Academic Affairs

29 September 20205th TuesdayAll Faculty

Kim JamesonIVP, Academic Affairs

Timeline

• Fall 2020: Criterion committees gather evidence

• Spring 2020: Criterion committees continue gathering evidence

• Fall 2020: Complete draft of assurance argument by December

• Spring 2021: Final version of assurance argument by April

• Fall 2021: HLC Site Visit scheduled for November 7-9

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Higher Learning Commission

Criterion 1: Bryon Dickens (Chair), Chris Snow, Jennifer Ball, Jenna Howard, Crystal Mohamed

Criterion 2: Amanda Williams-Mize (Chair), Regina Switzer, Kamille Soutee, Michelle Cole, Chris Shelley

Criterion 3: Leslie Jones (Chair), Max Simmons, Jennifer Jenson, Jackie Frock, Samantha Olson, Glenne’ Whisenhunt

Criterion 4: Sara Mathew (Chair), John Claybon, Ernest Gobert, LiErin Probasco, Kyle Gardner

Criterion 5: Cynthia Gary (Chair), Gena Ford, Robin McMurry, Abbie Figueroa, Michael Hoggatt, Connie Drummond, Doralicia Sandoval, Kathy Nix

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Higher Learning Commission

CRITERION ONE: MISSION• The institution’s mission is articulated publicly and operationalized throughout the

institution.

• The institution’s mission demonstrates commitment to the public good.

• The institution provides opportunities for civic engagement in a diverse,multicultural society and globally-connected world, as appropriate within itsmission and for the constituencies it serves.

CRITERION 4. TEACHING AND LEARNING:

EVALUATION & IMPROVEMENT

Articulation Agreements

OSRHE Policy

Advisory Board Recommendations

CertificationsInstitutional Policies

Five Year Program Reviews

Or Accreditation

Review

Industry Demands

CLT Best Practices

Graduation Data

The institution ensures the quality of its educational offerings.The institution maintains a practice of regular program reviews and acts upon the findings, evaluates all the credit that it transcripts, has policies that ensure the quality of the credit it accepts in transfer , maintains and exercises authority over the prerequisites for courses, rigor of courses, expectations for student learning, access to learning resources, and maintains specialized accreditation for its programs as appropriate, and evaluates the success of its graduates.

Five Year Plans

Outcomes Assessment

Reports

Program Reviews

Program Reviews

So how do we do all this ??

• 5 Year Plans and Annual Outcomes Assessment Reports• 5 Year Program Reviews• General Education Assessment• Entry Level Assessment Committee Assessment • Transfer Credit Evaluations• Curriculum Modifications • Surveys – Graduates , Employers, SII etc.• Co-curricular Assessment

and the list continues….

Some of the changes that happened because of program assessments

• Summer workshop in Live cinema

• Change of three, 3-credit hour courses: Technology and Equipment Overview, Camera, Lighting, and combined them into two 4-hour courses with labs:Cinematography 1 (DCP-1214) and Cinematography 2 (DCP-2214)

• Opening of a Tech Fab Lab to support CAD 3D Design and Fabrication courses

• Title III course redesign in many classes

• Political Science changed program requirements from “HIST 1483 AND HIST 1493”to “HIST 1483 OR HIST 1493” and COM 2213 to help students transfer

Some of the ways our students learn through experiential Learning

- OETA Partnership - Travel abroad classes and credit awarded for those. - Automotive Technology Internship program- Apprenticeships and Internships across Divisions- Advanced Standing Assessments- Prior Learning credit for industry certifications - Engineering Technology Program to accommodate Aviation-Airframe and

Power Plant apprenticeship.

• SCMS• Honors Projects • TRIO• Child Development Workroom• Labs and Tutoring• Political Science Debate and Primary Watch parties• Divisional Clubs• Career Exploration from industry reps• Film consortium through OU, OCU and OCCC• OCCC Student Jazz Ensemble partnered with Southeast High School • Conference Participation

Some co-curricular Activities availed by students

A few Success Stories of Co-Curricular ActivitiesSCMS• The average GPA for an African American male student at OCCC is 2.03. This average is the lowest of any ethnic demographic on campus. Since the launch of the mentorship program, the end-of-term average GPA for program participants has remained above a 3.0, with the most recent semester average being 3.36.

• Persistence and retention rates among participants is consistently above 90%.• 93% of program graduates have transferred to four-year institutions.

TRIO Criteria Approved Rate

Actual Attained Rate

Persistence 50% 86%

Good Academic Standing 75% 94%

Associate’s Degree or Certificate

20% 66%

Associate’s Degree or Certificate and Transfer to a 4- Year Institution

10%

44%

Funded Number

Number of Number of Participants Participants Funded to Served

Serve

160 160

Things we must continue to do…..

• Assess , document and save your data

It is in the documentation of assessment data and our actions based on it, that we have our gold mine for HLC !!

The scavenger hunt continues for the Criterion 4 team…

CRITERION 5HLC Self Study

Team Changes:

Abra FigueroaConnie DrummondMichael HoggattGena FordDoralicia SandovalKathy NixRobin McMurryCynthia Gary, Chair

Major Concern

The major push now is finding evidence that shows how OCCC uses funds to accomplish programs and activities that support the mission, values, and ENDS.

