of cost efficiency within the


$10.42 $10.96 16.12%




$15,203.76 10/2/2019 - 10/1/2021 This volunteer driver and shuttle project is operating at a level of cost efficiency within the performance threshold. Based on current grant

draw down rates, staff projects that an extension in excess of 24 months would be required to draw down all remaining funds.


$12.44 $7.82 4.22%



Watch ListComments

Cost/Vehicle Service Hour$47,740.69 1/1/2020 - 12/31/2021 This volunteer driver and shuttle project is operating at a level of cost

efficiency within the performance threshold. Based on current grant draw down rates, staff projects that an extension in excess of 24

months would be required to draw down all remaining funds.


$15.78 $3.89 11.41%




$28,304.50 1/1/2020 - 12/31/2021 This volunteer driver and shuttle project is not operating at a level of cost efficiency within the performance threshold. Based on current

grant draw down rates, staff projects that an extension of 11 months would be required to draw down all remaining funds.


$13.31 $18.45 17.15%



Watch ListComments

Cost/Vehicle Service Hour$5,166.30 4/1/2020 - 3/31/2022 This volunteer driver and shuttle project is progressing in a timely and

operating at a level of cost efficiency within the performance threshold.


$15.79 $0.52 1.28%



Watch ListComments

Cost/Vehicle Service Hour$3,533.34 4/1/2020 - 3/31/2022 This volunteer driver and shuttle project is progressing in a timely and

operating at a level of cost efficiency within the performance threshold.


$15.84 $0.36 0.84%


18

Transportation Committee Item: 6

October 16, 2020

Update on the South Bay to Sorrento Comprehensive Multimodal Corridor Plan

Overview

The South Bay to Sorrento Corridor (SB2S) was identified as one of the five Comprehensive Multimodal Comprehensive Plan (CMCP) corridors to be completed in the first half of the five-year program. The SB2S study area includes the cities of San Diego, Chula Vista, National City, and Imperial Beach (Attachment 1). Major transportation facilities in the SB2S study area include Interstate 5 (I-5) [between the U.S. Mexico border at San Ysidro and State Route 94 (SR 94)], Interstate 805 (I-805), portions of State Route 905 (SR 905), portions of State Route 54 (SR 54), portions of SR 94, portions of Interstate 8, and portions of State Route 52. There are several major arterials located throughout the study area. Existing transit services include the COASTER, UC San Diego Blue Line Trolley, Orange Line Trolley, multiple Bus Rapid Transit lines and more than 25 local bus lines. An overview of the CMCP program and status on the five initial studies have been provided to the Transportation Committee in February and June 2020.

Key Considerations

The San Diego Association of Governments (SANDAG) and Caltrans are developing the South Bay to Sorrento CMCP in collaboration with the cities of San Diego, Chula Vista, National City, Imperial Beach, the Metropolitan Transit System, and the North County Transit District. Representatives from each organization make up the project team.

In June 2020, SANDAG shared the SB2S issues and opportunities statement with the Transportation Committee. The statement identified that there are high levels of congestion along the segment of I-5 between the U.S./Mexico border and downtown San Diego and along the entire length of I-805, especially during the peak periods. Ten of the region’s top fifty bottlenecks are located in the corridor. Within the study area, cross-border travel and goods movement are also subject to high-levels of delay. Along both I-5 and I-805, there are lengthy delays for commuters traveling to employment centers in downtown San Diego, University City, and Sorrento Valley. There is a lack of high-speed transit, contiguous high-occupancy-vehicle and managed lanes (HOV/ML), and interconnected bikeways in the corridor. Local streets and arterials typically lack low stress, and consistent accommodation for bicycle and pedestrian movement, especially at freeway crossings. Intelligent Transportation Systems (ITS) applications have been pinpointed as an important need in the corridor with particular attention to goods movement and border activities. In addition, the need to plan for climate change impacts, such as sea level rise, extreme heat, and precipitation changes, is necessary to ensure functionality of the corridor into the future.

Action: Discussion/Possible Action

An overview on the South Bay to Sorrento Corridor Comprehensive Multimodal Corridor Plan will be presented.

Fiscal Impact:

None.


