transportation enhancement program overview 2013 new york state department of transportation joan...
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![Page 1: Transportation Enhancement Program Overview 2013 New York State Department of Transportation Joan McDonald, Commissioner](https://reader033.vdocument.in/reader033/viewer/2022052510/56649ebe5503460f94bc7ea8/html5/thumbnails/1.jpg)
TransportationTransportationEnhancementEnhancementProgramProgram
Overview2013New York State Department of TransportationJoan McDonald, Commissioner
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2013 TEP Application 2013 TEP Application RoundRoundMAP-21 abolished TEP as
independent programTEP folded into Transportation
AlternativesTEP round to use up remaining
SAFETEA-LU FundsSAFETEA-LU guidelines apply$30 million available
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Key Dates/MilestonesKey Dates/Milestones
Announcement/Solicitation Letter
Applications to NYSDOT
Selection Decisions Made and Awards and Non-awards Announced
Last week of April, 2013
August 16, 2013
End of Year 2013
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NYSDOT TEP NYSDOT TEP CoordinatorsCoordinators Region 1 Karen Hulihan (518) 485-7734
Wilson Moore (5180 485-5323Albany, Essex, Greene, Rensselaer, Saratoga, Schenectady, Warren & Washington Co.
Region 2 Yotin Padungtin (315) 793-2749 Fulton, Hamilton, Herkimer, Madison, Montgomery and Oneida Counties
Region 3 Ike Achufusi (315) 428-4102Cayuga, Cortland, Onondaga, Oswego, Seneca and Tompkins Counties
Region 4 Steve Beauvais (585) 272-3466Genesee, Livingston, Monroe, Ontario, Orleans, Wayne and Wyoming Counties
Region 5 Gregory Szewczyk (716) 847-3614Cattaraugus, Chautauqua, Erie and Niagara Counties
Region 6 Timothy Alimossy (607) 324-8436Allegany, Chemung, Schuyler, Steuben, and Yates Counties
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NYSDOT TEP NYSDOT TEP CoordinatorsCoordinators Region 7 Don Mattimore (315)
785-2375Clinton, Franklin, Jefferson, Lewis and St. Lawrence Counties
Region 8 Thomas Weiner (845) 431-7904Columbia, Dutchess, Orange, Putnam, Rockland, Ulster and Westchester Counties
Region 9 Mark Bowers (607) 721-8258Broome, Chenango, Delaware, Otsego, Schoharie, Sullivan & Tioga Counties
Region 10 Lanny Wexler (631) 952-6079Nassau and Suffolk Counties
Region 11 Tapas Sanyal (718) 482-6731Bronx, Kings, New York, Queens and Richmond Counties
Note: E-mail addresses for all TEP Coordinators are first name, period, last name followed by @dot.ny.gov.
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Project EligibilityProject Eligibility
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Must Satisfy 3 CriteriaMust Satisfy 3 Criteria
Fit into 1 of 5 Categories of Transportation Enhancements Eligible Activities
Relate to surface transportation
Provide public use
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5 Categories5 Categories
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Pedestrian & Bicycle Pedestrian & Bicycle FacilitiesFacilitiesNew or reconstructed sidewalksCurb rampsBike lane stripingWiden paved shouldersBike parkingBus bicycle racksOff-road non-motorized trailsBike/pedestrian bridges &
underpasses
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Scenic or Historic Highway Scenic or Historic Highway ProgramsPrograms
Turnouts
Overlooks
Tourist/Visitor Centers
Viewing areas
Designation signs and markers
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Landscaping & Scenic Landscaping & Scenic BeautificationBeautificationAlong streets, historic highways,
trails and waterfronts the following items are eligible –
WalkwaysStreet furnitureStreet lightingPublic artGateways along highwaysLandscapingOther Streetscape improvements
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Preservation/ConversionPreservation/Conversion ofof AbandonedAbandoned Railway Railway CorridorsCorridors Acquiring railroad rights-of-
way
Planning, designing and constructing multi-use trails
Developing rail-to-trail projects
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Environmental Mitigation Environmental Mitigation of Highway Runoff Pollution of Highway Runoff Pollution & Provision of Wildlife & Provision of Wildlife ConnectivityConnectivityRunoff pollution studies
Soil erosion controls
Detention and sediment basins
River clean-ups
Wildlife crossings
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Project Must Project Must Relate to Surface Relate to Surface TransportationTransportation
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Key Transportation Key Transportation Relationship CriteriaRelationship Criteria
Serves a current or past transportation purpose
Proximity to highway or pedestrian/bicycle corridor
Enhancement of aesthetic, cultural or historic aspects of the travel experience
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Project Must Have Project Must Have
Public Use and Public Use and BenefitBenefit
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Public Use/Access Public Use/Access QuestionsQuestionsWhat access would the public have to
the project site, structure or facility? If limited, why?
