ucea mini-workshop on database marketing arthur middleton hughes vice president / solutions...
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UCEA Mini-Workshop onDatabase Marketing
Arthur Middleton HughesVice President / Solutions
ArchitectKnowledgeBase Marketing
Hyatt Fisherman’s WharfSan Francisco Feb 14, 2002
What KnowledgeBase Marketing Does
Compared with newcomers, Long term customers: Buy more per year Buy higher priced options Buy more often Are less price sensitive Are less costly to serve Are more loyal Have a higher lifetime value
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
Percentage Retained
from Previous
Year
1 2 3 4 5
Years as a customer
Retention is the way to measure loyalty
Retention pays better than acquisition
($62)
$48
($80)($60)($40)($20)
$0$20$40$60
New Customer 3rd YearCustomer
Annual Profit
Manufacturer of building products Catalog sent to 45,000 contractors Previous policy: wait for the orders Test: pick 1,200 customers, split into test
of 600 and control of 600 Two person pilot program build
relationship with test customers to see the results
Credit: Hunter Business Direct
What proves that relationship building works?
What did they offer? Follow up on bids and quotes Schedule product training Make aware of pricing specials Ask about customer needs Product comparison information New Product information They did not offer discounts
73%
76%
72%72%73%73%74%74%75%75%76%76%
Percent who
purchased in 6 months
1 2
Control vs Test Group
Improvement in Response rate
82%
112%
0%
20%
40%
60%
80%
100%
120%
Change in number of
orders
1 2
Control vs Test Groups
Change in the number of orders
86%
114%
0%
20%
40%
60%
80%
100%
120%
Change in average
order size
1 2
Control vs Test Group
Change in the Average Order Size
70%
127%
0%
20%
40%
60%
80%
100%
120%
140%
Change in total
revenue
1 2
Control vs Test Group
Total revenue gain: $2.6 million dollars
This stuff works! Building a relationship with
customers can be highly profitable
Using a database to recreate the old family grocer is a winning strategy
Relationship marketing is the way to go
Why we need Lifetime Value Analysis
We need to know the value of our customers, so as to properly target our sales and retention efforts
We need to discriminate among our customers to acquire and retain the best
Lifetime Value Analysis Goal: Determine...
where to put your retention dollars the value of each retention strategy where to put your acquisition dollars how much to spend on acquisition
What is lifetime value?
Net present value of the profit to be realized on the average new customer during a given number of years.
Lifetime value is “Good Will.” To compute it, you must be able to
track customers from year to year. Main use: To evaluate strategy.
Year 1 Year 2 Year 3Retention Rate 40% 45% 50%Students 10,000 4,000 1,800 Courses/Year 2.8 3.0 3.2Cost per course $605 $605 $605Revenue $16,940,000 $7,260,000 $3,484,800
Costs Percent 80% 77% 75%Costs $13,552,000 $5,590,200 $2,613,600Retention Costs $12 $120,000 $48,000 $21,600Total Costs $13,672,000 $5,638,200 $2,635,200
Profit $3,268,000 $1,621,800 $849,600Discount Rate 1.00 1.17 1.36NPV Profit $3,268,000 $1,386,154 $624,706Cumulative NPV $3,268,000 $4,654,154 $5,278,860Lifetime Value $326.80 $465.42 $527.89
Market Rate of Interest...6%Assume Risk 1.2 first year, 1.1 afterwardsYears = n Interest = iFormula: D = (1 + I * risk)n
Calculation of rate after 2 years: D = (1.06 * 1.1)2 = 1.36
Discount Rate Basic Formula
Annual Rate = (Repurchase rate) (1/years)
77% repurchase after 11 years Annual Rate = (.77)(1/11) = 98%45% repurchase after 4 years = 82%99% per week = 59.2% per yearAnnual = (.99) (1/(1/52))
Annual Rate = 59.2%
Convert to Annual
Build a database linked to the website
Web registrationFrequent personal
communicationsWeb site cost $30 per student per
yearCommunications extra cost $18
per student per year
New Retention Strategies
Year 1 Year 2 Year 3Retention Rate 45% 50% 55%Students 10,000 4,500 2,250 Courses/Year 3.0 3.5 4.0Revenue per Course $605 $605 $605Revenue $18,150,000 $9,528,750 $5,445,000
Costs Percent 75% 72% 70%Costs $13,612,500 $6,860,700 $3,811,500Web Costs $30 $300,000 $135,000 $67,500Retention Costs $30 $300,000 $135,000 $67,500Total Costs $14,212,500 $7,130,700 $3,946,500
Profit $3,937,500 $2,398,050 $1,498,500Discount Rate 1.00 1.17 1.36NPV Profit $3,937,500 $2,049,615 $1,101,838Cumulative NPV $3,937,500 $5,987,115 $7,088,954Lifetime Value $393.75 $598.71 $708.90
Effect of adoption of new strategies $1.8 million in the third year Profit, after all expenses paid
Year 1 Year 2 Year 3New LTV $393.75 $598.71 $708.90Old LTV $326.80 $465.42 $527.89Change $66.95 $133.30 $181.01Times 10,000 $669,500 $1,332,962 $1,810,094
What is the proper computation period?
