triathlon games-time guideclient group. we hope that this guide helps with your planning in the...

Games-time GuideTRIATHLON

DisclaimerAll information in this guide was correct at the time of going to press. Changes to schedules, procedures, facilities and services, along with any other essential updates, will be communicated to teams by competition management if required. Changes to the competition schedule will also appear on the Games-time Website, while any changes to the training schedule will be communicated by the Sport Information Centre in the Athletes Village.

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TriathlonGames-time Guide

WelcomeThe Baku 2015 European Games will welcome around 6,000 athletes, 3,000 supporting team officials and 1,600 technical officials from across Europe to participate in elite-level sport competition.

We aim to provide all participants with optimal conditions so that they are able to perform at their best. This guide will help with those preparations and Games-time operations as it provides key information including the relevant competition rules and format, medal events, competition schedule and key dates. Each audience – athletes, team officials and technical officials – also has their own dedicated section

within the guide that includes the information that is relevant to them. The guide also includes details of the relevant venue, medical, anti-doping, training and competition related services, as well as the key policies and procedures that will be in place during the Games for each client group.

We hope that this guide helps with your planning in the weeks remaining before the European Games. Hard copies of this Games-time Guide will be provided to each client group upon arrival in Baku. We look forward to welcoming you to Baku for 17 days of competition that puts sport first and sets a tradition for the European Games that follow.

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Games-time GuideTriathlon

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General InformationKey dates

BEGOC competition management

European Triathlon Union (ETU) officials

Competition Jury

International Technical Officials

National Technical Officials (NTOs)

Medal events

Competition format

Race number allocation

Competition rulesProtests and appealsProcedures for withdrawn athletesClothing and equipmentEuropean Games Rules on Advertising, Demonstrations and Propaganda

Late Athlete Replacement Policy

Doping control

Sport information

Athletes’ and Technical Meeting

Race Package Information

Competition schedule

CONTENTS

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Competition: Venue informationKey information Venue access

Athletes’ check-inWarm-upTransition area check-inCall Room proceduresAthlete introductionsStart procedure Field of playWeather information

Venue facilities and services

Athletes’ InformationFrequently Asked Questions

Essential information and emergencies AccreditationTransportThe VillagesSportTicketsSocial MediaCeremonies

Baku 2015 VillagesVillage essentials Athletes VillageCanoe Sprint Village

Athlete Welcome CeremonyOpening and Closing CeremoniesTicketing

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Team Leaders’ informationPre-competition procedures

Competition drawRace packageCourse familiarisationBike check-in scheduleBike MovementBike transport from the Athletes Village to competition venueBike transport from competition venue to the Athletes VillageBike mechanic areaTeam Leaders’ and Coaches meeting

Competition proceduresWomen’s event scheduleMen’s event scheduleAthletes’ arrival at venueBike storage and Check-in

Post-competition proceduresFinish line procedureFirst recoveryLeaving the field of playDoping controlBroadcast Mixed Zone and I-ZoneResults distributionMedal ceremonies

Training InformationKey information

Triathlon training facilitiesAllocation/booking of training sessions Training regulationsMedia access

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Venue access Medical facilitiesLost and found

Technical Officials’ InformationServices

Arrivals and departuresAccommodationInsurancePer diemsDistribution of Ceremonies tickets

Transport

Uniform collection

Pre-competition proceduresVenue access for technical OfficialsTechnical official equipment distributionTechnical officials’ meetings and briefing with BEGOCVenue familiarisation

Post-competition proceduresLeaving the field of playCertificates

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Games-time GuideTriathlon Games-time GuideTriathlon

The Games and BakuAccreditation

Accreditation facilitiesAccreditation codesLost, stolen or damaged accreditation

TransportAthletes’ Transport System: T-AT-All Transport SystemGames Route Network

SecuritySecurity in the VillagesSecurity at competition and training venuesSecurity in transitProhibited and restricted itemsRequests for emergency assistance

Baku 2015 European GamesGames overviewCompetition venues

Baku, and the history of the city

Useful information

Notes

Appendices

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Triathlon Competition: General InformationThe Triathlon competition at the Baku 2015 European Games will be held on 13 and 14 June at Bilgah Beach in Baku. A total of 130 athletes, 65 men and 65 women, may take part in the Triathlon competition.

Key dates

Date Event

1 May 2015 Sport Entries deadline (23:59 CET)

8 June 2015 Official opening of Athletes Village

9 June 2015 Training

10 June 2015 Training & Course Familiarisation

10 June 2015 Team leaders and coaches meeting

11 June 2015 Training & Course Familiarisation

11 June 2015 Athletes briefing

12 June 2015 Opening Ceremony

12 June 2015 Training. Compulsory bike and uniform check for female athletes

13 June 2015 Women’s Competition. Men’s training. Compulsory bike and uniform check for male athletes

14 June 2015 Men’s Competition

28 June 2015 Closing Ceremony

1 July 2015 Official closing of Athletes Village

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BEGOC competition management

Position Name

Triathlon Competition Manager Lukas Matys

Triathlon Technical Operations Manager

Alpar Nagy

Triathlon Service Manager John Noone

Field of Play Group Leader Claire Rankin

Athlete Services Group Leader Khadija Nasirova

Sport Equipment Group Leader Farid Mayisli

European Triathlon Union (ETU) personnel

Position Name Country Code

President Renato Bertrandi ITA

Secretary General Kathleen Smet BEL

Technical Delegate Jorge Garcia ESP

Technical Delegate Bela Varga Dr. HUN

Competition Jury - Women’s Day

Name Country Code

Bela Varga Dr. HUN

Alicia Garcia ESP

Azer Maharramov AZE

Competition Jury - Men’s Day

Name Country Code

Jorge Garcia ESP

Kathleen Smet BEL

Azer Maharramov AZE

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International Technical Officials


Race Referee Dirk Bogaert BEL

Medical Delegate Dr. Carsten Damm LUX

Chief Race Official Anabela Santos POR

Chief Technology Esther Sanchez ESP

Chief ECR (Events Control Centre)

Paul Groves GBR

Chief Registration Michael Masters GBR

Assistant Registration Kevser Miri TUR

Assistant Registration Stephanie Kraus LUX

Assistant Registration Ton Bloothoofd NED

Assistant Registration Aleksandr Kocetkov LTU

Chief Start/Front House Supervisor

Dag Oliver NOR

Chief Swim Vicente Sanchez ESP

Assistant Swim Friedrich Schwarz AUT

Assistant Swim Ero Raudsepp EST

Chief Bike Andreas Galanos GRE

Assistant Bike Aldo Basola ITA

Chief Vehicular Mustafa Sirin TUR

Chief Venue/Transition Area Supervisor

Stefane Mauris SUI

Chief Transition Laura Patti ITA

Assistant Transition Eriketti Margari GRE

Assistant Transition Michiel Van Niekerk NED

Assistant Transition Line Amlund Hagen NOR

Assistant Transition Aleksandr Kocetkov LTU

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Assistant Transition Official (Mount/Dismount)

Masie Bancewicz GBR

Assistant Transition Official (Mount/Dismount)

Bojan Nikolovski MKD

Chief Run Aggeliki Thoma GRE

Assistant Run Walter Dudas AUT

Assistant Run Leonid Mogilevsky UKR

Chief Aid Station/Run Supervisor

Jan Philipp Krawczck GER

Chief Lap Auditor Dora Rozsa HUN

Assistant Lap Auditor Anne Marie Dupont BEL

Chief Wheel Station/Bike Supervisor

Miguael Fernandez ESP

Chief Penalty Box Dominique Frizza FRA

Assistant Penalty Box Helmut Menger GER

Chief Finish Eugene Kraus LUX

Assistant Finish (manual back up)

Liene Troksa LAT

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Medal events The competition will consist of two medal events, summarised below:

Competition FormatTriathlon events at the Baku 2015 European Games will be conducted under the ITU Competition Rules. Triathlon does not have any sport-specific rules and regulations that are amended specifically for Baku 2015 European Games. However, the following generic rules and regulations will aply:

Individual (male and female) – Swim at a distance of 1500m – Cycle at a distance of 40km – Run at a distance of 10km

Each event is continuous, with no breaks in competition. In both the

Medal Events (2)

Women Men

Elite Women Individual Elite Men Individual

National Technical Officials (NTOs)

Position Name

Assistant Chief Race Official Musa Guliyev

Assistant Registration Aydan Alizade

Assistant Bike Eltac Rüstemli

Assistant aid Station (#1) Elshad Samadzade

Assistant aid Station (#2) Elgün Macidov

Assistant aid Station (#3) Orkhan Askarli

Assistant Wheel Station (#1) Novruz Mamishov

Assistant Wheel Station (#2) Sahnur Isgandarli

Assistant Wheel Station (#3) Quiyas Mustafayev

Assistant Wheel Station (#4) Emil Rahimov

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men’s and women’s events, the first athlete to complete the course will be declared the winner.

Transition – Olympic style transition with individual bike racks

Race number allocation Given entry deadline is on 1 May, race numbers will be allocated by 11 May which is in accordance with EGRIS. Race number allocation will be based on the ITU points list, consistent among the majority of events.

Competition rulesThe Triathlon competition will be delivered in accordance with the most recent version of the International Triathlon Union (ITU) Competition Rules, which is in force at the time of the Games.

– ITU Competition Rules (available at www.triathlon.org)

Protests and appealsProtests and appeals will be carried out in agreement with the International Triathlon Union competition rules, chapter 12 (Protests) and chapter 13 (Appeals), page 45-48, 17-12-2014. Copies of the Protest Form and the Appeal Form can be collected from the ETU Race Referee.

Procedures for withdrawn athletes

Athletes failing to complete the swim leg before the leaders have completed the first lap of the bike legAny athlete who has not completed the swim leg or cleared the T1 transition before the bike leader’s return to the Transition area will have effectively been lapped and will be held outside transition by a technical official. The athlete’s bike will be removed from the Transition area to allow for the bike leaders to pass cleanly through transition, and will be sent to the bike storage area. At an appropriate time, the withheld athlete will be escorted from the field of play to the Athletes’ Lounge.

Athletes lapped during the bike leg Any athlete who is lapped during the bike leg will be removed from the field of play as soon as possible in order to avoid any confusion

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with placing and to prevent them from providing drafting assistance to other team members. Technical officials who identify a lapped athlete will communicate to the athlete that they have been withdrawn from the race. The athlete must not ride in a pack or with any other athlete and must retire at the next wheel station, which are situated at the turning points of sectors eight, nine and six. Lapped athletes and their bikes will be picked up at the end of the race and returned to the Athletes’ Lounge.

Athletes who retire due to injury, exhaustion or bike malfunctionAny athlete who retires due to injury, exhaustion or bike malfunction will be held at the nearest wheel station, the nearest aid station or the Athletes’ Lounge, and must not re-enter the field of play. If necessary, medical services staff will be informed in order to offer first aid treatment to the athlete. Athletes who do not require any special medical treatment will be picked up at the end of the event and returned to the Athletes’ Lounge. BEGOC staff will handle any equipment and make sure it is returned to the Athletes’ Lounge.One team official per NOC will be allocated a pass that allows them to access the athlete medical room. The passes will be distributed at the team leaders’ and coaches’ briefing.

First runner/last bike scenarioCyclists who have not reached the run junction by the time a runner has reached the same location will be required to dismount and walk their bike back to the bike storage.

Cyclists who have not reached the venue perimeter by the time the lead runners have reached the same location will be withdrawn from the race to allow for the lead runners to make their way through transition.

Clothing and equipment Clothing and equipment used by athletes and other participants in the Triathlon competition must comply with the following documents:

– European Games Rules on Advertising, Demonstrations and Propaganda

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European Games Rules on Advertising, Demonstrations and PropagandaThe following Rules for the European Games are based on Rule 50 of the Olympic Charter.

1 The European Olympic Committees (EOC) determine the principles and conditions under which any form of advertising or other publicity may be authorised.

2 No form of advertising or other publicity shall be allowed in and above the stadia, venues and other competition areas which are considered as part of the European Games sites other than that relating to the contractual rights of the marketing partners of the Baku 2015 European Games.

3 No kind of demonstration of political, religious or racial propaganda is permitted in any of the European Games sites, venues or other areas.

4 These rules and any other manuals, guides, guidelines or any other instructions issued by the EOC Executive Committee apply to all persons holding accreditation for the Games and are a pre-condition to the ongoing validity of that accreditation.

Manufacturer’s Identification on Equipment and Clothing

Definition: Manufacturer’s Identification means the normal display of the name, designation, trademark or logo. The Manufacturer’s Identification can only appear once on each piece. The standard graphic elements recognised by the WFSGI, e.g. adidas’ three stripes may also be used within reason and subject to prior written agreement. Other identifications such as ‘Goretex’ and ‘Dryfit’ may also be used within reason subject to prior written agreement. The size of these may not be larger than the Manufacturer’s Identification.

All approvals must be requested via [email protected].

1 Other than the Manufacturer’s Identification, produced according to the size guidelines shown below, and the standard graphic elements no form of publicity or propaganda, commercial or otherwise, may appear on persons or on any article of clothing or equipment worn or used by

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the athletes or other participants in the Baku 2015 European Games. It also includes, but is not limited to, for example, any form of body art, jewellery or contact lenses.

1.1 Equipment: any Manufacturer’s Identification used cannot take up more than 10% of the surface area of the equipment visible during competition up to a maximum size of 60cm2. Exceptions may apply, subject to prior written agreement ([email protected]).

1.2 Headgear and gloves: the maximum size of the Manufacturer’s Identification allowed on any form of headgear and on gloves is 6cm2. Headgear includes, but is not limited to, hats, helmets, sunglasses and goggles.

1.3 Clothing (e.g. NOC uniforms, competition clothing, tracksuits, T-shirts, shorts, sweat tops and sweat pants): the maximum size allowed for any Manufacturer’s Identification on clothing is 20cm2. There is one exception:

Where a one piece body suit is worn in competition, two Manufacturer’s Identifications may be included – one above the waist and one below. These Identifications must not be placed next to each other. 1.4 Shoes: the normal distinctive design pattern of the manufacturer may appear on shoes. The manufacturer’s name and/or logo may also appear, up to a maximum size of 6cm2, either as part of the normal distinctive design pattern or separate to it.

1.5 Technical gear: the maximum size of the Manufacturer’s Identification on all technical gear, installations and other apparatus, which are neither worn nor used by athletes or other participants (for example, timing equipment and scoreboards), may be no larger than 1/10th of the height of the piece in question up to a maximum of 10cm high.

