tuesday, september 18th - go metro packet (9-18).pdftuesday, september 18th, 2018 – 6:00 p.m....

The SORTA Board of Trustees may go into Executive “Closed” Session under the Ohio Open Meetings Act: Section 121.22(G)(1) To consider appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee…; Section 121.22(G)(2) To consider the purchase of property for public purposes….; Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; Section 121.22(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…, Section 121.22(G)(5) Matters required to be kept confidential by federal law or regulations or stat statues; Section 121.22(G)(6) Details relative to the security arrangements and emergency response protocols for a public body or a public office; Section 121.22(G)(8) To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets…

SORTA BOARD OF TRUSTEES MEETING

TUESDAY, SEPTEMBER 18TH, 2018 – 6:00 P.M.

SORTA/METRO BOARD ROOM 602 MAIN STREET, SUITE 1100

CINCINNATI, OHIO

General Items: Call to order Pledge of Allegiance Recite SORTA’s Vision and Mission Statement CEO STAR Award: Maria Smith Hearings from citizens (3 minutes per person) Chairman Update Action Items: 1. Approval of Board Minutes: August 21st, 2018

Finance Committee (Heidi Black) Consent Items:

2. Proposed Resolution No. 2018-40: Approval of 2019 Healthcare Program Planning & Operations Committee (Brendon Cull) Consent Items:

3. Proposed Resolution No. 2018-41: Approval to Purchase 30’ Low Capacity Cutaway Buses 4. Proposed Resolution No. 2018-42: Approval of Tire Lease Modification 5. Proposed Resolution No. 2018-43: Approval of Garage Door Maintenance and Repairs 6. Proposed Resolution No. 2018-44: Approval of Modification for Additional Funds to Mill Creek Bridge Engineering Contract 7. Proposed Resolution No. 2018-45: Approval of Contract for Mill Creek 16.07 Bridge Repairs 8. Proposed Resolution No. 2018-46: Approval of Lease Agreement Walmart/Sam’s Club Park & Ride

Planning & Operation Committee (Brendon Cull)

9. Proposed Motion: Streetcar Restructuring

Reinventing Metro Committee (Kreg Keesee) 10. Proposed Resolution No. 2018-47: Approval of Modification to AECOM Contract 11. Proposed Resolution No. 2018-48: Approval of Modification to Consulting Agreement with University of Cincinnati Economics

Center Executive Committee (Kreg Keesee)

Briefing Items: 12. Financial Reports for August 2018 (David Riposo) 13. Ridership for August 2018 (Mark McEwan) 14. CEO Board Update (Dwight Ferrell)

Other Items: New Business

Adjournment

The next regular meeting of the SORTA Board of Trustees is scheduled for Tuesday, October 16th, 2018, 8:30 A.M., the SORTA/Metro Board Room,

602 Main Street, Suite 1100, Cincinnati, Ohio

BOARD OF TRUSTEES SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

MINUTES OF: Regular Meeting of the SORTA Board of Trustees DATE: Tuesday, August 21st, 2018, 8:30 A.M.

SORTA/ Metro 602 Main Street Cincinnati, OH 45202

BOARD MEMBERS PRESENT:

Heidi Black, Maurice Brown, Brendon Cull, Blake Ethridge, Allen Freeman, Robert Harris, Roderick Hinton, Thaddeus Hoffmeister, Kreg Keesee, Pete McLinden, Mary Miller, Gwen Robinson, and Kathleen Wyenandt

BOARD MEMBERS ABSENT:

Mary Miller

STAFF MEMBERS: Dwight Ferrell, Donna Adkins, John Edmondson, Dan Feldman, Patrick Giblin, Paul

Grether, Darryl Haley, Adriene Hairston, Sallie Hilvers, Mary Huller, Michelle Jeng, Brandy Jones, Caprice Jones, Maria Jones, Mark McEwan, Ted Meyer, Mary Moning, John Ravasio, Cindy Resor, Karlyn Wade-Richardson, David Riposo, Ronald Salerno, Shannel Satterfield and Khaled Shammout

OTHERS: Kim Schaefer (VSSP), Troy Miller (ATU), Inga McGlothin (ATU), Cam Hardy (BBC),

Dave Worman (AECOM), John Brazina (City of Cincinnati), Tim Coleman (Metro Bus Chip Gerhardt (Government Strategies Group), Pete Metz (City of Cincinnati), and Gina Marsh (Human Services Chamber)

CALL TO ORDER Mr. Keesee, SORTA Board Chair, called the meeting to order. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. VISION AND MISSION SORTA’s vision and mission statements were recited. HEARINGS FROM CITIZENS Mr. Keesee asked if there were any citizens present who would like to address the Board. Please see attached. CHAIRMAN UPDATE Mr. Keesee briefly updated the Board on actions taken to address previous citizens’ concerns about operator assaults, bus air conditioning, and blind spots at the Oakley Transit Center. APPROVAL OF JULY 17TH, 2018 BOARD MEETING AND JULY 25TH, 2018 SPECIAL MEETING MINUTES Mr. Ethridge made a motion that the minutes of the July 17th and July 25th meetings be approved as previously mailed and Mr. Freeman seconded the motion. By voice vote, the Board approved the minutes.

SORTA Board of Trustees August 21, 2018

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FINANCE COMMITTEE Ms. Black reported on the Finance Committee meeting that was held on August 14th, 2018. There were no action items presented to the Board. Consent Items: Mr. Keesee moved for adoption of agenda items 2 through 5 and Ms. Wyenandt seconded the motion. By roll call vote, the Board approved Resolutions No. 2018-31 and No. 2018-34. Proposed Resolution: Approval to File 2019 Grant Applications This resolution Mr. Riposo approves SORTA staff to apply for the maximum amounts available in federal, state, and/or local funding for the upcoming fiscal year. Proposed Resolution: Approval of Contract for Electrical Energy Supply This resolution approves a three (3) year contract for electrical energy at a cost not to exceed $2,727,450 for the period of August 2018 through August 2021. Proposed Resolution: Approval of Amendment to Agreement with Antonelli College This resolution authorizes an amendment to the current agreement with Antonelli College extending the term one year at an estimated amount of $6,000. The college provides photo ID cards to eligible students which allows the students to ride for a $1.00 cash drop. Proposed Resolution: Approval of Amendment to Agreement with Cincinnati State Community & Technical College This resolution approves a one (1) year extension at an estimated cost of $62,500 and allows the students to ride for a $1.00 cash drop. Mr. Cull stated that he would like to see more of these agreements with other businesses. PLANNING AND OPERATIONS COMMITTEE Mr. Cull reported on the Planning and Operations Committee that was held on August 14th, 2018 and presented the following to the Board for approval: Consent Items: Mr. Keesee moved for adoption of agenda items 6 through 10 and Mr. Hinton seconded the motion. By roll call vote, the Board approved Resolutions No. 2018-35 and No. 2018-39. Proposed Resolution: Approval of Additional Funds for Gillig Bus Contract

This resolution approves an amended Gillig contract to allow for the purchase of 16 additional buses at a not to exceed cost of $8,024,960.

Proposed Resolution: Approval of Contract for Bus Consortium Agreement

This resolution approves a Bus Consortium Agreement to purchase up to 277 transit buses at a total cost not to exceed $151.2 million over a five (5) year period.

Proposed Resolution: Approval to Purchase Non-Revenue Road Supervisor Vehicles

This resolution approves the purchase of seven (7) street service supervisor vehicles at a cost not to exceed $221,179.


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Proposed Resolution: Approval of Contract for RTC Damage Repairs

This resolution approves the floor damage repairs at the RTC was damaged by a floor in February and requires repairs in order to restore the transit facility so that it may re-open for daily and special event operations. The total estimated cost will not exceed $1,337,050 which includes a 10% contingency.

Proposed Resolution: Approval of Riverfront Transit Center Operating Agreement

Mr. Haley informed the Board that the current Riverfront Transit Center Operating Agreement is to replace the previous contract that expired August 3rd, 2007. SORTA and the City have continued to operate under that contract since that time. This new agreement has a 20 year term (10 years with an option for an additional 10 years).

