udot real property disposal process guide

UDOT Right of WayProperty Management Division4501 South 2700 WestSalt Lake City, Utah 84095www.udot.utah.gov/go/propertymanagement

Real Property Disposal Process Guide

For Sale

Utah Department of Transportation, Right-of-Way Property Management Division

www.udot.utah.gov/go/propertymanagement

Utah Department of Transportation Real Property Disposal Guide


Section One: General Information Definitions 4 RealPropertyDisposalAuthorityUCA72.5.111 5 DispositionofExcessPropertyRights 5 SaleofPropertyAcquiredbyEminentDomain(FirstRightofRefusal)UCA78B-6-521 5 Distinctionbetween“Excess”and“Surplus”Property 6 DisposalProcessMinimumTimeframes 7 PartI:RegionReviewandApproval 7 PartII:ComplexReview&Approval 7 PartIIA:FirstRightofRefusalandTotalNumberofDaysforProcessing 8

Section Two: Real Property Disposal Process RealPropertyDisposalProcess 9 WorkflowStepsIllustration 9 WorkflowOverviewProcessStepDetails 10 PartIRegionReviewandApproval 12 PartIIComplexReviewandApproval 13 PartIIaFirstRightofRefusalVerification 15

Section Three: How to Make an Inquiry on UDOT Real Property 16

Section Four: UDOT Right of Way & County Recorder’s Office Contact Information 18

Attachment A: Vesting Deed Example 21

Attachment B: UDOT Regions Map 22

Table of Contents

Real Property Disposal Guide

Complex:TheUtahDepartmentofTransportationmainofficelocatedattheCalvinRamptonComplex,4501South,2700West,SaltLakeCity,Utah84110

Excess Property: RealpropertythatisownedbytheUtahDepartmentofTransportationthathasbeendesignatedattheRegionlevelasexcesstofuturetransportationpurposes,ofanyvalue,locatedoutsideofthecurrentrightofwaylimits.

First Right of Refusal: Inthedispositionofrealpropertyatanyprivatesale,first considerationshallbegiventotheoriginalgrantorortheoriginalgrantor’sheirsasperUCA72-5-111(2)(a).

Region: UDOThasdesignatedfourgeographicalregionsthroughoutUtah.ToseeamapshowingtheboundariesofeachoftheUDOTRegions,followthislink,thenscrolltotheDownloadsheadingandclickonRegionMap.Thefollowinglistidentifiesthecountiesthateachregionserves: Region 1: ServesBoxElder,Cache,Davis,Morgan,Rich&WeberCounties Region 2: ServesTooele,SaltLake&SummitCounties Region 3: ServesDaggett,Duchesne,Juab,Uintah,Utah,andWasatchCounties Region 4: ServesBeaver,Carbon,Emery,Garfield,Grand,Iron,Kane,Millard,Piute,SanJuan,Sanpete, Sevier,WashingtonandWayneCounties

Region Excess Property (Q-Summary) Package: DocumentationthattheRegionRightofWayEngineer/ConsultantpreparesforsignatureauthorizationfromtheTraffic,Planning,Environmental,RightofWayDivisionsalongwiththeapprovaloftheRegionDirectortoidentifythelandasexcesstofuturetransportationneeds.

Surplus Land: RealpropertythathasbeendeemedexcesstofuturetransportationneedsattheRegionlevelandhasbeenauthorizedfordisposalbythedepartment’sDeputyDirector.UDOT–ownedproperty,ofanyvalue,locatedoutsideofthecurrentoperatingrightofwaylimits,whichhasnopresenttransportationpurposeandwhichtheRegionorauthorizeddesigneehasdetermined,inwriting,hasnofuturetransportationpurposeisdeemedsurplusland.

Surplus Land (Complex) Disposal Package: DocumentationthatispreparedbytheComplexSurplusLandCoordinatorforreviewandapprovalbyUDOT’sExecutiveLeadership’stodeclarepropertyassurplus.

Vesting Deed: Alegaldocument,bywhichapersonobtainsownershipofaproperty,mostcommonlyinrealestateholdings.