Which is the correct lifetime value? 1, 2, 3, 4, 5 or more years?
They are all correct. Which you use depends on your product or service.
Long lifetimes: banks, insurance, utilities.
Short lifetimes: continuing education.
Increase the retention rate Increase the referral rate Increase the spending rate Decrease the direct costs Decrease the marketing costs
Five Ways to Boost LTV with DB Strategies
How to use lifetime value
Compute a base lifetime value Dream up a new strategy Estimate the benefits and costs Determine whether your new lifetime
value goes up or goes down Don’t undertake any new strategy
until you can prove it will be successful
Find LTV of Customer Segments Many UCEA customers are quite
different in their purchase patterns Create actionable segments and
determine the value of each Use the results to focus your
retention programs and acquisition programs on the most profitable segments
Dividing Customers into Three Segments Develop a different strategy for
each segment
Quantity LTV TotalDegree Candidates 4,000 $1,126 $4,504,000Retirees 2,000 $329 $658,000Job Training 4,000 $482 $1,928,000Total 10,000 $7,090,000
Different marketing strategies Job training: market to companies Degree Candidates: market both to
companies and individuals Senior Citizens: market to
individuals
Using lifetime value to get budget approval
Database marketing budgets are usually carved from somewhere else
You have to prove that you will make better use of the funds than the others
Lifetime value can supply testable numbers that CFO’s can understand
Base your budget on solid numbers backed up by valid tests
What your new budget will buy
Year 1 Year 2 Year 3New LTV $393.75 $598.71 $708.90Old LTV $326.80 $465.42 $527.89Change $66.95 $133.30 $181.01Times 10,000 $669,500 $1,332,962 $1,810,094
Year 1 Year 2 Year 3Retention Rate 45% 50% 55%Students 10,000 4,500 2,250 Courses/Year 3.0 3.5 4.0Revenue per Course $605 $605 $605Revenue $18,150,000 $9,528,750 $5,445,000
Costs Percent 75% 72% 70%Costs $13,612,500 $6,860,700 $3,811,500Web Costs $30 $300,000 $135,000 $67,500Retention Costs $30 $300,000 $135,000 $67,500Total Costs $14,212,500 $7,130,700 $3,946,500
Profit $3,937,500 $2,398,050 $1,498,500Discount Rate 1.00 1.17 1.36NPV Profit $3,937,500 $2,049,615 $1,101,838Cumulative NPV $3,937,500 $5,987,115 $7,088,954Lifetime Value $393.75 $598.71 $708.90
Using lifetime value to get budget approval
Database marketing budgets are usually carved from somewhere else
You have to prove that you will make better use of the funds than the others
Lifetime value can supply testable numbers that CFO’s can understand
Base your budget on solid numbers backed up by valid tests
Recency, Frequency, Monetary Analysis
How to attract and hold relationship buyers
Forget price. Think and talk about quality and service.Build a relationship with the buyerAdd value to product and relationshipFind way for buyer to build equityMake it expensive to switch
How to identify responsive customers
Some customers respond, some don’t How can you predict behavior? Best method: look at past behavior Behavioral indicators:
Recent purchasers Frequent purchasers Large spenders
Responsive customers may not be the most profitable
Profitable Customers
Responsive Customers
Not all responsive customers are profitable
Not all profitable customers will respond when you write them.
LTV RFM
RFM Can Predict Responders Use RFM to select most likely
responders Use combination of mail,
phone, and emails to responsive relationship buyers.
How to Apply Recency Codes
Put most recent purchase date into every customer record
Sort database by that date - newest to oldest Divide into five equal parts - Quintiles Assign “5” to top group, “4” to next, etc. Put quintile number in each customer record
Response by Recency Quintile
3.49%
1.25% 1.08%0.63%
0.26%
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
5 4 3 2 1
Recency Quintile
Res
pons
e R
ate
How to compute a Frequency Index Keep number of transactions in
customer record Sort Recency Groups from highest
to lowest Divide into five equal groups Number groups from 5 to 1 Put Quintile number in each
customer record
Response by Frequency Quintile
1.99%
1.56%1.31%
0.92% 0.93%
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
5 4 3 2 1Frequency Quintile
Re
sp
onse
Ra
te
How to compute a Monetary Index Store total dollars purchased in
each customer record Sort Frequency Groups from highest
to lowest Divide into 5 equal groups
(Quintiles) Number Quintiles 5, 4, 3, 2, 1 Put Quintile number in each record
Response by Monetary Quintile1.61%
1.45% 1.46%
1.22% 1.23%
0.00%
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
1.40%
1.60%
1.80%
5 4 3 2 1
Monetary Response to $5,000 Product
Monetary Quintile
Percentage of households promoted who purchased
1.68
1.170.88
0.66
0.32
5 4 3 2 10
0.5
1
1.5
2
RFM Code Construction
FM
One SortFive Sorts
Twenty-five sorts
Database
5
4
3
2
1
35
34
33
32
31
335334333332331
R
Appended RFM Codes
Customer Database
Nth
Creating an Nth
300,000 Records
30,000 Records
For Nth by 10, select every tenth record.