EMPLOYEE RELATIONS COMMITTEE Ms. Robinson reported on the Employee Relations Committee that was held on July 10th, 2018. BRIEFING ITEMS

MONTHLY FINANCIAL REPORT FOR JULY 2018 Mr. Riposo presented the July 2018 financial reports. Total revenues were $8.4 million, which is favorable to budget by $238,000. Total expenses were $8.1 million, which is favorable to budget by $87,000 or 1.1%. The final result was a net favorable variance of $350,000 for the month. Fare revenue was favorable to budget by $181,000. Mr. Riposo then reviewed the contributing factors to these variances. He also presented the Cincinnati Bell Connector financial report for July 2018. Total revenues were $312,890 which is unfavorable to budget by $2,373 or 1%. Total expenses were $311,776 which is favorable to budget by $3,487 or 1%. The end result is a net favorable variance of $1,114 for the month. Mr. Riposo then reviewed the contributing factors to these variances. The Board accepted the report as presented. CEO BOARD UPDATE Mr. Ferrell briefed the Board on the Annual Safety Awards Luncheon where more than 100 employees were recognized for 5 to 36 years of safety, shelter advertising, CEO on-boards, and community meetings/activities. Mr. Ferrell also stated that the draft Triennial Review Report from FTA is due in July and the Board would be informed of the final outcome. NEW BUSINESS There was no new business. ADJOURNMENT The meeting adjourned at 9:08 A.M. NEXT MEETING The next regular meeting of the SORTA Board of Trustees is scheduled for Tuesday, September 18th, 2018 at 6:00 A.M., the SORTA/Metro Board Room, 602 Main Street, Suite 1200, Cincinnati, Ohio. APPROVED: ATTESTED:


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Kreg Keesee Chair, SORTA Board

David A. Riposo CFO/Secretary Treasurer

CIN-TEL CORPORATIONPH: 513-621-7723 FX: 513-263-9023

WWW.CINTELCORPORATION.COM E-Mail [email protected]

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SORTA BOARD OF TRUSTEES MEETING

PUBLIC COMMENTS

Date and Time: Tuesday, August 21, 2018 8:30 a.m. Place: The Gwen Building SORTA/Metro Board Room 602 Main Street Suite 1200 Cincinnati, Ohio 45202

SORTA/Metro Board/Staff Members: Kreg Keesee, Chairman Maurice Brown Darryl Haley David Riposo Donna Adkins Dwight A. Ferrell Heidi Black Brendon Cull Blake Ethridge Allan Freeman Robert Harris Rod Hinton Thaddeus Hofmeister Peter McLinden Gwen L. Robinson Kathleen Wyenandt Kimberly Schaefer, Esq. Reporter: Margaret J. Fahey Notary Public - State of Ohio



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1 P-R-O-C-E-E-D-I-N-G-S

2 MR. KEESEE: Hearings from citizens.

3 Again, three minutes.

4 J. Janus.

5 MR. JANUS, JR.: Thank you. The last

6 time I was here, my first time at your

7 special meeting, was approximately 26 days

8 ago.

9 And one of the questions asked, I

10 believe from someone in the audience, was

11 which of you, to and from this meeting, used

12 public transit. And I don't recall exactly

13 whose hands were raised or not. But I, as

14 an audience participant, did.

15 So one of my first questions was -- or

16 is -- on the way home from here, I took the

17 Route 4 bus.

18 Its last stop, as I recall, before

19 coming back south is at the Kenwood Towne

20 Center in Sycamore Township,

21 7875 Montgomery Road, Sycamore Township.

22 At the main entrance to the mall for

23 cars where the bus stops, there was

24 approximately three to four seats or benches



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1 there.

2 And I had requested the driver, because

3 of my medical challenges, to drop me off

4 where there was someplace where there was

5 seating -- the driver believed there was

6 seating. And the driver and I were both

7 surprised there was not. So now there's

8 three posts there with three orange cones.

9 So I would like to know from you -- at

10 the bus stops where there are seats and

11 there's shelters, there's disrepair. Seats

12 are removed for whatever reason.

13 Who is responsible for replacement?

14 Would that be the governmental entity

15 where it is or would that be your board

16 here?

17 Should I wait for an answer or should I

18 go on with my other issues?

19 THE CHAIRMAN: It's this organization.

20 MR. JANUS, JR: I'm sorry?

21 THE CHAIRMAN: It's this organization.

22 MR. JANUS, JR.: Keep going on?

23 THE CHAIRMAN: It's us.

24 MR. HALEY: We currently don't have a



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1 bench program, so we are not responsible for

2 benches. We are responsible for shelter.

3 AUDIENCE SPEAKER: That bench was put

4 there either by Sycamore Township or the

5 mall, and removed by them. We can look into

6 it.

7 MR. JANUS, JR.: Okay. Thank you.

8 Next, I am a proponent of open records,

9 open meetings, and transparency. The last

10 meeting, as I said, was my first meeting. I

11 was not familiar with anyone here other than

12 listening to some of you speak and some of

13 the audience members speak.

14 Subsequent to that meeting, I made a

15 public records request to Sallie Hilvers --

16 who I believe is frequently on the local

17 media, your public information

18 representative for contact information, I

19 believe -- for two of the people.

20 I believe at least one of them is one

21 of your employees. One of them is a

22 well-known advocate for the bus coalition.

23 As you and I speak -- or as you listen

24 and I speak -- I have not received that.



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1 And it's been 26 days, and I find that very

2 disenchanting. And this is kind of my motto

3 and some other people's -- transparency.

4 And in the interest of working

5 together, being patrons, I think it behooves

6 all of us, especially your group, to respond

7 in a timely fashion to public requests for

8 information.

9 I am just curious how long it normally

10 takes to get that information back.

11 Some of the other topics I heard were

12 cutbacks. Some of the suggestions were

13 don't cut back.

14 Some were, why are ten high-paying jobs

15 at the last meeting being advertised when

16 you have -- you're running in the red?

17 Amount of -- when would the levy be put

18 on? What would the amount of the levy be

19 put on?

20 Some new drivers -- I think the bus

21 driver union president was here, and he said

22 he's hiring new drivers and he wasn't sure

23 if he was going to have to be laying them

24 off soon.



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1 One suggestion was express routes --

2 cut them and focus on more profitable city

3 routes.

4 And I noticed, apparently, you had a

5 finance committee meeting since the last

6 special meeting. You are having a meeting

7 today. Some of you had mentioned, I

8 believe, working collaboratively.

9 And I am just curious if any of you had

10 met the finance committee. Any input as

11 to -- for the funding issues, where that may

12 be going?

13 Thank you for your time.

14 THE CHAIRMAN: Thank you.

15 Troy Miller.

16 MR. MILLER: Good morning, Mr. Chairman

17 and rest of the SORTA board.

18 I love this gentleman's transparency.

19 I love that. That was great to hear that.

20 A couple of things real quick. I have

21 got four quick issues, and then I will sit

22 down.

23 First, I'm here today to ask

24 Mr. Ferrell if he is willing to sit down and



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1 start negotiating on health insurance.

2 We have got bulletins posted saying

3 employees will get a discount, a 2019

4 discount, if they take the Biometrics.

5 I need an answer today. And if I

6 don't, we will file an unfair labor charge.

7 And I have it here to hand deliver to you at

8 this meeting. That is the first issue.

9 The second issue is the FMLA. Since

10 2015, employees haven't been paid properly

11 for taking FMLA.

12 The company is aware of this, and

13 recently said they have 63 employees. Well,

14 I think it is actually triple that because

15 we found out employees wouldn't actually --

16 they didn't go through the proper system.

17 This is the presentation the company

18 gave us, that you guys can have it or I can

19 send it to you via e-mail.

20 That is a problem. That's a problem

21 when employees aren't getting treated

22 properly and getting paid fairly -- and for

23 what they've done. And I have a major issue

24 with that.



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1 The third issue, and that is over

2 access. And I brought the pictures, and you

3 guys can have these.

4 I sent these out already. And this

5 isn't the first time this has happened.

6 These are work orders. The bus is not

7 getting fixed because there's no parts.

8 Tires -- the same issue last summer. Buses

9 not getting aligned -- these are issues.

10 If somebody goes out and gets killed,

11 it's going to come back because we've

12 notified you guys. We've told the Board.

13 Regardless if they are a third-party

14 company, they are paid to do this.

15 And you've guys got to do something.

16 You've got to step up.

17 This was last week I received these

18 pictures. As of this week, I was notified

19 by an employee there was a vehicle driving

20 around with belts hanging out of the side of

21 the tires on the front of the bus.

22 You guys don't drive your own cars like

23 that. So why would you expect buses to be

24 out there like that also? That's uncalled



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1 for.

2 And the third -- and the fourth thing

3 is, I sit on United Way as the chairman for

4 unions this year. And one of the things

5 they ask at every meeting is, have you sat

6 down and met with your CEOs and discussed

7 the United Way drives?

8 And I sent out letters to all of the

9 unions in the city because I am the

10 spokesperson for the union this year.

11 And I can't say that. I can't ask my

12 members to support it because we haven't sat

13 down here and discussed it.

14 And I'm worried about the drive. And

15 that's coming up in two months.

16 So either we are going to work together

17 on stuff moving forward or we are not.