Section One: GeneralInformationDefinitions

http://udot.utah.gov/main/f?p=100:pg::::1:T,V:3565


Real Property Disposal Authority §72-5-111:

72-5-111. Disposal of real property. (1)(a)Ifthedepartmentdeterminesthatanyrealpropertyorinterestinrealproperty,acquiredforahighwaypurpose,isnolongernecessaryforthepurpose,thedepartmentmaylease,sell,exchange,orotherwisedisposeoftherealpropertyorinterestintherealproperty.(b)(i)Realpropertymaybesoldatprivateorpublicsale. (ii)ExceptasprovidedinSubsection(1)(c)relatedtoexchangesandSubsection(1)(d)relatedto theproceedsofanysaleofrealpropertyfromamaintenancefacility,proceedsofanysaleshallbedepositedwiththestatetreasurerandcreditedtotheTransportationFund.(c)Ifapprovedbythecommission,realpropertyoraninterestinrealpropertymaybeexchangedbythedepartmentforotherrealpropertyorinterestinrealproperty,includingimprovements,forhighwaypurposes.(d)Proceedsfromthesaleofrealpropertyoraninterestinrealpropertyfromamaintenancefacilitymaybeusedbythedepartmentforthepurchaseorimprovementofanothermaintenancefacility,includingrealproperty.(2)(a)Inthedispositionofrealpropertyatanyprivatesale,firstconsiderationshallbegiventotheoriginalgrantor.(b)NotwithstandingtheprovisionsofSection78B-6-521,ifnoportionofaparcelofrealpropertyacquiredbythedepartmentisusedfortransportationpurposes,thentheoriginalgrantorshallbegiventheopportunitytorepurchasetheparcelofrealpropertyatthedepartment’soriginalpurchasepricefromthegrantor.(c)InaccordancewithSection72-5-404,thisSubsection(2)doesnotapplytopropertyrightsacquiredinproposedtransportationcorridorsusingfundsfromtheMardaDillreeCorridorPreservationFundcreatedinSection72-2-117.(d)NothinginthisSubsection(2)orSection78B-6-521createsanassignableright.(3)(a)Anysale,exchange,ordisposalofrealpropertyorinterestinrealpropertymadebythedepartmentunderthissection,isexemptfromthemineralreservationprovisionsofTitle65A,Chapter6,MineralLeases.(b)Anydeedmadeanddeliveredbythedepartmentunderthissectionwithoutspecificreservationsinthedeedisaconveyanceofallthestate’sright,title,andinterestintherealpropertyorinterestintherealproperty.

Disposition of Excess Property Rights

Ifthedepartmenthasaquiredpropertyrightsinlandinpreopsedtransportationcorridors,andsomeorallofthatlandiseventuallynotusedfortheproposedtransportationcorridors,thedepartmentshalldisposeofthepropertyrightsinaccordancewiththeprovisionofsection78B-6-521.

http://le.utah.gov/xcode/Title78B/Chapter6/78B-6-S521.html

http://le.utah.gov/xcode/Title72/Chapter5/72-5-S404.html

http://le.utah.gov/xcode/Title72/Chapter2/72-2-S117.html




Distinction between “Excess” and “Surplus” Property

Section One: General Information

(1)Asusedinthissection,“condemnationorthreatofcondemnation”means:(a)acquisitionthroughaneminentdomainproceeding;or(b)anofficialbodyofthestateorasubdivisionofthestate,havingthepowerofeminentdomain,hasspecificallyauthorizedtheuseofeminentdomaintoacquiretherealproperty.(2)Ifthestateoroneofitssubdivisions,atitssolediscretion,declaresrealpropertythatisacquiredthroughcondemnationorthreatofcondemnationtobesurplusrealproperty,itmaynotselltherealpropertyontheopenmarketunless:(a)therealpropertyhasbeenofferedforsaletotheoriginalgrantor,atthehighestoffermadetothestateoroneofitssubdivisionswithfirstrightofrefusalbeinggiventotheoriginalgrantor;(b)theoriginalgrantorexpresslywaivedinwritingthefirstrightofrefusalontheofferorfailedtoaccepttheofferwithin90daysafternotificationbyregisteredmailtothelast-knownaddress;and(c) neitherthestatenorthesubdivisionofthestatesellingthepropertyisinvolvedintherezoningofthepropertyortheacquisitionofadditionalpropertytoenhancethevalueoftherealpropertytobesold.(3)ThissectionshallonlyapplytopropertyacquiredafterJuly1,1983.

Sale of Property Acquired by Eminent Domain (First Right of Refusal) UCA 78B-6-521

TherearerequiredproceduralstepsinplacebothattheRegionandComplex(Headquarters)levelsthatmust befollowedtodeclarepropertysurplus,meaningapprovedforsale.

ItisimportanttonoteherethatpropertyownedbythedepartmenthastobedeclaredexcessandnolongerneededfortransportationpurposesattheRegionlevelbeforeitisdeclaredsurplusandcanbesold.

