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© ABTA ANNUAL CONFERENCE 2019 SPONSOR & EXHIBITOR GUIDE 1

ANNUAL CORPORATE TRAVEL CONFERENCE

2019

13 – 15 November

AFRICAN PRIDE MOUNT GRACE COUNTRY HOUSE & SPA MAGALIESBURG, SOUTH AFRICA

SPONSOR & EXHIBITOR GUIDE


ABOUT CONFERENCE 2019 It’s almost that time of the year again, when the best minds in corporate travel come together at ABTA’s Annual Conference. This year, we are delighted to welcome our delegates to one of the most beautiful venue’s in South Africa – the Mount Grace – in the heart of the African Bushveld, and just 1 hours drive from Johannesburg. As always, you can trust that the ABTA team is working tirelessly to ensure we deliver an engaging agenda where our audience can have fun while they learn, discover and connect. ABTA’s Annual Conference is designed to add exceptional value for all of our Members and Conference delegates, always focusing on delivering relevant and practical resources. This year will be no different…. only better! We look forward to seeing you at ABTA Conference 2019!

CONFERENCE DETAILS AT A GLANCE

Ø Two Day Business Travel Conference Ø 140 to 180 delegates in attendance from across predominantly Africa, Europe and the Middle East Ø 25 - 30% Travel Buyers in attendance Ø Several social functions and networking sessions as part of programming Ø All discussion-based education sessions with practical guidance Ø Brand Showcase and Conference Carnival Stations *New Ø Highly rated amongst delegates with 100% re-attendance rating Ø Opportunity to participate on the agenda and network with current and potential clients and partners

SPONSOR BENEFITS AT A GLANCE

Increase their client base through relationships built

at Conference

Lead industry discussions and participate in trend

setting dialogues

Stay top-of-mind through continuous brand

awareness at Conference

Are associated with industry advancement, positioned as

thought leaders

Have staff that are up to date with industry trends

challenges & opportunities

Get access to new markets, clients & partners through

ABTA's Network ABTA CONFERENCE

SPONSORS


SPONSORSHIP OPTIONS PACKAGES:

1 . Headl ine Sponsors

This option is exclusive to ONE company from each industry sector. (First come – first served)

Fee: R 54 450.00 (Ex VAT) / $ 3 550.00*

Benef i ts : o Conference Carnival Station to interact with hosted buyers and delegates during tea and meal breaks Eg:

Candy Floss, Selfies, Cuppachino/Coffee, Slush Puppies, Donuts, Ice Cream, Milkshakes, Popcorn, etc. (Sponsor to provide all equipment and catering etc. at own cost)

o Host 1 x Tea or Meal Break - 2 minute welcome, branded items at tea stations - water, serviettes or similar (Sponsor to provide at own cost)

o Provide one of the following (or similar) for the Delegate Conference Bag: Lanyards, Conference Flash Drive, Conference Notebook (Sponsor to provide at own cost) Limited options, first come, first served.

o Opportunity to place a gift on delegate chairs (per ABTA) o 4 x banners - 3 x Foyer/Registration Area and 1 x Tea Break Area o Large Logo in Conference Z-Card, Event Website (with link) & Conference PPT slide o Large Logo on 2 - 3 event marketing emails sent to ABTA’s 3 800+ contact base across Africa o 2 Complimentary Staff registrations o 2 Complimentary Client registrations (Cannot be transferred to staff or industry) o Regular mention on ABTA’s various social media channels o First refusal to participate on event program where relevant o Opportunity to introduce 1 speaker and give 2 minute topic perspective (per ABTA) o Opportunity to provide reading material/collateral at the Conference resource area o Conference delegate list with contact details, for post Conference networking (POPI Permitting)

2. Go ld Leve l Sponsors

This option is exclusive to TWO companies from each industry sector. (First come – first served)

Fee: R 34 650.00 (Ex VAT) / $ 2 250.00*

Benef i ts : o Opportunity to place a gift on delegate chairs (Per ABTA) o 3 x banners - 2 x Foyer/Registration Area and 1 x Tea Break Area o Mid sized Logo in Conference Z-Card, Event Website (with link) & Conference PPT slide o Mid sized Logo on 2-3 marketing emails sent to ABTA 3 800+ contact base across Africa o 1 Complimentary Staff registration o 2 Complimentary Client registrations (Cannot be transferred to staff or industry) o Regular mention on ABTA’s various social media channels o Opportunity to participate on event program where relevant o Opportunity to provide reading material/collateral at the Conference resource area o Conference delegate list with contact details post event (POPI Permitting)

* US$ amounts are based on current exchange ra te and cou ld vary .