18 Because I have no problem sitting down at

19 the United Way meetings, when we have these

20 special meetings, and say, we have not met.

21 We have not talked.

22 I have no problem telling the facts.

23 And the Board should be aware of that.

24 So with that being said, I am done.



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1 I want to ask one more time, are you

2 willing to sit down today and negotiate this

3 insurance?

4 MR. FERRELL: We'll talk afterwards.

5 MR. MILLER: I need an answer. We need

6 to know.

7 Well, I'm going to walk up and hand it

8 to Kreg because we have to move forward on

9 it.

10 THE CHAIRMAN: Okay.

11 Thanks, Troy.

12 Tim Coleman.

13 MR. COLEMAN: Good morning.

14 THE CHAIRMAN: Good morning.

15 MR. COLEMAN: How are you?

16 I am a Queensgate operator. I have

17 been here 11 years. I've been an operator

18 trainer for three years now. Prior to being

19 here at Metro, I was a CDL trainer for the

20 Yellow Bus Company.

21 And recently, we had two jobs posted

22 twice. The first time I wasn't fortunate to

23 get the job. But the second time they

24 appointed someone without even having a



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1 second interview. So, to me, personally,

2 there is some favortism going on.

3 How can you apply -- how can you issue

4 a new job to someone when you never even

5 interviewed other candidates?

6 Some of the qualifications for the

7 first time they posted the job in the

8 spring, they were not on the qualifications

9 for the one they just did in the summer.

10 So it is almost like they took some of

11 the qualifications out so they could pick

12 and chose who they wanted to put in this

13 position.

14 Some of the other qualifications are to

15 have knowledge of both garages. Most of the

16 Queensgate drivers besides the senior

17 drivers or operators -- not too many of us

18 have worked at both divisions. I've worked

19 at Bond Hill and I worked at Queensgate.

20 Also, I am on the safety committee. So

21 I get access to seeing how some of these

22 accidents are to help the new students come

23 in when they try to get their CDLs.

24 But my big question is, really, how can



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1 you appoint someone to a position where you

2 didn't even do full interviews for the

3 second posting?

4 The first time you put up two postings

5 for two positions. You filled one position.

6 You took it down.

7 So then, when you posted it again, you

8 didn't even have interviews. Because prior

9 to the week of appointing the new training

10 specialist to this position, I called and

11 asked someone in HR. I said, when are you

12 going to start -- I said, well, have you

13 started doing the interview process for the

14 new position?

15 This might have been two Wednesdays

16 ago.

17 She said, no, we haven't had second

18 interviews for the new position.

19 And three days later, they have someone

20 in the position. It's like, how is that

21 possible?

22 Thank you. Thank you for your time.

23 THE CHAIRMAN: Thank you.

24 That's all I had on the list today.



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1 Anybody else?

2 (No response.)

3 THE CHAIRMAN: Okay.

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1 C E R T I F I C A T E

2 STATE OF OHIO : : SS

3 COUNTY OF HAMILTON :

4

5 I, Margaret J. Fahey, the undersigned,

6 a duly qualified and commissioned notary public

7 within and for the State of Ohio, do certify that

8 the foregoing is the proceedings given at said

9 time and place; and that I am neither a relative

10 of nor employee of any of the parties or their

11 counsel, and have no interest whatever in the

12 result of the action.

13

14 IN WITNESS WHEREOF, I hereunto set my hand

15 and official seal of office at Cincinnati, Ohio,

16 this 29th day of August, 2018.

17 time and place; and that I am neither a relative

18

19 _________________________________________

20 Margaret J. Fahey, Court Reporter Notary Public - State of Ohio

21 My commission expires March 13, 2019.

22

23

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RESOLUTION NO. 2018-40

APPROVAL OF CONTRACT FOR 2019 HEALTHCARE PROGRAM WHEREAS:

1. SORTA provides contractual health insurance coverage for all employees. The current healthcare contract expires December 31, 2018.

2. SORTA’s insurance broker HORAN requested proposals based for Metro’s

medical plan of both fully insured and self-funded plans. 3. SORTA staff recommends that the Board accept the proposals of Humana, Inc.,

Sun Life, and Enrollment Management Services to administer a one (1) year self-funded health care program. THEREFORE, BE IT RESOLVED:

4. The Board hereby accepts the proposals of Humana, Inc. at a cost of $283,510

Sun Life at a cost of $461,233, and Enrollment Management Services at a cost of $80,000 and as recommended by SORTA staff to be the proposals most advantageous to SORTA, price and other factors considered, and awards to each a one (1) year contract for the healthcare program and authorizes and directs the CEO/General Manager or the CFO/Secretary Treasurer to execute contracts on behalf of SORTA.

Attachments: Action Item

Presentation

August 2018

ACTION ITEM- APPROVAL OF CONTRACT FOR 2019 HEALTHCARE PROGRAM

STRATEGIC PLAN GOAL / OBJECTIVE

• Operational Excellence RECOMMENDATION Approval of a resolution authorizing the CEO/General Manager or the CFO/Secretary Treasurer to execute one (1) year contracts with Humana, Inc., Sun Life and Enrollment Management Services for the 2019 healthcare program on behalf of SORTA.

FINANCIAL CONSIDERATIONS

The following 2019 Healthcare Program costs are included in the 2019 operating budget:

• Humana is a one (1) year agreement beginning January 1, 2019 with a total expenditure of $283,510, a decrease from $351,447 in 2018.

• Sun Life is a one (1) year agreement beginning January 1, 2019 with a total expenditure of $461,233, and

$431,408, which has increased

• Enrollment Management Services is a one (1) year option for continued program administration and communication for $80,000 beginning January 1, 2019.

BUSINESS PURPOSE

• Ensure that SORTA continues to provide health care benefits for all eligible participants at a sustainable cost.

• Provide continued health insurance coverage to all eligible participants that meet Affordable Care Act compliance.

PROCUREMENT CONSIDERATIONS

• The solicitations were competitively bid by the insurance broker HORAN, with the exception of Enrollment Management Services which was a sole source procurement due to the proprietary nature of the service.

D/M/WBE CONSIDERATIONS

• None

LEGAL CONSIDERATIONS

• Sections 306.43 of the Ohio Revised Code authorizes SORTA to enter into contracts for the provision of goods and services.

• Section 307.86 of the Ohio Revised Code authorizes SORTA to competitively bid for health policies.

SUBMITTED BY:

Adriene Hairston Dwight A. Ferrell VP of Human Resources CEO/General Manager

Attachments: Presentation

BOARD OF TRUSTEES

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY RESOLUTION NO. 2018-41

APPROVAL TO PURCHASE OF 30’ LOW CAPACITY CUTAWAY BUSES

WHEREAS:

1. SORTA is in need of 30 foot buses in an effort to have a more versatile route structure.

2. Specifications were prepared by SORTA staff for the purchase of buses and fifty-

five (55) request for proposals (RFP) according to those specifications were released to potential proposers.

3. One (1) proposal was received. Staff recommends that SORTA enter into a five

(5) year contract with Transportation Equipment Sales Corp (TESCO) for a minimum of six (6) Eldorado buses and a maximum of thirty-nine (39) buses, staff has identified funding for an initial order of six (6) buses at a cost of $306,030 each, and recommends authorization to issue a purchase order as needed at a total cost not to exceed of $12,966,669.

4. This expenditure will be funded with federal and local funds.

THEREFORE, BE IT RESOLVED: 5. The Board hereby approves the contract with Transportation Equipment Sales

Corp (TESCO) for the purchase of minimum of six (6) Eldorado buses and a maximum of thirty-nine (39) buses, at a total estimated cost not to exceed $12,966,669 and authorizes the CEO/General Manager, EVP/COO, or the CFO/Secretary-Treasurer to executive such contract on behalf of SORTA.

6. The Board further authorizes staff to issue a purchase order for six (6) 30ft transit

buses at a cost of $306,030 each, for a total cost not to exceed $1,836,180.


Procurement Summary

September 2018

ACTION ITEM- APPROVAL TO PURCHASE 30’ LOW CAPACITY CUTAWAY BUSES


• Operational Excellence RECOMMENDATION Approval of a resolution authorizing the CEO/General Manager, EVP/COO, or the CFO/Secretary-Treasurer to execute a five (5) year contract on behalf of SORTA with Transportation Equipment Sales Corp (TESCO), for the purchase of 30’ vehicles, at cost not to exceed $12,966,669.


• This five (5) year contract will allow SORTA to purchase at a minimum six (6) buses and a maximum of thirty-nine (39) for a total contract amount not to exceed $12,966,669.

• SORTA staff has identified funding for an initial order of six (6) buses at a cost of $306,030 per

unit. This price has been deemed to be fair and reasonable based on the current national average price of $483,964 for suburban transit buses as published in the American Public Transportation Association’s 2017 Public Transportation Vehicle Database.

