UCCZ NC Strategic Plan Review

Pindai Sithole

paps@mweb.co.zw0773 051212

25 January 2013

Specialists in:1. Integrated Results Based Management

(IRBM)2.Results Based & Transformational

Leadership (RBL & TL)3.Research & Evaluation (RE)4.Organizational Development (OD)5. Information & Communication

Technologies (ICTs)2

About Self (1996 to date) management &leadership related

1. Diploma in Accounts (1992) and BSc Finance (1995)2. Trainer/facilitator of leadership and management (1996 –

2003: Mandel, ZIM, OTD, BNC, Speciss College)3. Computer and accounts lecturer at Speciss College

(1996-2000)4. Organisational Development Consultant (2003 to date) –

SADC, East Africa, Malaysia, Sri Lanka, Pakistan and USA5. MA Leadership & Management (2007)6. Lecturer of Leadership, Management and Research(2007

to date)7. Government consultant on public sector reforms using

RBM (2010 to date) 3

About self in UCCZ

1. Eastlea Treasurer (Fin & Admin Manager)2. Regional/Northern Conference CYF Advisor3. NC Volunteers Vice Secretary4. UCCZ NC Development Trust Board Chairperson

4

NC Vision

“A vibrant Conference of UCCZ in most suburbs and surrounding communities within the Northern Conference”

5

NC Mission

“To spiritually strengthen existing congregations, whilst establishing new Worshiping Groups, Preaching Points and Churches by spreading the Good News to all communities in the Northern Conference.”

6

NC Key Result Areas (KRAs)

No.

Key Result

Area

Weight Responsible

Chairperson/s

MDG Reference

KRA1 Evangelism Rev Matiza 1 - 8KRA2 Development Rev. T.l

Magumo

1

Review of KRAs

No.

Key Result

Area

Review

(are these still relevant?)

To a

great

extent,

yes

To a less

extent, yesNo longer

relevant

KRA1 Evangelism

YES

KRA2 Development

YES

Review of Evangelism KRA

KRA Goal Targets Achievement level to date

(%)

Variance(%)

EvangelismTo increase

membershipTo achieve at least 10% membership

increment by December 2014

-0.076

…Membership Retention

Challenges experienced

Success factors

Review of Development KRA

KRA Goal Target Achievement level to date

(%)

Variance (0%

Development1. To build Conference Hall

To achieve 50% completion by 2015

2. Assist churches to build or complete their church buildings and parsonages

Assist completion of 4 church buildings and 3 Parsonages by 2014

Challenges experienced

Success factors

Resource Mobilization: Evangelism

Evangelism Budget Review

YearTotal budget

(USD)Total

Amount received

(USD)

Variance(USD

% variance

20121 000.00 600.00 (400.00) (40%)

201315 200.00 426.67 (14 773.33) (97%)

2014 10 000.00 - (10 000.00) (100%)

Review of resource strategies: Evangelism

Evangelism resource mobilization strategies in use

Review of strategy effectiveness

Effectiveness to a great extent

Effective to a less extent

Not effective at all

ST1ST2ST3Challenges being encountered /constraining factors

Strategies to increase resource mobilization effectiveness

Resource mobilization: Development

Development Budget Review

Year

Total budget(USD)

Total amount received

(USD)

Variance(USD

% variance

2012 55 000.00 34 000.00 (21 000.00) (38%)2013 418 247 46 791.83 (371 455.17) (89%)

2014 381 410.00 - (381 410.00) (100%)

Review of strategies: Development

Development resource mobilization strategies in use

Review of strategy effectiveness

Effectiveness to a great extent

Effective to a less extent

Not effective at all

ST1ST2ST3Challenges being encountered /constraining factors

Strategies to increase resource mobilization effectiveness

SWOT/SLOT Review

1. Strengths (identified in 2012)

• Long history and tradition in the Christian community

• Well established and structured Church• Well trained Ministers• Established membership• Well defined doctrine• Have skilled Human Resources• Proximity in terms of Geographical Location

2. WEAKNESSES(identified in 2012)

• Shortage of Ministers due to lack of competitive remuneration

• Unimproved Infrastructure• Lack of emphasis on the power of the Holy Spirit• Resistance to Change• Poor giving resulting from dependency Syndrome• Lack of vibrant sermons• Poor implementers of Plans• Poor communication• Under utilisation of resources

3. OPPORTUNITIES (identified in 2012)

• Well-connected members• Affiliation to National and International Christian

bodies• Well up individuals in the Church• New resettlement areas• Available land• Communication facilities• Great desire by people for the Word of God due to

Socio-Economic challenges• Committed members in Diaspora

4. THREATS (identified in 2012)

1. Technology2. Global financial crisis3. Mushrooming churches4. Socio-Economic Factors5. Political instability6. Church Politics7. Satanism

SWOT/SLOT Review(Teamwork)

STRENGTHS(identified in 2012)

Review (do these still exist?) Strategies to

leverage/sustain the existing strengths

To a great extent

To a less

extent

No longer

1. Long history and tradition in the Christian community

2. Well established and structured Church

3. Trained Ministers

Additional strengths

Values Review

Values

• Principles that guide our actions or behaviour/conduct in life

• Values are the lubricants/catalysts for individuals and organizations to achieve desired results

• People should walk the talk of the agreed values

22

NC Values (identified in 2012)

1. Spiritual growth2. Transparency3. Communication4. Unity (or is it Peace?)5. Integrity

23

Spiritual Growth

24

Value Meaning

Behaviours that each member will display to demonstrate that they support the value or “walk the value”.

