tuesday, september 22, 2020 board of directors meeting …...2020/09/22 · yea: george dean, jose...

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Tuesday, September 22, 2020 Board of Directors Meeting Agenda

The Board reserves the right to change the order of items on the agenda, with exception of public hearings. One or more members of the Board may participate in the meeting by telephonic communications. The Board Members and members of the public may join this meeting via Zoom https://asu.zoom.us/j/99555002159 or by dialing 602-753-0140 at 1:00pm. Pursuant to A.R.S. §38-431.02(H) the Board will not discuss, consider, or decide those matters not listed on the agenda.

A. Regular Session

1. Call to Order – George Dean

2. Pledge of Allegiance – George Dean

3. Roll Call – Board Clerk

B. Public Participation

1. Call for Public Participation - George Dean

C. Approval of Action Items

1. Request Approval of the Board of Directors meeting minutes for August 12, 2020.

2. Request Approval to appoint the Designated FEMA Applicants Agent for ASU Preparatory Academy.

D. Informational Items

1. Presentation of ASU Preparatory Academies Re-Opening Plan.

2. Annual Review of the External Financial Report.

3. Introduction of ASU Prep Digital’s Director of Academics, Director of Digital Academy, and Elementary SchoolPrincipal.

4. The next ASU Preparatory Academy Board of Directors Meeting is Tuesday, November 3, 2020.

E. Adjournment

1. Adjournment

https://asu.zoom.us/j/99555002159%20or%20by%20dialing%20602-753-0140https://asu.zoom.us/j/99555002159%20or%20by%20dialing%20602-753-0140

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Agenda Item Details

Meeting

Category

Access

Type

September 22, 2020 - Board of Directors Meeting – Notice of Public Meeting – Notice of Regular Session


1. Request Approval of the Board of Director meeting minutes for August 12, 2020.

Public

Action

Recommended Action

It is requested that the Board of Directors approve the meeting minutes from August 12, 2020.

Board of Directors Meeting Regular Session Minutes

Wednesday, August 12, 2020 1:00 pm

George Dean, Chairman, presided over the ASU Preparatory Academy Board of Directors Meeting via Zoom link https://asu.zoom.us/j/98719870556.

A. Regular Session

1. Call to Order – George DeanGeorge Dean called the meeting to order at 1:03pm

2. Pledge of Allegiance – George DeanGeorge Dean led the meeting attendees in the Pledge of Allegiance.

3. Roll Call – Board ClerkAlea Boudreau took roll call and verified a quorum was present.

B. Public Participation

1. George Dean made a call for Public Participation. There were no attendees present.


1. Request Approval of the Board of Directors meeting minutes for July 14, 2020.

Discussion: None

Board Members Present:

George Dean Chairperson

José Cárdenas Vice Chairperson

Anna Battle Senior Official/Secretary

James Rund Director

Non-Board Members Present:

Alea Boudreau Board Clerk

John Kemper Treasurer, ASU Prep

Julie Young Managing Director, ASU Prep & ASU Prep Digital

Catherine Crary Director of Strategy, Evaluation & Development, ASU Prep

Forrest Valora Finance & Budget Officer, ASU Prep

Board Members NOT Present:

Abran Villegas Director

On a motion by James Rund, and a second by Anna Battle, the Board approved the meeting minutes for July 14, 2020.

FINAL RESOLUTION: Motion Carries YEA: George Dean, Jose Cardenas, Anna Battle, and James Rund.

2. Request Approval from the Board of Directors to adopt the revised 2020-2021 school calendars for ASU Preparatory Academies Phoenix, South Phoenix, Polytechnic and Casa Grande campuses.

Discussion: Anna Battle provided an overview of justification for the revision. ASU Preparatory Academy students will begin virtual learning on 8/17/20 vs. the original start date of 8/10/20. ASU Prep is taking precautions based on public health recommendations and standards and educating all members of the community on steps they can take to reduce risks to themselves and others. ASU Prep is following public safety standards and recommendations, evolving as they change. The new start date will also allow extra time to provide parent orientations, deploy student laptops, learning materials, hotspots, and allow additional teacher professional development and preparation.

On a motion by James Rund, and a second by Jose Cardenas, the Board approved the adoption of the revised 2020-2021 school calendars.


3. Request Approval from the Board of Directors to adopt the Arizona Department of Education/ASUPreparatory Academy Mitigation Plan.

Discussion: Catherine Crary presented the Mitigation Plan that will be submitted after Board approval to the Arizona Department of Education. ASU Prep will follow the guidance provided by the Arizona Department of Education (ADE), Arizona Department of Health Services (ADHS), Maricopa County Department of Public Health (MCDPH), Pinal County Public Health (PCPH), and the Centers for Disease Control (CDC). Specifically, ASU Prep will utilize the following guidance to make decisions:

• ADE Roadmap for Reopening Schools (June 2020)• ADE Considerations for Leaders in Reopening Schools (June 2020)• ADHS Safely Returning to In-Person Instruction (August 6, 2020)

o Including the School Benchmarks by County – Dashboard• CDC Considerations for Schools: Operating Schools During COVID-19 (May 19, 2020)

On a motion by James Rund, and a second by Jose Cardenas, the Board approved the Arizona Department of Education/ASU Preparatory Academy Mitigation Plan.