• This expenditure will be with federal and local funding.

BUSINESS PURPOSE

• Contract No. 24-2018 will allow SORTA to acquire a more diverse fleet, and able to market different route structures and more versatile usage in rural areas.


• This solicitation was sent to fifty-five (55) firms.

• One (1) proposal was received from Transportation Equipment Sales Corp (TESCO), an authorized dealer for Eldorado National.

• The contract procurement summary is attached.

Attachments: Procurement Summary Report


• Pursuant to FTA requirements, transit vehicle manufacturers are required to submit DBE programs to FTA for review and approval prior to bid submission for any transit vehicle purchasing solicitation. ElDorado National, the FTA eligible manufacturer for this vehicle, has a current DBE goal for 2018 of 3.43%, as approved by FTA.


• Section 306.43 of the Ohio Revised Code authorizes SORTA to contract for the provision of goods and services.

SUBMITTED BY:

Darryl Haley Dwight A. Ferrell EVP/COO CEO/General Manager


RESOLUTION NO. 2018-xx

APPROVAL OF TIRE LEASE MODIFICATION WHEREAS: 1. The SORTA Board approved Res. No 2013-31, which awarded a five (5) year

contract to Bridgestone Americas Tire Operation, LLC for tire service and leasing at a total cost not to exceed $3,594,956 for SORTA’s fleet of 355 vehicles. The current contract expires October 31, 2018.

2. Staff recommends a two (2) month contract modification with

Bridgestone Americas at a cost up to $423,442, for a total contract value not to exceed $4,018,398, in order to maintain the lease program allowing sufficient time for the procurement process to take place, and secure another five (5) year contract for tire services and leasing.

3. This expenditure will be funded with federal and local funds. THEREFORE, BE IT RESOLVED: 4. The Board hereby approves the extended agreement between SORTA

and Bridgestone Americas Tire Operation, LLC and authorizes and directs the CEO/General Manager, EVP/COO, or the CFO/Secretary- Treasurer to execute it on behalf of SORTA for an additional two (2) months at a cost up to $423,442, for a total contract value not exceed $4,018,398.


Contract Summary

September 2018

ACTION ITEM- APPROVAL OF TIRE LEASE MODIFICATION


• Operational Excellence RECOMMENDATION Approval of a resolution authorizing the CEO/General Manager, EVP/COO, or the CFO/Secretary-Treasurer to modify a five (5) year contract on behalf of SORTA with Bridgestone Americas for a two (2) month extension at a cost up to $423,442, for a total contract value not to exceed $4,018,398.


• The current five (5) year contract allows SORTA to lease tires for revenue vehicles

• This modification is needed to add time and funding to the contract. The modification extends the expiration date of the contract from October 31, 2018 to December 31, 2018 ($137,036).

• This modification will add additional funding that is needed to account for an error in the original

contract budget that omitted a line item expense for damaged tires through the life of the contract ($274,073) and a 3% contingency ($12,333).

• This expenditure will be funded with federal and local funds.

BUSINESS PURPOSE

• Contract No. 04-13 was issued to Bridgestone Americas Tire Operations, LLC, for tire lease and tire services for transit buses over a five-year period.

• SORTA will need a two (2) month contract extension with Bridgestone Americas, in order to maintain the lease program allowing sufficient time for the procurement process to take place, and secure another five (5) year contract.


• This is a contract extension for two (2) months with an expiration date in December 2018.



• Pursuant to FTA requirements, this is a current contract extension, and all D/M/WBE considerations where met with the original contract.




SUBMITTED BY:

Darryl Haley Dwight A. Ferrell EVP/COO CEO/General Manager



APPROVAL OF CONTRACT FOR GARAGE DOOR MAINTENANCE AND REPAIRS WHEREAS:

1. SORTA requires preventative maintenance and repairs for one-hundred and thirty (130) garage doors located at the Queensgate, Bond Hill and Access facilities.

2. An invitation to bid (IBF) based on a scope of work developed by staff was released to

twenty-five (25) potential bidders. 3. Three (3) bids were received. Staff reviewed the bids and recommends the Board accept

the bid from Bushelman Supply Company for a three contract, at a total cost not to exceed $136,800 ($109,440 contract amount, plus a 25% contingency of $27,360) as the lowest responsive bid from a responsible bidder.

4. This expenditure will be funded with 100% local funds. THEREFORE, BE IT RESOLVED:

5. The Board hereby finds the bid of Bushelman Supply Company as recommended by the SORTA staff to be the lowest responsive bidder from a responsible bidder and awards to it a contract for garage door preventative maintenance and repairs for at a total cost not to exceed $136,800.

6. The Board authorizes the CEO/General Manager, EVP/COO, or the CFO/Secretary-

Treasurer, to execute such contract with Bushelman Supply Company on behalf of SORTA.


Procurement Summary

e

September 2018

ACTION ITEM- APPROVAL OF CONTRACT FOR GARAGE DOOR MAINTENANCE AND REPAIRS


• Operational Excellence RECOMMENDATION Approval of a resolution authorizing the CEO/General Manager, EVP/COO, or the CFO/Secretary-Treasurer to execute a three (3) year contract on behalf of SORTA with Bushelman Supply Company, for the preventive maintenance and repairs of the facilities garage doors, at a cost not to exceed $136,000.


• This is a new 3-year contract that allows SORTA to continue to maintain the 130 garage doors at all three garages (Queensgate, Bond Hill and Access) .

• The cost of this contract is a firm-fixed cost of $136,000 including a 25% contingency for unforeseen repairs and/or replacements.

• The expenditures for this agreement will be funded with 100% Local funds.

BUSINESS PURPOSE

• To reduce potential cost of replacement by having preventive maintenance conducted on all 130 overhead garage doors.


• This is a firm-fixed unit price contract.

• This is a contract for 3 years with an expiration date of August 31, 2021.



• This solicitation was sent to 16 D/M/WBE firms with 0 bid submittals.



SUBMITTED BY:

John Edmondson Dwight A. Ferrell Director of Procurement CEO/General Manager


BOARD OF TRUSTEES


APPROVAL OF MODIFICATION FOR ADDITIONAL FUNDS FOR MILL CREEK

BRIDGE ENGINEERING CONTRACT

WHEREAS:

1. In September, 2016 SORTA awarded a contract to HDR Engineering, Inc. for architectural and engineering services for structural analysis and repair of railroad right of way properties which includes the Mill Creek Bridge, for a total contract amount of $99,000.

2. SORTA is requesting HDR Engineering, Inc. complete the construction oversight phase of the bridge repairs, for an additional $25,000 and not to exceed total contract amount of $124,000.

3. This expenditure will be funded with 100% local capital funds.

THEREFORE, BE IT RESOLVED:

4. The Board hereby authorizes and directs the CEO/General Manager,

EVP/COO or the CFO/Secretary-Treasurer to modify the agreement with HDR Engineering for construction oversight at Mill Creek Bridge.

Attachment: Action Item

Contract Summary

September 2018

ACTION ITEM- APPROVAL OF MODIFICATION FOR ADDITIONAL FUNDS FOR MILL CREEK BRIDGE ENGINEERING CONTRACT


• Operational Excellence RECOMMENDATION Approval of a resolution authorizing the CEO/General Manager, EVP/COO, or the CFO/Secretary-Treasurer to execute a one (1) year contract with HDR Engineering, Inc. on behalf of SORTA for completion of construction oversight at an additional cost of $25,000, and not to exceed total contract amount of $124,000.


• The original engineering contract was $95,000 and had one prior modification for an additional $4,000, bringing the total contract amount to $99,000.

• Staff is requesting an additional $25,000 to cover the construction oversight phase of the bridge repairs.

BUSINESS PURPOSE

• To increase contract amount and extend the contract end date for completion of oversight of the Mill Creek Bridge Repair project.


• This is a contract for one (1) year.




SUBMITTED BY:

Khaled Shammout Dwight A. Ferrell Director of Transit Development CEO/General Manager

Attachments: Procurement Summary Contract Number: 63-15

Contract Modification: Right of Way A&E

Procurement Summary

Contract Number: 63-15 Contract Modification: Right of Way A&E

Contract Information A. Description: Architectural and Engineering services for structural analysis and repair of

railroad right of way properties owned by SORTA.

