Tropica l TopicsAPRIL 2013

From the Presiden tApril is upon us, and our Annual Meeting celebration is just around the corner! Although many are beginning transitions into new roles, we still have much to do. May 31st, the official last day of the League year, will be here before we know it!

What an exciting month the Fundraising Council has had! The “Evening at the Oasis” Preview Party was a wonderful opportunity to meet, mingle, and shop early … all while enjoying the eats and drinks! The “Sunrise Soiree” Breakfast and Fashion Show was absolutely fabulous! I’d like to recognize our Spring Market Co-Chairmen and sister team, Natili Monsrud and Rachel Lankford, along with the entire Spring Market Committee, for turning a vision into an amazing two day Moroccan event! I’d also like to thank Holly Pelletier, Fundraising VP, for her tireless efforts helping us achieve our goal. Special thanks to our very own fashionista, Sarah Sullivan, who fearlessly stepped up to coordinate a phenomenal fashion show. Thank you to our dearest Liz Rogers, who shared her amazing MC skills with us. The event could not have been successful without their teamwork to ensure that the “Evening at the Oasis” Preview Party, the “Sunrise Soiree” Breakfast / Fashion Show, and the Market went off without a hitch.

CAF/Scholarship and Adopt-A-School have distributed grant applications to several 501c(3) organizations in need, scholarship applications to Galveston County high schools, and Adopt-A-School applications to Galveston County Elementary Schools. We are looking forward to presenting these awards soon and would love to see you all at the Scholarship Tea to show your support.

Kudos to Sheyanne Chan and the Kids in the Kitchen Committee for partnering with Williams-Sonoma at Baybrook Mall for their big event on May 4th. The day begins with a Kids’ Fun Walk at 9am and continues with KITK presentations at 11am, 1pm, and 3pm. Our Cookbook gals have also been invited to participate. Look for volunteer opportunities to come on the website.

Jennifer Caffey continues to represent the Junior League of Galveston County by serving on AJLI’s Combating Childhood Obesity Advisory Group. She recently participated in a conference call with AJLI representatives and members from Leagues in the US, Canada, and Mexico. By teleconference, Jennifer took part in a question and answer panel discussion about ways to improve Kids in the Kitchen and increase community partnerships, membership support, and community support of the KITK program. I’m sure she will be bringing lots of great information and ideas back to our League.

Have a great week, and remember to take some time to enjoy all the pleasures of Spring. I’ll see you at the April meeting!

Amanda Gaido2012-2013 President

MISSION STATEMENTThe Junior League of Galveston County, Inc. is an organization of women committed to promoting voluntarism, developing the poten-tial of women and improving communities through the effective action and leadership of trained volunteers. Its purpose is exclusively

education and charitable.

JUNIOR LEAGUE OF GALVESTON COUNTYBOARD OF DIRECTORS 2012-2013

President - Amanda GaidoPresident Elect - Jocelyn Sullivan

Secretary - Elizabeth McCartyCommunications Vice President - Sarah Sullivan

Community Vice President - Jennifer Caffey

Finance Vice President - Amy LillyFundraising Vice President - Holly PelletierMembership Vice President - Kristen Lepo

Past President - Yvette SchulzSustainer President- Marjorie Kusnerik

Amanda Gaido2012-2013 President

With the weather warming, there is no better way to get out and have some fun than going on a picnic. Whether a long planned event in celebration or a last minute decision to drive thru Chick-Fil-A and head to the park, picnics are always a nice way to spend an afternoon outside. Beachside to Boardwalk has several great recipes that are easy to make and take where ever your adventure may lead you. If you need to simplify, buy a bucket of chicken on the way!

THE PERFECT PICNICTexas Caviar (p.51) with tortilla chipsSouthern Garlic Fried Chicken (p.85)Potato and Corn Summer Salad (p. 66)

Or Momo’s Potato Salad (p. 67)Assortment of fresh veggies and fruits of your choice

Cream Cheese Bars (p. 185)

And I’ll end with a few quick tips…To make it easy to get at the items you need when you arrive at your picnic site,

pack your basket in reverse order. Place nonperishable food on the bottom, then serving items and tableware, and finally the tablecloth on top.