1.6 In case of special rules adopted by an International Sports Federation, exceptions to the rules mentioned above may be approved by the EOC Executive Committee.

Any violation of these rules may result in disqualification or withdrawal


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of the accreditation of the person concerned. The decisions of the EOC Executive Committee regarding this matter shall be final.

NOC Uniforms

The official uniforms of the NOCs may include:

– symbols of the country (name of the country, national flag, emblem, etc.)

– emblem of the NOC – logo of the Baku 2015 European Games – emblem of the respective National Sport Federations (on competition kit only where permitted by the NOC)

The NOCs are requested to bring a sample of the competition uniform to the first Technical meeting of each sport for final check in order to avoid any problems on the field of play.

NOCs should seek prior written approval from BEGOC for their uniforms before production begins. Pictures featuring the branding should be sent to ([email protected]) for review and official approval.

Athlete Conduct

During the European Games athletes’ ongoing accreditation is conditional upon them not:

– Taking any sport equipment and/or national flag onto the podium during a Medal Ceremony;

– Making any kind of demonstration or promote political, religious or racial propaganda in any European Games venue or associated areas during the period of the Games.

Late Athlete Replacement PolicyThe deadline for sport entries of participating athletes in the Baku 2015 European Games is 1 May 2015.

However, where urgent medical problems arise, or in other exceptional circumstances that are assessed on a case-by-case basis, the European


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Olympic Committee (EOC) may permit the permanent replacement of one athlete by another only in the same sport, discipline and event.

During the European Games, it is the policy of the EOC that P accreditations are not available.

Replacement of an athlete can only occur after consultation with the relevant European Federation (EF) and, when deemed necessary by the EOC, an EOC medical expert.The replacement of athletes due to medical reasons after 1 May 2015 and up to 2 hours prior to the Sport Technical Meeting, or weight draw as appropriate, is possible providing:

1. The replacement athlete is entitled, and qualified, to take part in the European Games as stipulated in the Qualification systems, published in 2014 and regularly updated by the EOC and Baku European Games Operation Committee (BEGOC).

2. No doping control issues are pending concerning the replacement athlete.

3. The National Olympic Committee (NOC) of the replacement athlete had applied for accreditation for the athlete prior to the application for accreditation deadline on 12 March 2015.

The non-medical replacement of athletes is possible after 1 May 2015 and up to 24 hours prior to the Sport Technical Meeting, or weight draw as appropriate. NB: The deadlines for medical and non-medical replacements are different. For non-medical replacements, in order to keep changes to a manageable level and to support a sustainable level of resourcing within the BEGOC Sport Entries team, a limit on changes to an NOC’s delegation has been put in place.Each NOC shall be allocated a quota for non-medical replacements based upon the NOC overall number of athletes:

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Following confirmation from the BEGOC Sport Entries team that the submission procedure has been correctly completed the application for Late Athlete Replacement shall be approved by:

– Technical Delegate for the relevant sport or discipline, on behalf of the European Federation

– Designated representative of the EOC.

The following additional procedures must also be carried out in order for one athlete to be replaced by another:

a) The relevant NOC must fill out an Official Athlete Replacement Form for the athlete being replaced and the replacement athlete.b) The relevant NOC must add the new athlete’s details to the Eligibility Conditions Form which they already hold and, when required, the Sport Entry Form for the replacement athlete.c) The accreditation card of the replaced athlete must be withdrawn. Following the athlete replacement, the accreditation card of the replaced athlete shall be cancelled. Procedures relating to the replaced accreditation card will be released in due course.

Once a replacement athlete has been approved, that individual athlete cannot be replaced for non-medical reasons.

All documentation and queries regarding this matter should be sent by email or submitted in person to the BEGOC Sport Entries department, at:

Number of athletes Quota for non-medical LAR

From 1-10 1

From 11-20 2

From 21-50 5

From 51-100 5

From 101-150 15

From 151-200 20

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Athletes Village – Sport Entries and Sport Information Centre

Email: [email protected]

The BEGOC Sport Entries Office will forward all received queries to the BEGOC Accreditation team and to the EOC accordingly.

Effective

For Non-Medical replacements – from 1 May 2015 until up to 24 hours prior to the Sport Technical Meeting, or weight draw as applicable for that event.

For Medical replacements – from 1 May 2015 until up to 2 hours prior to the Sport Technical Meeting, or weight draw as applicable for that event.

This policy is not applicable to athlete nominative disciplines (Badminton, Women’s Boxing, Fencing for individually qualified athletes, Judo, Karate, Taekwondo, Table Tennis for individually qualified athletes). In the case of an injury and for disciplines where the quota place is allocated to an athlete by name the quota place will be reallocated. The common deadline for such reallocations is 1 June 2015.

Waiver

The above-noted policy is subject to further change by the EOC for exceptional circumstances.

Doping controlBEGOC is committed to delivering a world-class doping control programme during the Baku 2015 European Games. Under the authority and direction of the EOC, the BEGOC doping control programme will ensure the integrity of sport is upheld and protect the rights and health of the athletes.

The EOC Medical & Anti-Doping Commission is responsible for determining in advance the distribution and number of doping controls to be carried out throughout the Games period, from 8 June to 28 June 2015, and during this period athletes from all sports will be eligible for

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urine and blood testing. The EOC has the authority to test athletes for substances and doping methods prohibited by the World Anti-Doping Agency (WADA) anytime and anywhere during in-competition and pre-competition. All sample analysis will be performed in a WADA-accredited laboratory established for the Games.

The selection of the athletes may be targeted at random or based on the athlete’s final position in competition. BEGOC has appointed PWC Global Service Gmbh & Co. KG as the delivery partner for the doping control programme. As delivery partner, it will be responsible for sample collection, analysis and secure chain of custody.

Full details on the doping control programme and procedures at the European Games are available in the Baku 2015 Medical, Anti-doping and Pharmacy Guide, which can be downloaded from the e-Qəzet. Printed copies of the guide will be distributed at the EOC Medical Commission meeting on 11 June. If medical staff arrive later than 11 June, copies of the guide can be collected at the Polyclinic.

Sport information

Sport Information Centre (SIC) and Sport Information Desks (SIDs) Sport Information Desks (SIDs) are located at all competition venues and at the Sport Information Centre (SIC) in the Athletes Village. The desks will provide a variety of services to NOCs, as follows:

– The dissemination of general sport information. – The distribution of start lists, draw lists and results. – Training schedule information for open and pre-allocated training. – Sign up for bookable training sessions (SIC only). – Sport-specific requirements (e.g., forms submitted for several sports in relation to uniform checks or music submission).

– Lost and found (SIDs at competition venues only).

The SIC will be located on the second floor of the Administration Centre, next to the NOC Services Centre, in the Athletes Village. The opening hours are as follows:

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Athletes’ Briefing and Technical Meeting

Women and men Date: 11 JuneTime: 18:00Location: Athletes Village, Administration Centre, Chefs de Mission Meeting Hall

The main agenda for the athletes’ briefing is as follows: – Welcome and introductions – Competition jury – Schedules and timetables – Check-in and procedures – The course – Post-race procedures – Weather forecasts

The draws for the platform positions for the men and women will be conducted by ETU officials.

At the beginning of the draw, the athletes will be ordered according to the ETU Qualification List as of 10 January 2015, the cut-off date for qualification. Athletes will choose their position on the platform by following this order.

– The final start list will be included in the “From ITUHDQ” sheet. Number one will be situated by the extreme right on the platform while number 65 will be by the extreme left.

– The 10 best ETU ranked athletes entered will choose their platform start positions during the draw at the Athletes Briefing. The Technical Delegate will record the chosen start position and confirm it. If the platform start position has previously been chosen by any of the better-ranked athletes, the Technical Delegate will ask the athlete to

SIC opening hours

Period Hours of operation

Pre-opening (3-7 June 2015) 07:30-20:00

Official opening period (8-28 June 2015) 07:00-22:00

Official closing (29 June-1 July 2015) 07:00-18:00

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select another start position. This procedure will continue until the start position is confirmed.

– In this moment the TO (or TD) operating the Excel file for position allocation will type in row 5 (grey coloured) and in the column which indicates the pontoon position selected, the code “103”. This action will change the affected column to red and “one to ten” will be displayed, meaning this position have been selected by one of the top ten athletes. This process of typing “103” will be repeated in the ten positions selected by the top ten athletes.

– Athletes following the top 10 will select the positions and their selection will be visible. TOs will continue to call the athletes number by number in a cadence of one every 15 seconds. The athlete called will go to the operator position and will inform about the position selected. The operator will type the race number in the row 5 (grey) and in the column which indicates the platform position selected. The athlete’s name and NOC code will be displayed in the indicated column, and colour will change to White. The athletes sitting outside of the top 10 will be able to see from their positions which start positions are still available by just checking the green positions.

– Once the process is concluded the top ten positions will be visible by replacing the code “103” with the race number of the specific athlete.

The third sheet called “start list” will be produced as result of the previous process and will reflect the race number and the platform position

Race Package information

Pre-CompetitionIf an athlete withdraws from the competition after the start list has been produced and distributed but no later than 30 minutes before the competition is due to start, BEGOC Technology will produce a new start list which, after being approved by the ETU Technical Delegate, will be distributed according to the distribution rules.

Immediately Before the Beginning of the EventIf an athlete withdraws from the competition 30 minutes before the competition’s scheduled start time, the start list will not be updated and the athlete will be listed as ‘DNS’ (‘Did Not Start’) on the results outputs

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Competition schedule

During the Games, there may be delays, postponements or cancellations of competition. Should this occur, NOCs will be informed of the revised competition schedule through the Sport Information Centre (SIC) at the Athletes Village and the Sport Information Desk (SIDs) at the competition venue. For details on both see page 23. Changes will also appear on the Games-time Website at www.baku2015.com.

13 June 2015 - Day 1, Bilgah Beach

12:30 - 15:15 TR01 Women’s Final

Women’s Medal Ceremony

14 June 2015 - Day 2, Bilgah Beach

12:30 - 15:00 TR02 Men’s Final

Men’s Medal Ceremony

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Competition: Venue InfrormationKey informationCompetition Venue Bilgah Beach (Bilgah Estates)

Venue Code BIL

Venue cluster/precinct Western and Other Venues

Venue DescriptionOn the northern coast of Baku, Bilgah Estates will provide an excellent venue for the Triathlon competition. It is an established attractive beach resort that will use the Caspian Sea for swimming and the surrounding network of roads and paths for the cycling and running phases.

Venue Address Bilgah Estates (Amburan Beach Club) Baku 1212, Azerbaijan

Other sports at Venue Road Cycling Time Trial

Venue access Drop-off and pick-up will be in the same location at the Athletes’ Load Zone, which is only 60 meters from the Athletes’ Lounge and changing rooms. Teams staying outside of the Athletes Village should enter the venue through signposted security check-in points. Athletes will be required to present their Accreditation Pass when they collect their bikes from the bike storage area.

Athletes’ check-inOn arrival at the Athletes’ Lounge, athletes will have their uniforms assessed by the technical officials and will then receive their swim cap and timing chip. Athletes must wear their timing chips on their ankle during competition. All equipment, bags and clothing will need to be submitted in order to be checked for compliance with security regulations. After their event, athletes will have their timing chips removed before they enter the main recovery area.

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Warm-upOn competition days warm-up begins two hours before the start of the race for biking and running and one hour before the beginning of the race for swimming. Warm-up will close 30 minutes before the start of competition. Each course will be available for warm-up on competition days as follows:

Date Start Time Duration End Time Hours of operation

13 and 14 June 10:30 01:00 11:30 Run & Bike Course Warm-

Up

13 and 14 June 11:30 0:30 12:00 Swim Course Warm-Up

The swim warm-up will be next to the start platform, entering from the crossing point of the transition area. The bike warm-up will start from the transition area with athletes to travel in an anti-clockwise direction, the same direction as will be used for the race, on the right hand side of the road until the end of the first roundabout. This roundabout is where athletes need to turn back. The second turning point will be at the end of the transition area, prior to the crossing point.The run warm up will be between the finish chute and the gate at the entrance into Bilgah Estates (the start of sector 6). Athletes should be aware that at the end of this sector, entering into sector 6, there is a vehicle crossing point, underlining why athletes must turn before. This point, as all, will be fully occupied by volunteers ensuring athlete safety. Ten minutes before the warm-up session is due to finish, marshals will instruct athletes to return to the venue facilities to prepare for the start procedures. All warm-up areas will be accessible for athletes provided they are accredited for the designated area. Athletes are not allowed to go into the start area before the race commences. Athletes should note that operational vehicles will be allowed to move on these roads during the warm-up period.

Transition area check-inThe Transition area will be open from 11:00 to 12:00 on 13 June (women) and also from 11:00 to 12:00 on 14 June (men). The bike check-in process will be managed by technical officials when athletes enter the Transition area with their bikes.

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Call Room proceduresAthletes will move to the Call Room 25 minutes prior to competition starting. Athletes will be required to order themselves according to their race number. Athletes will then be asked to leave the Call Room and approach the transition area in order for the announcement to the spectators of their name, country and race number. Here athletes will make their way to the platform one by one, following their presentation to the spectators.

Athlete introductionsAthletes must assemble at the call area 25 minutes before the start of their competition. At this time, any extra clothing and towels must be removed and placed by each athlete in their numbered basket in the main athlete recovery area. In the event of extreme weather conditions, athletes may remove their warm-up clothing before entering the platform area, and may give it to their coaches at the coaches’ area next to the platform or to a member of the start team.

Please note that any official NOC uniforms left at the start area must be returned to the Athletes’ Lounge immediately after the start in case they are required for the Medal Ceremony.

After the technical officials’ presentation, the announcer will introduce each athlete according to the introduction schedule provided by competition management and Sport Presentation. Each athlete will be introduced in turn by race number, name and country. When introduced, athletes must take up their designated start position on the platform. The platform is numbered 1 to 65, with number 1 on the right-hand side facing the swim course.

