USING MICROSOFT

POWERPOINTFrom

Practical Computing Edition 2

By

Lynn Hogan

PRESENTATION SOFTWARE

Deliver Information using text, charts, sound, animation and color

Must use good design principles

Used to boost clarity, communication and retention of ideas

Wide variety of tools for designing slides

CREATING A PRESENTATION

LET’S BEGIN

Open PowerPoint Start, All Programs, Microsoft Office, Microsoft PowerPoint

Parts of the PowerPoint Window: File Tab – New Presentation, Open Previous Presentation, Saving, Printing, Sharing Quick Access Toolbar – Top of window next to PowerPoint Icon Ribbon – Organizes commands into groups

Click a Tab, such as Home, Insert, Design, etc. to access

Slide Pane – Work Area, Can change view with View Tab

Left Pane – Thumbnails

Status Bar – Views, Begin Slide Show, Zoom

Notes Pane – add presenter notes, not visible to audience

YOUR GOAL – SLIDE SHOW

Present your slides in full screen view

Slide Show View also allows you to preview your presentation

Two ways to advance slides: automatic or mouse click

Your creativity can shine through

Do not over-do animations, sounds, and transitions

Your goal – present information without distraction

SLIDES

Slides - Individual Pages

Slide Show – entire series of slides

Title Slide – First slide in the presentation

Subtitles expand on the main topic

Remaining slides can include: Bulleted lists Charts and Tables Graphics

SLIDE LAYOUT

Slide format that contains specific content or objects

Contain Placeholders for various content Title Subtitle Objects – pictures, tables, charts, clip art

Use Layout on the Home Tab to change Layout Design

PowerPoint will automatically reduce font size to allow more text in a placeholder

CREATING A SLIDE

First slide presented is Title Slide

Click and type

Format text in the Home Tab – font, size, color, special effects Font size large enough to see at a distance

Create a new slide by clicking New Slide button in the Home Tab Clicking “New Slide” words gives you layout options Clicking New Slide Icon repeats layout of last slide

CREATING A SLIDE

Design Theme Can be added before or after creating a slide Preview by hovering curser over various designs

Templates Similar to a Theme, but chosen before you begin Templates are in the File tab 1000’s of available online templates

Use Undo button on Quick Access Toolbar to back out of most actions

MAGNIFYING SLIDES

Use zoom setting or slider

Changes screen view only, not slide elements

SAVING A PRESENTATION

Click File, Save to save to same location and file name

Click File, Save As to save to a new location or with a different name Nice way to make a backup or save to a flash drive

Filename can be up to 255 characters long Can include spaces, commas, and/or periods

The file extension is .pptx

INCLUDINGOBJECTS

WHAT ARE OBJECTS

Objects include clip art, photos, videos, tables and charts

Make the presentation more interesting

People remember pictures better than text

CLIP ART AND PICTURES

PowerPoint includes a collection of Clip Art

You can also access Microsoft’s online clip art gallery

Can add digital photographs and royalty free online photos

Can be adjusted for size, scale and location

Can change color of clip art, but not photographs

Special effects for photographs in Format Tab

Rotate Objects – click on picture and use circle above the picture

CLIP ART AND PICTURES

Choose a layout with content

The content allows you to add pictures, charts, tables, online pictures, and video

You can also insert clip art and pictures from the Insert Tab

Photos can be made into shapes, Click on the Picture, then Format Tab, Crop, Crop to Shape

Can be resized, moved, deleted and styled with frames and orientation

VIDEOS

Videos can be added to a slide in 2 ways.

1. Go to the Insert Tab and click Video You can choose an online video, or one saved on your own PC. You can save You Tube videos to your PC with an application that will convert You Tube

videos to an MP4 format. You can change to shape of the video on the slide after you insert it. The video format tool

bar will come up and you can click video shape to change the shape of the view screen. You can also add borders and effects to the video screen.

2. Insert a video as a hyperlink to another website. This will take you to the other website where you can play the video.

CHARTS

Charts are used to convey numeric information in a way that is easy to understand

Create a datasheet for a Chart Similar to a worksheet in Excel Datasheet appears when Chart is chosen from Insert Tab

Category 1 Category 2 Category 3 Category 40123456

Chart Title

Series 1 Series 2 Series 3

TABLES

Displays data in columns and rows

Use a layout with content or

Insert Tab, Table

Choose number of rows and columns No more than 4 rows and 2 or 3 columns for readability

Can choose style and color Division GraduatesFine Arts 40Business 38Math and Science 30

PREVIEWAND

PRINT

PREVIEW AND PRINT

Preview your presentation in the Slide Show View

Change print size and orientation under the Design Tab

Print from File Tab Full Page Note Page Outline Page Multiple Slides per Page

TRANSITIONS AND

ANIMATIONS

TRANSITIONS

Movement from one slide to the next

Adds energy to the presentation

A dynamic component of PowerPoint

Start in Normal View

Click Transitions Tab

Choose style and options

Sound can be added

Advance to next slide by mouse click or time

ANIMATIONS

Allows text or objects to move into or out of the slide

Motion Path can be chosen

Item can pulse

PRESENT YOUR SLIDE SHOW

Use Slide Show View Make sure 1st slide is selected Slide show starts from selected slide Press ESC to End