turbocharge your mac productivity

43
http://podfeet.com Turbocharge Your Mac Productivity Allison Sheridan November 2012 1 Sunday, November 25, 12

Upload: allison-sheridan

Post on 20-Jan-2017

1.886 views

Category:

Technology


2 download

TRANSCRIPT

Page 1: Turbocharge Your Mac Productivity

http://podfeet.com

Turbocharge YourMac Productivity

Allison SheridanNovember 2012

1Sunday, November 25, 12

Page 2: Turbocharge Your Mac Productivity

http://podfeet.com

slideshare.net/nosillacast/presentations

2Sunday, November 25, 12

Page 3: Turbocharge Your Mac Productivity

http://podfeet.com

Random Finder TricksQuicklook

View photos, flip pages within a PDF, preview a video fileCommand + Tab to Switch AppsCommand + ~ to switch windows in one appMoving/Copying files between folders

Copy/Paste actually worksOption-drag copies rather than moves the file (hint: look for the green plus to be sure you’re copying)

3Sunday, November 25, 12

Page 4: Turbocharge Your Mac Productivity

http://podfeet.com

Tame the Left SidebarUse the left sidebar to get quick access to things you use oftenDrag in files, folders, applications, even Cloud storageTired of them? Hold down command, then drag and poof! They’re gone!Remember the sidebar is visible in save/open dialog boxes tooI’ll be sad when I don’t need my MacMania folder in the sidebar any more!

4Sunday, November 25, 12

Page 5: Turbocharge Your Mac Productivity

http://podfeet.com

Tame the Finder Toolbar

Did you know you can drag things into the Finder Toolbar too?Applications, Files, Folders

I keep AppDelete in my toolbar so I can easily drag applications up to delete themOne click access to commonly used files, command-drag to remove

5Sunday, November 25, 12

Page 6: Turbocharge Your Mac Productivity

http://podfeet.com

Customize Finder Toolbar Even Fur therRight click...

6Sunday, November 25, 12

Page 7: Turbocharge Your Mac Productivity

http://podfeet.com

What IS That New Button?Arrange files by

KindApplication Date Opened/Added/Modified/Created And my favorite By Size

Ever wanted to sort by date in Column View but thought you could only do it in List View?

7Sunday, November 25, 12

Page 8: Turbocharge Your Mac Productivity

http://podfeet.com

Conquer Column WidthsCan’t read the file names?Double-click on the linebetween the columnsWant to fix ALL thecolumns at once?Option-double-click on that same line & they all fit!

8Sunday, November 25, 12

Page 9: Turbocharge Your Mac Productivity

http://podfeet.com

Finding Things with SpotlightYou’re looking for a fileYou know who it’s from, or the file type, or around when it was sentBut you can’t remember for the life of you where you put itUse the Spotlight Search box in any Finder window to help you out!Great filters on search - file type, length, size, dates, the list is HUGE and there’s even a GUI for it

9Sunday, November 25, 12

Page 10: Turbocharge Your Mac Productivity

http://podfeet.com

Find Things with Spotlight

10Sunday, November 25, 12

Page 11: Turbocharge Your Mac Productivity

http://podfeet.com

GesturesWhy should you care about gestures?

To stop clicking so much - Carpal Tunnel be gone!Oldies but goodies

Single tap to clickTwo-fingered tap gives you right click

Web Browsers - Two fingered swipe goes back and forward

Works in Safari, Chrome and FirefoxWish it worked in the Finder!

11Sunday, November 25, 12

Page 12: Turbocharge Your Mac Productivity

http://podfeet.com

Four Fingered FunSee all your open applications by four fingers straight upSee all your open windows in the current application by four fingers downFour finger pinch in takes you to LaunchpadFour finger pinch out takes you to your desktopFour fingers left/right switches between full-screen apps

Bonus Tip:

3 Fingered drag and resize!

12Sunday, November 25, 12

Page 13: Turbocharge Your Mac Productivity

http://podfeet.com

Preview - SignaturesEver been emailed a form to sign?

You have to print it, sign it, scan it back in and mail itWorse yet, print it and then FAX it like it’s 1972?

Preview provides a very tricky solutionFirst sign a piece of paperIn Preview click on Signatures, then click the plus button at the bottom...