Start procedureAthletes must proceed directly to their designated positions on the platform and must stay there when they have arrived. When all athletes have reached their designated positions, the announcer will state “you are now in the hands of the starter,” and athletes must remain behind the start line. When the starter says “On your marks,” athletes must step forward and assume the start position. A horn will then signal the start of competition. In the case of a false start, the starter will issue repeated short blasts on the start horn. If athletes fail to hear the false start signal, lifeguards

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will promptly block the swim course. Athletes must leave the water and return to their designated positions. The competition will be restarted as soon as possible under the control of the ETU Race Referee.In the event of a valid start with early starters, if someone starts before the horn and everyone else starts with the horn, the athlete who false-started will receive a time penalty of 15 seconds in T1.

Field of play The field of play is very compact around Bilgah Estates and Amburan Beach Club. The setup follows the highest ITU standards and pays special attention to athletes’ safety. The swimming course will be secured by lifeguards on jet-skis. Cycling and running will be conducted on fully closed and protected roads. For a summary of the field of play and detailed information including transition diagrams please see below.

Swim course – 1500mThe swim will take place in the Caspian Sea on a course consisting of two laps of 750m, with athletes swimming clockwise around a triangular-shaped, marked course.

The starting point is a 70m beach platform. All turn buoys will be 2.5m in height, 1m in width and coloured yellow.

The swim distances are as follows: – All distances are based upon where an athlete can start swimming, however the actual distance is longer due to a run start from the beach.

– Athletes will leave the beach platform swimming 325m towards the first buoy.

– Next, athletes will swim parallel to the platform on the beach edge, keeping it on their right side.

– Athletes will then turn right at the buoy, swimming in a direction towards the beach, for a distance of 350m.

– Athletes will be required to complete the previous three-point swimming course again in order to complete this section of the course as each lap is 750m, for a total of 1500m.

– After the first lap athletes will leave the water, make a turn on the beach and re-enter the water for a second lap.

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Diagram showing T1A flow-through transition will be used to keep athletes moving forward. Athletes will enter the transition on the outside run lanes and must deposit their swim gear in the bin placed beside each athlete’s bike rack. A barrier will be positioned to ensure the athletes use the outside lanes. For T1, the bike will be racked by the rear wheel in a slot in a single bike rack, with the bike facing towards the exit. The athlete’s name and number will be displayed on the top of each bike rack. Athletes must secure their helmets before they un-rack their bike by moving forward into the centre lane and towards the mount line.

Bike course – 40kmThe bike course will consist of 6 laps of 6.6km, totalling 40km. Athletes will race around the course in a counter-clockwise direction.The bike course directions are as follows:

– Starting from the Transition area, athletes will cycle in a counter-clockwise direction on the right-hand side of the road.

– The course will begin in the Bilgah Estate and venture out onto the motorway before returning back to Bilgah Estates.

– Each athlete is required to complete all 6 laps of this section of the course.

Four wheel stations will be provided along the bike course, next to the field of play in enclosures surrounded by barriers. One of the wheel stations is double-sided. Signage will mark each wheel station. If any athletes experience a flat tyre or wheel problems, they may cycle to the nearest wheel station, where a technical official will hand them a spare wheel of the appropriate specification. Only wheels provided by competition management may be placed and used at all wheel stations. Athletes must change wheels under the supervision of a technical official. The volunteers and technical officials at each wheel

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station may not help athletes change their wheels. The volunteers will take a note of the athlete’s race number so a wheel exchange may take place after the event in the Athletes’ Lounge.

The four wheel stations will be located at the positions marked on the course map (see the Appendices section of this guide). Wheel station 2 is accessible from both directions. Each wheel station will be staffed by two volunteers and one technical official and stocked with appropriate bike wheels.

Diagram showing T2From the dismount line, athletes will run in the centre lane with their bikes towards the bike racks, and must rack the front wheel of their bike in the slot facing the transition entrance. Athletes must use the middle of transition to drop their bike. Athletes will run in the outer run lane, with both run lanes joining at the end of the transition. Athletes are required to keep their helmet on at all times until they re-rack their bikes. Before exiting the transition, athletes are required to place helmets and other equipment in their box.

Run course – 10kmThe run course will consist of three-laps of 3.3km, totalling 10km. Athletes will race around the course in an anti-clockwise direction using part of the cycle course

Aid StationsThere will be three aid stations located on the run course at different intervals. Only sealed water bottles provided by competition management will be available at these stations. The water bottles will be under constant supervision, and will only be opened just before distribution. The three aid stations will be located at the positions marked on the course map (see the Appendices section of this guide).

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Penalty box Failure to comply with the ETU Competition Rules may result in an athlete being given a time penalty by a technical official. An athlete may be required to serve time in this penalty box.

The penalty box will be managed by technical officials. Athletes will be notified of any penalty through the display of their race number on the board at the penalty box. It is the athlete’s responsibility to present themselves to the penalty box in order to serve the time penalty during one of the run laps.

Coaches’ areaThese are designated areas situated around the field of play to aid the coaches in athlete instruction. There will be four coaches areas situated at key points around the field of play. – Next to the beach platform – Next to the transition area – Next to the penalty box – Following the finish line and the broadcast mixed zone

Weather informationFor sports which are directly impacted by weather conditions, information will be made available from the Sport Information Centre in the Athletes Village, and at Sport Information Desks at the competition venues. This will include the forecast for the current day, as well as a summary forecast for up to three days in advance. The weather forecast will be regional and will be updated throughout the day as required.

In addition to the daily forecasts, Bilgah Beach will have wind measuring devices installed in order to ascertain live wind speeds and inform the venue and sport teams. These are separate to, and independent from, any Results System wind monitors.

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Venue facilities and services

Athletes’ LoungeA lounge for athletes and their support staff is located across from the athletes’ medical area. The lounge contains sofas, tables and chairs, a TV with live coverage of Triathlon when available, Wi-Fi, an athlete refreshment station, and the SID (see page 23). The Athletes’ Lounge will be open during operational hours that athletes and officials are present at the venue for competition and official training.

Athlete refreshment stationEvery competition venue will offer a refreshment station within its Athletes’ Lounge, from the first day of training until the final day of competition. This service will be available from 90 minutes before the competition session begins until one hour after the end of the session. All beverages and snacks will be self-served with the station monitored and replenished by catering staff periodically. The refreshment station will include the below as standard:

– Tea and coffee – Whole fruit (bananas, apples and oranges) – Quality Biscuit (packaged) – Granola Bar (e.g., Nutrigrain bar or similar) – Still water (chilled and ambient) – 500ml – Soft drinks (Coke, Coke Zero, Sprite, Fanta) – 500ml

Meteorological elements in June

Baku

Mean temperature (°C) 23.0

Maximum mean temperature (°C)

26.8

Minimum mean temperature (°C)

19.3

Mean wind speed (m/s) 6.5

Maximum wind speed (m/s)

32

Prevailing wind North

Monthly precipitation (mm)

10.0

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– Sports drinks (varieties) – 500ml

Athlete changing rooms, showers and lockersChanging rooms for male and female athletes will be provided, with facilities including showers and toilets.

Athlete Venue Meals (AVMs)AVMs will be available for athletes and officials who will be away from the Athletes Village for an extended period of time due to competition. These meals consist of freshly made products and are designed to meet the performance needs of athletes and team officials.

AVMs will be available for Triathlon athletes and officials on 13 and 14 June and can be collected from the Athletes’ Lounge.

Broadcast Mixed Zone and I-Zone The Broadcast Mixed Zone is located near or adjacent to the field of play. The I-Zone is located in or near the Venue Media Centre.

Doping Control StationThe Doping Control Station at Bilgah Beach is located beside the medical tents.

EF facilitiesEF and IF staff offices are located beside the Technical Officials’ Lounge and will have access to a printer at the SID (cloud printing), internet access cables and stationary.

Language servicesBEGOC Language Services Team Members (LSTM) will provide volunteer interpretation services on competition days at Bilgah Beach from one hour prior to competition start until one hour after the end of competition or Medal Ceremony – whichever is the latest.

The LSTMs will have a unique identifier as part of their uniform. They can be deployed on request by contacting a member of the Protocol team directly, or by requesting Language Services support from a member of Games workforce at the venue.

Languages services will be covering Azerbaijani, Bosnian, Bulgarian,

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Croatian, Czech, English, French, German, Greek, Hungarian, Italian, Polish, Portuguese, Romanian, Russian, Serbian, Spanish and Turkish. The specific languages provided will vary by venue.

During off hours and for venues or situations where volunteer Language Services Team Members cannot be deployed, a telephone interpretation service will be available. This service will be available 24 hours a day, 7 days a week and will offer interpretation for over 150 languages.

Please note that telephone interpretation should always be used as a last-resort if no volunteer Language Services Team Member is available and is rarely suited for emergency situations.

Lost and foundAll reports of lost items at the Bilgah Beach should be directed to the SID. This is also the location to which all found items should be delivered. Items will be kept at the venue until the end of the Triathlon competition, at which point they will be transferred to the Village Centre Information Desk at the Athletes Village.

Medical services and facilitiesMedical services will be provided at competition, training and other official venues. These services will be backed up by services at the Polyclinics and the designated European Games hospitals.

Ambulances, staffed by doctors and nurses, will be stationed at competition and some non-competition venues. Emergency services and physiotherapy services for ill and injured athletes and team officials will be available at each competition venue.Medical services will generally be available from one hour before the start of competition until one hour after competition ends. However, times vary in some venues: please check with the SID or the Venue Medical and Anti-doping Manager at the venue for details.

Athletes injured on the field of play during competition or training will be evaluated on site. If necessary, they will be retrieved from the field of play and transported to the athlete medical room, Polyclinic or hospital as appropriate. Field-of-play response will abide by EF rules.

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At the competition venues, the following medical services will be provided:

– Field of play recovery teams – Physiotherapy – Emergency services

Full details on medical services at the European Games are available in the Baku 2015 Medical, Anti-doping and Pharmacy Guide, which can be downloaded from the e-Qəzet. Printed copies of the guide will be distributed at the EOC Medical Commission meeting on 11 June. If medical staff arrive later than 11 June, copies of the guide can be collected at the Polyclinic.

Sport Information Desk (SID)The Sport Information Desk will be located within the Athletes’ Lounge.

Technical Officials’ Lounge and meeting roomThe Technical Officials’ Lounge is located across from the Doping Control area. This area will provide a dedicated workspace and area for daily briefings. Refreshments will be provided in the lounge.

Venue Accreditation Help Office (VAHO) A VAHO will provide issue resolution, validation of pre-valid accreditation cards and re-issuing of lost/stolen accreditation cards. The VAHO will be located west of the Bilgah Beach venue, next to the pedestrian screening area and the pedestrian field of play crossing area.On 13 and 14 June the VAHO will be open from 07:30-15:30.

Venue evacuation and emergency procedures In the unlikely event of a venue evacuation, a public announcement message will be broadcast within the venue that will provide directions. On hearing the evacuation message, client groups onsite should follow the directions of BEGOC workforce and leave the venue via the indicated routes and report to the designated evacuation assembly points. Details on the locations of the assembly points for each venue will be provided.

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Athletes’ InformationFrequently Asked Questions

Essential information and emergencies

What is the phone number to call in an emergency?If you find yourself in an emergency situation, the number to call depends on your location at the time. For emergency services within the Athletes Village, dial the numbers listed in your welcome pack and displayed in public areas, as well as on apartment doors and internal phones. For more information on what action to take in an emergency, see page 83.

What languages are most commonly spoken?The official language is Azerbaijani but many people also speak Russian, Turkish and/or English. The official language of the European Games will be English.

How can I access medical treatment?There will be a Polyclinic at the Athletes Village and medical services at all competition venues. See page 37. Hospital and ambulance services will be provided free of charge for the entire Villages operational period. These services will include treatment of acute illnesses and injuries, or acute exacerbations of pre-existing illnesses and injuries.

Where can I report an item lost or found?In the Athletes Village, all found items and reports of lost items should be delivered to the nearest Resident Centre. Items will be stored at the Resident Centre until the end of day when they will afterwards be transferred to a Resident Centre that operates on a 24-hour basis. For information on lost and found services at competition venues, see page 37.

How can I access an interpreter?BEGOC Language Services Team Members will provide volunteer interpretation services at competition venues and the Athletes Village.

How do I make an international telephone call?To dial abroad from Azerbaijan, dial 00, then the relevant country code

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and telephone number. For more on phones and dialling codes, see page 92.

Which currency is used in Azerbaijan?The currency in Azerbaijan is the Azerbaijan New Manat (AZN). One hundred qepik equals one manat, and manat notes come in 1, 5, 10, 20, 50 and 100 denominations.

It is not possible to exchange currency into Manat in countries other than Azerbaijan so visitors will need to use the foreign exchange desk at the arrivals hall at the airport or withdraw from ATMs around the city. ATMs will be available at the Athletes Village.

Accreditation

What should if I do my European Games Identity and Accreditation Card (EGIAC) is lost, stolen or damaged?Every lost, stolen or damaged accreditation card must be reported to the nearest accreditation facility, where it will be cancelled in the accreditation system. A new card will be issued on presentation of a request for accreditation card replacement from an NOC. For accreditation facilities, see page 75.

Transport

Which services are provided by the T-A bus system?A range of services will be provided, including arrivals and departures and connections between training/competition venues and the Villages. For a full list of services, see page 77.

Is travel on Baku’s public transport network free?Free access to the Baku Public Transport System (metro and Games-time shuttle lines from/to the competition venues) will be granted to all NOC accredited Games participants. See also page 78.

Which side of the road should I drive on?In Azerbaijan you must drive on the right-hand side of the road. Cycling training on any other roads within Baku and Azerbaijan will not be permitted, and NOCs are discouraged from using their competition bicycles at any locations other than Bilgah Beach, BMX Velopark,

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Cycling Training Venue, Freedom Square, and Mountain Bike Velopark.

The VillagesWhat catering facilities are available in the Villages?A wide range of food options are available in both villages. Options at the Athletes Village include the Main Dining Hall, Best of Azerbaijan casual dining area, Super Recreation Centre cafes and the Village cafe and juice bar (see page 48 for more information on these services). At the Canoe Sprint Village, residents will have access to the Main Dining Hall (see page 50).

What leisure facilities are available in the Villages?A whole range of leisure facilities are available to residents in both Villages. In addition to leisure facilities that include tennis courts, an outdoor 5-a-side football pitch and indoor swimming pool, there are also Recreation and Super Recreation Centres, which offer a place for residents to socialise and watch TV, or try their hand at pool, table football, table tennis, and more. For Athletes Village residents, see page 47; and for Canoe Sprint Village residents, see page 49.