South Bay to Sorrento Comprehensive Multimodal Corridor Plan is scheduled to be completed in 2021.

2

As reflected in the Issues and Opportunities statement, the SB2S corridor includes a broad cross section of mobility issues. The study area incorporates two of the region’s three Tier One Employment Centers (Sorrento Valley East/University Town Center and Kearny Mesa) as well as some of the densest areas of the City of San Diego, with substantial future growth planned in the communities of Mission Valley and Kearny Mesa. There are also a number of important activity centers including military bases, shopping centers, and Tier 2 employment centers, in addition to the San Ysidro and Otay Mesa passenger and commercial border crossings. 1 The study area also is home to more than ten miles of coastline that is considered at risk for future sea level rise.

The project team performed an initial evaluation of the corridor and completed a brainstorming exercise that identified initial concerns and observations. This brainstorming exercise will be supplemented with more data analysis and stakeholder input and refined into a Gaps and Opportunities White Paper later this winter. A more detailed review of the data and transportation deficiencies in the corridor will be discussed during the presentation.

Over the next several months, the project team will conduct community outreach and work with stakeholders to develop integrated transportation solutions to meet the CMCP Guidelines. Planned upcoming work efforts include the use of GIS mapping analysis, Activity Based Modeling, and conceptual analysis of alternatives. These analyses will be used to develop the blueprint of prioritized transportation solutions for the corridor. The final CMCP document is scheduled for completion in 2021.

Next Steps

Caltrans and SANDAG will provide periodic updates on these projects at future meetings.

1 Employment centers are areas with high densities of employment. The 2019 analysis identified more than 75

employment centers in the San Diego region which are categorized into four tiers based on the number of employees. View the methodology for more information on the analysis and data sources.

Coleen Clementson, Director of Regional Planning

Key Staff Contact: Jennifer Williamson, (619) 699-1959, [email protected] Attachment: 1. Draft South Bay to Sorrento Study Area Map – October 2020



UNITED STATES

MEXICO

Tijuana

County of San Diego

San Diego

Santee

SolanaBeach

Chula Vista

Coronado

Del Mar

El Cajon

Encinitas

ImperialBeach

La Mesa

LemonGrove

NationalCity

Poway

SycuanReservation

BaronaReservation

Jamul IndianVillage

Naval BaseSan Diego

MCAS Miramar

San Diego

0 1 2 3MILES

0 2 4KILOMETERS

South Bay toSorrento Corridor

DRAFTOctober 2020

Attachment 1

3


Proposed FY 2021 Program Budget Amendment: Interstate 5/Gilman Drive Bridge Project

Overview

The San Diego Association of Governments (SANDAG), the Metropolitan Transit System (MTS), and Caltrans have been working collaboratively with University of California, San Diego (UC San Diego) during the last several years to plan and design transportation improvements for the region near the University. In March 2015, SANDAG approved a Memorandum of Understanding with MTS, Caltrans, and UC San Diego to cooperate on the implementation of the Mid-Coast Corridor Transit (Mid-Coast Trolley) project and other transportation projects in the UC San Diego area.

Key Considerations

The Interstate 5 (I-5)/Gilman Drive Bridge is one project in a portfolio of improvements being coordinated with UC San Diego.1 The I-5/Gilman Drive Bridge is a grade-separated structure that connects the west and east campuses of UC San Diego. In May 2015, the Board of Directors approved delivery of the I-5/Gilman Drive Bridge via the Mid-Coast Construction Manager/ General Contractor contract with Mid-Coast Transit Constructors (MCTC).

Proposed Budget Amendment

Construction of the I-5/Gilman Drive Bridge project began in September 2016. The project is 95% complete, and the bridge opened to traffic in January of 2019. The proposed budget amendment would add UC San Diego funding to the FY 2021 Program Budget to support the delivery of betterments within the current project's scope of work, allowing for the coordination of phasing and implementation of construction on the campus to limit construction impacts to the public. Specifically, the budget amendment proposes to add $400,000 of UC San Diego funds to the I-5/Gilman Drive Bridge project (CIP Project No. 1200508) to complete the construction of UC San Diego betterments (community signage, fencing, lighting) at the request of UC San Diego.

