ucc orientation

8/14/2019 Ucc Orientation

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BIS@UCCPre-Departure Orientation


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Before you goAfter you arrive

While youre there

CHECKLIST


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Before You Go

You will receive a

welcome pack w/

information on flight

booking, embassy

interview, etc.Your app will be

processed by CIEE.

Within 10-15 days you

will receive pre-

departure pack from

USIT including DS2019

and Sevis receipt

You will then attend your

Interview at the US

embassy. You will

receive your visa in 5

days.

Submit

application to

UCC admin w/

payment form.

StartPrepare for travel,

making photocopies of

all documents. Get on

the plane and GO!

Finis

h

www.usit.ie/internshipusaLogIn: boston

Password: Internship


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US Embassy Intervie

Documents: Passport (In good condition!)

DS-2019

I-797 or I-901 (SEVIS receipt)

DS160 (do this at least 5days before theinterview)

Copy of Training Plan DS7002

Letter from Uni confirming StudentStatus return evidence

Bank Statement

Pre-paid and self addressed An PostSpecial Delivery Pack

Bank Draft for $131 USD (get this at leasta few days before!)

Where applicable:

Previous IAP-66/DS-2019 (s) If you havebeen on summer J1 before


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Sample DS-2019 & SEVIS Receipt


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US Embassy Intervie

What happens at the Interview?1. Go to Correct interview

2. Please arrive 15mins early for your appointmentand have all of your documentation.

3. If you are more than 10 minutes late they canrefuse you and this will delay you in departing forthe US.

4. You will go into the Non-Immigrant Visa Unit andwait until your name is called.

5. When it is called you will submit yourdocumentation and be asked several questions suchas:


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Answer any questions honestly and point out the fact thatyou are going on placement for University. If there is anyproblem with your application they will usually let you knowimmediately. Let your UCC administrator know right away.

US Embassy Interview

What are you

doing in Ireland?

What will you bedoing in the

USA?

What will you be

doing when you

return to

Ireland?

Have you ever

been to the USA

before?

DS-160?


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EXAMPLE OF DS-160


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Preparing to Go

Make sure you have made photocopies of therelevant documents like passport, visa, any

work documents and leave them with your

parents

Start searching the web for long-term

accommodation. One great website iswww.craigslist.org. Be careful about putting a

deposit in on a room you havent seen yet!

Take a look at the CIEE Handbook which will

arrive in your pre-departure pack. All of the

information in the pack is important. The ArrivalSurvival Guide will help you for once you get

there. You should receive an ONLINE

orientation from CIEE linked in an email. Check

your junk mail.
http://www.craigslist.org/http://www.craigslist.org/


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Preparing to GoQuestions to ask

yourself before you go

Directions from the Airport/accommodation tothe office?

Is public transport available?

Will I need a car?

Will I be able to find housing within walking distance?

What can I expect to pay for rent in the area?

How accessible are stores, banks, & entertainment inthe area?


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Going through Immigration

Make sure you have the following on you!

Passport

DS-2019 and SEVIS Receipt

J1 Visa

Proof of funds

Insurance Receipt Address of place you are staying

upon arrival

Return Evidence

Completed I-94 card - you will receivethis at the airport

Immigration are entitled to question you about your

stay in the US. Be up front and honest. USImmigration CAN deny you entry to the US even

though the US Embassy has approved you, so besure not to give them any reason to.


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Once you arrive...

Legal Status in the US

Applying for your Social Security Number

Documents for your employer

Taxes

Living and Working in the US

Housing & your local area

Money matters

Legal matters

Health matters

Travelling while in the US

Emergency Contacts


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Applying for Social Security Registeryour US address with SEVIS as soon as possible and do not

apply for your Social Security number until 2 business days after this.

Social Security also recommend that you wait 10 days after you have

arrived in the US before applying for your Social Security Number.

Visit your local Social Security Administration Office with your Dear

Social Security Officer letter, your passport, DS-2019 and I-94 card.

Complete the application forms and pay the fee. Make sure to provide avalid US mailing address for your card to be shipped to.

Keep receipt and any other item that is given to you as proof ofapplication.

A card will be returned to whatever address you have supplied on your

application form within 4 to 6 weeks.

You are allowed to be paid with out a Social Security Number.

Any problems with obtaining you number contact CIEE and/or USIT

straight away!


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Documents for your HostCompany

PassportPassportProof of

social

security

Proof of

social

security

Dear

Employer

Letter

Dear

Employer

Letter

On the day you start you will probablybe asked to complete an I-9

(Employment Eligibility Form) and W-4 (Tax Status)


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Living & Working in the US

Location, Location, Location: make surethat where you live has easy access to yourhost company and to grocery stores andentertainment. You can check out the area

where you live using the internet or guidebooks. Please note that public transport is noas frequent and accessible as you may think,so check the route from home to work beforechoosing somewhere to live. Also ask yourhost company!

Housing: Renting, sublettingand sharing are the optionsmost participants choose.Obtain all agreements withyour landlord in writing as onlywritten agreements are binding.If there is any existing damage

to the accommodation makesure to obtain writtenacknowledgement of thatdocumentation. Make sure thatyou are aware of allapartment/housing estate rulesand do your best not to violateany of these.


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Opening a Bank Account:

You should take two forms ofphoto ID with you, as well as yourSocial Security card, proof ofaddress and a letter from yourHost Company verifying yourstatus as a trainee. Some banksmay also ask for a reference letterfrom your bank at home, so its agood idea to request one of these.You should generally open achecking account, which will allowyou to have easy access to yourmoney.

Money Matters!
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Living & Working in the US

Travellers Cheques: thebest form of money to takewith you. They are

insured and can be

replaced if they are lost or

stolen!

REMEMBER!US banking is regional, so you will

generally only be able to usecheques within the state your bankaccount is based. The same goesfor cashing or depositing checks.


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Living and Working in the US

LEGAL MATTERS!!! Alcohol

Smoking laws

Noise

Driving in the US Attitudes towards authority

How this can affect your

placement!!!


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Travelling while in the US

If you must leave the US for anyreason you must have your DS-2019 signed by a ResponsibleOfficer at CIEE in Boston. Pleasedo this in a timely manner - planahead! Take your DS-2019 andpassport with you!

There are lots of options for travelwithin the US: road, rail and air!Hostels are not as widespread insmaller areas, however motels

are available and are fairlyinexpensive!


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Emergency Contacts

CIEE - Also for insurance:

1(888) 268 6245

UCC contact in Boston:John Kilbride: (781) 449 1844

USIT:

Sarah Elder/Gillian Plummer:011353 1 602 (1685/1664)