3. S i lver Leve l Sponsors (No exclusivity) Fee: R 20 350.00 (Ex VAT) / $ 1 320.00*

Benef i ts : o Opportunity to place a gift on delegate chairs (Per ABTA) o 2 x banners - 1 x Foyer/Registration Area and 1 x Tea Break Area o Small Logo in Conference Z-Card, Event Website (with link) & Conference PPT slide o Small logo on 2-3 event marketing emails sent to ABTA 3 800+ contact base across Africa o 1 Complimentary Staff OR Client registration o Opportunity to provide reading material/collateral at the Conference resource area

4. Bronze Leve l Sponsors (No exclusivity) Fee: R 10 450.00 (Ex VAT) / $ 680.00*

Benef i ts : o 1 x banner - To be placed per ABTA requirements o Small Logo in Conference Z-Card, Event Website (with link) & Conference PPT slide o Small logo on 2 - 3 event marketing emails sent to ABTA 3 800+ contact base across Africa o Opportunity to provide reading material/collateral at the Conference resource area

STAND-ALONE ITEMS: 5 . Industry D inner Party Host – Exc lus ive

Fee: R 27 500.00 (Ex VAT) / $ 1 800.00*

Benef i ts : o Fully brand the Dinner area (Night 2) with banners, branded items and similar marketing material o Opportunity to deliver 3-5 minute opening and delegate welcome o Opportunity to provide branded delegate gifts or gift bags o Mid-sized logo in Conference Z-Card, Event Website (with link) & Conference PPT slide o Mid-sized logo on 2 - 3 event marketing emails sent to ABTA 3 800+ contact base across Africa o Opportunity to provide reading material/collateral at the Conference resource area o Conference delegate list with contact details pre and post Conference (POPI Permitting) o Does not include sponsorship/branding at alcohol stations (see Pg 8)

6. Opening Night Cockta i l Recept ion - Exc lus ive

Fee: R 22 000.00 (Ex VAT) / $ 1 430.00*

Benef i ts : o Fully brand the Opening Night Cocktail Reception area with banners, branded items and marketing materials o Decide on a selection of possible themes (Eg. Movie night, Picnic in the Park, Silver & Gold etc) o Opportunity to deliver 3-5 minute opening and delegate welcome o Opportunity to provide branded delegate gifts or gift bags o Mid-sized logo in Conference Z-Card, Event Website (with link) & Conference PPT slide o Mid-sized logo on 2 - 3 event marketing emails sent to ABTA 3 800+ contact base across Africa o Opportunity to provide reading material/collateral at the Conference resource area o Does not include sponsorship/branding at alcohol stations (see Pg 8)



7. A lcohol Tast ing Stat ion Host

Fee: SQ

Benef i ts : o Sponsor an alcohol station for either Opening Night 1, or the Industry Dinner Party on night 2 o Options include Gin, Craft Beer or Wine ‘tasting’ stations o Fully brand alcohol station and plan activities, theme etc at your station o Sponsor to provide at own cost, or ABTA to arrange on sponsors behalf – costing to be discussed o Small logo in Conference Z-Card, Event Website (with link) & Conference PPT slide o Small logo on 2 - 3 event marketing emails sent to ABTA 3 800+ contact base across Africa o Opportunity to provide reading material/collateral at the Conference resource area

8. Brand Showcase Presentat ion + Conference Carn iva l Stat ion Fee: R 14 000.00 (Ex VAT) / $ 910.00*

Benef i ts : o Present a 15 minute session showcasing your brand, products and services o Closed door - ONLY Travel Buyers in attendance (No competitors in the room) o Can combine with Conference Carnival station for addional engagement (Pg 6)

9. De legate Conference Bags – Exc lus ive

Fee: R 12 000.00 (Ex VAT) / $ 780.00

Benef i ts : o Place your logo or tag on the Conference bags (supplied by ABTA) given to each delegate at registration o Place marketing material or a small gift in the Delegate Conference Bag o Exclusive – Your logo on both sides (or share with a non competitor and each pay half)

10. De legate Excurs ion / Act iv i ty - Exc lus ive

Fee: R 11 000.00 (Ex VAT) / $ 720.00*

Benef i ts : o Host and brand the selected delegate activity or outing (TBA) o Address delegates for 3-5 minute welcome during activity/excursion o Opportunity to give delegates activity or excursion related gift

11. Keynote Speaker Host Fee: R 9 500.00 (Ex VAT) / $ 620.00*

Benef i ts : o Host one local/international Keynote Speaker o Logo on welcome screen during session welcome and on Conference Agenda o Provide speaker intro and 3-5 minute industry/topic perspective o Moderate Q&A from the floor if relevant



12. Brand Showcase Presentat ion (Exc l Carn iva l) Fee: R 8 800.00 (Ex VAT) / $ 570.00*

Benef i ts : o Present a 15 minute session showcasing your brand, products and services o Closed door - ONLY Travel Buyers in attendance (No competitors in the room) o Maximum 12 Showcase presentations (treated on a first come first served basis)