B. Original Contract Type: Firm, Fixed Price

C. Date Awarded: September 22, 2016

D. Contractor: HDR Engineering, Inc. E. Original Contract Amount: $95,000.00

F. Amount of Previous Modifications: $4,000.00

G. Amount of this Modification: $25,000.00

H. Revised Contract Amount: $124,000.00

I. Purpose of Contract Modification: To increase contract amount and extend the contract

end date for completion of oversight of the Mill Creek Bridge Repair project. J. Funding Source: 100% Local Capital Recommendation to Execute Contract Modification Prepared by: _____________________7/23/2018______________ Buyer Reviewed and Approved: _______________________ Director of Procurement



APPROVAL OF CONTRACT FOR MILL CREEK 16.07 BRIDGE REPAIRS WHEREAS:

1. SORTA requires immediate extensive repairs at Mill Creek Bridge located on the Oasis rail line at MP 16.07 Reading, Ohio.

2. An invitation to bid (IBF) based on a scope of work developed by staff was released to

one-hundred and forty-six (146) potential bidders. 3. Three (3) bids were received. Staff reviewed the bids and recommends the Board accept

the bid from Clayton Railroad Construction for a one (1) year contract, at a total cost not to exceed $405,072 ($337,560 contract amount, plus a 20% contingency of $67,512) as the lowest responsive bid from a responsible bidder.

4. This expenditure will be funded with 100% local funds. THEREFORE, BE IT RESOLVED:

5. The Board hereby finds the bid of Clayton Railroad Construction as recommended by the SORTA staff to be the lowest responsive bidder from a responsible bidder and awards to it a contract for bridge at a total cost not to exceed $405,072.

6. The Board authorizes the CEO/General Manager, EVP/COO, or the CFO/Secretary-

Treasurer, to execute such contract with Clayton Railroad Construction on behalf of SORTA.


Procurement Summary

September 2018

ACTION ITEM- APPOVAL OF CONTRACT FOR MILL CREEK 16.07 BRIDGE REPAIRS

STRATEGIC PLAN GOAL / OBJECTIVE • Operational Excellence

RECOMMENDATION Approval of a resolution authorizing the CEO/General Manager, EVP/COO, or the CFO/Secretary-Treasurer to execute a one (1) year contract with Clayton Railroad Construction on behalf of SORTA, at a cost not to exceed $ 405,072.


• This is a one year agreement with a total expenditure of $ 405,072.

• This expenditure will be funded with 100% local money

BUSINESS PURPOSE

• Based on recent inspections, the Mill Creek Bridge was found to require immediate extensive repairs.

• The repairs are required to maintain the structural soundness of the bridge. PROCUREMENT CONSIDERATIONS

• This is a contract for one (1) years

• Clayton Railroad Construction was the lowest responsive bidder from a responsible bidder.



• N/A



SUBMITTED BY:



Invitation for Bids Contract No. 46-2018

BOARD OF TRUSTEES


APPROVAL OF LEASE AGREEMENT WITH SAM’S CLUB PARK &RIDE

WHEREAS:

1. SORTA currently has an agreement with Wal-mart/Sam’s Club to lease one-hundred and fifty-six (156) spaces upon its premises, located at 5375 North Bend Road, Cincinnati, Ohio 45247 for SORTA’s park-and-ride passengers.

2. The current amended agreement between SORTA and Wal-mart/Sam’s Club will expire on September 30, 2018.

3. SORTA staff has negotiated a new two (2) year extension of this contract

for the period of October 1, 2018 through September 30, 2020, at a total annual cost not to exceed $36,036. The total cost of the two (2) year extension is $72,072.

4. SORTA staff recommends approval of the lease extension, a copy of

which is attached hereto and incorporated by reference herein. THEREFORE, BE IT RESOLVED: 5. The Board hereby approves the lease extension with Wal-mart/Sam’s Club in substantially the form attached and authorizes and directs the CEO/General Manager or the Executive VP, Deputy General Manager to execute two (2) year extension, at a total annual cost not to exceed $36,036, for a total contract amount up $72,072 on behalf of SORTA.


Lease Extension

September 2018

ACTION ITEM – APPROVAL OF LEASE AGREEMENT WITH WAL-MART/SAM’S CLUB


• Operational Excellence RECOMMENDATION Approval of a resolution authorizing the CEO/General Manager, EVP/COO, or the CFO/Secretary-Treasurer to execute a two (2) year lease agreement with Wal-Mart/Sam’s Club on behalf of SORTA for 156 park and ride spaces. This is the seventeenth amendment to the license agreement.


• This is a two (2) year agreement with a total expenditure of $36,036 (156 parking spaces x $19.25 per space per month, an increase. The total cost of the two (2) year extension is $72,072.

• This expenditure will be funding with local operating money.

BUSINESS PURPOSE

• Commuter parking spaces used by SORTA/Metro passengers. This lot averages approximately 90 riders per weekday at this time.


• Section 306.35 of the Ohio Revised Code authorizes SORTA to enter into leases of real property in connection with the provision of transit services.

SUBMITTED BY:

Khaled Shammout Dwight A. Ferrell Director of Development CEO/General Manager

Attachments: Amendment to Licenses Agreement

BOARD OF TRUSTEES


APPROVAL OF MODIFICATION TO AECOM CONTRACT

WHEREAS:

1. In July 2015, based on a scope of work comprised of tasks structured to evaluate service performance, propose alternate short and long-term service changes in consideration of a future funding plan, and to assess current system assets in regard to current and future scenarios, SORTA staff approved a contract with AECOM Technical Services, Inc. (AECOM) for a Service Evaluation, Development, and Management Action Plan for a total contract the amount of $96,129.

2. In June 2016, the SORTA Board approved Resolution No. 2016-23,

directing staff to take appropriate action to prepare for a ballot initiative in 2017 for a total cost of $249,315.

3. According to the Board direction in October 2017, the SORTA Board

approved Resolution No. 2017-31 directing AECOM to provide updated and improved transit service plans in preparation of the proposed November 2018 sales tax levy at a cost of $98,743, bringing the total contract amount to $348,058.

4. Staff recommends that the Board approve a modified contract with

AECOM for additional service, at a cost not to exceed $93,937 and a total contract amount up to $535,932.

THEREFORE, BE IT RESOLVED: 5. The Board hereby approves the contract modification as recommended by

SORTA Staff and authorizes the CEO/General Manager, EVP/COO, or CFO/Secretary- Treasurer to execute a modified contract with AECOM on behalf of SORTA at a total cost not to exceed $93,937.


September 2018

ACTION ITEM- APPROVAL OF MODIFICATION TO AECOM CONTRACT


• Operational Excellence RECOMMENDATION Approval of a resolution authorizing the CEO/General Manager, EVP/COO, or the CFO/Secretary-Treasurer to modify the current agreement for one (1) year on behalf of SORTA with AECOM for additional service, at a cost not to exceed $93,937 and a total contract amount up to $535,932.


• In July 2015, SORTA approved a contract with AECOM for a Service Evaluation, Development, and Management Action Plan in the amount of $96,129.

• In July 2016, SORTA awarded a contract to AECOM for the development of transit service plans for a possible transit sales tax levy in November 2017. This Board approved contract, with a cost of $249,315.

• Per the Board’s directive in 2017, SORTA staff requested AECOM to provide updated

and improved transit service plans in preparation of the proposed November 2018 sales tax levy at a cost of $98,743, a total contract amount of $441,995.

• Staff is requesting AECOM to continue to provide additional service at a cost not to exceed $93,937.

BUSINESS PURPOSE

• Based on the Board’s new direction to include regional transit connectivity, SORTA would like to engage AECOM to provide further analysis, research and recommendation on how to create a well-connected regional transit system.


• This is a Sole Source due to AECOM having completed all previous phases of Re-inventing Metro plans.

• This is a contract for one (1) years


Attachments: Contract Summary


• N/A



SUBMITTED BY:


BOARD OF TRUSTEES


APPROVAL OF MODIFICATION TO CONSULTING AGREEMENT

WITH THE UC ECONOMICS CENTER WHEREAS:

1. In February 2017 SORTA awarded a contract to the UC Economics Center for an economic analysis of the Reinventing Metro Plan and modified the contract in July 2017 for additional services at a total cost not to exceed $90,600.

2. The SORTA Board has provided new direction and staff has asked that UC provide additional research and consulting services to refine the definition of “Job Access,” characterize commuter patters and congestion impacts, measure the economic value of Metro’s operations and capital spending, and examine the regional impact of the proposed new route expansion.

3. Staff recommends that the Board approve a modified the consulting agreement

with UC Economics Center for additional service, at a cost not to exceed $57,400, bringing the total contract up to $148,000.

4. This expenditure will be funded with operating funds.

THEREFORE, BE IT RESOLVED:

5. The Board hereby approves the contract modification as recommended by SORTA Staff and authorizes the CEO/General Manager, EVP/COO, or CFO/Secretary- Treasurer to execute a consulting agreement with UC Economics Center on behalf of SORTA at a total cost not to exceed $57,400.