Where can I find my nearest place of worship?There is a multi-faith centre in the Athletes Village, and multi-faith rooms at the Canoe Sprint Village. For more information, see page 46.

Where can I find a bank or currency exchange?There are ATM services and a foreign currency exchange machine in the Village Square in the Athletes Village. The same services are also available in the Canoe Sprint Village near buildings 2 and 3. For precise locations, refer to the maps in the appendices section.

There are a multitude of ATM machines around the city in Baku, most of which accept international debit and credit cards.

Sport

Are there restrictions on what I may wear during training and competition at the Games?Restrictions on clothing and equipment are outlined in the European Games Rules on Advertising, Demonstrations and Propaganda. See page 17.

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Will I be asked to undergo a doping control test?Athletes may be selected to undergo one or more doping control tests during the period of the European Games. For guidance on the doping control test procedures, see page 22.

How can I access the training and competition schedules and the day’s results?Team officials will have access to the the Sport Information Centre (SIC) at the Athletes Village, where training schedules and other key competition information will be made available. Both athletes and officials can also access these services by visiting the Sport Information Desks (SIDs) at the competition venues. For more information on these services, see page 23. Detailed competition schedules and official results will be available on the Games-time Website at baku2015.com

What facilities can I expect at competition and training venues?A list of facilities for Triathlon is provided in the Competition: Venue information and Training sections within this guide. See page 35 and page 66.

Tickets

Am I eligible for complimentary sport tickets?If you have an accreditation in the following categories (Aa, Ao, Ac) then you can obtain two complimentary tickets per each same-sport session per day. You can use these tickets yourself or distribute them to your friends and family. Different-sport athletes and team officials will also be able to obtain two complimentary tickets per day for one different-sport session held that day. Complimentary tickets will always be the best available seats.

How can I get sport tickets for guests?International public purchasers will be able to buy tickets through the online ticket sales channel, on the Baku 2015 official website, as well as at the city ticket outlets or venue ticket box offices during Games time.

Social media

May I tweet or blog about the Games?BEGOC wishes to sensibly and proactively embrace social media as a

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valuable tool to share the excitement of the Games with spectators, supporters and the global public. There are many different ways to use social media but BEGOC requires that all accredited persons do so thoughtfully, courteously and within the values of the Games and the EOC. The social media guidelines can be found on the iVillage.

Ceremonies

How can I learn more about the Opening and Closing Ceremonies of the Baku 2015 European Games?The inaugural European Games will begin with the Opening Ceremony on 12 June 2015 and conclude with the Closing Ceremony on 28 June 2015. For more information on both events, please see page 51.

If I take part in a Medal Ceremony, what should I wear?Athletes who take part in a Medal Ceremony must adhere to the regulations governing both dress and conduct outlined on page 61.

Baku 2015 VillagesTwo Villages will be used in order to accommodate the athletes and team officials participating in the inaugural European Games. Care has been taken to create a home away from home in a stress-free environment that will allow athletes to maximise their performance and enjoy their Games experience.

The residential area at both Villages include bedrooms and social spaces that will provide comfortable environments for athletes and officials during their time in Azerbaijan. All menus have been developed in consultation with caterers and sport nutritionists, and will offer a diverse range of nutritious and European food options. A range of recreation and fitness facilities will be available to Village residents, as well as efficient transport services to both competition and training venues.

A directory of Village essentials for the Baku 2015 Villages has been included as part of this guide. For full details on each Village, please consult the Village maps and Resident Centres.

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Village essentials

Alcohol and smokingThe Athletes Village and Canoe Sprint Village are non-smoking venues. Smoking is strictly forbidden within any buildings. A limited number of outside smoking areas will be available throughout the Villages and will be clearly marked. Please note that the consumption of personal alcohol is restricted to private spaces. Any NOC delegation members residing in the Villages are permitted to carry up to five litres of alcohol, in sealed containers, into their residential areas.

Fasting athletesFasting packs will consist of dates, bread, a piece of fruit, an energy bar and water. They will be made available for athletes who will be away from the Village or venue during fasting time and can be collected from the Athletes’ Lounge on venue (available on demand).

HealthcareEmergency medical services are available throughout both Villages 24 hours a day. Each Village also contains a Polyclinic, open 07:00 to 23:00 daily and offering a variety of services to residents.

HousekeepingHousekeeping staff will clean the communal areas of all buildings and NOC spaces on a 24-hour basis. Services will be based in the Resident Centres.

Internet accessAt the Athletes Village there will be free Wi-Fi available for all residents, allowing them to access internet Wi-Fi hotspots in all apartments, Recreation Centres, NOC office spaces, Resident Centres, Media Centre, Welcome Centre and Village Café and juice bar.

Free Wi-Fi will be available in all accommodation units, NOC shared office space and Recreation Centres. There will be one hotspot at each Resident Centre at the Canoe Sprint Village.

A number of laptops will be available to residents in the Recreation Centres and Super Recreation Centres.

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iVillageAn innovative alternative to the traditional Village Newspaper, iVillage is a private social media platform available in English for Village residents and a limited number of BEGOC-approved users from 8 June-1 July 2015. Village residents will have to register in order to access content. In addition to being a primary source of information for Village residents, members are invited to interact with each other and create and share their own content, similar to popular social networking sites.

Lost and foundAt the Athletes Village and Canoe Sprint Village, all items found in the Residential Zone should be taken to the closest Resident Centre, where details of the items will be documented by Resident Centre staff. The item(s) will be stored at the Resident Centre until the end of the day when (if appropriate) they will thereafter be transferred to one of the Resident Centres that operates on a 24-hour basis. NOCs wishing to reclaim lost items can visit any Resident Centre to locate their item(s).

At the Athletes Village, items found in the Village Square will be taken to the Information Desk, which will be the lost and found point for this area of the Village, and will remain there for the duration of the Games.

A resident or guest who has lost an item can go to any Resident Centre or the Information Desk in the Village Square to report the item lost.

Multi-faith CentreThe Multi-faith Centre is located on level 1 of the Administration Centre and will be available for worship and meditation to those of all faiths and those of none, and aims to provide spiritual support, encouragement and confidential advice. It will comprise several prayer rooms and a worship hall. The Chaplaincy team consists of volunteers from a variety of religions. Men and women will each have a separate Muslim Prayer Room.

LaundryResidents may drop off their individual laundry bags between 07:00 and 23:00 at the serviced laundry facilities. All residents will receive two laundry bags – one for lights and one for colours. Laundry delivered from 07:00 to 10:00 will be available for pick-up the same day after 19:00. Laundry delivered after 10:00 will be available for collection from 10:00

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the following day.

Recreation servicesThe Athletes Village and Canoe Sprint Village will both offer Recreation Centres and Super Recreation Centres. Recreation Centres will feature television lounges, wireless internet and laptops available on a short-term loan basis. Super Recreation Centres will have a more diverse range of activities available, including television lounges, video game console area, pool table, table football, table tennis, board games, laptops available for short-term loans and wireless internet.

Athletes VillageThe Athletes Village is located in the north-west part of Baku, a short walk from the Olympic Stadium that will host the Athletics competition and the Opening and Closing Ceremonies, as well as the National Gymnastics Arena.

Athletes and team officials will be accommodated in 13 newly constructed permanent buildings, ranging in height from 10 to 15 levels, with accommodation offered on levels 3 and higher. Please be aware that ground level equals level 1 in all buildings. The buildings contain apartments with 6-10 beds. Each apartment includes a separate social space for the residents.

A summary of key services follows.

Village ZonesThe Athletes Village consists of three zones: the Residential Zone, the Village Square and the Operational Zone.

The Residential Zone will be divided into four areas: the Wave, Carpet, Pomegranate and Flame areas. Each area will have its own unique feel and will be branded to assist with wayfinding within the Village. This will also be reflected in signage and keytags for the buildings. The Residential Zone is accessible only to residents with ‘R’ on their Accreditation Card. It is comprised of the accommodation units, NOC administrative and medical spaces, Recreation Centres, dining facilities and the NOC Services Centre.

The Village Square is a hub of activity within the Athletes Village, and

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the place for residents and their guests to meet. Residents and guests can buy essential items and Games merchandise, find useful support services and visit the Village Café and juice bar. It will host the Athlete Welcome Ceremony at 18:00 on 11 June 2015.

The Operational Zone is the area providing support services for the effective operation of the Village.

Key services

Athlete fitness and sport recreationThe Athletes Village Fitness Centre, which is located on level -1 of the Administration Centre, will contain a gymnasium with a selection of cardiovascular equipment and free weights, as well as space for stretching and warming up/down. Male and female saunas with separate changing facilities are located in close proximity to the weigh-in rooms. Changing rooms including showers will be available as part of the gymnasium.

Leisure facilities include: two outdoor tennis courts and an outdoor 5-a-side football pitch with artificial grass. Tennis rackets, tennis balls and footballs can be signed out from the Fitness Centre reception desk.

Catering servicesThe Main Dining Hall will offer a diverse range of nutritious and European food options. A full service will be available from 05:00 to 23:00, and a reduced food offer will be available from 23:00 to 05:00 including call order grill items, along with pizza and pasta. A nutritional kiosk will provide athletes with nutritional information and guidance on all athlete meals available within the Athletes Village during peak dining hours.

The Best of Azerbaijan, a separate casual dining facility available to residents, will showcase the flavours and cuisine of Azerbaijan (e.g. grilled kababs and salads). It will be open for lunch and dinner. It will operate from 11:00 to 23:00, with the exception of 12 June and 28 June when it will close at an earlier time although lunch will still be offered.

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A small café will be available in each of the four Super Recreation Centres and will provide fresh coffee, as well as grab-and-go snack food items free to accredited residents.Open daily from 09:00 to 21:00 and located in the Village Square, the Village café and juice bar will provide fresh made-to-order juices and smoothies, along with bean-to-cup coffee and traditional Azerbaijan tea. Light snacks, sandwiches and pastries will also be available throughout the day. This is a user-pay service that will be open to Village residents and guests.

Resident CentresThere are seven Resident Centres located within the Residential Zone of the Athletes Village. For the locations of these Resident Centres, refer to the maps in the appendices. Their primary purpose is to act as a one-stop shop for all questions and issues regarding residents’ accommodation in order to cater fully to the needs of the residents. Four Resident Centres will operate 24 hours a day and three Resident Centres will operate from 07:00 to 23:00 daily. The Resident Centres also offer ice, irons and ironing boards, IT services, linen / towel exchange and key loss / replacement services.

Canoe Sprint VillageAthletes and teams participating in the Canoe Sprint competition will be accommodated in the Canoe Sprint Village located in Mingachevir (324km west of Baku).

Athletes and team officials will be accommodated in four newly constructed permanent buildings of nine floors. Canoe Sprint Village residents will stay in two types of apartments with twin shared bedrooms. Accommodation will also be provided for Baku-based visiting Ao and Ac within their team’s allocation. Similar to the Athletes Village, the Canoe Sprint Village will also be divided into four residential areas: the Wave, Carpet, Pomegranate and Flame areas.

Key services

Athlete fitness and recreationWhile there will be no gymnasium at the Canoe Sprint Village, fitness facilities will be available for Canoe Sprint athletes at the Mingachevir competition venue. At Mingachevir there will be a

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swimming pool and fitness facilities, including kayak and canoe ergometers for training, warming up and cooling down.The Canoe Sprint Village will also feature three Recreation Centres and a Super Recreation Centre.

Catering servicesThe Main Dining Hall will offer a diverse range of nutritious and European food options. A full service will be available from 05:00 to 23:00, and light meals will be available during the night between 23:00 and 05:00.

Resident CentresThere are two Resident Centres located within the Residential Zone of the Athletes Village. For the locations of these Resident Centres, refer to the maps in the appendices. Their primary purpose is to act as a one-stop shop for all questions and issues regarding residents’ accommodation in order to cater fully to the needs of the residents. One Resident Centre will operate 24 hours a day and one Resident Centre will operate from 07:00 to 23:00 daily. The Resident Centres also offer ice, irons and ironing boards, IT services, linen / towel exchange and key loss / replacement services.

Athlete Welcome CeremonyThe Athlete Welcome Ceremony (AWC) will take place at 18:00 on 11 June 2015 and will officially welcome all NOCs to Baku. Taking place in the Village Square of the Athletes Village, the ceremonial portion of the AWC will last no longer than 30 minutes and will consist of:

– an introduction to the Village Mayor – a brief welcome from the Village Mayor – a brief address from the EOC President – gift exchange between the Mayor and the Chef de Mission from the host nation of the next European Games

– recognition of protocol set of flags – a cultural performance that will reflect the music, culture and traditions of Baku and Azerbaijan.

The AWC promises to be fun, engaging and interactive for athletes.

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Opening and Closing Ceremonies

Opening CeremonyThe Baku 2015 European Games Opening Ceremony will be held at the Olympic Stadium on Friday 12 June 2015 from 21:00 to 23:00. The pre-show will start at 20:15 and the Athletes’ Parade will start at 21:30.

All marching athletes will walk from the Athletes Village to the Olympic Stadium. The distance from the Athletes Village exit to the entrance to the Olympic Stadium is approximately 1.7km with an estimated walking time of 40 minutes.

Following EOC decision, only athletes, Chefs de Mission and Deputy Chefs de Mission will be allowed to march in the Athletes’ Parade for the Opening Ceremony. BEGOC will check the accreditation and marching passes of athletes on departure from the Athletes Village and when they return.

Team officials and non-marching athletes will be seated in complimentary seating in the Olympic Stadium before the pre-show starts at 20:15. They will enter the Olympic Stadium using the main spectator entrance, using the tickets issued by BEGOC.

The parade will begin with Greece first and with host country Azerbaijan entering the Olympic Stadium last. Following the parade, athletes will be guided to their allocated seating within the seating bowl.

For athletes wishing to depart the ceremony before its completion, there will be a limited window during which to return to the Athletes Village. Athletes will return to the Athletes Village by walking back along the same route they used to enter. All athletes who remain until the end of the ceremony will be accompanied by non-marching athletes and team officials during their return to the Athletes Village.

Closing CeremonyThe Closing Ceremony will be held at the Olympic Stadium on Sunday 28 June 2015. The ceremony will be broadcast live from 21:00. Athletes, team officials, Chefs de Mission and Deputy Chefs de Mission will be allowed to march in the Athletes Parade for the Closing Ceremony. All participants will walk from the Athletes Village to the Olympic Stadium

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on the same route as for the Opening Ceremony.