Regionapprovedexcesslandisconsideredsurpluslandonly uponreceivingUDOT’sExecutiveDeputyDirector’ssignatureapprovaltodisposeoftheproperty.Upuntilsuchtime,anduponRegionreviewandapproval,thesubjectparcelisconsideredonlyasexcess tofuturehighwaytransportationneedsandnotsurplusforthepurposesofsellingtheproperty.

Please keep in mind that the time frames listed below are meant to be a guideline and may change significantly depending upon the property complexity and parties involved in the process.


Disposal Process Minimum Time Frames

TABLE 1APART I – REGION REVIEW & APPROVALRegionDivisions(Traffic,Planning,Environmental,RightofWay,&RegionDirector)toReview&approvepropertyasexcess

21DayMinimum

Region/Consultanttoprepare/coordinatesthecreationofrequiredconveyancedocuments(Q-SummaryPackage)

30DayMinimum

Total Minimum Number of Days for Processing: 51

TABLE 1BPART I I – COMPLEX REVIEW & APPROVALComplexConformationReview

*IftheQ-SummarydoesnotpassConformityReviewbytheRightofWayDesignProgramManageritisreturnedtotheRegionRightofWayEngineertocoordinationcorrectionoferrors

*5DayMinimum

Map/PlanReview 2–4DayMinimumSurplusLandCoordinatorprepareSurplusLandDisposalPackage 2–4DayMinimumValuation,RightofFirstRefusalWaiverVerified,ReviewofOffers *VariesComplexExecutiveSignatureReview&Approval 21DayMinimumMarketProperty,ConsiderationofOffers,Negotiations,Complexity,&MarketFluctuations

*Varies

Offeraccepted&closing 14DayMinimumDeedRecording 10DayMinimum

Total Minimum Number of Days for Review and Approval: *44

*Depends on the complexity of the corrections and the property in general.


PART IIA - FIRST RIGHT OF REFUSALThe additional time frames noted below will be included to the overall length of time to dispose of a property if the previous owner has retained their first right of refusal decides to sell.SurplusLandCoordinatorVerifiesFirstRightofRefusal

2DayMinimum

FirstRightofRefusalRetained —Offerextended 14daystoreviewOwnerinterestedinpurchasingthepropertyattheofferextended

90daystosecurefunding

Offeraccepted&closing **14DayMinimumDeedRecording **10DayMinimum

Total Number of Minimum Days(WhenFirs tRightofRefusal Retained)

*106DayMinimum

**NotincludedinoveralltimeframeasdaysarealreadyaccountedforintheComplexReview&Approval,page7.

TABLE 1DTOTAL MINIMUM NUMBER OF DAYS FOR PROCESSING PartI–RegionReview&Approval 51DayMinimumPartII–ComplexReview&Approval 44DayMinimum(IftheFirstRightofRefusalisWAIVED)TotalMinimumNumberofDays

95DayMinimum

Part I Ia–Firs tRightofRefusal **106DayMinimumTotal Number of Minimum Days

(WhenFirs tRightofRefusalRetained)*201 Day Minimum

Section One: General Information

NOTICE: The time frames indicated above are considered general in nature and should not be construed as a commitment to sell real property; as such matters require formal approval by the Utah Department of Transportation’s Executive Management.

Disposal Process Min imum Time Frames, continued.

TABLE 1C


Therearetwodistinctworkflowprocessesthatapropertygoesthroughtobedesignatedforsale.

First,thepropertyhastobereviewedattheRegion Level Authorization Process (Part I) todetermineifthereisanyfuturetransportationneedfortheproperty.Ifthepropertyisnotneededforfuturetransportationpurposes,itisdeemedexcessandforwardedtotheComplexforreviewandprocessing.

Second,thepropertyundergoesareviewandapprovalprocessattheComplex Level Authorization Process (Part II) todetermineiftheRegionlevelexcesspropertycanbedesignatedassurplusandsold.WhilethereareseveralstepsintheComplexauthorizationprocess,thepropertycanonlybesoldonceitisreviewedandauthorizedtobesoldbytheUtahDepartmentofTransportation’sDeputyDirector.

DuringtheComplexLevelAuthorizationProcess,theFirst Right of Refusal Process begins.TheSurplusLandCoordinatorattheComplexverifieswhetherornottheoriginalownerretainedorwaivedthisright.IftheFirstRightisretained,additionalprocessstepsarefollowed.ThesestepscanbeviewedontheRealPropertyDisposalProcessWorkflowonthefollowpage.