What are the hours, days, or seasons of operation? Is the facility open enough to justify the public investment?
Will portions of the project site or facility be restricted to private or commercial use?
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Examples of Public Examples of Public BenefitsBenefitsSupport context-sensitive solutions and
smart growthFoster safety, accessibility and
environmental preservationBoost local economiesImprove the transportation experience
by strengthening multi-modal systemsIncrease partnerships between state &
local agenciesStrengthen public role in local and state
transportation planning
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Roles & Roles & Responsibilities ofResponsibilities ofSponsors & Sponsors & ApplicantsApplicants
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SponsorSponsorMust be a governmental agency
◦County◦City, Village or Town◦State agency◦State or local authority
Must be willing and able to take responsibility for all project development activities
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ApplicantApplicant
Can be the same entity as the sponsor (e.g. county, city, village, town, state agency, authority) or a different entity (i.e., a not-for-profit organization)
Has a stake in the project’s funding and/or implementation
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Multiple EntitiesMultiple Entities
Only one Sponsor for a project.
Sponsor/Applicant Agreement
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Sponsor’s ResponsibilitiesSponsor’s Responsibilities
State-Local Agreement
Paying project costs incurred up front
Cost overruns
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Financing ProjectsFinancing Projects
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General InformationGeneral Information
TE Program is a reimbursement program, not a grant program
TE funds can be used for Design, Environmental Studies, Right of Way Acquisition, Construction & Construction Inspection
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Project Funding SharesProject Funding Shares
TE project funding consists of two parts◦ Federal share < 80%◦Non-federal share > 20%
Contact your NYSDOT TEP Coordinator for more information about non-federal $ sources
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Maximum & Maximum & Minimum Minimum ParticipationParticipationAll proposed projects must have a
minimum total cost of $200,000
The maximum federal share for any TE project is fixed at $2.5 million
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Key RulesKey Rules
Projects to be delivered at same scope as approved
Federal funding share fixed at time of award
Good, detailed cost estimates essential
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Project Progress Project Progress ExpectationsExpectations
Every TE project is expected to progress through development in a reasonable time frame (i.e., complete within 5 yrs. of approval)
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Project Progress Project Progress ExpectationsExpectationsNYSDOT/Sponsor agreement --
executed within 6 months to one year of funding approval
Development and Design work complete in 2-3 Years
Construction complete in1-2 years thereafter
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Federal Funds Federal Funds ManagementManagementProject will be authorized by phase
(No longer can all phases be authorized up front)
Costs incurred by project phase should be billed within 6 months of funds authorization
If costs are not billed within one year, funds will be withdrawn by Federal Government
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Project ApplicationProject Application
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Workshop AttendanceWorkshop AttendanceProspective Applicants must
attend required workshops:◦TEP Workshop◦Federal Aid 101 Workshop
Workshops dates and locations:◦ NYSDOT Regional TEP Call
Letters◦ NYSDOT TEP Website at https://www.dot.ny.gov/programs/tep
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Application FormApplication Form
Project identification
Sponsor information
Applicant information
Enhancement category(s) identified
Project costs and funding
summarized
Required attachments
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AttachmentAttachmentssA clear description of proposed
work
Supporting documentation for project eligibility, description, justification
Benefit to public interest (public access/use)
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Attachments (cont.)Attachments (cont.) Project costs and funding
Implementation schedule
Evidence of support (municipal resolutions, letters, petitions, etc.)