Marching athletes and officialsUnder no circumstances may participants in the Opening or Closing Ceremonies display any form of publicity or propaganda – commercial, political or otherwise – on any item worn, or in any other manner that is visible on camera. Participants may not use selfie sticks during the parade.

Ticketing

Complimentary sport tickets for athletes and officialsAll participating athletes and team officials with an accreditation in the following categories (Aa, Ao, Ac) will be able to obtain two complimentary tickets per each same-sport session per day. Tickets can be used by athletes and team officials or distributed to their friends and family. However, it should be noted that each competition venue has its own dedicated athlete seating area; as a result, if athletes and team officials choose to sit with their friends and family, they will have to make use of the complimentary sport tickets as their accreditation will not allow them to sit in the spectator seating areas.

Different-sport athletes and team officials will also be able to obtain two complimentary tickets per day for one different-sport session held that day.

Complimentary tickets will always be the best available seats. Athletes and team officials will be able to request them at the City Ticket Outlets, the Athletes Village or Venue Ticket Box Offices by displaying accreditation

Team Managers’ Information

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Team Managers’ Information Pre-competition procedures

Competition drawDraws for start platform positions for the men’s and women’s events will be conducted by Technical Delegates at the end of the athletes’ briefing.

Race packageAthletes will pick up their race packages at the athletes’ technical briefings. The package will contain the following:

– Bike number – Helmet sticker – Body decals – Drinks bottle for the bike

Course familiarisationFamiliarisation sessions are designed to allow athletes to conduct a training session on the field of play under competition conditions. Familiarisation sessions will take place at Bilgah Beach, with the swim taking place in the competition waters of Caspian Sea. The session schedule is shown below. All familiarisation sessions are open to both men and women.

Date Activity Start Time Duration End Time

10 June

Bike Course Familiarisation 09:00 01:00 10:00

Swim and Run Course

Familiarisation10:00 02:00 12:00

11 June

Bike Course Familiarisation 09:00 01:00 10:00

Swim and Run Course

Familiarisation10:00 02:00 12:00

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Before familiarisation sessions athletes and coaches must present their accreditation for venue access. Similar to competition days, anyone without their accreditation will not be granted access and asked to leave and return with their required pass for access. This is standard for all athletes and coaches.

The start and end times of all familiarisation sessions will be strictly enforced. Course marshals on both the water and roads will restrict access to the course and will stop athletes from continuing their training outside of these hours. The Athletes’ Lounge will be open during familiarisation sessions both for men and women on the following dates:

– 10 June 2015 from 09:00 to 13:00 – 11 June 2015 from 09:00 to 13:00

Bike check-in scheduleBikes must be checked in at the venue the day before competition. They must be checked in by an athlete or team official and must be left overnight in the Bike Storage on venue. Bikes are not to be checked in for familiarisation days, but are checked along with athlete’s uniform.

Please see below a breakdown of the bike schedule check-in for competition days:

– 12 June 2015 (women’s bikes) at 10:30 – 13:00 – 13 June 2015 (men’s bikes) at 16:00 – 19:00

Teams who are not based in the Athletes Village must deliver their bikes directly to the bike storage area at Bilgah during the times detailed above. Bikes must be screened at the Pedestrian Screening Area (PSA). The timing for each bike screening is not standard, however it should take up to two minutes.

Bike movementBEGOC will provide transport of athletes’ bikes on all training, familiarisation and competition days for all teams based in the Athletes Village.

Bike transport from the Athletes Village to competition venueBikes will be transported from the Athletes Village to Bilgah Beach

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via allocated bike transport trucks. Bikes will be loaded onto these trucks in advance of the athletes departing the Athletes Village during the scheduled bike loading hours. Athletes, or a representative of the athlete, will need to be present to load their bike directly. A record will be taken by the logistics team on loading and unloading of the bike from the truck to ensure that the athlete has their correct bicycle and that it has been returned to them, in the same condition as when loaded. No bike truck will depart the Athletes Village without being accompanied by the athlete’s bus.

The load zone for bikes will be at the Media Village Transport Mall. Once bikes are loaded, athletes will be asked to make their way to the athletes load zone which is on the other side of the Athletes Village.

The bikes will then be transported to Bilgah Beach and unloaded into the Bike Storage. Only accredited athletes and team officials will have access to the Bike Storage area. Teams may collect their bikes from this location before their competition.

Bike transport from competition venue to the Athletes VillageThe same bike loading process will occur as will be the case for loading in the Athletes Village. Bikes will be loaded onto the bike trucks directly by the athlete, or a representative of the athlete, following completion of their competition. Post competition there will be separate bike departure times, which will coincide with athlete departure times. No bike truck will depart the venue without being accompanied by the athlete’s bus.

Bike mechanic areaThe bike mechanic station is positioned next to the Bike Storage area. The bike mechanic station is a free-of-charge service for athletes’ bikes.

Opening dates and times: – 10 June: 08:00–13:00 – 11 June: 08:00–13:00 – 12 June: 09:30–14:00 – 13 June: 09:00–17:00 – 14 June: 09:00–17:00

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Team Leaders’ and Coaches Meeting Date: 10 June 2015Time: 18:00–19:00 Location: Athletes Village, Administration Centre, Chefs de Mission Meeting Hall

Competition procedures A summary of the competition procedures on the day of each event is given below. More details on each activity are provided below the tables.

Women’s event schedule

Date Task/Description Time

13 June

First athlete arrives on venue 09:30

Athletes Lounge check-in opens 10:00

Bike and run course opens for warm-up 10:30

Individual transition check-in opens 11:30

Swim course opens for warm-up 11:30

Athletes’ Lounge check-in closes 11:30

Warm-up ends 12:00

Athletes lined up for introduction 12:12

Athletes introduction 12:24

Race start 12:30

Medal ceremony 15:00

First athletes bus leaves 15:30

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Men’s event schedule

Athletes’ arrival at venueAthletes arrive on buses from the Athletes Village from 09:30 onwards on 13 June (women) and 14 June (men). Upon arrival, they will proceed through the security check-in points. Teams staying outside of the Athletes Village are also required to enter through the security check-in points. Athletes will collect their bikes from the bike storage area on the day of competition.

Bike storage & Check-inBikes will be stored in the bike storage area, next to the Athletes’ Lounge tent. Bikes are required to be stored here during the run and swim familiarisation sessions (10 and 11 June) and the night before athlete’s competition.

Date Task/Description Time

13 June

First athlete arrives on venue 09:30

Athletes Lounge check-in opens 10:00

Bike and run course opens for warm-up 10:30

Individual transition check-in opens 11:30

Swim course opens for warm-up 11:30

Athletes’ Lounge check-in closes 11:30

Warm-up ends 12:00

Athletes lined up for introduction 12:12

Athletes introduction 12:24

Race start 12:30

Medal ceremony 14:45

First athletes bus leaves 15:30

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The bike storage operating hours for familiarisation can be seen below:

The bike storage operating hours for competition can be seen below:

It is the responsibility of the athletes to check their bicycles into storage between these set times.

Team staying outside the Athletes Village must present their bikes at the screening area (PSA) before entering the secure zone. It may take up to five minutes to screen each bike.

Post-competition procedures

Finish line procedureThe finish line is located in front of the spectator viewing area and the Protocol stand. Photo-finish cameras will be used to determine the winner in the event of a close finish. The time shown on timing chips will not be used to determine finishing order. After the event, all athletes must leave the finish area as soon as possible.

First recovery Athletes in poor physical condition may stay in the first recovery area, which is located next to the Athletes’ Lounge and the physiotherapy/massage room. Technical officials will be responsible for assisting the athletes’ movement from the finish line past the photo gantry, through the mixed zone and into the main recovery area, which will offer ice baths for athletes as well as a full range of refreshments, hot drinks,

Bikes Date Start Time End Time

Women and Men 10 June 10:00 13:00

Women and Men 11 June 10:00 13:00

Bikes Date Start Time End Time

Womens check in 12 June 10:30 13:00

Women & Men 13 June 09:30 19:00

Men 14 June 09:30 17:00

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fruit and cereal bars. Technical officials will also manage the recovery area and all refreshments after the finish.

Leaving the field of playFinishing athletes are chaperoned from the field of play through the mixed zone and then subsequently onto the I-Zone. Athletes participating in a Medal Ceremony will be brought to the Athletes’ Lounge to collect and change into their required NOC uniform. From here they move to the podium for medal presentation. Following the medal ceremony athletes depart the venue. This will be the standard procedure if athletes are not marked for testing by doping control.

Doping control Athletes selected for doping control will be notified in person and escorted to the Doping Control Station by a doping control chaperone as soon as practically possible after they have finished competing. It is the responsibility of the athlete to remain under continuous observation of the doping control chaperone after notification. For details of the doping control programme at Baku 2015, see page 22.

Broadcast Mixed Zone and I-Zone All competition venues will include a Broadcast Mixed Zone for broadcast media, and an I-Zone for written press. Following competition or a Medal Ceremony, all athletes must pass through the Broadcast Mixed Zone as they leave the field of play, but are not obliged to speak. Coaches of team and combat sports who are normally positioned on the field of play may also be asked to pass through the Broadcast Mixed Zone for interview possibilities.

After passing through the Broadcast Mixed Zone, athletes will be free to return to the changing room or go to Medical/Doping unless they are requested for the I-Zone for interviews.

Press wanting to interview someone in the I-Zone would make a request to Press Operations who will escort the athlete from the Broadcast Mixed Zone to the I-Zone.

By default, all gold medallists and all Azerbaijani athletes will be brought to the I-Zone for interviews. Press Attaches, Doping Control Officers and Language Services Team Members will be able to escort

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athletes into the I-Zone as needed. The I-Zone will end operations about 45 minutes after competition ends.

The Broadcast Mixed Zone is located near or adjacent to the field of play. The I-Zone is located in or near the Venue Media Centre.

Results distributionCompetition-related information for all sports, including results reports, will be available on the Games Time Website (baku2015.com). All results information will also be accessible from the Baku 2015 Mobile Application (Android, iOS), which will be available for download in early June.

The delivery of printed results information is available only at competition venues and to time-critical services. Select reports will be available for collection from Sport Information Desks at competition venues and the Sport Information Centre at the Athletes Village.

After the completion of all competition, all results outputs will be compiled in PDF format and made available for download from the Games Time Website (baku2015.com).

Medal CeremoniesAll Medal Ceremonies at the Baku 2015 European Games will occur on or around the field of play. Athlete chaperones will be on hand to advise and guide all athletes before, during and after their Medal Ceremony. Announcements will be made in both English and Azerbaijani. Athletes who take part in a Medal Ceremony must adhere to the Baku 2015 European Games - Games time Policies Rules and Regulations and adhere to both dress and conduct. All athletes will be required to wear their official NOC tracksuit throughout their Medal Ceremony. It is the responsibility of each athlete/coach to ensure that the athlete has their full tracksuit with them and that it is ready to wear at the venue in time for the start of the Medal Ceremony. Failure to adhere to this rule may result in the delay or postponement of the Medal Ceremony.

Athlete chaperones will lead athletes to the podium for the Medal Ceremony, and will provide direction with regard to the procedures that the athletes will need to follow. Flags, signs, mobile phones, cameras, electronic devices, bottles, items of sport equipment, political

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statements and accreditations will not be allowed on the podium. If any athlete is in possession of any of these items, they must be passed to the Medal Ceremonies Manager for the duration of the Ceremony. Similarly, if any items are thrown to an athlete while they are on the field of play and/or the podium, the athlete must pass them to their athlete escort for them to hold during the Medal Ceremony. Failure to comply with these rules may result in disqualification. During the Medal Ceremony, BEGOC plans to also present winning athletes with a bouquet of flowers and a gift, as well as an individual medal presentation box.

After the Medal Ceremony has finished, athletes will be asked to move to a second location in order to provide the media with additional photography opportunities. This will take no more than one minute. After all the photographs have been taken, athlete escorts will lead the athletes to the Broadcast Mixed Zone. If any athlete has been notified for doping control, he/she will be escorted through the Broadcast Mixed Zone by a Doping Control Officer and will then be chaperoned to the Doping Control Station.

Medals will be awarded in each event of the competition as follows: – 1st place: A gold gilt medal, – 2nd place: A silver gilt medal – 3rd place: A bronze gilt medal

Training Information

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Training Key informationThe Baku 2015 European Games will provide suitable venues, access to equipment and scheduled training times for the purposes of athlete training for all athletes and teams.

Training for Triathlon will take place at the Cycling Training Venue (TCY) and Training Complex 2 (TC2). The venues will be open for training from 9 – 13 June. All training equipment will be approved by the European Triathlon Union (ETU) and will comply with ITU Competition Rules.

Triathlon training facilitiesTraining Venue 1 Cycling Training Venue

Training Venue Code TCY

Address Zig road, near Gala AF

Facilities Two-lane motorway. Flat course with total of 14km in length

Ancillary facilities Athletes’ Lounge and toilets

Dates of Operation 9, 12 and 13 June 2015

Distance to Athletes Village 30 km

Standalone or cluster venue Shared with Cycling

Training Venue 2 Training Complex 2

Training Venue Code TC2

Address Hanifa Alaskarov Street

Facilities Swimming Pool, Running Track (400m), Gym/Stretching Area

Ancillary facilities Athletes’ lounge for athletes to rest, changing rooms, refreshments

Dates of Operation 9 – 13 June 2015

Distance to Athletes Village 12km

Standalone or cluster venue Shared with Table Tennis and Badminton

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Training Information

Allocation/booking of training sessions The Cycling Training Venue (TCY) will be used for athletes to prepare themselves for the cycling phase of competition. There will be a bus and bike transport going from Athletes Village to TCY on designated dates and times. The Cycling Training Venue is a temporary training venue special for the Baku 2015 European Games. And is close to the Athletes Village and consists of a 7km closed road (one lap = 14km). This wil be an open training.

Training Complex 2 (TC2) will be used for athletes to prepare for the running and swimming phases of the competition. There will be a regular shuttle bus from the Athletes Village to TC2 that will match the opening hours. The timetable will be available at the Sport Information Centre. The swimming pool is 25m long with five lanes and can accommodate up to 25 athletes at the same time. Training sessions are 1.5 hours long (including changing time) and can be booked at the Sport Information Centre in the Athletes’ Village on first-come, first-serve basis. The running track and gym is available without prior booking.