If you’re feeding a lot of people, bring two coolers. Since frequent opening of a cooler allows the cool air to escape, use one for frequently used items such as

beverages. Use the second cooler for perishable foods like meats and salads.

Bring along plastic bags to cart home dirty dishes and silverware, and for garbage in case there are no trash barrels at the picnic site.

For easy clean up, be sure to bring things like paper towels and wipes.

If you have time to play, don’t forget to bring things like balls, kites, and games for after lunch fun!

KitchenConfiFIdential

Sprin g Fundraiser - Fun RunThe Fundraising Council has been actively researching and investigating possible new fundraisers for the future. The following proposal was approved at the February Board Meeting and presented to General Membership at the February General Meeting. All Active members will vote on this new

5K Fun Run proposal at the March General Meeting. Please review the proposal and contact Holly Pelletier with any questions at hollyt7399@aol.com or 832-865-3379.Spring Fundraiser - 5K Fun Run

Who: Spring Fundraiser Event Chair

Spring Fundraiser Fundraising Chair

8 Committee Members

35 JLGC volunteers – day of event

350 Community participants

What: Host a 5K Fun Run and 1K Kid Dash

Mini Festival set up after with games for kids, snacks, booths showcasing our community projects

When: Possible dates February 15, 2014; March 29, 2014; March 22, 2014

How Much: $20 pre-registration via website

$25 day off registration

$10 Kid Dash

Where: Northern portion of the County – Walter Hall Park; Sportsplex on Hwy 96, Kemah

Why: With more than 75% of the county’s population concentrated in this area, we feel it is necessary to reach out to this region. This area is a perfect demographic for this fundraiser. Hosting this event in this area, we not only profit financially from the race participants, but local business will join in sponsoring the Run. Adding on the mini festival following the event should help us gain much needed exposure for our organization and community projects. In large part, JLGC is not recognized by citizens or businesses in this region of the county. A Fun Run 5K will also serve the people of the county and improve our community. Runners and families alike can enjoy a day of health, fitness, and community.

Future Expansion Possibilities:

- Enlarge the event following the race to an all day event by selling vendor spaces, selling food & drinks, and having live entertainment.

- Certifying the course and lengthening the race to a 10K or Half Marathon to attract more serious runners and tap into the runner subculture.

Spring Fundraiser/Fun Run 5KRevenue

Sponsorships/Race Fees 9,300Underwriting 1,200Contributions

Total Income 10,500

ExpensesFacility 365Credit Card Fees 225Audio Visual 50Security 240Portable Restrooms 350Website 160Promotional Materials 300Bibs with chips 600Food/Drinks 545T-shirts @ 6.00 each 2,100Entertainment/Rental 300Coning 250

Total Expenses 5,485

Net Revenue, Fun Run 5K 5,015

Proposed Budget

JLGC Fun Run Planning StrategySpring 2014

Pre-Event Planning

a. Determine Date & Locationi. Get the necessary permits from the city.

b. Map out exact race route.c. Educate our committee

i. Set committee meetingsii. Determine volunteers needed during race-35

d. Determine Registration Logisticsi. How will people pre-register? websiteii. What information do we need to gather?iii. Signed Liability Waiver Approval - Legal

e. Determine Race day set-up.i. Determine timeline for Set-upii. Where will people park?iii. Where should we place the registration table?1. Determine sign-in process and numbering - Bibsiv. Where should we place the medical tent?v. Where should we have water stops?vi. Should we have the award ceremony? Where?1. Obtain race medals-kids only2. Determine ceremony host and script.3. Determine if any A/V needs.vii. Determine where we need signage.1. Design Signage2. Print Signageviii. Set-up place and time for sponsors to drop of bag filling supplies.1. Gather volunteers and have bag filling get together.ix. Volunteer photographer or videographer?