4. Request Approval from the Board of Directors to adopt the Continuity of Pay for Employees Policy.

Discussion: Forrest Valora presented the proposed policy to the Board. Per the Arizona ExecutiveOrder 2020-51, Arizona’s public schools may continue to pay their employees or classes of employees, including hourly employees, during periods of school building closure. This is not the situation currently at ASU Prep, but approval is needed in case this situation would occur in the future.

On a motion by James Rund, and a second by Jose Cardenas, the Board approved to adopt the Continuity of Pay for Employees Policy.


5. Request Approval from the Board of Directors to expand the enrollment cap of ASU Prep Digitalstudents from 2,000 to 6,000.

Discussion: John Kemper advised the board that ASU Prep Digital has increased interest for enrollment from an Arizona full time perspective as well as national interest. ASU Prep currently has 4,900 students registered to begin 8/17/20 and 9/8/20 and is requesting the additional cap to ensure appropriate funding from the State of Arizona.

On a motion by James Rund, and a second by Jose Cardenas, the Board approved to expand the enrollment cap of ASU Prep Digital students from 2,000 to 6,000.


D. Informational Items

1. ASU Prep/PESD Lease

ASU Preparatory Academy’s Lease with Phoenix Elementary School District will be presented to the

Phoenix Elementary School District Governing Board meeting on 8/13/20. John Kemper provided the

Board with lease details and Anna Battle provided the Board with the proposed In-Kind Services.

2. Next Board Meeting is Tuesday, September 22, 2020.

The next ASU Prep Board Meeting takes place on Tuesday, September 22, 2020 at 1pm via Zoom https://asu.zoom.us/j/99555002159 Or dial in number 602-753-0140.

https://asu.zoom.us/j/99555002159

E. Adjournment

1. Adjournment

On a motion by Jose Cardenas, and a second by James Rund, the meeting was adjourned.

FINAL RESOLUTION: Meeting adjourned at 1:34 pm. YEA: George Dean, Jose Cardenas, Anna Battle, and James Rund.

Respectfully submitted this 27th day of August, 2020.

By: ASU Preparatory Academy Board of Directors Chairperson or designee

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Agenda Item Details

Meeting

Category

Access

Type

September 22, 2020 - Board of Directors Meeting - Notice of Regular

Session C. Approval of Action Items

2. Request approval to appoint the Designated FEMA Applicants Agent for ASU Preparatory Academy.

Public

Action

Recommended Action

School districts and charter schools have the opportunity to be reimbursed for COVID related expenses through FEMA (Federal Emergency Management Agency). We would like to explore any opportunities there might be for our organization to be reimbursed for COVID related expenses. In order to do this, the Board of Directors needs to approve a designated applicants agent. We are proposing that Forrest Valora act as the applicants agent for ASU Preparatory Academy.

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS DESIGNATION OF APPLICANT’S AGENT FORM

The intent of this DESIGNATION is to appoint an APPLICANT’S AGENT for the following:

Applicant:

CERTIFICATION

I, , duly appointed and of (Authorizing Official’s Name) (Title)

, do hereby certify that the information below is true (Applicant

based on a resolution passed and approved by the (Governing Body)

of on the day of , . (Applicant (day) (month) (year)

has been designated as the Applicant Agent (Name of Designated Applicant Agent)

to act on behalf of . (Applicant)

(Authorizing Official’s Signature) (Title) (Date)

Designated Applicant’s Agent

Name

Title/Official Position

Mailing Address

Daytime Telephone Number (Please include area code and extension if not a direct number)

Select program(s)

Select duration

Public Assistance

Until further notice

Received By: __________ ____ 2020 Form #AZ PA 204-4

(Initials & Date)

For DEMA Use Only

ASU Preparatory Academy

John Kemper CFO


Governing Board

ASU Preparatory Academy 22 September 2020

Forrest Valora II


CFO

Forrest Valora II

Controller1130 E. University Dr. Suite 230 Tempe, AZ 85281

[email protected]

480-727-5805 480-206-9357

✔

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Agenda Item Details

Meeting

Category

Subject

September 22, 2020 - Board of Directors Meeting - Notice of Public Meeting - Notice of Regular Session

D. Informational Item

1. ASU Preparatory Academies Re-Opening Plan

Access Public

Type Information

Recommended Action –

ASU Preparatory Academy’s updated Reopening Plan will be discussed with the Board.

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Agenda Item Details

Meeting

Category

Subject



2. Annual Review of the External Financial Report

Access Public

Type Information


Information on the annual external financial audit will be shared with the Board.

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Agenda Item Details

Meeting

Category

Subject



3. Introduction of ASU Prep Digital Academic Team

Access Public

Type Information


Introduction of Dr. Laura Maloney (Director of Academics), Michael Kasper (Director of Digital Academy), and Allison Voltaire (Elementary School Principal).

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Agenda Item Details

Meeting

Category

Subject



4. Upcoming ASU Prep Board Meeting

Access Public

Type Information


The next ASU Prep board meeting will take place on Tuesday, November 3, 2020.

tuesday, september 22, 2020 board of directors meeting …...2020/09/22 · yea: george dean, jose...

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