Scope of Work

September 2018

ACTION ITEM- APPROVAL OF MODIFICATION TO CONSULTING AGREEMENT WITH THE UC ECONOMICS CENTER


• Operational Excellence RECOMMENDATION Approval of a resolution to modify a consulting agreement on behalf of SORTA with the UC Economics Center, for additional services at a cost not to exceed $57,400, and a total contract amount up to $148,000.


• In February 2017, SORTA awarded a contract to the UC Economics Center for an economic analysis of the Reinventing Metro Plan on Hamilton County. The amount of this contract was $84,800.

• In July 2017, SORTA modified the contract for an additional $5,800, resulting in a total contract of $90,600.

• Staff requested UC to provide additional research and consulting services at an

estimated additional cost of $57,400, bringing the total contract to a not to exceed cost of $148,000.

BUSINESS PURPOSE

• Based on the Board’s new direction, UC will refine the definition of “Job Access”, characterize commuter patterns and congestion impacts, measure the economic value of Metro’s operations and capital spending and examine the regional impact of the proposed new route expansion.


• This is a Sole Source due to UC having completed all previous phases of the economic analysis of the Re-inventing Metro plans.


• N/A

Attachments: Contract

Scope of Work



SUBMITTED BY:

David A. Riposo Dwight A. Ferrell CFO/Secretary-Treasurer CEO/General Manager

University of Cincinnati

Economic

Analysis Scope

Summary In our continuing efforts to better understand and evaluate the significant economic impact of the Reinventing Metro Plan to our region, we have asked the University of Cincinnati Economics Center to provide a report of the following: Jobs: • Redefine the measurement of transit accessibility by percent of workers who can commute to jobs within

a set time (i.e. 60 or 90 minutes) – Compare a baseline of our current system and the end state system under the plan

• Quantify how this investment, in both our transportation system and our regional infrastructure, will make the region more competitive and grow the job base in Cincinnati, Hamilton County, the surrounding counties and Northern Kentucky

Sales/Earnings Tax: • Based on the Jobs results, quantify the forecasted impact to the sales and earnings tax base for the

same geographic categories Regionalization: • Define and quantify all positive impacts from the effort to regionalize and integrate our system with other

transit agencies such as Tank, and the transit offerings in Butler, Clermont, and Warren Counties

September 2018

BRIEFING ITEM – MONTHLY FINANCIAL REPORTS – AS OF AUGUST 31ST, 2018


• Operational Excellence RECOMMENDATION This is a briefing item. No action is required at this time.

BUSINESS PURPOSE

• As part of the monthly closing of the general ledger, the Accounting Department prepares various financial reports.

• One of the key reports is the Statement of Revenues and Expenses, also known as an Income Statement.

• This report gives summary information about how actual SORTA revenues and expenses in the newly closed month (as well as calendar year-to-date) compare with budgeted and prior year values.

• A separate Executive Summary is also prepared to give narrative descriptions behind

key favorable and unfavorable actual results compared with budget values.

• Attached are Monthly Financial Reports for SORTA and the Connector as of August 31st, 2018.

SUBMITTED BY:

David A. Riposo CFO/Sr. Vice-President, Finance

Attachments: Executive Summary

Financial Report

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

Monthly Financial Report Executive Summary

August 2018 SORTA’s financial report for the month ending August 31, 2018 is attached. • Total Revenues of $8.6 million was favorable to budget by $172,000 or 2.0%.

• Total Expenses of $8.6 million was unfavorable to budget by $(122,000) or (1.5%);

o Operations expense of $7.4 million was 85.7% of revenue; and o Selling, General & Administrative (SG&A) expense of $1.2 million was 13.7% of revenue. o Depreciation expense of $1.3 million was incurred but not included in the budgeted expense figures.

• Result was a net favorable variance before prior year reserves of $49,000 in the month of August.

• Budgeted prior year reserves of $25,000 were used in the month.

• The final result was a net favorable variance of $74,000 for the month and favorable variance of $904,000 year to date.

Below is a summary of the most significant factors driving the results for July:

• Fare Revenue: Favorable to budget by $124,000 or 7.6% in part due to higher than anticipated ridership. The favorable Metro fare revenue of $122,000 resulted in a farebox recovery ratio of 21.0% which was favorable to budget by 1.4%.

• Non-Transportation Revenue: Favorable to budget by $8,000 or 4.8% due to favorable investment income of $25,000 net of unfavorable RTC income of $(17,000).

• Employee Wages: Wages from Operations were unfavorable to budget by $(32,000) or (0.9%) primarily due to unfavorable operator wages of $(33,000). SG&A wages were favorable to budget by $31,000 or 5.5% due to higher than anticipated open positions for the month.

• Employee Benefits: Benefits from Operations were favorable to budget by $97,000 or 5.0% due to lower than anticipated vacation and sick leave of $66,000 and uniform expense of $25,000. Benefits from SG&A were favorable $8,000 budget or 3.4%.

• Purchased Transportation: Unfavorable to budget by $(70,000) or (13.3%) due to higher than anticipated ridership in the month.

• Services: Favorable to budget by $105,000 or 23.2% due to favorable outsourced services of $114,000.

• Casualty & Liability: Unfavorable to budget by $(76,000) or (95.6%) due additional recorded claims for reserves.

• Parts & Supplies: Unfavorable to budget by $(72,000) or (14.1%) in part due to $(31,000) from revenue vehicle parts and $(23,000) from printed material.

• Salary Headcount: Three positions filled and three new vacancies resulted 17 open positions by the end of August and no change from July.

Eight Months Ended 8/31/2018

Prior Yr

Actual

Fixed Route Ridership 32,213 2.7% (49,362) (0.5%) 9,418,914 Access Ridership 812 4.1% 3,487 2.3% 152,398

Total Ridership 33,025 2.7% (45,875) (0.5%) 9,571,312

Farebox Recovery Ratio (1) 20.7%

Dollars % Rev Dollars % Rev $ % Dollars % Rev Dollars % Rev $ % $

FaresMetro Fares (2) $ 1,670 19.4% $ 1,548 18.3% $ 121.8 7.9% $ 11,914 17.9% $ 11,149 17.0% $ 764.5 6.9% $ 12,011 Access Fares 85 1.0% 83 1.0% 2.3 2.7% 641 1.0% 628 1.0% 12.7 2.0% 631

Total Fares 1,755 20.4% 1,631 19.3% 124.1 7.6% 12,555 18.8% 11,778 18.0% 777.1 6.6% 12,642

CPS Contract Revenue 595 6.9% 522 6.2% 73.4 14.1% 4,969 7.5% 4,673 7.1% 296.3 6.3% 4,899Non-Transportation Revenue (3) 173 2.0% 166 2.0% 7.9 4.8% 1,223 1.8% 1,141 1.7% 81.7 7.2% 987

2,524 29.3% 2,318 27.5% 205.4 8.9% 18,747 28.1% 17,592 26.8% 1,155.1 6.6% 18,527

Transit Fund Receipts 4,803 55.8% 4,803 56.9% 0.0 0.0% 38,277 57.4% 38,277 58.4% 0.0 0.0% 35,771Federal Cash Grants 1,024 11.9% 1,056 12.5% (32.3) (3.1%) 7,672 11.5% 7,704 11.8% (32.3) (0.4%) 7,831State & Other Subsidy Revenue (4) 260 3.0% 261 3.1% (0.8) (0.3%) 1,948 2.9% 1,985 3.0% (36.6) (1.8%) 1,997

6,087 70.7% 6,120 72.5% (33.2) (0.5%) 47,897 71.9% 47,966 73.2% (68.9) (0.1%) 45,600

8,611 100% 8,438 100.0% 172.2 2.0% 66,644 100.0% 65,558 100.0% 1,086.1 1.7% 64,126

Wages 3,466 40.3% 3,434 40.7% (32.1) (0.9%) 26,496 39.8% 26,325 40.2% (171.6) (0.7%) 25,294Employee Benefits 1,827 21.2% 1,924 22.8% 97.0 5.0% 14,671 22.0% 14,551 22.2% (119.9) (0.8%) 13,337Fuel & Lubricants 546 6.3% 488 5.8% (58.1) (11.9%) 3,847 5.8% 3,674 5.6% (172.8) (4.7%) 4,278Parts & Supplies 531 6.2% 493 5.8% (37.5) (7.6%) 3,766 5.7% 3,832 5.8% 66.0 1.7% 3,841Purchased Transportation 602 7.0% 531 6.3% (70.5) (13.3%) 4,510 6.8% 4,344 6.6% (166.1) (3.8%) 4,159Services 92 1.1% 114 1.3% 21.5 18.9% 963 1.4% 976 1.5% 13.4 1.4% 851Utilities 45 0.5% 63 0.7% 17.2 27.4% 599 0.9% 693 1.1% 93.6 13.5% 586Casualty & Liability 156 1.8% 80 0.9% (76.2) (95.6%) 1,093 1.6% 578 0.9% (515.4) (89.2%) 456Taxes & Leases 83 1.0% 76 0.9% (7.5) (9.8%) 584 0.9% 570 0.9% (14.3) (2.5%) 575Other (5) 30 0.3% 7 0.1% (22.5) (300.6%) 78 0.1% 93 0.1% 15.5 16.6% 61