Committee Member Task

We created an email template for each team member to use to help communicate our need. Team members share their feedback with Gena and Cynthia, and we incorporate it into the responses.

Example

5A1. Shared governance at the institution engages its internal constituencies—including its governing board, administration, faculty, staff and students—through planning, policies and procedures.

In 2019, after months of careful research and planning, OCCC unveiled the new Campus Police Headquarters, which included the complete renovation of the former Child Development Center & Lab School. The 8,682 square foot facility includes a crisis response center and call center. The Campus Police Headquarters provides important functions with more space and improved functionality. This is a major enhancement to campus safety and response to emergencies. The OCCC Foundation worked with Oklahoma Natural Gas and was awarded $30,000 to assist with this project.

Evidence: News Report on New Police Headquarters

Additional Search for Evidence

https://www.occc.edu/news/2015/index.htmlhttps://www.occc.edu/news/2016/index.htmlhttps://www.occc.edu/news/2017/index.htmlhttps://www.occc.edu/news/2018/index.htmlhttps://www.occc.edu/news/2019/index.htmlhttps://www.occc.edu/news/index.html (2020)

Kathy Nix supplied us with the last 5 years of news reports from the OCCC home page.

Additional Search for Evidence, cont’d

The introductions to each year’s Annual Report gives highlights of programs and projects.

Higher Learning Commission

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HLC and Assessment• Academic Outcomes Assessment

oProgram Reviewso5-Year Plans for AssessmentoAnnual Assessment Reports

• Entry-Level Assessment oData and placement

• General Education AssessmentoArtifactsoData collection

General Education

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General Education Assessment

• Provides data for internal evaluation of OCCC’s General Education and continuous improvement

• Used in program assessments• Contains data that OCCC will provide for HLC• General Education Committee is reviewing a proposal • Ongoing Division conversations with Dept Chairs/Coordinators

Enrollment Report: 9/28/20

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Enrollment Data

Percent Changes 4/2/20 9/28/20

Headcount -44.4% 2.5%

Credit Hours -38.6% 5.9%

Overall Headcount & Credit Hours

11,864

11,648

11,871

11,891

105,924

101,953

102,000

106,755

0 20,000 40,000 60,000 80,000 100,000 120,000

Fall 2017

Fall 2018

Fall 2019

Fall 2020

Credit Hours Headcount

Headcount by Terms

10,532

899

3,728

9,982

3,300

9,720

0

2,000

4,000

8,000

6,000

10,000

12,000

2019 Fall 2020 Fall

16 Week Early 8 Late 8

Credit Hours by Terms

12,7335,478

50,944

12,140

50,333

0

10,000

40,000

30,000

20,000

50,000

70,000

60,000

80,000

90,000

2019 Fall 2020 Fall

16 Wk Early 8 Late 877,127

Degrees/Certificates Conferred

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1,396 1,208 1,170 1,213 1,216

485467 470 445 460

374373 279 306 248

22552048

1919 1964 1924

FY 2016 FY 2017 FY 2018 FY 2019 FY 2020

AA or AS AAS Certificate

FY 2020 Graduate Demographics

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Traditionally Underrepresented Groups

• Graduating Class: 43.9% • Total Student Body: 46.0%

Time to Degree

• Median: 3.8 years • Average: 5.6 years

Gender of Graduates

• Females = 62.1% • Males =37.6%

Top 5 Awarded Credentials

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Associate in Arts or Associate in Science1. Diversified Studies (AA & AS)2. Business (AS)3. Psychology (AA)4. Engineering (AS)5. Biology (AS)

Associate in Applied Science1. Nursing2. Computer Science3. Respiratory Care Therapist4. Business5. Digital Media Design

Certificates1. Emergency Medical Sciences2. Computer Science3. Digital Media Design4. Child Development5. Spanish

Type of Credential Awarded by Percentage

Associate in Arts or Science 63.2%Associate in Applied Science 23.9%Certificate 12.9%

Overall -2.0% decrease from 2019

Adjunct Observations

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Adjunct Observations

• Put on hold during Spring 2020 due to COVID-19• Will resume during Fall 2020 second 8-week classes• Observations will occur via Zoom• Deans will be working with Program Chairs/Coordinators for

coordination and planning

Proctoring Updates

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Proctoring Exams

• Researching multiple options• Variable features, tools, and package options• Ex: researching option with lockdown browser and webcam

monitoring feature• Continued research on options, tools, and funding considerations• Potential pilot of test proctoring software

Spring 2021

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Spring 2021

• Continuous monitoring of COVID-19’s potential impact on Spring 2021

• Determination regarding campus and Spring class offerings to be made no later than November 13

• Determination may be made earlier if possible

Moving Forward Together

• 3rd Tuesday Chairs/Directors/Coordinators• Opportunity for Questions• Informational updates of various happenings within Academic Affairs,

as well as around campus • Your input on topics for discussion is crucial

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Future Meetings

Thank You

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Thank you for learning new technologies and completing trainings with a focus toward

helping students be successful!