**NOTICE**Thefollowingdiagramsandtablesdetailingprocessstepsareconsideredgeneralinnatureandshould notbeconstruedasacommitmenttosellrealproperty,assuchmattersrequireformalapprovalbytheUtahDepartmentofTransportation’sExecutiveManagement.

Section Two: RealPropertyDisposalProcessReal Property Disposal Process Workflow

DIAGRAM 2A, Workflow Steps


Section Two: Real Property Disposal Process

DIAGRAM 2B



UDOT Real Property Disposal Process

DIAGRAM 2B


Table 2A below shows the Process Steps to declare UDOT Real Property as excess to future transportation needs.

Part I: Region Review and Approval

REGION STEPS PROCESS DETAILS TIME FRAME1R RegionRightofWayEngineer/ManagerreceivesOnline

PropertyInquiryFormrequest.—

2R RegionRightofROWEngineer/ManagermeetswiththefollowingareaswithintheRegiontoreviewtheproperty&obtainnecessarysignaturestodeclarethepropertyisnotneeded(excess)forfuturetransportationpurposes.•TrafficDivision•PlanningDivision•EnvironmentalDivision•RightofWayDivision•RegionDirector

21DayMinimum

3R PropertyDeclared Excess

PropertydeclaredExcesstofuturetransportationpurposesbytheRegionandcanbesubmittedtotheComplexforsurplusdesignationbytheUDOTDepartmentofTransportation’sDeputyDirector.

—

PropertyNOT DeclaredExcess3R1

Ifanyofthedivisionslistedabovedenythedeclarationofexcess,thepropertyisretainedforfuturetransportationpurposesatthedisposalprocessstops.theinterestedpartywhomadetheinquirywillbenotifiedthroughemailspecifiedinthesubmittedExcessOnlinePropertyInquiryform

—

4R TheregionRightofWayEngineer/ConsultantpreparesRegionExcessProperty(Q-Summary)Package.Thefollowingdocumentsareincludedinthepackage:•RegionTransmittalMemo•RegionDirectorMemo•EnvironmentalChecklist•RW-54Summary•QuitClaimDeed,Easement,LinedMove,etc.•VestingDocuments•D-PlotMap•RevisedROWSheets-draftedcorrectly

30DayMinimum

5R TheCompleteRegionExcessProperty(Q-Summary)PackageisforwardedtotheComplexforreviewandauthorizationtodeclarethepropertyassurplusinorderforittobesold

—


TABLE 2A


COMPLEX STEPS PROCESS DETAILS TIME FRAME1C RegionExcessProperty(Q-Summary)Packageisreceivedbythe

ComplexRightofWayDesignProgramManagerandtheComplexRightofWayPropertyDisposalProcessBegins.

—

2C RightofWayDesignProgramManagerconductstheConformityReviewasspecifiedintheRightofWayDesignManual.

5DayMinimum

3C1 PASSES ConformityReview

RegionExcessProperty(Q-Summary)PackagepassestheConformityReviewandmovesforwardforprocessing.

—

DoesNOTPassConformityReview3C1

DuringtheConformityReviewerrorsdiscoveredontherequiredconveyancedocumentsrequirecorrectiontobemovedforwardthroughtheComplexdisposalprocess.ThepackageisreturnedtotheRegionRightofWayEngineertocoordinatethecorrectionoftheerrorsforre-submittal.

*Depends on the complexity of the corrections and the property in general

4C RightofWayImagingSpecialistconductsqualityassurancereviewonplansheetsandmaps.

2–4DayMinimum

5C PASSESMap/PlanReview

RegionExcessProperty(Q-Summary)PackagepassestheMap/PlanSheetReviewandmovesforwardforprocessing.

—

DoesNOT PassMap/PlanReview

DuringtheMap/PlanSheetReviewerrorsdiscoveredonmaps/plansheetsrequirecorrectiontobemovedforwardthroughtheComplexdisposalprocess.ThepackageisreturnedtotheRegionRightofWayEngineertocoordinatethecorrectionoftheerrorsforre-submittal.

*Depends on the complexity of the corrections and the property in general

6C ComplexRightofWaySurplusLandCoordinatorpreparestheComplexSurplusLandDisposalPackageapprovaldocumentation.

2-4DayMinimum

7C Duringthisstepoftheprocess,theComplexSurplusLandCoordinatorbeginsthevaluationoftheproperty,verifieswhetherornottheFirstRightofRefusalhasbeenwaivedbytheoriginalownerandschedulestimewithUDOT’sExecutivestafftoobtainauthorizationsignaturestoselltheproperty.• Right of Way Director• Planning Director• UDOT Deputy Director(MustincludeDeputyDirector’sSignaturetodeclarespropertyasSurplusinordertobesold)• FHWA Program Manager(SignatureneededifthepropertyisadjacenttoanInterstateand/oracquiredwithfederalfunds)

21DayMinimum

Continued, next page.