7,378 85.7% 7,210 85.4% (168.7) (2.3%) 56,607 84.9% 55,636 84.9% (971.6) (1.7%) 53,438

Wages 534 6.2% 565 6.7% 30.8 5.5% 4,115 6.2% 4,423 6.7% 307.6 7.0% 3,811Employee Benefits 220 2.6% 227 2.7% 7.8 3.4% 1,702 2.6% 1,806 2.8% 103.6 5.7% 2,522Parts & Supplies 48 0.6% 14 0.2% (34.2) (245.1%) 205 0.3% 228 0.3% 23.1 10.1% 157Services 255 3.0% 338 4.0% 83.3 24.6% 2,305 3.5% 2,375 3.6% 70.6 3.0% 1,470Utilities 19 0.2% 20 0.2% 0.9 4.4% 129 0.2% 144 0.2% 15.3 10.6% 90Taxes & Leases 36 0.4% 40 0.5% 3.8 9.7% 298 0.4% 339 0.5% 41.9 12.4% 269Other (5) 71 0.8% 25 0.3% (46.3) (188.3%) 576 0.9% 607 0.9% 30.4 5.0% 474

1,182 13.7% 1,229 14.6% 46.2 3.8% 9,330 14.0% 9,922 15.1% 592.5 6.0% 8,792

8,561 99.4% 8,438 100.0% (122.4) (1.5%) 65,937 98.9% 65,558 100.0% (379.1) (0.6%) 62,230

Prior Year Surplus 25 0.3% 0 0.0% 24.6 0.0% 197 0.3% 0 0.0% 196.6 0.0% 0

$ 74 0.9% $ - 0.0% $ 74.4 $ 904 1.4% $ - 0.0% $ 903.7 $ 1,897

Depreciation Expense $ 1,271 14.8% $ 10,167 15.3% $ 10,259

1,200,897 1,233,110

9,208,402 9,162,527 1,220,932 1,253,957 152,075 155,562 20,035 20,847

Surplus (Deficit)

Notes:(1) Farebox Recovery Ratio = Metro Fares Revenue / (Total Expenses less Purchased Transportation Expense); Full Year Budgeted Farebox Recovery Ratio is 18.3%(2) Metro Fare Revenue includes Regular Fares & Passes, Fare Deal, and Special Program Fares(3) Non-Transportation revenues include advertising, investment income, parking revenue, warranty recoveries & fee SORTA receives from the City to manage the streetcar.(4) Other Subsidy Revenue includes county contracts, and payments from 5/3 Bank, Duke Energy, UC and Cincinnati State.(5) Other includes advertising, training, dues and subscriptions, travel and incentive fares.(6) Full year 2018 Budget: Operating Expense @ 85.1% of Revenue & SG&A @ 14.9% of Revenue.

Total SG&A (6)

Total Expenses

Selling, General & Administrative

Total Cost of Operations (6)

Total Revenue

Cost of Operations

Subtotal Subsidy Revenue

Subsidy Revenue

Subtotal Operating Revenue

RevenueOperating Revenue

VarianceFav/(Unfav)

Profit & Loss StatementDollars In Thousands

Current Month Year To Date

Actual BudgetVariance

Fav/(Unfav)Actual Budget

9,056,327 9,006,965

1.2%21.0% 19.6% 1.4% 19.4% 18.2%

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY CINCINNATI BELL CONNECTOR MONTHLY FINANCIAL REPORT

EXECUTIVE SUMMARY AUGUST, 2018

The Cincinnati Bell Connector financial report for the month ending August 31, 2018 is attached.

• Total Revenues were $309,298 which is unfavorable to budget by $5,826 or 2%. • Total Expenses were $314,461, which is favorable to budget by $663 or 0.2%. • August income is unfavorable to budget by $5,163. • Year to date income is unfavorable to budget by $4,050. • A favorable adjustment from a prior month to the Transdev Contract Expense of $27,568 is reflected in

the results for the month.

Below is a summary of the most significant factors driving results for the month:

• Ridership: Unfavorable by 8,791 or 16% for the month. • Fare Revenue: Unfavorable by $10,409 or 24% for the month due to decreased ridership. • Naming Rights: Favorable $4,583 or 22% for the month due to naming rights contracts exceeding

budgeted expectations.

Southwest Ohio Regional Transit Authority

Cincinnati Bell ConnectorYear to Date Financial ReportAs of August 31, 2018

Curr MoActual

Curr MoBudget

YTDActual

YTDBudget

Ridership 47,358 56,149 (8,791) -16% 105,786 118,520 (12,734) -11%

FaresRegular Fares & Passes $32,113 $42,522 ($10,409) -24% $71,467 $89,756 ($18,289) -20%

Total Fares 32,113 42,522 (10,409) -24% 71,467 89,756 (18,289) -20%Other RevenueCity Parking Meter Contribution, (Net of City Overhead Expense) 86,610 86,610 0 0% 173,220 173,220 0 0%City Appropriated Surplus Parking 66,742 66,742 0 0% 128,911 128,911 0 0%Haile Foundation 75,000 75,000 0 0% 150,000 150,000 0 0%Tax Incentive Policy (VTICA) 10,833 10,833 0 0% 21,666 21,666 0 0%Connector Advertising 12,500 12,500 0 0% 25,099 25,000 99 0%Naming Rights 25,500 20,917 4,583 22% 51,825 41,834 9,991 24%

Total Fares and Other Revenue 309,298 315,124 (5,826) -2% 622,188 630,387 (8,199) -1%

ExpensesTransdev Contract 248,112 275,680 27,568 10% 496,225 551,360 55,135 10%SORTA Management Fee 22,054 22,054 0 0% 44,108 44,108 0 0%Direct Costs 44,295 17,390 (26,905) -155% 85,904 34,919 (50,985) -146%

Total Expenses 314,461 315,124 663 0.2% 626,237 630,387 4,150 1%

NET INCOME / (DEFICIT) ($5,163) $0 ($5,163) ($4,050) $0 ($4,050)

Month VarianceFav / (Unfav)

YTD VarianceFav / (Unfav)

September 2018

BRIEFING ITEM – MONTHLY RIDERSHIP REPORT – AUGUST 31ST, 2018


• Operational Excellence RECOMMENDATION This is a briefing item. No action is required at this time.

BUSINESS PURPOSE

• This report provides a summary of monthly ridership information, both on fixed route (Local/Express), Access services, and Cincinnati Bell Connector.

• Key Performance Indicators (KPIs) such as: Average Fixed Ridership, Passenger per Hour, Passenger per Trip, and Cost per Passenger are provided to show ridership trends and variances.

SUBMITTED BY:

Mark McEwan Manager of Service Analysis

Attachments: Presentation

August 2018 Ridership

Report

Local/Express Ridership

ACTUAL BUDGET VARIANCE (%/#) 2017 VARIANCE

(%/#)

TOTAL 1,233,110 1,200,897 +2.7% +32,213 1,242,607 -0.8% -9,497 LOCAL 1,147,868 1,111,371 +3.3% +36,497 1,152,893 -0.4% -5,025

EXPRESS 85,242 89,526 -4.8% -4,284 89,714 -5.0% -4,472

YTD TOTAL 9,006,965 9,056,327 -0.5% -49,362 9,418,914 -4.4% -411,949

Current Year Prior Year Budget

1

Local/Express KPIs

ACTUAL KPI/Budget VARIANCE

PASSENGERS PER HOUR (LOCAL) 19.7 20.7 -1.0

PASSENGERS PER TRIP (EXPRESS) 14.3 16.2 -1.9

AVERAGE RIDERSHIP (WD) 47,442 46,374 +1,068

AVERAGE RIDERSHIP (SA) 20,934 20,284 +650

AVERAGE RIDERSHIP (SU) 14,554 13,292 +1,262

Current year Prior year KPI/Budget 2

Local/Express KPIs

ACTUAL KPI VARIANCE

OTP (LOCAL) 81.7% 88.0% -6.3%

OTP (EXPRESS) 82.4% 88.0% -5.6%

COST PER PASSENGER (LOCAL) $5.78 $5.57 +$0.21

COST PER PASSENGER (EXPRESS) $12.23 $9.00 +$3.23

28.0% COST RECOVERY (LOCAL) 30.1% 28.0% +2.1%

COST RECOVERY (EXPRESS) 28.1% 35.0% -6.9%

Current year Prior year KPI 3

Local/Express Missed Trips

ACTUAL TOTAL TRIPS % of Trips Operated

MISSED TRIPS (ALL SERVICE) 83 65,614 99.9%

Current year Prior year

4

NO OPERATOR AVAILABLE 21 25.3%

MECHANICAL ISSUE 31 37.3%

TRAFFIC INCIDENT 12 14.5%

LATE OPERATIONS 12 14.5%

OTHER 6 7.2%

REASON FOR MISSED TRIP ACTUAL % of MISSED TRIPS

Access Ridership

ACCESS PARATRANSIT ACTUAL BUDGET VARIANCE (%/#) 2017 VARIANCE (%/#)