Training regulations Athletes or coaches are required to book swimming sessions prior to their travel to the venue in order to prevent over-crowding/double booking on venue and to ensure the highest quality, undisturbed training for the athlete(s). Booking can be done at the SIC in Athletes Village.

Media accessTraining sessions both at the Cycling Training Venue and Training Complex 2 are always open to media there is no ability for NOCs or the EF to request closure. Normal press rules apply during field of play familiarisation.

Venue access A validated Accreditation Pass with the applicable sport code must be shown in order for an athlete or team to access for training. The timetable for the venue transport for TCY and TC2 will be provided at a later stage.Transport timetables will be available at the SIC and Transport Mall.

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Medical facilities Limited services will be available at training venues, with enhanced services for those sports requiring specific specialist cover.

Lost and found All reports of lost items at the Bilgah Beach should be directed to a BEGOC representative on site who will be able to provide assistance.

Technical Officials’Information

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Games-time guideTriathlon

Technical Officials’ informationServices

Arrivals and departuresTechnical officials (ITOs and TDs) arriving and departing from Heydar Aliyev Baku International Airport (GYD) between 29 May and 1 July will use the T-All shuttle service to/from their official accommodation.

Prior to arrival, technical officials will have been sent a Pre-Valid Card that they will use as an immigration visa waiver to enter Azerbaijan. After validation, technical officials will use their accreditation to access T-All Transport Services at the airport.

AccommodationInternational Technical Officials for Triathlon will be accommodated at the Jumeirah Bilgah Beach Hotel.

Jumeirah Bilgah Beach Hotel94, Gelebe str., Baku, AZ 1094Tel: (+99412) 565 40 00Website: www.jumeirah.com/jumeirahbilgahbeachhotel

Other facilities: laundry, dry cleaning, pool, gym/fitness room, bar, restaurant

Arrival date: 6, 8 and 10 June 2015Departure date: 15 June 2015 Departures/Accommodation helplineA helpline for all accommodation queries will be available from 25 May to 31 May between the hours of 08:00 and 20:00. From 1 June onwards, the helpline will also provide assistance with any arrivals and departures matters.

The helpline will operate from 1 June to 30 June from 07:00 to 23:00, and on 1 July from 07:00 to 18:00. To contact the helpline, please call +994 12525 9922.

Out of hours emergency assistance will be available from 23:00 to 07:00.

http://www.jumeirah.com/jumeirahbilgahbeachhotel

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Assistance will be available in Azerbaijani, Russian and English.

InsuranceETU shall be responsible for its own property and equipment. BEGOC shall not be responsible for any damage or loss to any property or equipment of ETU, including property of the ETU officials.

Per diemsTDs and ITOs Technical Delegates and International Technical Officials will be paid a per diem for their agreed official duration of stay and travel days. The per diem is to cover meals (except breakfast and any meals provided at the competition venue by BEGOC) and incidentals, such as laundry.The sum will be paid directly to ETU using international payment transfer. ETU will distribute this money to officials accordingly.

NTOsNational Technical Officials (NTOs) will be paid a per diem for their agreed official duration of work on venue. The per diem is to cover meals and incidentals for the agreed official duration of their duties. NTOs will be paid their per diem in full following the conclusion of the Games.

NTOs must complete a time sheet which will then be authorised by the Competition Manager. NTOs will receive their per diem in one pre-paid card from the Competition Manager.

Distribution of Ceremonies ticketsCeremonies tickets have been allocated to Technical Officials in accordance and agreement with the EOC.

– ITOs who are in Baku on 12 June 2015 will be eligible for one ticket to the Opening Ceremony. All tickets are non-transferrable and accreditation must be presented along with the ticket to gain access to the stadium.

– NTOs will receive one ticket for the Opening Ceremony.

All tickets will be distributed by the Triathlon Competition Manager.

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Transport

T-All services BEGOC is responsible for providing transport services to accredited International Technical Officials (ITOs) and EF staff during the period of the European Games. These transport services will be provided as part of the Games shared shuttle transport (T-All) system.

Services between hotels and competition venuesA dedicated T-All service will operate between technical officials’ hotels and each competition venue during the competition period for each sport, in accordance with the competition schedule. Where International Technical Officials are required to attend meetings, briefings, venue familiarisations or other events before the start of competition, either at the competition venue or at another venue such as the Athletes Village, transport services will be provided from/to the technical officials’ hotels in accordance with the officials’ requirements.

Opening/Closing CeremoniesWhere International Technical Officials have been allocated tickets for the Opening and/or Closing Ceremony (see page 69), a T-All service will operate between technical officials’ hotels and a drop-off point near the Olympic Stadium in accordance with the Ceremonies’ start/finish times.

Uniform collection All technical officials must collect their uniforms from the Uniform and Accreditation Centre (UAC). They will be transported from their official accommodation to the UAC to collect their uniforms on 7 June at 10:00-11:00, 9 June at 17:00-18:00 and 11 June at 15:00-16:00.All Triathlon technical officials will be provided with a casual uniform, as follows:

TO Casual uniformThe casual uniform will consist of: 1 x Casual jacket 3 x Polo Shirt 2 x Trouser 1 x Baseball cap 1 x Bag 1 x Tie or Scarf

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Shoes will not be provided to TOs as part of the uniform. Officials are required to bring and wear plain trainers with their casual uniform and plain, black, flat soled footwear with their formal uniform.

All footwear items worn may carry the identification as generally used on products sold through the retail trade.

Pre-competition procedures

Venue access for Technical OfficialsInternational and National Technical Officials will access the venue through the pedestrian screening zone. Following screening, technical officials will make their way to the technical officials lounge for briefing. Transport will leave ITOs at the transport drop-off point for screening; NTOs will need to make their own way to this destination.

Technical official equipment distribution Technical officials will be provided with lunch and drinks throughout the day. Specific equipment needed by technical officials will be present on venue.

Technical officials’ meetings and briefing with BEGOCAll technical officials and delegates will be required to attend the briefing session scheduled at the time and date below:

Date: 11 June 2015Time: 13:00-14 :00Venue: Bilgah Beach

Venue familiarisationAll technical officials and delegates should be aware of the pre-competition familiarisation schedule for athletes.

Technical officials are required to be onsite on familiarisation days at 08:00, departing the venue at 14:30.

Date: 10 - 11 June 2015Bike Course Time: 09:00–10:00Swim & Run Course Time: 10:00-12:00

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Venue: Bilgah Beach

Post-competition procedures

Leaving the field of play

Technical officials will leave the field of play following the end of the session. Please see below a breakdown of the important times technical officials should be aware of during competition on the 13 and 14 June.

13 June 2015: Women’s CompetitionTechnical officials debrief: 15:30–15:55Compulsory bike and uniform check-in for men: 16:00–19:00Selected technical officials transport leaves venue (1): 16:00Selected technical officials transport leaves venue (2): 19:1514 June: Men’s CompetitionTechnical officials debrief: 16:00–17:00All technical officials transport leaves venue: 17:15

CertificatesTechnical Officials will receive a participation certificate in recognition of their contribution to the inaugural European Games.

The Games and Baku

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The Games and Baku AccreditationBEGOC issues a European Games Identity and Accreditation Card (EGIAC) to each individual participating in the Baku 2015 European Games. The EGIAC establishes the identity of its user and allows access to European Games venues.

Before validation, the EGIAC is referred to as a Pre-Valid Card. To validate the Pre-Valid Cards participants must present an acceptable form of identification document at an accreditation centre. All participants in the European Games must provide a valid and original Identification Document as follows:

– Azerbaijani nationals: National Identification Document – Nationalities of other countries and stateless citizens: Passport/official travel document

The Pre-Valid Card can be used as a travel and multiple entry and exit document valid from 13 April 2015 until 28 July 2015. Failure to be in possession of the Pre-Valid Cards may prohibit travel and entry to Azerbaijan.

Only once the Pre-Valid Card is validated does it become an official EGIAC.

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Accreditation facilitiesDuring the European Games, participants holding a Pre-Valid Card will be able to validate them at locations including:

– The validation counters located at the Heydar Aliyev International Airport (only validation location for technical officials);

– The Welcome Centre at the Athletes Village, which will be the primary accreditation centre for Village residents based in Baku; and

– The Canoe Sprint Village Accreditation Centre, which will be the primary accreditation centre for Canoe Sprint participants based in Mingachevir

All competition venues/clusters will offer a Venue Accreditation Help Office (VAHO) for issue resolution. The table below summarises the accreditation facilities available and the client groups they serve:

Accreditation facilities

Facilities Date and time Client groups Services

Heydar Aliyev International Airport

29 May – 28 June (24 hours a day)

All Card validation, card replacement (****)

Athletes Village

- From 07:00 on 3 June until 00:00 on 12 June (24 hours a day)- 13 June – 1 July (07:00-21:00)

NOCs Card validation and production, card replacement, photo capture, issue resolution

Canoe Sprint Village

9 – 18 June (07:00-23:00)

NOCs Card validation and production, card replacement, photo capture, issue resolution

VAHOs Operates 2.5 hours prior to competition/training until end of competition/training (may vary by location and by day). Detailed opening hours available at each VAHO.

All Card validation (*), photo capture (**), card replacement (***), day pass

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(*) exceptions only(**) for Day Pass only if required(***) only if image held on system(****) only if image held on system and required for immigration purposes

Accreditation codesVenue codes and pictograms printed on the front side of the EGIAC indicate access to competition and/or non-competition venues. A full description of the codes is available on the reverse side of the card. Venue zone access rights are printed on the EGIAC using colour and alphanumeric codes.

The following zones are used at the Baku 2015 European Games:

Village codes

Zone code Description

AVL Athletes Village

CVL Canoe Sprint Village

MVL Media Village

R Residential Zone

Venue zone codes

Zone code Description

Blue Field of play

Red Operational Areas

White General Circulation Areas

2 Athlete Preparation Area

5 Press and Broadcast Area

6 Protocol Area

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Lost, stolen or damaged accreditationEvery lost, stolen or damaged Accreditation Card must be reported immediately to the nearest accreditation facility, where it will be cancelled in the accreditation system. A new card will be issued upon presentation of a request for Accreditation Card replacement.

TransportA summary of transport at the Baku 2015 European Games follows. Please note that full details of transport services at the Games, including timetables and schedules, will be made available to athletes and team officials at the Transport Desk in the NOC Services Centre.

Athletes’ Transport System: T-ADuring the Baku 2015 European Games, the T-A system will offer an exclusive, secure and dedicated service for athletes and team officials, providing service throughout Games-time operations. T-A system privileges are available to Aa, Ac and Ao accredited persons. Accreditation must be displayed at all times to access it.

Frequency-based or scheduled T-A servicesThe T-A system will operate using 50-seater coaches. Services will run on a regular frequency or in accordance with a schedule published at the Transport Desk in the NOC Services Centre for:

– Arrivals from Heydar Aliyev International Airport (GYD) to the Athletes Village will run on peak and off-peak frequency based on Arrivals and Departures System (ADS) data.

– Departures to GYD from the Athletes Village will be provided with a mix of frequency-based and scheduled services, after reconfirmation of flight details during the departure meetings conducted by NOC Services.

– Transfers from the Athletes Village in Baku to the Canoe Sprint Village in Mingachevir.

– Arrivals from Ganja International Airport (KVD) to the Canoe Sprint Village will run a scheduled service based on ADS data.

– Departures from Canoe Sprint Village to either KVD, GYD or Athletes Village.

– Competition and training – Internal Village Transport System at the Athletes Village. – Same-sport spectating athletes.

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The Athletes Village Transport Mall is located adjacent to the Athletes Village to provide athletes and team officials with direct access.

T-All Transport SystemThe T-All Transport System will provide select accredited clients groups with a variety of transport services, throughout all phases of the Games. The client groups entitled to access this service are Media, Technical Officials, Technical Delegates, Athletes, Team Officials, European Games Family and their accredited guests. The T-All system will operate from 29 May 2015 until 1 July 2015. Services are listed below:

– Arrivals and departures – Direct shuttle services from the Media Village to all competition venues and select non-competition venues

– Games shuttle shared services, which includes an All Venues Loop – ITOs transport services – Mingachevir city centre shuttle – Transport for Opening and Closing Ceremonies for ITOs

Games Route NetworkThe Games Route Network (GRN) will consist of European Games Lanes which will be for the exclusive use of Games vehicles that properly display a Vehicle Access and/or Parking Permit (VAPP), ensuring that travel times are consistent. Lanes will operate 24 hours a day from 29 May until 1 July 2015.

The key principles of the Games Route Network operation are: – A continuous and secure flow with no traffic lights – No level-crossings for pedestrians – Special signage clearly identifying the Games lanes – Traffic cameras and continuous police monitoring to ensure only Games vehicles use the lane

For a map of the Games Route Network, see appendices section.

Public transportFree access to the Baku public transport system (metro and Games-time shuttle lines from/to the competition venues) will be granted to all

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accredited Games participants and ticketed spectators. The operating hours of the public transport system will be available on a 20-hour basis each day during the Games from 05:00 to 01:00.

TaxisBEGOC recommends that individuals wishing to use public taxis use metered London-type taxis, which are the colour purple as opposed to the white London-type taxis that make up the T-X fleet.

SecurityThe Government of the Republic of Azerbaijan is responsible for all aspects of safety and security for the Baku 2015 European Games. The Government Security Authorities (GSA) will ensure that all appropriate and necessary security measures, throughout planning and operational delivery, are implemented to ensure the safe and peaceful celebration of the Baku 2015 European Games.

The Special State Protection Service (SSPS) will assign a dedicated Venue Security Coordinator for the coordination of protective security arrangements at Villages and designated competition venues.

Security in the VillagesBoth Villages and their residents will be afforded the highest level of protection of all venues. Access to the Village will be restricted to accredited client groups with designated Village accreditation rights and authorised guests. Accreditation will be authenticated by GSA security personnel.

All Village residents, accredited client groups, guests and their personal effects will be subject to security screening prior to entry into the Village. All deliveries (goods and materials) including vehicles will be subject to security screening after venue lockdown and the start of security operations.

The Village will be protected by a perimeter security fence and enhanced with additional protective security measures including security lighting and electronic security systems including Closed Circuit Television (CCTV) surveillance. Security screening measures will include but are not limited to:

– Walk-through metal detectors (‘mags’),

80 Baku 2015


– Portable metal detectors, – X-ray screening and other technical security measures.