Part II, Complex Review and Approval

Table 2B below details process steps to designate Region Excess Land as Surplus and authorized by the UDOT’s Deputy Director for the purposes of selling.


TABLE 2B


COMPLEX STEPS PROCESS DETAILS TIME FRAME8C Property

Declared Surplus 8C1

PropertyreceivesnecessaryauthorizationsignaturesandisdeclaredSurplusbyUDOT’sDeputyDirectorandcanmoveforwardintheprocesstobesold.

—

PropertyNOT declaredSurplus 8C2

PropertydoesnotreceivetherequiredauthorizationsignaturestobedeclaredSurplus.ThepropertyisplacedinaHOLDStatusuntil:•QuestionsthatcameupduringtheComplexauthorizationprocesscanbeaddressedOR •Propertyisretainedforfuturetransportationpurposesandwithdrawnfromthesurplusdisposalprocess.

*Depends on the complexity of the issues and questions posed by executive management and the property in general.

9C Atthisstageofthedisposalprocess,thepropertycanbemarketed,otheroffersonthepropertycanbereviewedandnegotiationscanoccur.

*Varies

10C OfficeisextendedAdditionalnegotiationsmayoccur. *Varies

11C 11C1 Offerisaccepted —

11C2 OfferisrejectedandthepropertyreturnstoStep9Cinthedisposalprocess.

—

12C TheSurplusLandCoordinatorschedules/coordinatesclosingproceedingsontheproperty.

14DayMinimum

13C Propertydeclaredsoldandrecordedatthecountyrecorder’sofficebythecomplexSurplusLandCoordinator.

10DayMinimum

TABLE 2B, Part II, Complex Review and Approval, continued.



COMPLEX STEP COMPLEX PROCESS DETAILS TIME FRAME1FR TheComplexRightofWaySurplusLandCoordinatorbegins

theprocesstoverifyifthepropertyissubjecttotheFirstRightofRefusal.UCA72-5-111(2)(a)

2DayMinimum

2FR FirstRightWAIVED 2FR1

TheFirstRightofRefusalhasbeenwaivedbytheoriginalgrantorortheoriginalgrantor’sheirs.ThepropertycontinuesontoStep7Cofthedisposalprocess.

—

FirstRightRETAINED 2FR2

IftheFirstRightofRefusalhasbeenretainedbytheoriginalgrantorortheoriginalgrantor’sheirs,theSurplusLandCoordinatorsentouta90daynotificationletterinformingthemthatthepropertyisavailableforsale.

90DayMinimum

3FR 3FR1 Theoriginalgrantorortheoriginalgrantor’sheirsiscontactedandanoffertopurchasethepropertyisextended.

14DayMinimum

3FR2 Theoriginalgrantorortheoriginalgrantor’sheirscan’tbelocatedwithinthe90daysofthenotificationperiod.TheSurplusLandDisposalProcessproceedstoStep8CoftheComplexdisposalprocess.

—

4FR 4FR1 Theoriginalgrantorortheoriginalgrantor’sheirsacceptsofferextended

—

4FR2 Theoriginalgrantorortheoriginalgrantor’sheirsdoesnotacceptofferextended.TheSurplusLandDisposalProcessproceedstoStep8CoftheComplexdisposalprocess.

—

5FR TheSurplusLandCoordinatorschedules/coordinatesclosingproceedingsontheproperty.

14DayMinimum

6FR PropertydeclaredsoldandrecordedattheCountyRecorder’sOfficebytheComplexSurplusLandCoordinator.

10DayMinimum

Part IIa First Right of Refusal Verification

Table 2C details process steps that are required when the First Right of Refusal is attached to a UDOT Parcel.


TABLE 2C

http://le.utah.gov/code/TITLE72/htm/72_05_011100.htm


Reason for Inquiry

OriginalLandOwner RetainedFirstRightofRefusal WaivedFirstRightofRefusal AdjacentLandOwner LocalGovernmentorotherStateAgency Developer Other

AllpartiesinterestedininquiringaboutrealpropertyownedbytheUtahDepartmentofTransportationMUSTcompletetheonlineReal Property Inquiry Formorbyvisitingwww.udot.utah.gov/go/propertymanagement.

