ucf final project proposal professional writing
TRANSCRIPT
HOME OFFICE DESIGN AND BUDGET ANALYSIS
A PROPOSAL TO:
GLOBAL DYNAMICS
By: Samantha Cochran
November 24th, 2014
Cell Phone - LG Nexus 5 ($400) - Google Play Store
According to Engadget - “The Nexus 5 offers the best bang for your buck, with amazing specs and the latest OS for a very reasonable price.” This device will allow me to complete important work both at and away from the office. The phone is capable of handling documents, internet access, video calling, and has an excellent battery life.
Printer/Fax - HP Envy 120 e-All-in-One ($250) - Best Buy
Top-shelf paper brochures, reports, and memos are important in the career of a Document Specialist II, and the HP Envy can produce them. This printer produces photo-lab-quality pictures and black-and-white pages at a rate of 28 per minute (23 per minute for color). Its size will fit comfortably in any small office, and its ink cartridge replacements are also a great value.
Laptop - Dell Inspiron 15 i15547-5033sLV ($599) - Microsoft Store
This laptop is powerful enough for any task you can throw it, light enough to take with you on the go, durable enough to withstand daily use, and it happens to be incredibly sleek and professional looking with its aluminum finish. This machine is a must for anybody who finds themselves traveling for work.
Monitor - Lenovo ThinkVision LT2323z ($400) - Lenovo
Lenovo’s monitor is focused on collaboration with its touch-activated monitor that could rival a phone. With a 1920 x 1080 HD display and two digital microphones, it's ideal for video and voice calls over the web. It can also be used as a presentation tool when engaging with clients in the office.
Television - Samsung 50" Class (49-1/2" Diag.) LED 1080p Smart HDTV ($799) - Bestbuy
Having a visual tool in the office always a must. This device can connect wirelessly to the internet and display company videos and logs when not in use. If necessary, it can be used as an additional tool while meeting with clients. With 1080p resolution and Clear Motion Rate 24, this Smart TV is ENERGY STAR certified for a beautiful picture for presentations.
Technology
And
Office
Supplies
Figure 1: Top view of 3D home office design
November 24th, 2014
Speaker Phone - Plantronics Calisto 620 Speakerphone ($150) - Plantronics
The new Calisto 620 makes instant group conference calls easy thanks to its small size and portability. It boasts simple volume controls and plug-and-play setup. Best of all, it can host a conference call with high-quality audio nearly anywhere, be it the home office or the quiet corner of an airport lounge.
External Hard drive - WD My Passport Ultra 1TB ($69) - Newegg
This hard drive has 1TB capacity for any amount of documents, USB powered for extreme portability, and cloud storage to DropBox. It will be integral for a Document Specialist II to utilize while working in the home office or on the go.
Network Router - Linksys EA2700-NP ($76) - Newegg
This router offers highest speed wireless connectivity, guest access, and Quality of Service options. Integrated firewall and a smartphone app for administration make this one of the most capable and highly rated Wireless-N routers on the market.
Scanner - NeatDesk ($369) - Walmart
This device scans and organizes business cards and receipts to solve organizational issues. It takes the information off of physical items and creates easy to access electronic copies. Just feed them into the scanner and it will capture each receipt or card, categorized it, and stored it.
Software - Microsoft Office ($140) - Microsoft Store
A must for any professional as the de facto standard of any office environment is Microsoft’s powerful suite of office applications.
Security System - Simplisafe ($400.00) – simplisafe.com
To protect this extension of Global Dynamics, a security system is a must. Simplisafe provides 24/7 monitoring at a reasonable monthly cost. It will ensure the safety of the important documents and equipment in the home office.
Figure 2: Entrance view to 3D home office design.
Technology
And
Office
Supplies
Monthly Expenses
Cloud Storage
o DropBox Pro ($10/mo)
E-Fax
o eFax Plus ($17/mo)
Skype
o US & Canada ($3/mo)
Home Office Phone Plan
o Bright House Networks Home Business Phone ($40/mo)
Mobile Business Phone Plan
o Sprint Unlimited Everything ($80/mo)
Internet
o Bright House Networks Business 25x2 ($50/mo)
Security System monitoring
o Simplisafe ($24.99/mo)
Misc. (Ink/Paper, Mailing Supplies, Pens, Business Cards, etc.)
o Office Depot ($75/mo)
Total: $596.99
Office Furniture
Poang Chair ($99) – Ikea
Tullsta Chair ($99) – Ikea
Tullsta Chair ($99) – Ikea
Besta Burs Workstation ($369) – Ikea
Barometer Floor Lamp ($49.99) – Ikea
Potted Plants ($45) – Ikea
Area Rug ($400) - Ikea
Total Initial Costs: $4812.99
Figure 4: Floor plan of home office design.
Figure 2: Opposite view of 3D home office design.
MEMO
To: Global Dynamics
From: Samantha Cochran
Date: November 24, 2014
Re: Home Office Project Proposal
Introduction
The development of a home office can be a daunting task; this document’s purpose is to explain the process of designing and developing a home office on a budget. The career of a Document Specialist II has given me the opportunity to be a valued member of the company without having to move to Atlanta, GA. Thus, I seek to provide an additional face of the company in my local area for all clients whom interact with me and use my services. The following is an overview of how I hope to successfully utilize the budget provided to create and maintain a respectable and professional extension of the major company that hired me.
Audience and Purpose
The audience for which this document is created is the major company Global Dynamics that hired me as their Document Specialist II in Orlando, FL. The document is tailored to explain the process by which I intend to design and run my home office based on the budget provided to me. I hope to justify the expenses for which I must incur and provide an example of how I believe a home office should be created. Information gathered will be based on establishing a home office in Orlando, FL. All prices will reflect that which is available to me during the months of October and November of 2014, the timeframe for which I will be planning my final design project. My methods, research, design, and process shall be available for the company to utilize in any way they see fit. I hope this document will be used as an asset by other employees whilst they create their future personal home offices.
Project Details
As a Document Specialist II, I am required to provide a professional extension of the company to the Central Florida region. My daily responsibilities may include the following:
Video Conferences
Phone Calls
Emailing
Printing
Meeting Clients Face to Face
Researching
Creating Documents To complete these tasks successfully, I must have a fully functioning home office. My home office will provide the company with a means by which they may extend their services to the people of Central Florida without the financial commitment to renting or developing a full commercial office. My office will provide a professional environment in which potential and current clients may discuss ongoing or new projects. I will have all of the technology necessary to conduct my daily activities, and I will maintain the budget provided by the major company that has hired me. My maximum budget for initial equipment and supplies is $5000. My maximum budget for monthly services is $600.
Conclusion
The design of a home office takes time and careful consideration. However, the task can be successfully completed in a timely manner and on a reasonable budget. I hope this document has successfully portrayed my ideas for designing my future home office. I am excited to synthesize all of the research I have completed into this final proposal. I look forward to working with the company as a productive member in Orlando, FL.
5555 Alafaya Trail, Orlando, FL 32826 | ph 555.555.5555 | fx 555.555.555
www.globaldynamics.com | [email protected]