Next Steps

Pending approval by the Transportation Committee, SANDAG and Caltrans would enter into an agreement with UC San Diego to fund the University’s requested improvements for the I-5/Gilman Drive Bridge project.

John Haggerty, Director of Engineering and Construction

Key Staff Contacts: Greg Gastelum, (619) 699-7378, [email protected] Allan Kosup, (619) 688-3611, [email protected]

Attachment: 1. Proposed FY 2021 Program Budget Amendment for CIP Project No. 1200508, Interstate-5/Gilman Drive Bridge Project

1 Other projects include the Mid-Coast Trolley project, I-5/Genesee Avenue Interchange, Gilman Drive Bridge, and

I-5 North Coast Corridor.

Fiscal Impact:

The previously approved Interstate 5/ Gilman Drive Bridge budget was $24,607,000. This action provides an additional $400,000 in funds from UC San Diego for betterments. The revised total budget would be $25,007,000.


This additional work will revise the Construction completion date from December 2020 to March 2021.

Action: Approve

The Transportation Committee is asked to approve an amendment to the FY 2021 Program Budget to add $400,000 in UC San Diego funds to the Interstate 5/ Gilman Drive Bridge project (Capital Improvement Program Project No. 1200508) for construction of UC San Diego betterments.


Project Number: Corridor Director:

RTIP Number: V15 Project Manager: Mohamad Khatib

Project Name: PM Phone Number:

Draft Environmental Document N/A N/A

Final Environmental Document N/A N/A

Ready to Advertise Feb-16 Feb-16

Begin Construction Sep-16 Sep-16

Open to Public Jan-19 Jan-19

Construction Complete Dec-20 Mar-21

SANDAG EXPENDITURE PLAN ($000)

PRIOR

YEARS FY 29

Administration $117 $74 $7 $88 $155 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $279 279$

Environmental Document 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Design 149 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 151 151

Right-of-Way Support 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Right-of-Way Capital 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Construction Support 2,661 280 204 50 126 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,991 2,991

Construction Capital 15,490 4,327 1,062 1,159 4,824 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20,976 21,376

Vehicles 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Legal Services 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Communications 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 10

Project Contingency 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total SANDAG $18,427 $4,683 $1,273 $1,297 $5,107 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $24,407 24,807$

CALTRANS EXPENDITURE PLAN($000)

PRIOR

YEARS

Environmental Document $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Design 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Right-of-Way Support 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Right-of-Way Capital 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Construction Support 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Construction Capital 80 115 42 5 78 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 200 200

Total Caltrans $80 $115 $42 $5 $78 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $200 $200

Total SANDAG & Caltrans $18,507 $4,798 $1,315 $1,302 $5,185 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $24,607 $25,007

TransNet Pass-Through $80 $75 $75 $45 $45 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $200 $200

Caltrans RE Services $1,429 $253 $253 $358 $358 $40 $40 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,080 $2,080

FUNDING PLAN($000)

FUNDING SOURCE

PRIOR

YEARS

Local

91000100 TransNet -MC $11,165 $3,668 $1,282 $167 $2,553 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $15,000 $15,000

91140001 UC San Diego 7,342 1,130 33 1,135 2,632 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9,607 10,007

TOTAL $18,507 $4,798 $1,315 $1,302 $5,185 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $24,607 $25,007

FY 2021 CAPITAL BUDGET AMENDMENT IN '000'SAllan Kosup

(619) 688-6654

1200508

Project is open to public. Remaining signage work is 95 percent complete.

I-5/Gilman Drive Bridge

PROJECT LIMITS MAJOR MILESTONES

On I-5 between La Jolla Village Drive and the Voigt Drive overcrossing.

PROJECT SCOPE SITE LOCATION PROGRESS TO DATE

Construct new overcrossing over I-5 between Gilman Drive and

Medical Center Drive.

FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 TOTAL

FY 20 FY 29FY 28FY 27FY 26FY 24FY 23FY 22FY 21 FY 25

FY 21FY 20 FY 29FY 28FY 27FY 26FY 25

TOTAL

TOTALFY 24FY 23FY 22

Attachment 1

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transportation committee agenda...ann fox, caltrans, provided updates on recent community clean up...

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