GENERAL INSTRUCTIONS FOR THE REAL PROPERTY ONLINE INQUIRY FORM

Section One: InterestedPartyContactInformation:Name,address,emailandtelephone

Section Two: Informationabouttheparcelinwhichyourareinterested: •Address •CountyTaxIDorParcelNumber •Entry •Book •Page •UDOTProjectInformation *UDOTProjectNo. *UDOTParcelNo. Note: The UDOT Parcel No. is different than the County Tax ID/Parcel No.

Section Three: HowtoMakeanInquiryonRealPropertyOwnedbyUDOT

See Attachment A: Vesting Deed Example from Salt Lake County that provides information on how to identify the Tax Id or Parcel No., Entry, Book & Page along with UDOT’s Project and Parcel Numbers. Please keep in mind that each county’s recording instrument may be slightly different but will have the information noted.

Section Three: Documentation Required for Submission Aspartoftheonlineinquiry,acopyofthevestingdeedoftheparcelneedstobesubmitted.ThevestingdeedprovidesdocumentationtotheRegionthattheUtahDepartmentofTransportationownstheparcel,andcanbeobtainedbycontactingtheCountyRecorder’sOfficeinwhichtheparcelislocated.An example of a vesting deedcanbefoundbyreferringtoAttachmentAofthisdocument.

Vesting Deed(SelectOne) AttachOnline MailtoRegionOfficewherepropertyislocated.

V

http://www.udot.utah.gov/main/f?p=100:pg::::1:T,V:452


Note: Thevestingdeedcanbesubmittedinoneoftwoways:

(1)Thevestingdeeddocumentcanbescannedanduploadeddirectlytotheonlineform.Justclickonthe“AttachaFile”linkontheformandchoosethefiletobeuploadedfromyourfiles,OR

(2)FilloutalloftheinformationrequiredontheRealPropertyOnlineInquiryForm,thenmailacopyofthevestingdeedtotheUDOTRegionofficeinwhichthepropertyislocated.Whenmailingthevestingdeed,pleaseaddseven(7)daystotheprocessingtimeframe.

If you choose to mail in the vesting deed, select the appropriate Region for mailing information to display.

Click on the Submit Inquiry button to complete form.

SUBMIT INQUIRY


ThefollowingtablesshowthecontactinformationforeachofthefourUDOTRegionsandthecountyrecorder’sofficeswithineachregion.

NOTE (1): Vesting Entry County Recorders Entry Number Some Utah Counties only use an entry number and the current year as their recording information. (Example:101922:2010) when the entry number method is used, the book and page Entry Number: 101922:2010, Book: 9568, Page: 8016

NOTE (2): County Recorder’s Office may charge a minimal fee to obtain documents.

For more information about how to obtain vesting deeds from each county, click on the link under the County column to be directed to the county recorder website. For a UDOT Region Map, see attachment B in this manual.

Section Four: ContactInformationUDOT Region Right of Way & County Recorder Offices

Region One & County Recorder’s Of f ices(Davis,Weber,Morgan,BoxElder,CacheandRichCounties)

166WestSouthwellStreetOgden,Utah84404

Main Number: 801-620-1600Hours:Monday–Friday8:00a.m.to5:00p.m.Region Right of Way Engineer:(801)620-1665

County OnlineRecords Address&PhoneBox Elder Yes 01SouthMainStreet,Suite11BrighamCity,Utah84302

(435)734-3395Cache Yes 179NorthMainStreet,Suite101,Logan,Utah8432,

(435)755-1530Davis Yes 61SouthMainStreet,Farmington,Utah84025

(801)457-3225Morgan *No 48WestYoungStreetMorgan,Utah84050

(801)829-3277Rich *No 20SouthMainStreet,Randolph,Utah84064

(435)793-2005Weber Yes 2380WashingtonBlvd,Suite370Ogden,Utah84401

(801)399-8441*Recordsarenotonline.Propertysearchesanddocumentsmustbeobtainedattherecorder’soffice.

http://www.boxeldercounty.org/recorder.htm

https://www.cachecounty.org/recorder/

http://www.daviscountyutah.gov/recorder/property_search/property_search.cfm

http://www.morgan-county.net/Departments/Recorder.aspx

http://www.richcountyut.org/recorder.html

http://www1.co.weber.ut.us/rs/recorder/RData/recorder_data.php


Region Two & County Recorder’s Of f ices(Tooele,SaltLake&SummitCounties)

2010South2760WestSaltLakeCity,Utah84104

Main Number: 801-975-4900Hours: Monday–Friday8:00a.m.–5:00p.m.Region Right of Way Engineer: (801)887-3482

County OnlineRecords Address&PhoneSal t Lake Yes 2001SouthStateStreet,#N1600SaltLakeCityUtah84190

(385)468-8145Summit Yes 60MainStreetCoalvil le,Utah84017(435)336-3200 Tooele *Yes 47SouthMain,Room213Tooele,Utah84074

(435)843-3180or(866)704-3443*Onlinerecordsonlygobackto1990.