Marketing

a. Nameb. Create & Approve Logoc. Create the “why” story

i. What challenges are faced that drive fundraising?ii. Contact people who have or will benefit from fundraising and tell their story.

d. Create Brochure & Registration Form for Runners/Walkersi. Distribute brochures to running stores or places of interest

e. Create Brochure & Registration Form for Sponsorsi. Determine Sponsorship Levels & Incentives

f. Create Posters/Flyers for Distributiong. Create Website

i. Allow people to register onlineh. Use JLGC Facebook i. Additional Marketing Online

i. Create YouTube Video Channel

PLan n in g Stra tegy

1. Make video promoting event? 2. Shoot video at event to promote next year 3. Gather stories of people who have benefited. ii. Create a Flickr/Snapfish Account 1. Post pictures online. 2. Create social networking profiles 3. Create Events 4. Make Friends

j. Coordinate with local running clubs k. Design & print volunteer & racer t-shirts. Add to racer bags.

Fundraising

a. Gather list of potential donors i. Send Brochure ii. Hand brochures to every forseeable participant or sponsor iii. Make follow-up phone calls

b. Determine how money will be collected.

Race Day Operations

a. Set-up i. Registration 1. Hand out numbers with timing chips 2. Registration packets & shirts ii. Signage iii. Watering Stations 1. Water must be pre-purchased 2. Volunteers in place iv. A/V, Award Ceremony 1. Electricity must be available, figure how much you need. v. Handout radios for on-site communication vi. Medical tent 1. Find volunteer medical staff 2. Gather ice & supplies

b. Run the Race c. Post results for serious runners. d. Tear down the event

Follow-up & Evaluation

a. Match goals with actual results b. Follow-up communication with racers and volunteers

i. Send out report on how money was used. ii. Promote next year’s race

Meeting Attendance:• Attendatleast6ofthe8GeneralMembershipmeetings• Attendatleast6ofthe8Provisionalmeetings• Attendatleast1ofthe6GettoKnowYouevents• Attendatleast3ofthe6fundraisingworkshops• AttendAnnualDinner

General Membership meetings are typically held the second Monday of every month between September and April. Provisional meet-ings are usually held the third Monday of each month. For both, the social begins at 6:00 PM and the meeting starts at 6:30 PM. Please note that several meeting dates are adjusted due to holidays.

Attendance is optional at all events listed in blue.

May13 AnnualDinner TBAMay18,6:00 EndofyearProvisionalParty GardenHouse,GalvestonIsland

2013 PROVISIONAL CALENDAR

KITK is partnering up with William-Sonoma! Our last event will be held at William-Sonoma on May 4th at 9:00

am, sign-up to help. Look in Wednesday Weekly Notes for future volunteering events.

APRIL201329th:BoardReportsDue30th:CookbookPointDeadline30th:CookbookPointDeadline

MAY20131st:AnnualReportsDue4th:9:30am–Noon,KidsintheKitchen,McGuireDentRecCenter,Galveston7th: (tentative…Amanda decides time/place) Board Meeting/Celebration of year end13th:6pmSocial,6:30pmMeeting,AnnualDinner15th:CheckrequestreimbursementDeadline18th:6pm,ProvisionalEndoftheYearParty31st:2fundraisinghoursduetoHollyPelletier,2communityhoursduetoJenniferCaffey

JUNE201322nd:10AM-1PM-LeadershipTraining,IncomingBoard&CommitteeChairs,LOCATION-HomeofJocelynSullivan,7 Island Passage, Galveston 77554

JLGC Ca lenda r of Even tsBOARD MEETING

DATES:May 7: Island

NEW MEMBERSHIP INFO SESSIONS:

July10-SugarBean,EviaGalveston

July 23 - Mainland, TBA

ProvisionalOrientation-Monday,August12

For additional information, please contact Molly Crow mollydalecrow@gmail.com