13Sunday, November 25, 12

Page 14: Turbocharge Your Mac Productivity

http://podfeet.com

Preview - Signatures

Hold the signature up to the blue line, and Preview will capture it

From now on you can simply tap the signature button in the Annotations toolbar to drop in your signature

14Sunday, November 25, 12

Page 15: Turbocharge Your Mac Productivity

http://podfeet.com

Trick Out your DockHidingMagnificationPlay with the position on screenDrag Applications, Files and Folders into the dock - and out of the dock

Apple made it a LITTLE harder to accidentally pull them outJust drag farther till you see the poof of smoke

15Sunday, November 25, 12

Page 16: Turbocharge Your Mac Productivity

http://podfeet.com

Get More Info Out of FinderCommand-click the name at the top of a Finder window to see the full path

Finder Show Path and Status Bars

16Sunday, November 25, 12

Page 17: Turbocharge Your Mac Productivity

http://podfeet.com

The All-Knowing Get Info⌘-i or File ➔ Get InfoAdd comments for easier spotlight searchesFind out how big your file isChange what application opens this fileChange what application opens all files of this typeFigure out why your OS is yelling at you about permissions

17Sunday, November 25, 12

Page 18: Turbocharge Your Mac Productivity

http://podfeet.com

Where is That Menu Item?

I have a poor memoryI can never find the menu item I’m searching for

Actually I’m too impatient to read!Use the Help menu in any OSX App to highlight it!

18Sunday, November 25, 12

Page 19: Turbocharge Your Mac Productivity

http://podfeet.com

My Eyesight Isn’t as Good as it Used to Be

Command + in Web Browsers and Mail.app will increase the font size for you

This one even works in Windoze (with Cntrl +)Control-Two Fingered scroll up to zoom in, scroll down to zoom back out

Play with how you like the screen to moveYou can change if it’s control-scroll

System Preferences --> Universal Access

19Sunday, November 25, 12

Page 20: Turbocharge Your Mac Productivity

http://podfeet.com

Where’s that Darn Preference?

Use the search window and it will find what you’re looking for buried in the right preference

Remember I said I’m too lazy to read?

20Sunday, November 25, 12

Page 21: Turbocharge Your Mac Productivity

http://podfeet.com

Find That Umlaut - Keyboard ViewerWant to be cool and write words like éclair with the accent on the e? Open System PreferencesOpen Language & TextClick on the Input Sources TabCheck the box for Keyboard & Character ViewerCheck the box to Show input menu in menu bar...

21Sunday, November 25, 12

Page 22: Turbocharge Your Mac Productivity

http://podfeet.com

Keyboard Viewer cont.

Click on the Menu Bar app Pop open the Keyboard Viewer

Keyboard Viewer

Keyboard ViewerWith Option Key

Umlaut: hold down Option-u(and then another u for ü)

Keyboard ViewerWith Option-Shift Key

Option-Shift-Kfor the Apple Symbol!

22Sunday, November 25, 12

Page 23: Turbocharge Your Mac Productivity

http://podfeet.com

Character Viewer

Click on the Menu Bar app

Pop open the Keyboard Viewer

Drag these symbols into your text

But Wait!

There’s MORE!

23Sunday, November 25, 12

Page 24: Turbocharge Your Mac Productivity

http://podfeet.com

Save Your Favorite Characters

24Sunday, November 25, 12

Page 25: Turbocharge Your Mac Productivity

http://podfeet.com

Random Keystroke FunMissing the Delete key from Windows?

Try function-DeleteTired of clicking to the end of a line?

Try command-right arrowCommand-left arrow to go back

25Sunday, November 25, 12

Page 26: Turbocharge Your Mac Productivity

http://podfeet.com

The Great & Powerful Option Key

Option click the Wifi Signal in the Menu Bar

Don’t actually know whyyou need to know this stuff...

but it’s cool!

26Sunday, November 25, 12

Page 27: Turbocharge Your Mac Productivity

http://podfeet.com

The Great & Powerful Option KeyOption-click on the speaker icon in the Menu Bar

Really useful to change your microphone or speakers instead of opening up Sound Preferences

this turns into this

27Sunday, November 25, 12

Page 28: Turbocharge Your Mac Productivity

http://podfeet.com

The Great & Powerful Option KeyCommand-i

Get InfoCommand-Option-i

Show Inspector

They look the same, but Show Inspector allows you to flip through a series of files with the Arrow Keys to see each of their info

28Sunday, November 25, 12

Page 29: Turbocharge Your Mac Productivity

http://podfeet.com

The Great & Powerful Option KeyWonder where the Library disappeared to?Hold down Option when you click on Go and it will be revealed

29Sunday, November 25, 12

Page 30: Turbocharge Your Mac Productivity

http://podfeet.com

Bonus Tip

30Sunday, November 25, 12

Page 31: Turbocharge Your Mac Productivity

http://podfeet.com

TextExpanderAll the tips so far have been built into OSX What problems are we trying to solve?