Region Three & County Recorder’s Of f ices(Daggett,Duchesne,Juab,Uintah,Utah,andWasatchCounties)

658North1500WestOrem,Utah84057

Main Number: 801-227-8000Hours:Monday–Friday8:00a.m.–5:00p.m.

Right of Way Engineer: (801)227-8021County OnlineRecords Address&PhoneDagget t *No 95North1stWestManila,Utah84046

(435)784-3210,Ext405Duchesne *No 734NorthCenterStreetDuchesne,Utah84021

(435)738-1160Juab *No 160NorthMainStreetNephi,Utah84648

(435)623-3430Uintah Yes 147EastMainVernal,Utah84078

(435)781-5398Utah Yes 100EastCenterStreet,Suite1300Provo,Utah84606

(801-851-8179Wasatch Yes 25NorthMainHeberCity,Utah84032


Region One & County Recorder’s Of f ices(Davis,Weber,Morgan,BoxElder,CacheandRichCounties)

166WestSouthwellStreetOgden,Utah84404

Main Number: 801-620-1600Hours:Monday–Friday8:00a.m.to5:00p.m.Region Right of Way Engineer:(801)620-1665

County OnlineRecords Address&PhoneBox Elder Yes 01SouthMainStreet,Suite11BrighamCity,Utah84302

(435)734-3395Cache Yes 179NorthMainStreet,Suite101,Logan,Utah8432,

(435)755-1530Davis Yes 61SouthMainStreet,Farmington,Utah84025

(801)457-3225Morgan *No 48WestYoungStreetMorgan,Utah84050

(801)829-3277Rich *No 20SouthMainStreet,Randolph,Utah84064

(435)793-2005Weber Yes 2380WashingtonBlvd,Suite370Ogden,Utah84401


http://www.slcorecorder.org/SLCR/Home.aspx

https://property.summitcounty.org/eaglesoftware/web/

https://geodata.tooelecountyonline.org/

http://www.daggettcounty.org/index.aspx?nid=21

http://www.duchesne.utah.gov/your-government-2/elected-officials/recorder/

http://www.co.juab.ut.us/county/Recorder/Index.html

http://www.co.uintah.ut.us/recorder/rec.php

http://www.utahcounty.gov/Dept/Record/LandRecords/index.asp

http://www.wasatch.utah.gov/Recorder

http://www.boxeldercounty.org/recorder.htm

https://www.cachecounty.org/recorder/

http://www.daviscountyutah.gov/recorder/property_search/property_search.cfm

http://www.morgan-county.net/Departments/Recorder.aspx

http://www.richcountyut.org/recorder.html

http://www1.co.weber.ut.us/rs/recorder/RData/recorder_data.php


Region Four & County Recorder’s Of f ices(Beaver,Carbon,Emery,Garfield,Grand,Iron,Kane,Millard,Piute,SanJuan,Sanpete,Sevier,

Washington,andWayneCounties)

210West800SouthRichfield,Utah84701

Main Number: 435-893-4799Hours: Monday–Friday8:00a.m.–5:00p.m.

Right of Way Engineer: (435)893-4718County OnlineRecords Address&PhoneBeaver *No 105EastCenterStreetBeaver,Utah

(435)438-6480Carbon Yes 120EastMainPrice,Utah84501

(435)636-3244Emery *No 75EastMain,Suite104Cast leDale,Utah84513

(435)381-3520Gar f ie ld *No 55SouthMainStreetPanquitch ,Utah84759

(435)676-1112Grand *No 125EastCenterStreetMoab,Utah84532(435)259-

1332I ron Yes 68South100EastParowan,Utah84761

(435)477-8350Kane Yes 76Nor thMainStreetKanab,Utah84741

(435)644-2360Millard *No 50SouthMainF i l lmore,Utah84631

(435)743-6210Piu te *No 550Nor thMainJunc t ion,Utah84740

(435)577-2505San Juan *No 117SouthMain,Room103Monticel lo,Utah84535

(435)587-3228San Pe te *No 160Nor thMain,Suite204Manti , Utah84642

(435)835-2181Sevier *No 250Nor thMainStreetRichf ield,Utah84701

(435)893-0410Washing ton Yes 87Nor th200East, Suite101St.George,Utah84770

(435)634-5709Wayne *No 18SouthMainStreetLoa,Utah84747(435)836-1303*Recordsarenotonline.Propertysearchesanddocumentsmustbeobtainedattherecorder’soffice.