Spiritual Growth

A state in which one understands the Bible to an extent of walking the Word. The ability to listen and obey the Word and commit oneself to do the work of God. Being guided by the Holy spirit.

Lifelong learning. Doing God’s work without a

push. Reading and studying the Bible

in depth. Exercising unconditional love

for one another. Engaging in focused prayers. Being humble.

Transparency

25

Value Meaning

Behaviours to “walk the value”.

Transparency

(Psa. 19:1, Dan. 2:22, Joh.14:21, 1Col.3:13)

Being open and objective without offense, truthfulness, inclusive, clear (what you see is what you get).

Being honest, respectful, exemplary, discussing things openly, no ‘signs’ (kuchonyana), sharing information,

Openly discussing disappointments , failures or achievements,

Asking for, appreciating and implementing other people’s ideas,

Establishing and communicating expectations.

Communication

26

Value Meaning Behaviours to “walk the value”.

Communication

(Pr 4:20 , Pr 16:23, Job 6:24,

Pr. 17:27, Act.2:24)

Art of interacting and reaching out to people. Seeking understanding and being understood. Delivering clear messages. Two-way process that produces desired results.

Proactive communication Active listening; receiving and

giving complete and constructive feedback.

Unity (or Peace?)

27

Value Meaning Behaviours to “walk the value”.Unity?

(Lev. 19:15, Gen. 4: 4,

Exo.2:25, Pr. 1:7, Pr. 14:22, 1Peter 2:17)

Unconditional respect for self and others. Is a sincere two-way gesture. It results in peaceful and fruitful relationships between and among members.

Dealing with emotions in a mature way.

Greeting one another sincerely and meaningfully discussing issues

Swallowing one’s pride. Feeling for others (empathizing). Listening & helping one another. Exercising diplomacy when talking

to each other in privacy or in public.

Being humble, tolerant and caring.

 [

IntegrityValue Meaning Behaviours “walk the value”.

Integrity

(1King 9:4, Pro 2:21, 1Ch

29:17, James 3:13)

Respect for self and others. Being honest, truthful, upright, reliable, transparent, accountable, and open. To have ‘ubuntu’ (unhu); that ‘I am because we are’.

Doing what is right always regardless of circumstances even if no other human being is watching.

Accepting advice and constructive criticism.

Praising others publicly and reprimanding them privately.

Being honest and humble.

Teamwork (suggested in 2014)

Meaning Supporting behaviours1.Working together as different

parts of the body to create synergy (1st Corinthians 12:12).

2. Collaborating in the context of mutual respect & tolerance

3. Sharing responsibilities & accountability in an open environment.

Genuine workmanship

Sharing knowledge , experiences and successes.

Exercising sense of belonging and ownership

Contra results-based interaction of values

Organizational values Personal

values

Results-based interaction of values

SharedShared ValuesValues

Organizational Values

Personal Values

NC Values achievement rating

32

Value

Achievement rating Brief reasons for the rating given

Achieved to a great extent [2]

Achieved to a less extent [1]

Not achieved at all [0]

Spiritual GrowthTransparencyCommunicationUnity [Peace?]Integrity

Management of Church Resources (MCR)

• Treasurer’s Duties• Risk Management on Church Resources• Fundraising• Church Asset Management

Treasurer’s duties1. Develop an annual budget to be approved by the

Executive Committee and Chiara2. Record all receipts and payments promptly (i.e. Receipt

Book & Payment Voucher)3. Prepare monthly financial reports and present to the

Executive Committee4. Properly file financial reports and other related

documents (contracts, loan agreements, etc)5. Pay Ministers, staff and creditors (Synod, Conf.,

Medical, City of Harare, ZESA, etc) on time6. Ensure that church funds and assets are audited at

least once a year7. Break down membership analysis into Sunday School,

CYF and Adult (Active, Less Active and Non-Active)

Risk Management of Church resources

1. Church offerings or any other contributions to be counted and verified by more than one person (at least two people)

2. On-site petty cash should be secured in a safe3. Ensure that more than one person are

signatories on bank accounts4. Payment vouchers are signed by the treasurer

and any other non-signatory committee member (ideally the Deacon)

FundraisingIt is strongly encouraged that each church

should have a Fundraising Committee or equivalent. Some of the suggestions for fundraising:1. Thanksgiving (birthdays, employment, work

promotions, graduations, etc)2. Marriages/weddings3. Sports4. Seeking donations

Management of Church Assets

1. Treasurer or stewardship chairperson is responsible to keep an up to date asset register

2. Treasurer to ensure major assets are depreciated annually

3. Treasurer or stewardship chairperson to keep an up to date Asset Movement Form

4. Asset Movement Form should be signed and properly filed

5. Asset verification be done at least twice a year