The leading cause of injury in the office work environment is repetitive stressYou came to this class because you wanted to become more efficient

TextExpander is designed to type text for you when triggered by a snippet

Example: I type te; to type TextExpander

31Sunday, November 25, 12

Page 32: Turbocharge Your Mac Productivity

http://podfeet.com

TextExpanderThink about sentences or phrases or information you type over and over again

Your nameYour addressYour signatureIntro paragraph to customer service email responsesFill information in on forms - like logging into ship wifi

TextExpander is the FIRST thing I load on a new computer

32Sunday, November 25, 12

Page 33: Turbocharge Your Mac Productivity

http://podfeet.com

TextExpander Preferences

Launch TextExpanderSet Preferences Launch at loginShow TextExpander inMenu BarShow TextExpander in Dock

33Sunday, November 25, 12

Page 34: Turbocharge Your Mac Productivity

http://podfeet.com

Create Our First SnippetOpen TextExpander from the menubar or Spotlight

New Snippet1. Enter the phrase you

want typed2. Enter the abbreviationTest your snippet - it’sthat easy!

34Sunday, November 25, 12

Page 35: Turbocharge Your Mac Productivity

http://podfeet.com

Things I Expand with TextExpanderWords that are camel-case (or might be):

TextExpander, Facebook, Dropbox, WordPress, GarageBand, iStopMotion, LastPass, Spotlight, FaceTime

Things that are annoying to spell:Final Cut Pro X, Bart Busschots, DiskInventoryX, Blu-ray, Google+

Things I type all the time:NosillaCast, NosillaCastaways, [email protected]

Temporary things:Application names while doing a review

35Sunday, November 25, 12

Page 36: Turbocharge Your Mac Productivity

http://podfeet.com

Setting the TriggerYou need to tell TextExpander when to understand it’s time to do it’s jobI use ; as my trigger because I’ve never been entirely clear on when to use semi-colons so it’s unlikely I’ll type one in a sentenceYou can append or prepend with the trigger, many people use a comma before the snippetThere are many more options to play with

36Sunday, November 25, 12

Page 37: Turbocharge Your Mac Productivity

http://podfeet.com

Auto-CorrectTidBITS has created a set of auto-correct snippets2479 commonly misspelled words (like misspell) will be corrected automatically for youEasy to add using the Plus button at the top of the screenAnd they’re free! (not sure why actually)

37Sunday, November 25, 12

Page 38: Turbocharge Your Mac Productivity

http://podfeet.com

HTML SnippetsTextExpander comes with HTML snippetsHTML syntax hard to rememberHTML annoying to place the cursorTextExpander does it all for you“,a” creates:

<a href=""></a> leaves cursor between quotes“,img” creates:

<img src="" alt="" width="" height="" border="0" />

38Sunday, November 25, 12

Page 39: Turbocharge Your Mac Productivity

http://podfeet.com

Fill In FormsExample - you’re logging into ship wifi every day

First Name, tab, Last Name, tab, room number, tab, password, enterEvery. Single. Time.

Let’s create a form fill to do it instead with one triggerStart a new snippet

39Sunday, November 25, 12

Page 40: Turbocharge Your Mac Productivity

http://podfeet.com

Create Fill-in Fields and Add Keys

40Sunday, November 25, 12

Page 41: Turbocharge Your Mac Productivity

http://podfeet.com

More BonusesTextExpander syncs with Dropbox so you can have your snippets on all your MacsStuck using Windoze sometimes? TextExpander Syncs with Breevy from 16software.comTextExpander shows you your statistics so you see what it saves you

In 12 months I saved 221,354 charactersexpanded 9259 snippets, Saved 12 hours and 30 minutes (@60 words/min).

41Sunday, November 25, 12

Page 42: Turbocharge Your Mac Productivity

http://podfeet.com

Final WordTextExpander is $34.99 from the Mac App Store or from smilesoftware.comIf you have any questions about TextExpander

See Jean MacDonald from Smile

42Sunday, November 25, 12