Section Four: Contact Information

http://beaver.utah.gov/index.aspx?nid=123

http://www.carboncounty.com/deeds.htm

http://www.emerycounty.com/recorder/index.htm

http://www.garfield-county.com/clerk-recorder/

http://www.grandcountyutah.net/137/Recorder

https://www.ironcounty.net/department/recorder/

http://kane.utah.gov/deptinfo.cfm?ID=2

http://www.millardcounty.org/your-government/elected-officials/recorder/

http://www.piute.org/Goverment.htm

http://www.sanjuancounty.org/recorder.htm

http://sanpete.com/pages/recorder

http://www.sevierutah.net/index.aspx?NID=102

http://www.washco.utah.gov/departments.php?whichDept=21

http://www.waynecountyutah.org/treasurer-recorder


Attachment A: Vesting Deed Example

Section Four: Contact Information

Note: Eachcountymayhaveadifferentformatforthelocationofinformationonadeed.


Attachment B: UDOT Regions Map

ForothermapsofthefourUDOTRegions,visitUPlan,UDOT’sMapCenterbysearchingfor“RegionBoundary”orseethislink.Zoomintothemaptoseetheregionboundaries.

http://uplan.maps.arcgis.com/home/

http://uplan.maps.arcgis.com/home/webmap/viewer.html?webmap=9e68b155bd57487ea35b7932f1a17d61


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T O O E L E

S A NJ U A N

K A N E

M I L L A R D

J U A B

I R O N

E M E R Y

U I N T A H

B O X E L D E R

G R A N D

G A R F I E L D

U T A H

W A Y N EB E A V E R

D U C H E S N E

S E V I E R

S U M M I T

R I C H

C A R B O N

S A N P E T E

W A S H I N G T O N

C A C H E

P I U T E

W A S A T C H

D A V I S

W E B E R

D A G G E T T

S A L TL A K E

M O R G A N

REGION 1

REGION 2

REGION 3

REGION 4

Kris PetersonRegion Director(801) 620-1600

Nathan LeeRegion Director(801) 975-4900

Teri NewellRegion Director(801) 227-8000

Rick TorgersonRegion Director(435) 893-4799800-378-3390

Loa

Moab

Mona

Lehi

Kanab

Emery

Manti

Delta

Price

Levan

Nephi

Myton

Provo

Kamas

Ogden

Logan

Tropic

Torrey

Beaver

Monroe

Kanosh

Salina

FerronHolden

Moroni

Helper

Eureka

Naples

Vernon

VernalDraper

Tooele

Crescent Jct.

HeberCity

Farmington Manila

Boulder

Parowan

Milford

Ephraim

Trenton

Blanding

Antimony

Junction

Bicknell

Fillmore

Mayfield

Sterling

Hiawatha

Hinckley

Fairview

Scofield

Duchesne

Glendale

Wendover

Woodruff

Randolph

Hurricane

Morgan

EscalantePanguitch

Marysvale

Richfield

Cleveland

Sunnyside

Roosevelt

ParkCity

CoalvilleBountiful

Snowville

St. George

Monticello

Enterprise

Cedar City

Huntington

Wellington

Huntsville

Minersville

Green River

Castle Dale

Springville

Grantsville

Garden City

Brigham City

MountPleasant

Salt Lake City

ClawsonGunnison

Tabiona

Hanksville

650

6191

8991

40191

15

70

70

80

80

84

1584

15

6

6

89

89

89

89

40

91

40

89

89

50

50

89

191

163191

491

191

191

191

7

8

9

12

3042

95

46

10

5729

96

3673

36

35

87

8845

44

43

32

39

16

3083

30

62

24

72

24

28

21

56

20

1418

59

63

12

24

95

95

196

276

162

261

162

262

211

279313

128

124

123

132

174

199

208

121149

150

101

102

100

257

159

130

153

143

276

January '15

UD

OT:

Ass

et M

anag

emen

t

S t a t e w i d eR e g i o n s

U T A H D E P A R T M E N T O F T R A N S P O R T A T I O N

S t a t e o f U t a h

Region 4

Region 1

Region 3Region 2

Real Property Disposal Process GuideUDOT Right of Way

Property Management Division4501 South 2700 West

Salt Lake City, Utah 84095www.udot.utah.gov/go/propertymanagement

www.udot.utah.gov/go/propertymanagement