Result will be statistical replica of database
Result of Test Mailing to 30,000
# RFM Mailed Response Rate1 555 240 20 8.15%2 554 240 16 6.56%3 553 240 13 5.62%4 552 240 10 4.33%5 551 240 11 4.51%
6 545 240 9 3.78%7 544 240 12 4.98%8 543 240 6 2.88%9 542 240 10 4.26%10 541 240 7 3.10%
11 535 240 10 4.13%12 534 240 9 3.83%13 533 240 8 3.35%14 532 240 6 2.70%
Test Response Rate by RFM Cell
-200
-100
0
100
200
300
400
500
555 455 355 255 111
Index of Response 0 = Break Even
Profit from Test Mailing
Quantity Rate Amount
Goods Sold 402 $40.00 $16,080
Mailing Costs 30,000 $0.55 $16,500
Profits (Loss) ($420)
Determine Break Even and Test Sizes
How to Compute the Response Rate Divide number of responses by
number mailed. Multiply by 100 Example: Responses = 1034
Mailed = 40,000Rate = 1034 /
40,000Rate = 2.59%
Test, Full File & RFM Selects Compared
Test Full File RFM SelectResponse Rate 1.34% 1.17% 2.76%Responses 402 23,412 15,295Net Revenue $16,080 $936,480 $611,800No. Mailed 30,000 2,001,056 554,182Mailing Cost $16,500 $1,100,581 $304,800
Profits ($420) ($164,101) $307,000
Test Vs Rollout Response Rates
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
8.00%
554 553 552 551 545 544 543 542 541 535 534 533 532 531 525 524 523 522 521 515 514 513 512 511 455 451 445 444 443 355 354 351 344
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
Retroactive RFM Test
Many times there is not enough time or funding to run an Nth test in advance
Solution: apply RFM codes to your last completed outgoing promotion.
Since you know who responded, you can determine response rates by cell
Use previous rates to govern this rollout.
How Many RFM Cells Needed? Test File = (Test Budget) / (per piece cost)
Example = $15,000 / $0.76 = 19,737
Cells Needed = 19,737 / 274 = 72
Cell Division Determination To create 72 cells, some must
be less than 5 Recency most powerful. Do not
scrimp. Example R-F-M = 6 X 4 X 3 =
72 Is this best? Test and see.
RFM For Business Databases Business databases are small For small databases, use quartiles
or thirds Quartile = 4 X 4 X 4 = 64 Cells Thirds = 3 X 3 X 3 = 27 Cells Custom = 5 X 2 X 2 = 20 Cells
Recent Case History
User sells personalized product by mail
45,000 selected for a test
Second Recency Quintile Had More Responses.
Why?
Even so, First Recency Quintile Had Higher Sales
Recent buyers spend more per order
Lowest two recency quintiles did not break
even
Frequency was very predictive of response
Monetary did not predict response rate very well
But Monetary does predict average sales by quintile
RFM Cells clearly show who to mail to, and who to drop
When NOTNOT to use RFM
If you use it all the time, half your customers will never hear from you
They will be lost The others will suffer from File
Fatigue Use it sparingly Product launch is ideal use
THE COMPLETE DATABASE MARKETERby Arthur Middleton Hughes
Chicago: McGraw Hill 600 pp GlossaryRevised Edition 1996
This is the bible of database marketing. Over 16,000 copies sold. John Stevenson Exec. VP of Krupp Taylor: "Not only does this book succeed in being clear and accessible, it is also the first complete treatise...The full power and practice of database marketing are here, to be sure. This is the long awaited survival manual for every marketer on the cutting edge. I can't think of a book that is more rewarding."
This comprehensive book covers such subjects as how to build customer loyalty, lifetime value calculation, RFM analysis, customer service, telemarketing, fulfillment, hardware and software, clustering and profiling, prospecting, media selection. Order from www.DBMarketing.com
STRATEGIC DATABASE MARKETING 2nd Ed. by Arthur Middleton Hughes
Chicago: McGraw Hill 2000 400 pp
Millions have been spent on database marketing pro grams that did not work. In this book Arthur Hughes shows how to evaluate strategies in advance using life time value analysis. He explains how to use RFM analysis to boost profits. Russ Richmond, President of Grey Direct said: "Well, Arthur has done it again. He has not only integrated the complicated world of data bases with the traditional concepts of direct marketing, but he accurately points out the pitfalls and the how-tos. I know of a few careers that would have been saved had this book been available sooner. Without a doubt this will be the cheapest investment you'll make in your database, and perhaps the most important one." Thousands of customer marketing databases are being built. Unfortunately, many mistakes have been made. The reasons for these failures center on one central fault: the inability of marketers to develop logical, practical and winning strategies for their database marketing programs. We must study past mistakes to develop sound principles for marketing strategy. Order from www. DBMarketing.com
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