Security at competition and training venuesEvery competition venue will be protected by a perimeter fence enhanced with additional protective security measures, including security lighting, security patrols/static guards and CCTV. Access to competition venues will be restricted to appropriately accredited and ticketed individuals who will be subject to accreditation / ticket authentication and 100 per cent security screening at a Pedestrian Screening Area (PSA) prior to entry.

Any vehicle and its occupants (including delivery vehicles) seeking to drop off or enter the secure perimeter of a venue will be subject to the appropriate level of security screening at the Vehicle Screening Area (VSA).

Independent training venues will be subject to the same security protocols as competition venues.

Security in transitBubble-to-bubble T-A system bus movements will be implemented to facilitate secure transportation from the Villages to competition and training venues. Athletes and officials travelling on the T-A system are not required to disembark the bus for search and screening requirements on arrival at competition and training venues.

Upon return to the Athletes Village/Canoe Sprint Village, all athletes and officials are subject to 100 per cent search and screening, prior to entering the Village.

Prohibited and restricted itemsThe prohibited items list has been compiled by the Republic of Azerbaijan Government Security Authorities. It supports the protection of people, assets and infrastructure during the Baku 2015 European Games by clearly identifying items that would cause a security or safety risk to venues, workforce or visitors.

– Explosives or other substances/objects containing explosive ingredients

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– Gunpowder in all packages/bundles and in all quantities – Shell casings (also small calibre) – Casings for gas guns – Capsules used for hunting – Pyrotechnical arsenals/resources (flares, smoked arsenals), petards which are used in the rail industry

– Sparklers, fireworks, metal petards/detonators – TNT, dynamite, ammonia and plastic explosives – Detonator capsules, electrical detonators, electrical flammables, detonating cord

– Guns and ammunition – Firearms/fire-guns – Signal guns – Pneumatic guns – Gas – All types of ammunition – Electroshock equipment – All main parts of fire-guns – All objects that can be used as guns (bit/hurl, stick, etc.)

– Gases – compressed and non-compressed – Flammable liquids and solids – Oxidising substances and organic peroxide substances – Toxic substances, radioactive substances, and other corrosion substances

– Poisonous and toxic substances – Other dangerous substances and packages, which can be used for attack or could cause problems during the Games

– Medicines/drugs and other medical substances in excess of permitted quantity and volume (all guests/visitors can take medicines in quantity of one package and no more than three types of medicines in all forms inclusive of aerosols, capsules, injections, etc.) in fabric manufacturers’ package/bundle. The volume of all medicines should not be in excess of 100ml.

– Drugs and psychotropic drugs – Knives, cutting tool and other objects or edged weapons – Liquids in volumes of 100ml or more. – Glass containers and bottles – All other objects, which could be interpreted as prohibited and dangerous items or replicate the intention.

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The Azerbaijani Security Authorities will include the identification of items that do not, in themselves, pose any security threat but could affect spectator safety, comfort or enjoyment of competition. These include:

– Bicycles, skateboards, scooters – Tripod for digital cameras with three legs (tripod) and a support (monopod)

– Any device with a laser beam/laser pointers – Unlicensed Wireless Devices such as transmitters and radios – Large bags or bags that have a rigid frame and will not fit under the seat on the viewing platform

– Animals (except service animals) – Large umbrellas – Devices producing excessive noise and capable of interfering with viewing and competition (vuvuzela, drum, whistle, horn/whistle, horns) at the Archery and Shooting competitions only

– Rigid poles and fishing poles used to hold flags (as these are safety risks to other spectators, may restrict visibility, and impinge evacuation)

– Large food containers, ice buckets (as these may block the aisle and pose a risk on evacuation)

– Signage and banners containing religious, political, provocative or obscene content

– Food not for personal consumption – Alcohol

The list of prohibited items will be displayed at points of entry where a search and screening operation is in place.

ExceptionsEmergency services and certain accredited personnel, including workforce, will be permitted to carry items as required by their accreditation in order to enable them to carry out their functions.

Athletes and team officials in possession of full accreditation are permitted to carry up to five litres of alcohol, in sealed containers, into the residential areas of the Villages.

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Tools of the tradeThese include the requirements for people to bring items into venues that fall under the prohibited items policy but are required for categories of staff to undertake their work. Athletes, team officials and technical officials are permitted to carry a reasonable amount of liquids, aerosols and gels.

Requests for emergency assistance

Within the Athletes Village and Media VillageDetails of emergency numbers to use within the Athletes Village and the Media Village will be issued in the welcome pack and will be displayed in all common areas, as well as on internal phones within each apartment. It will also be published on the rear of the residential apartment doors, along with the emergency service numbers used within Azerbaijan. Whilst on the village please use the number provided or locate a member of staff equipped with a personal radio for access to emergency services.

Elsewhere in Baku and AzerbaijanIf you are outside the Athletes Village, Media Village or a Baku 2015 competition venue, dial the emergency numbers provided within your welcome pack. If you are within a Baku 2015 venue and require emergency assistance, contact the nearest BEGOC representative to ensure a response from first responders.

Baku 2015 European GamesThe European Games will be a multi-sport event for athletes from the National Olympic Committees in Europe and will be held every four years. The Games are owned, co-organized, and regulated by the European Olympic Committees (EOC). The European Games were created at the General Assembly of the European Olympic Committees on December 8, 2012 in Rome, Italy. At this General Assembly the right to host the Games was awarded to the City of Baku, Azerbaijan.

The Baku 2015 Organising Committee was established by decree of the President of the Republic of Azerbaijan on January 17, 2013. The Committee is chaired by the First Lady Mehriban Aliyeva. The Baku 2015 European Games Operations Committee (BEGOC) was established on March 4, 2013.

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Games overview – More than 6,000 Athletes – More than 3,000 Team Officials – 20 Sports / 31 Disciplines – 25 Olympic Disciplines – 6 Non-Olympic Disciplines – 253 Medal Events – 17 days of competition – 18 competition venues – 12 Sports part of the Road to Rio 2016 Qualification – Opening Ceremony: 12 June 2015 – Closing Ceremony: 28 June 2015

Competition venuesThe 253 medal events that make up the sport programme at the Baku 2015 European Games will be held at a total of 18 competition venues. These venues are divided in four geographical groupings:

– Village Cluster – venues in the vicinity of the Athletes Village – City Cluster – venues in the vicinity of downtown Baku – Flag Square Cluster – venues in the vicinity of Flag Square – Western and Other Venues – venues to the west of downtown Baku, as well as Bilgah Beach and Mingachevir

The 18 competition venues, and the sports featured at each venue, are listed in the table adjacent:

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Sport/discipline Competition venue

Aquatics – Diving Baku Aquatics Centre

Aquatics – Swimming Baku Aquatics Centre

Aquatics – Synchronised Swimming Baku Aquatics Centre

Aquatics – Water Polo Water Polo Arena

Archery Tofiq Bahramov Stadium

Athletics Olympic Stadium

Badminton Baku Sports Hall

Basketball 3x3 Basketball Arena

Beach Soccer Beach Arena

Beach Volleyball Beach Arena

Boxing Crystal Hall 2

Canoe Sprint Mingachevir

Cycling – BMX BMX Velopark

Cycling – Mountain Bike Mountain Bike Velopark

Cycling – RoadBilgah Beach

Freedom Square

Fencing Crystal Hall 3

Gymnastics – Acrobatic National Gymnastics Arena

Gymnastics – Aerobic National Gymnastics Arena

Gymnastics – Artistic National Gymnastics Arena

Gymnastics – Rhythmic National Gymnastics Arena

Gymnastics – Trampoline National Gymnastics Arena

Judo Heydar Aliyev Arena

Karate Crystal Hall 3

Sambo Heydar Aliyev Arena

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Baku, and the history of the city

Baku is the capital and the largest city of Azerbaijan, as well as the largest city on the Caspian Sea and of the Caucasus region. It is located on the southern shore of the Absheron Peninsula, which projects into the Caspian Sea. At 28 metres below sea level Baku is the lowest lying national capital in the world and is home to approximately 2,5 million people. It is twinned with the European cities of Naples in Italy, Sarajevo in Bosnia and Izmir in Turkey.

The city consists of two principal parts: the downtown area and the old Inner City (Icherisheher). Baku is divided into 11 administrative districts (raions) and 48 townships. Among these are townships on islands in the Bay of Baku and the town of Oil Rocks built on stilts in the Caspian Sea, 60 km (37 miles) away from Baku. The Inner City of Baku along with the Palace of the Shirvanshahs and Maiden Tower were inscribed as UNESCO World Heritage Sites in 2000. According to the Lonely Planet’s ranking, Baku is also among the world’s top ten destinations for urban nightlife.

Baku is one of the few cities in the world to offer visitors the opportunity of enjoying all the attractions that a modern European city has to offer while also embracing traditions and culture that date back to medieval times.Located at the crossroads of Europe and Asia, the city is one of the world’s best-kept secrets with world class sporting and cultural events and modern and ancient attractions presenting no end of things to discover and enjoy.The port city lies on the eastern side of Azerbaijan and is completely surrounded by the Caspian Sea - the world’s largest lake.

Shooting Baku Shooting Centre

Table Tennis Baku Sports Hall

Taekwondo Crystal Hall 3

Triathlon Bilgah Beach

Volleyball Crystal Hall 1

Wrestling Heydar Aliyev Arena

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Perhaps one of the most unique features of Baku is that it is the first European city in which the sun rises. The picturesque city is built on a high hill and forms an amphitheatre that slopes down to Baku Bay. It is often compared to San Francisco, or Naples in Italy with whom it is twinned along with the other European cities of Sarajevo in Bosnia and Izmir in Turkey.Baku’s reputation as the ‘City of Contrasts’ is well earned with the city having perfectly combined the beauty and intrigue of its ancient past with its ambition to establish itself as a modern European city featuring award winning architecture, business centre and skyscrapers.

The heart of Baku is the Old City which became a UNESCO heritage site in 2000. It has existed for thousands of years and is firmly established as the pearl of Azerbaijani architecture and culture. Within its walls visitors can travel back in time as they explore a maze of narrow cobbled streets, ancient caravanserais and the courtyards surrounding the 12th century Maiden Tower and the ornate Palace of the Shirvanshahs.

Azerbaijan’s President Ilham Aliyev and First Lady and UNESCO and ISESCO Goodwill Ambassador Mehriban Aliyeva have been actively involved in the work which has taken place in recent years to restore and preserve this ancient heart of Azerbaijan.

The modern face of Baku is equally impressive. New developments have redefined the hills that line the picturesque Bay of Baku and even the coastline itself.

The iconic Heydar Aliyev Centre, designed by Zaha Hadid, provides a stunning setting for operas, symphonies, museum exhibits and modern art collections. Visits to The National Art Museum and Museum of Modern Art are also recommended.

Theatre is also a much-loved form of entertainment with Baku presenting a diverse range of theatre houses including a Mime Theatre and Puppet Theatre.

Baku’s Flame Towers are the tallest skyscrapers in the city at 190 metres. The spectacular buildings which comprise apartments, a hotel and office blocks takes on another dimension each evening when thousands

88 Baku 2015


of LED lights illuminate the façade of the three towers to display the movement of a fire visible from the farthest points of the city.

Another must see venue is the Heydar Aliyev Arena which has hosted numerous sports events. It will be home to Judo, Sambo and Wrestling during the Baku 2015 European Games. Azerbaijan’s pop duo Ell & Nikki were crowned winners of the Eurovision Song Contest in 2011 with their song ‘Running Scared’. Their success earned Azerbaijan the right to host the 2012 edition of the competition for the first time.

The event was staged at the magnificent Baku Crystal Hall, a 25,000 seat arena located near the National Flag Centre on a dramatic peninsula jutting out into the Bay of Baku.

Discover Baku

ShoppingAzerbaijan has been a popular choice for expatriates ever since large oil reserves were found in the country. The influx of westerners resulted in the availability of branded products, which has increased in dramatic proportions since independence. Prices of these products are not very expensive, but one needs to be careful against fake brands. For any foreign tourist, the country’s arts and crafts section holds the maximum attraction.

In various cities of Azerbaijan, there are streets that sell handcrafts, silk, and other artefacts local to the city.

Café culture, music and diningBaku’s café culture and social scene revolves around Baku’s city Boulevard which features a six-kilometre promenade of shops, restaurants, cafes, clubs and family friendly fairground rides. Here visitors can enjoy al fresco dining and cocktails in bar terraces overlooking the Caspian Sea.

Live music is a feature of the energetic and eclectic nightlife in the city. Visitors can experience home-grown rock bands, the ever popular karaoke bars, Baku’s unique jazz or some traditional mugam folk music. Bars, clubs and discos are open till late in the morning, especially during weekends.

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The city’s excellent restaurants serve up an eclectic mix of international culinary styles ranging from five-star creations that will satisfy the most demanding gourmet to corner kebab shops for a taste of local flavour on the go.

Nine of the world’s climate zones can be found in Azerbaijan. This provides lush fertile land which produces a great quantity of fresh herbs and vegetables which contribute to the high quality of the local food. Food forms a significant part of the culture in Azerbaijan and is deeply rooted in the history, tradition and values of the nation.

Azerbaijani CuisineBaku’s café culture and social scene revolves around Baku’s city Boulevard which features a six-kilometre promenade of shops, restaurants, cafes, clubs and family friendly fairground rides. Here visitors can enjoy al fresco dining and cocktails in bar terraces overlooking the Caspian Sea.The city’s excellent restaurants serve up an eclectic mix of international culinary styles ranging from five-star creations that will satisfy the most demanding gourmet to corner kebab shops for a taste of local flavour on the go.

Aside from the wonderful variety of soups and kebabs, Azerbaijan’s most distinctive dish is the plov, a saffron rice-based dish which is traditionally accompanied by a variety of herbs and fresh vegetables.

TheatreThe kind of life that Azerbaijani people lead, the festivals they celebrate, their traditions and outlook towards life has a great impact on the theatre of Azerbaijan. Traditional ceremonies, their dressing styles, dialogs, all form an integral part of the Azerbaijani theatrical experience. Dramatic clothes, masks, traditional dances, chorus songs and dance dramatise a typical Azerbaijani play.

The development of theatre has come a long way since Soviet rule to independent Azerbaijan. Theatre during Soviet rule represented the struggle of Azerbaijan’s people for their independence along with contemporary, cultural and traditional formations. Theatre after Azerbaijan achieved independence has changed much, with present

90 Baku 2015


situations and topics affecting the content of the play. Theatre has started touring in foreign countries preserving and spreading their rich culture and tradition as well as the life of the Azerbaijani people.