TOTAL 20,847 20,035 +4.1% +812 20,899 -0.2% -52 WD 19,560 19,630 -0.4% -70 SA 699 774 -9.7% -75 SU 588 495 +18.8% +93

YTD 155,562 152,075 +2.3% +3,487 152,398 +2.1% +3,164

Current Year Prior Year Budget

5

Access KPIs

ACTUAL KPI VARIANCE

COST PER PASSENGER $32.51 $32.00 +$0.51

ON-TIME PERFORMANCE (OTP) 93.0% 93.0% +0.0%

PASSENGERS PER HOUR 2.36 2.20 +0.16

COST RECOVERY 12.7% 14.0% -1.3%

Current year KPI 6

CB Connector Ridership

ACTUAL BUDGET VARIANCE (%/#) FY2017 Variance (%/#)

TOTAL 47,358 56,149 -15.7% -8,791 55,049 -14.0% -7,691

FYTD TOTAL 105,786 118,520 -10.7% -12,734 117,965 -10.3% -12,179

Current Year

Prior Year

Budget

8

Current Year

Prior Year

Budget

CB Connector KPIs

ACTUAL KPI VARIANCE

COST PER PASSENGER $5.82 $4.10 +$1.72

AVERAGE HEADWAY (PEAK/OFF-PEAK) 13:43/15:51 12:00/15:00 +1:43/+0:51

PASSENGERS PER HOUR 37.9 52.8 -14.9

COST RECOVERY 11.6% 14.3% -2.7%

Current Year

Prior Year

KPI

9

Current Year

Prior Year

KPI

September 2018

Streetcar: Mold found on streetcar: A small amount of mold was found in the HVAC unit on one streetcar during a routine inspection. Following the discovery, staff directed Transdev to inspect the entire fleet and a minor issue was discovered on one additional vehicle. All vehicles were cleaned in consultation with CAF, the vehicle manufacturer. We worked with Transdev and CAF to determine the cause and correct the issue. Testing was done, and no mold was found on the series of filters that clean the air before it enters the passenger compartment.

Major projects: 2019 budget: In August, Metro departments began the 2019 budget process. The proposed budget will be shared with the SORTA Board in November. August service change: Metro’s fall service change went into effect Sunday, Aug. 12 with adjustments to 13 routes, to coincide with Cincinnati Public Schools opening. The changes included:

• Express routes optimization: Under-performing express routes 38X, 52X, 75X and 81X were adjusted to improve productivity and reduce cost.

• Government Square Areas G & H: As part of a pilot program designed to improve on-time performance by reducing blockages with the Cincinnati Bell Connector at Government Square’s Area G (located mid-block on Main St. between 5th & 6th St.), four Metro routes moved to Area H. Metro will evaluate these changes in the coming months to determine if further adjustments are needed.

• Kings Island Direct Service Rt. 72 Kings Island Direct will provide seasonal job connection service to Kings Island on Fridays, Saturdays and Sundays through October 30.

Employee relations: Bus operator recruitment progress report:

• 27 bus operator jobs on August 31st • 69 applicants in August • 3 operators hired in August • 13 in training as of August 31st

Leadership development: Management employees (supervisor and above) have participated in a leadership development program since January, conducted by Hope360. On Aug. 7-8, participants presented their group projects, which have been in development by the teams since March. Work is now underway to implement some of the projects, under the auspices of our strategic management initiative. I have scheduled meetings with all nine of the groups to discuss their thoughts about the leadership development program and organizational priorities. Biometric testing: In August, Metro offered all employees free biometric screening as part of our health insurance plan. Under our current collective bargaining agreement, employees and spouses must participate in biometric screening to be eligible for reduced health insurance premiums cost-sharing. As part of the screening, Metro tests employees and spouses for nicotine use; those using nicotine pay higher premiums. CEO update: Meetings: In August, I met with Mindy Rosen, Interim President & CEO of Downtown Cincinnati Inc., and attended the United Way Kitchen Cabinet and the Ohio Public Transit Association board meeting. Commendations: Metro’s employees serve the community well every day. Last month, our employees received many commendations, including the following: Email from Withrow High School: Thanks for the great Metro team that came to the Summer Bridge for Withrow. On behalf of the Administration (who was very satisfied), we appreciate each and every one for their efforts. This customer wanted to recognize the operator of the Rt. 24 bus on 8/2/18 @ 4:35P. They were very pleased with the customer service that the operator showed to them. Customer would like to commend the operator… for being very courteous, friendly and professional along their route. If you have any questions, please call me at (513) 632-7510.

Dwight A. Ferrell, CEO and General Manager

Board Agenda (9-18)12. Financial Reports for August 2018 (David Riposo)13. Ridership for August 2018 (Mark McEwan)14. CEO Board Update (Dwight Ferrell)New Business

Board Minutes (8-18)Public Comments (8-18)2018-40 (9-18) Approval of 2019 Healthcare PlanBOARD OF TRUSTEESSOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

Action Item - Approval of 2019 Healthcare Plan (9-19)2018-41 (9-18) Approval of Purchase for 30 BusesAction Item- Approval to Purchase 30 Buses (9-18)Attach- Procurement Summary- Approval to Purchase 30 Buses (9-18)2018-42 (9-19) Approval of Tire Lease ModificationAction Item- Approval of Tire Extension (9-18)Attach- Procurement Summary- Approval of Tire Lease Extension (9-19)2018-43 (9-18) Approval of Contract for Garage Door Maintenance and RepairBOARD OF TRUSTEESSOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

Action Item-Approval of Garage Door Maintenance (9-18)Attach-Procurement Summary- Approval of Garage Door Maintenance (9-19)2018-44 (9-18) Approval of Modification to Mill Creek Bridge ContractAPPROVAL OF MODIFICATION FOR ADDITIONAL FUNDS FOR MILL CREEK BRIDGE ENGINEERING CONTRACT

Action Item-Approval of Modification for Additional Funds to Mill Creek Bridge Contract (9-18)Attach-Procurement Summary-Approval of Modification for Additional Funds to Mill Creek Bridge Contract (9-18)2018-45 (9-18) Approval of Contract for Mill Creek 16.07 BridgeBOARD OF TRUSTEESSOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

Action Item-Approval of Contract for Mill Creek 16.07 Bridge (9-18)Attach-Procurement Summary-Approval of Contract for Mill Creek 16.07 Bridge Repairs (9-18)2018-46 (9-18) Approval of Lease Agreement Walmart Sams Club Park and RideAPPROVAL OF LEASE AGREEMENT WITH SAM’S CLUB PARK &RIDE

Action Item-Approval of Lease Agreement Walmart Sams Club Park and Ride (9-18)2018-47 (9-18) Approval of Modification to AECOM ContractAction Item- Approval of Modification to AECOM Contract (9-18)Attach-Contract Summary-Approval of Modification to AECOM Contract (9-18)2018-48 (9-18) Approval of Modification to Consulting Agreement with University of Cincinnati Economics CenterAction Item- Approval of Modification to Consulting Agreement with University of Cincinnati Economics Center(9-18)Attach-UC Overview (9-19)University of Cincinnati��Economic Analysis Scope Summary

Briefing Item - Financial Report (9-18)8.18 Executive Summary vF8.18 Profit and Loss Statement vFSheet1

Connector Executive Summary August 2018 vFConnector Monthly Financial Report August 2018 vF083118

Briefing Item - Ridership (9-18)August 2018 Ridership Report vfAugust 2018�Ridership �ReportLocal/Express RidershipLocal/Express KPIsLocal/Express KPIsLocal/Express Missed TripsAccess RidershipAccess KPIsSlide Number 8Slide Number 9Slide Number 10

CEO Board Update (9-18)

tuesday, september 18th - go metro packet (9-18).pdftuesday, september 18th, 2018 – 6:00 p.m....

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