13. Tea Break Host Fee: R 7 000.00 (Ex VAT) / $ 460.00*

Benef i ts : o Host 1 x Tea Break o Give 3-5 minute company intro/video before or after tea break o Supply banners and branded items at tea stations

14. De legate Sweet S tat ion - Exc lus ive Fee: R 7 000.00 (Ex VAT) / $ 460.00*

Benef i ts : o Host and brand the delegate sweet station in the main plenary room/foyer for the duration of Conference o Regular mention during Conference o Table provided – Sponsor to provide branding, jars and sweets and replenish regularly at own cost

15. Conference Carn iva l Stat ion (Exc l Brand Showcase) Fee: R 6 000.00 (Ex VAT) / $ 400.00*

Benef i ts : o Carnival themed station, eg: Candy Floss, Selfies, Cuppachino/Coffee, Slush Puppies, Donuts, Ice Cream,

Milkshakes, Popcorn, etc. (Sponsor to provide at own cost) o Connect with delegates at your station during tea and meal breaks throughout Conference o Place applicable marketing items, demo’s, business card draw etc at your station o NOTE: No free staff attendance to man your Station (Staff charged at standard Conference rates)

16. Hote l Room Drop Fee: R 5 000.00 (Ex VAT) / $ 330.00*

Benef i ts : o Have an item of your choice delivered directly to delegate hotel rooms

17. ABTA Mai ler Fee: R 4 500.00 (Ex VAT) / $ 300.00*

Benef i ts : o Create your own pre-Conference mailer for ABTA to send to the full ABTA database (3800+ contacts) or to

only attending delegates o Mailer can be on any topic of your choice (News, product promotion, thought leadership etc)


IN CLOSING

ABTA’s Annual Conference has gained the reputation of being one of the best Corporate Travel events on the annual industry calendar. By aligning your brand with ABTA and supporting the educational and networking objectives of Conference, your company will play a pivotal role in the success and exposure that ABTA’s Conference and its supporting brands achieve.

As a Conference Sponsor, you will reap the rewards via extensive brand exposure, networking and business development opportunities, as well as building your reputation as an industry leader supporting the advancement of the business travel sector.

To confirm your participation, please indicate your selected Conference Sponsor option(s) on the Sponsorship Booking Form on page 8 and scan back to [email protected]. Should you need to discuss the various options and confirm that your selections are still available, please contact Monique or Nadine as follows:

Monique Swart Nadine C larke +27 83 679 2110 +27 82 092 8020 [email protected] [email protected]


SPONSORSHIP BOOKING FORM

SPONSOR OPTION T ICK FEE NOTES FEE CALCULATION Headline Conference Sponsor R 54 450.00 / $ 3 550.00

55550000050.00 Exclusive

Gold Level Conference Sponsor R 34 650.00 / $ 2 250.00 Semi-Exclusive Silver Level Conference Sponsor R 20 350.00 / $ 1 320.00 Non- Exclusive

Bronze Level Conference Sponsor R 10 450.00 / $ 680.00 Non-Exclusive Industry Dinner Party Host Night 2 R 27 500.00 / $ 1 800.00 Exclusive

Opening Night Cocktail Host R 22 000.00 / $ 1 430.00 Exclusive

Alcohol Tasting Station SQ – Discuss with ABTA Semi-Exclusive

Brand Showcase + Carnival Station R 14 000.00 / $ 910.00 12 Slots Only

Delegate Conference Bags R 12 000.00 / $ 780.00 Exclusive

Delegate Excursion / Activity R 11 000.00 / $ 720.00 Exclusive Keynote Speaker Host R 9 500.00 / $ 620.00 Exclusive

Brand Showcase Presentation R 8 800.00 / $ 570.00 12 Slots Only Tea Break Host R 7 000.00 / $ 460.00 On availability

Delegate Sweet Station R 7 000.00 / $ 460.00 Exclusive Conference Carnival Station R 6 000.00 / $ 400.00 12 Spaces only

Hotel Room Drop R 5 000.00 / $ 330.00 2 Opportunities ABTA Mailer R 4 500.00 / $ 300.00 5 Opportunities

SUB TOTAL VAT @ 15% (ZAR Sponsors Only)

TOTAL S IGNED AGREEMENT: I, _________________________________________, in the position of____________________________ (FULL NAME) (JOB TITLE)

representing ___________________________ confirm our selection of the above Sponsor options. (COMPANY)

In addition, I hereby confirm that I am authorised to sign on behalf of the company noted above. I furthermore understand that the completion of this Booking Form does not gaurantee that my selected option is available as ABTA Conference Sponsorship is based on a first come-first served basis and that the ABTA office will inform me should an alternative selection need to be discussed.

Signed: ________________________________ on this Date: __________________20______ (SIGNATURE) (DATE)

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