Maintenance and operations plan
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Project Selection Project Selection ProcessProcess
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Project Selection StepsProject Selection StepsStep 1: NYSDOT solicits project applications
Step 2: Applicant and/or sponsor prepare application
Step 3: Applications submitted to the appropriate NYSDOT Regional TEP Coordinator
Step 4: Each application reviewed for eligibility by NYSDOT Region
Step 5: Application rated and ranked by regional NYSDOT/MPO Application Evaluation Committee.
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Project Selection StepsProject Selection Steps
Step 6: Regions and NYMTC each submit onecombined prioritized list and electronic
version of applications to Main OfficeStep 7: Main Office puts together a statewide
list matching regional priorities with regional funding targets and consults with FHWA
Step 8: The Governor (or the NYSDOT Commissioner ) act on the recommendations and all applicants and sponsors will be notified
of awards and non-awards
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ProjectProject Development Development StagesStages
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Plan & Identify ProjectPlan & Identify Project
Plan before seeking fundsDefine project objectives (goals)Projects must have:
◦Logical termini◦Independent utility
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Obtain Project FundingObtain Project Funding
Be familiar with program rules
Need good detailed cost estimate:◦Prepared by experienced professional
◦Include contingencies◦Account for inflation
Identify qualified Project Manager
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Select & Hire ConsultantSelect & Hire Consultant
Project designed/inspected by licensed professional
Licensed Professional can be a municipal employee or private consultant
Private Consultants◦If activities to be TEP funded, must be
hired using qualifications-based selection (QBS) process
◦If activities locally funded, may hire using local process, subject to NYS Law
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Execute Project Execute Project AgreementAgreementProject approved for fundingProject listed on TIP (if in MPO
Area) and on STIPFederal authorizationProject agreement between
NYSDOT & sponsor
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Design Approval Design Approval DocumentDocumentMay be short for simple projectsEnvironmental
requirements/coordinationTechnical decisionsPublic involvement (info meeting)Property acquisition (if applicable)Design Approval Document
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Acquire PropertyAcquire PropertyIdentify existing property boundaries
Identify proposed acquisitions (permanent and temporary)
Acquire property in accordance with federal Uniform Act and NYS Eminent Domain Procedure Law (EDPL)
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Prepare Contract Prepare Contract DocumentsDocumentsFinal plans, specifications and bid
documents◦federal contracting language◦federal and state wage rates
Cost estimate prepared by licensed professional
Construction Management PlanROW Clearance CertificatePermits & Agreements
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Bid & Award ProjectBid & Award Project
Open and competitiveWidespread advertisementPublic bid openingConsistent with bid documentsAward to lowest responsive &
responsible bidder◦No negotiation with bidders◦No changes to bid documents
between bid opening & award
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Construct & Inspect Construct & Inspect ProjectProjectPre-construction meeting required
◦NYSDOT needs to attendOversight of construction
activities requiredChanges in cost/scope made by
change orders◦May require NYSDOT approval
Final inspection◦NYSDOT needs to be involved
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Close Project AgreementClose Project Agreement
Final reimbursement requestFinal acceptance formProject financial summaryFederal single auditFinal reports for civil rights/DBE
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Operate & Maintain Operate & Maintain ProjectProjectMust be operated and maintained
for useful lifeIf less than useful life, pay back of
some or all federal funds may be necessary
Operation & maintenance plan may be required
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ReferencesReferences
NYSDOT’S TEP Guidebook is available athttps://www.dot.ny.gov/programs/tep
National TEP guidance can be found at
http://www.fhwa.dot.gov/environment/transportation_enhancements/
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Questions?Questions?
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Thank You Thank You for for Your Interest in theYour Interest in theTransportationTransportation Enhancements Enhancements Program!Program!