NightlifeAlthough it is not known for its nightlife, visitors to Baku can enjoy a host of lively bars and clubs to have some fun at night. Food and drinks are reasonably priced. Most nightclubs have sprung up in the last decade or so after the influx of oil industry expatriates. Bars, clubs and discos are open till late in the morning, especially during weekends.

Museums and ExhibitionsAzerbaijan has a long and rich history of culture, tradition and struggle for independence. A variety of interesting exhibitions can be found throughout the city.

Azerbaijan, the land of fire

Azerbaijan is often referred to as the Land of Fire, since ancient religions based on fire-worship originated here. One of the first names for Azerbaijan was Aturpatakan, translating to “a place where sacred fire is preserved”.

Land of Fire originates from the sight of gas igniting on escaping from the ground, creating the effect of a burning hillside, at several sites in the Absheron peninsula, in the South Caucasus.

The South Caucasus is considered one of the first regions where fire was used. Nowadays there are 12 such fires throughout the Republic.

The most famous is the Yanar Dag, translated as the ‘Burning Mountain’, 27 km north of Baku city centre. It continuously vents flames of fire all year round, a process that has been going for around 1,000 years. Natural gas vents on the sides of the mountain ensure that the flame remains lit in wet weather.

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Useful information

Banks and credit cardsThere are a multitude of ATM machines around the city in Baku, most of which accept international debit and credit cards. Depending on your account-holding bank, there may be limits on the amount of currency you are able to withdraw in one day. The withdrawal limit from most machines in the city is 500 New Manat (AZN) in one transaction.

Larger bank branches are open Mondays to Saturdays, but closed on Sundays. Smaller branches are closed on Saturdays and Sundays. International credit and debit cards are accepted in most restaurants and larger shops.

CurrencyThe currency in Azerbaijan is the Azerbaijan New Manat (AZN).

One hundred qepik equals one Manat, and Manat notes come in 1, 5, 10, 20, 50 and 100 denominations.

It is not possible to exchange currency into Manat in countries other than Azerbaijan so visitors will need to use the foreign exchange desk at the arrivals hall at the airport or withdraw from ATMs around the city.

ElectricityStandard electrical power in Azerbaijan is 220v. Electrical equipment and appliances use the standard European 220-240v two-pin plug.

Gratuities and tippingTipping is not expected across Azerbaijan but is commonplace in Baku. Occasionally a service charge is included on the bill, particularly in more established hotels and restaurants. Like any other place in the world, tipping for above-average service will be appreciated.

LanguageThe official language is Azerbaijani but many people also speak Russian, Turkish and/or English.The official language of the European Games will be English.

Opening hours

92 Baku 2015


Office hours are officially 09:00 to 17:00 Mondays through Fridays. Banking hours are officially 09:30 to 17:30, Mondays through Fridays.

Shops generally open around 09:30 or 10:00 and close around 19:00. Shops are open seven days a week. Bars and restaurants are open until at least 23:00.

SmokingSmoking is permitted in public areas across Azerbaijan, including most restaurants and bars. Smoking will not be permitted in any Baku 2015 European Games venue except for designated smoking areas.

Taxes (VAT)VAT in Azerbaijan is similar to that in most European VAT systems, with tax levied on the supply of most goods and services and on the import of goods. VAT payers are entitled to recover the amount of VAT paid on purchases (input VAT) that exceeds the VAT received from their taxable supplies (output VAT).

TelephonesThe country code for Azerbaijan is 994 and the city code for Baku is 012. The city code for Mingachevir is 2427. The international exit code for calling out of Azerbaijan is 00 and must be dialled before the relevant country code and telephone number.

Azerbaijani mobile phone numbers have 10 digits and most mobile numbers start with 050 or 051. All 10 digits must be dialled for calls within Azerbaijan. For example: 050-123-XXXX.

When calling from outside Azerbaijan, the country code then number minus the zero should be dialled. For example: +994-50-123-XXXX.

Time ZoneAzerbaijan is UTC+4 hours. Daylight savings time is used in Azerbaijan so clocks go forward on the last Sunday in March and go back on the last Sunday in October.

Tourist informationBaku tourism information can be found at www.tourism.az.

http://www.tourism.az

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Notes


Baku 2015 would like to thank the following companies and organisations for their support.

Official Partners

Official Supporters

Official Child Rights Organisation

Baku 2015 would like to thank the following companies and organisations for their support.

Official Partners

Official Supporters

Official Child Rights Organisation

Appendices

Daily Schedule

Language: English12

Jun

13 Ju

n

14 Ju

n

15 Ju

n

16 Ju

n

17 Ju

n

18 Ju

n

19 Ju

n

20 Ju

n

21 Ju

n

22 Ju

n

23 Ju

n

24 Ju

n

25 Ju

n

26 Ju

n

27 Ju

n

28 Ju

n

Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Village ClusterCE CeremoniesAT Athletics 1GA Artistic Gymnastics 2 2 10GR Rhythmic Gymnastics 1 1 6GT Trampoline 4AC Acrobatic Gymnastics 2 4AE Aerobic Gymnastics 2

Flag Square ClusterDV Diving 2 2 2 2SW Swimming 7 8 9 7 11SY Synchronised Swimming 2 2

WAP Water Polo Arena WP Water Polo 1 1BBA Basketball Arena B3 Basketball 3x3 2

BF Beach Soccer 1BV Beach Volleyball 1 1

CH1 Crystal Hall 1 VO Volleyball 1 1CH2 Crystal Hall 2 BX Boxing 5 5 5

FE Fencing 2 2 2 3 3TK Taekwondo 2 2 2 2KA Karate 6 6

City ClusterTBS Tofiq Bahramov Stadium AR Archery 1 2 1 1

BD Badminton 2 3TT Table Tennis 2 2JU Judo 5 6 5 2SC Sambo 8WR Wrestling 4 4 4 4 4 4

FSQ Freedom Square CR Cycling Road 1 1Western & Other Venues

TR Triathlon 1 1CR Cycling Road 2

MIG Mingachevir CF Canoe Sprint 5 10BMX BMX Velopark CB Cycling BMX 2VEL Mountain Bike Velopark CM Cycling Mountain Bike 2SHO Baku Shooting Centre SH Shooting 3 3 2 2 3 3 3

Baku Aquatics CentreBAC

CH3 Crystal Hall 3

Beach ArenaBEA

Olympic StadiumSTA

NGA National Gymnastics Arena

BIL Bilgah Beach

HAA Heydar Aliyev Arena

Baku Sports HallBSH

Preliminary round Final/Medal EventCeremony

Caspian Sea

Mingachevir(250 km away)

1415

16

18

1

2

10

11

1213

AVL

MVL

N

Baku 2015 Venues Masterplan

34

56

79

8

InternationalBus Terminal

Nasimi

Nizami

Ganjlik

Sahil

Khatai

NarimanNarimanov

Azadlig Prospekti

Darnagul

KorogluGara Garayev

Khalglar Dostlughu

Ahmadli

Hazi Aslanov

Memar Ajami

20 January

Inshaatchılar

ElmlarAkademyası

CentralRailwayStation

UlduzBakmil

Icharishahar

PassengerTerminal

Heydar AliyevInternational Airport(GYD)

Ne�chilar

98

7

11

6

105

43 2

1

(12 km away)Bilgah Beach17

Canoe SprintMingachevir18TriathlonCycling - Time TrialBilgah Beach17Cycling - BMXBMX Velopark16Cycling - Mountain BikeMountain Bike Velopark15ShootingBaku Shooting Centre14

WESTERN & OTHER

WrestlingSamboJudoHeydar Aliyev Arena13ArcheryTofiq Bahramov Stadium12Cycling - Road RaceFreedom Square11Table TennisBadmintonBaku Sports Hall10

CITY CLUSTER

TaekwondoKarateFencingCrystal Hall 39BoxingCrystal Hall 28VolleyballCrystal Hall 17

Basketball ArenaBasketball 3x3

6

Beach SoccerBeach VolleyballBeach Arena5

Water Polo ArenaWater Polo

4Synchronised SwimmingSwimmingDivingBaku Aquatics Centre3

FLAG SQUARE CLUSTER

Media VillageMVL

Athletes VillageAVL

TrampolineRhythmicArtisticAerobic AcrobaticNational Gymnastics Arena2Opening & Closing ceremoniesAthleticsOlympic Stadium1

VILLAGE CLUSTER

All Rights Reserved. B2015-0038.

Volleyball Training Venue 2

Volleyball Training Venue 1

Taekwondo Training Venue

Karate Training Venue

Gymnastics Training Venue

Fencing Training Venue

Cycling Training Venue

Training Complex 2

Training Complex 1

Boxing Training Venue

10Volleyball Training Venue 311

987654321

TRAINING VENUES

Games Route Networkwith games lanes (GRN)

Road Network

Games Route Networkno games lanes (GRN)

Airport

Railway Station

Metro Station

Bus Station

Ferry Terminal

Building 2Building 3

Building 1

Building 5

Building 10

Residents’Gate

Village SquareGate Stage

WorkforceGate

T-All Gate

Building 11

NOC Parking

NOC Flags

Building 12Building 13

Administration Centre

Building 7

Building 6

Main Dining

Best of Azerbaijan

VillageSquare

Building 8

Building 9

Building 4

Heydər Əliyev Prospekti

Athletes’

Transportion Mall

Data is available under the Open Database Licence. © OpenStreetMap contributors.

Koroğlu Metro Station

Secure Perimeter

Internal Fence

Pedestrian Screening Area

Vehicle Permit Checkpoint

T-A Transportation Mall

T-All Drop / Load Zone

T-X Drop / Load Zone

Multi-faith Centre

NOC Bookable Meeting Rooms

NOC Services Centre

Polyclinic

Recreation Centre

Resident Centre

Sport Information Centre

Super Recreation Centre

Super Recreation Café

Venue Media Centre

Village Operations Centre

Village Square / Athlete Welcome Ceremony

Serviced Laundry

Accreditation and Welcome Centre

ATM

Currency Exchange Machine

Entrance/Exit

Café and Juice Bar

Chef de Mission Meeting Hall

Commercial Centre

Fitness Centre

Protocol Lounge

Anti Doping

Metro

Athletes’ Transportation Mall

Guest Pass Centre

12

3

45

67

8

10

10

10

10

10

10

10

10

9

11121314

1516

Village Areas

Pomegranate

Carpet

Wave

Flame

C

B

C

A

D

ATM

E

9

9

9

N

Athletes Village

0 25 50 75 100 m

ATM

ATM

ATM

D

E

A

A

A

A

B

1512 8

11

11

11

1113

13

13

13

1

2

3

4

5

67

14

16

Public Taxi 750 m

Data is available under the Open Database Licence. © OpenStreetMap contributors.

Accreditation Centre

Guest Pass Centre

Administration Centre

Building 2

Mingachevir5km away

Building 1

Load Zone Gate

Drop Off Zone Gate

Building 3 Building 4

Building 5

4

C

1

1

2

2Vehicle Screening Area

3

3

45

5

5

55 5

NOC Bookable Meeting Room

Polyclinic

NOC Services Centre 6

6

7

78

8

9

99

9

NTO & Workforce Accommodation

10

10 10

ATM and Currency Exchange Machine

Public Taxi

General Store

Main Dining

Prayer Rooms

Recreation Centre

Resident Centre

11

11

12

12

13

13Serviced Laundry

Secure Perimeter

T-All Load Zone

Super Recreation Centre

Village Operations Centre

Welcome Desk


CB

A

T-All Drop Off ZoneD

Main Dining

14

14

A

B

C

D

A

0 10 20 30 40 mN

Canoe Sprint Village

Village AreasPomegranate

Carpet

Wave

Flame

Finish LineBilgahBeach

© Baku European Games Operation Committee (BEGOC) 2015. All Rights Reserved.

TriathlonBilgah Beach

N

Athlete & Protocol

Transition AreaB

A

Spectator,Media &Protocol

C

E D

1

23

4

Protocol Athlete

TO

After swimming

Transition Area

After cycling

10 m 15 m

2.5 m

2.5 m

15 m89 m

Starting Platfo

rm

6

5

78

Vehicle Screening Area

T-A Load Zone


Venue Perimeter

A

B

C

T-X Load Zone

T-All Load ZoneD

E

Entrance/Exit

Sport Information Desk

Lounge

Doping Control

Protocol Seating

Mixed Zone

Athlete Medical

Field of Play

Bike Maintenance

Athlete Changing Rooms

1

67

8

Aid Station

Wheel Station

Penalty Box

EF O�ces

234

5

Caspian Sea

© Baku European Games Operation Commi�ee (BEGOC) 2015. All Rights Reserved.

Triathlon RouteN

Bakı Dairavi Yolu

Bakı

Dai

ravi

Yol

u

Swimming Route & Direction

Competition Venue

Running Route & Direction

Buoys

Cycling Route & Direction

Photo Platform

Showers

Wheel Station

Aid Station

Coaches Area

Finish Line

Area Start LineTransition

12345

Route

Swimming

Cycling

Running

750 m

6.6 km

3.3 km

1.5 km

40 km

10 km

2

6

3

Lap Distance Total number of laps

Total distance

80 + 325 m325 + 80 m

1

21

3

Start Line

5

5

45

44

4

-30-25-20-15-10

-50

0 1000 2000 3000 4000 5000 6000 7000

Elev

atio

n

Distance (m)

Bike Course profile

-26.5

-26

-25.5

-25

-24.50 500 1000 1500 2000 2500 3000 3500

Elev

atio

n

Distance (m)

Run Course profile

Cycling Training Venue

Start/FinishLine

TurningPoint

TurningPoint

C

AB

B

B

2

1


N

N

Start Line Fini

sh li

ne


T-A Load Zone

Pedestrian Screening AreaA

B

C

Entrance/Exit


Athlete Lounge

Training Route1


B

A

12

3

Level 0 Level 1

N TriathlonTraining Complex 2

N

Bakıxanov Küçəsi

Tbilisi Prospekti

Hənifə Ələsgərov Küçəsi Cəlil Məm

mədquluzadə Küçəsi

T-A Load Zone


Training Venue

A

B

Entrance/Exit

Running Track

Swimming Pool


Athlete Lounge

Athlete Warm-up123

Athlete Medical

41 Zarifa Aliyeva Street, Baku AZ1000, Azerbaijan

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