UK exams officer training Cambridge IGCSE First Language English 0500 and 0522

Introductions

Name Job title

Carolyn Presland Regulations Manager

Daniel Bragg Exams Processing Task Team Leader

Kerry Savage Customer Services Advisor

Oliver Yates Training Events Co-ordinator

Rebecca Ash Communications Manager – Exams Officers

What are we covering today?

Overview of the Cambridge Exams Cycle

Support available for exams officers

Access arrangements

Q and A on Access arrangements

Making entries – the process

Q and A on making entries

Coursework sampling

Q and A around coursework sampling

The Cambridge Exams Cycle To make our exams administration

process easier to understand we created the Cambridge Exams Cycle.

The cycle groups our processes into one of six phases.

It includes every phase of the exams administration process from the preparation that takes place before entries are made to handing out certificates.

We use the exams cycle to structure our support for exams officers. This helps them keep track of what they need to do and when.

Support for exams officersWe offer comprehensive support and training on all aspects of the Cambridge exams officer role:

online training course introducing the Cambridge Exams Cycle

online guide to administering exams

video tutorials showing you ‘how to’ carry out key tasks

clear documentation detailing our exams’ administrative processes

monthly eNewsletter

an online bank of answers to frequently asked questions: www.cie.org.uk/help

Cambridge Handbook and Administrative Guide Cambridge Handbook: The regulations for conducting our exams

Cambridge Administrative Guide: How to administer our exams

icon highlights changes

Our list of our administrative forms are available in our new easy access guide from the home page of the ‘Exams Officers’ section of the website www.cie.org.uk/examsofficersguide

Access arrangementsOur access arrangements are different from other exam boards in the UK.

The difference between non-delegated and centre-delegated access arrangements

Deadlines: Non-delegated access arrangements 21 February 2014

Centre-delegated access arrangements 31 March 2014

Modified papers – June series deadline 21 January 2014

November series deadline 1 July 2014

Where are our access arrangements forms?

Access Arrangements Online

The use of a scribe

The use of a reader

Timetable deviations Key Time regulations

Full Centre Supervision

Any questions on access arrangements or timetable deviations?

Making entries

Components available for 0500 and 0522

0500 available entry options

0522 available entry options

Option codes – what are they and where can I find them?

Making entries

Carry forward components – what are they and how can I use them?

A mark can be carried forward once in a 13-month period.

It is not possible to carry forward any marks from externally assessed papers or components

Making entriesUsing the Cambridge Guide to Making Entries

Making entries knowledge checkYou are entering candidates for Cambridge IGCSE First Language English 0522. They need to be entered for the Extended syllabus, the Coursework Portfolio and Speaking and Listening Coursework. Which option code do you need to enter your candidates for?

ANSWER: AUBS BT BU

You are entering candidates for Cambridge IGCSE First Language English 0522. Your candidates need to be entered for the extended syllabus, coursework portfolio and carrying forward components for speaking and listening test from the November 2013 series. Which option code do you need to enter your candidates for?

ANSWER: AUBSDYDU

Making entries – using your MIS package Where is your Basedata?

Making entries via A2C

Making entries – using your MIS package Checking entry data on CIE Direct

If you made your entries through your MIS package you must make any changes to your entries through your MIS package.

Any questions about making entries?

Coursework samples and marks Teacher accreditation

Submitting samples for components 4, 5 and 6

Our samples database includes details about how you select your sample, who selects the sample and how you submit your sample

www.cie.org.uk/samples

Coursework samples and marks

Coursework samples and marksComponent 4 – how to select the sample

The list of candidates you need to submit samples for will be in the ‘My Messages’ section of CIE Direct at the end of March.

Coursework samples and marksComponent 5 – how to select the sample

Component 6 – how to select the sample

Coursework samples and marks

How do I submit marks for components 4, 5 and 6?

A2C Migration Application – you can create your marks file using your MIS system and the submit to us through the A2C Migration Application

CIE Direct – Go to your ‘Dashboard’ in the ‘Administer Exams’ section. You will see a list by syllabus of all the candidates you need to submit internally assessed marks for.

If you use either of these methods please include a printout of the internal marks when you send us your samples for moderation

If you cannot submit your marks electronically please use the Internal Assessment Mark Sheet sent in your pre-exam despatch instead.

Keep copies of all materials sent to Cambridge

Coursework samples and marks Timetabling

Speaking and Listening Tests (Component 5) have to be taken between the test window of 1 March 2014 – 30 April 2014

Coursework portfolio (Component 4) has to reach Cambridge by 30 April 2014

How do I submit coursework samples?

All coursework for the samples should be clearly labelled with your Centre number, candidates’ names and the syllabus/component number, including CDs, DVDs or tapes

Include a second copy of the Internal Assessment Mark Sheet (MS1) or your MIS system or CIE Direct internal marks report

Include the external moderation forms – Individual Candidate Record Card and the Coursework Assessment Summary Form, which should be completed by the teacher who carried out the assessment. These forms are in the syllabus.

Complete and attach coursework identification labels to each sample.

Coursework samples and marks

How do I submit speaking test samples?

For more information on submitting digital files please see the ‘phase 3 area of the ‘exams officers’ section of the website www.cie.org.uk/examsofficersguide

We must receive all samples and mark sheets by 30 April 2014

Any questions on coursework sampling?

Any more questions?