umalusi’s presentation to the portfolio committee on basic education 2009 / 10 annual report
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Umalusi’s presentation to the Portfolio Committee on Basic Education 2009 / 10 Annual Report 14 October 2010 Dr Mafu S Rakometsi. Purpose / Mandate Summarised External Environment : Impact on Umalusi Organisational Performance per Unit Financial Information - PowerPoint PPT PresentationTRANSCRIPT
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Umalusi’s presentation to the Portfolio Committee on Basic Education
2009 / 10 Annual Report
14 October 2010
Dr Mafu S Rakometsi
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Purpose / Mandate Summarised External Environment : Impact on Umalusi Organisational Performance per Unit Financial Information Current Issues and Way Forward Conclusion
Overview
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Umalusi commenced with its new and extended mandate as a Quality Council for GFET on 1 June 2009.
Umalusi’s mandate is determined by two Acts namely, the National Qualifications Framework Act of 2008; and the General and Further Education and Training Quality Assurance Act of 2001 amended in 2008.
While it is now fully accountable for its new mandate its founding act, the GENFETQA Act no 58 of 2001 amended in 2008, allows for Umalusi to take on its mandate progressively subject to capacity.
Purpose / Mandate Summarised
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Umalusi is tasked with the following:
Qualifications Develop and manage a sub-framework of
qualifications in collaboration with SAQA and the other two QCs supported by the necessary policies and processes
Monitor and report on the adequacy and suitability of qualifications and standards in general and further education and training
Purpose / Mandate Summarised 2
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Quality Assurance
Develop and implement quality assurance policies that include:
Accreditation of private providers of education and training and assessment to offer qualifications on the GFET sub-framework of qualifications;
Quality assure assessments at exit points and certify learner achievement
Purpose / Mandate Summarised 2
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Purpose / Mandate Summarised 3
Information
Maintain a database of learner achievements and related matters; and submit such data in a format determined in consultation with the SAQA for recording on the national learners’ records database – this requirement has remained the same
Research
While Umalusi has always grounded its work in research this function was only formalised under the new and extended mandate, which requires Umalusi to commission and publish research on issues of importance to the development and implementation of the sub-framework
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Advice and Collaboration
Included in the amended mandate is the formalization of relationships which include:
Advice to the relevant Minister on matters relating to the GFET sub-framework of qualifications
Collaboration with the SAQA and other QCs in terms of the education and training system
Establishment of co-operative relationships with professional bodies
Advocacy of the sub-framework of qualifications
Purpose / Mandate Summarised 4
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While maintaining the standard, routine quality assurance work, Umalusi has moved swiftly towards taking on all its new functions. However, the following aspects in the macro environment continue to impact on Umalusi:
The passing of the NQF Act in 2009; which has required changes in relationships and functions with bodies in the quality assurance landscape;
The amendment of the GENFETQA Act in 2008; which has required more capacity and a review of Umalusi’s positions and approaches;
The amendment of the Skills Development Act and the establishment of the QCTO with new approaches that impact on the work of Umalusi;
Amendment of the HE Act with approaches that impact on Umalusi’s work;
External Environment : Impact on Umalusi
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The introduction of two new and high profile qualifications during this time, namely the National Senior Certificate to replace the old Senior Certificate, and the National Certificate: Vocational to replace the old National Technical Certificates, has had significant new work implications;
The splitting of the Education Ministry has placed Umalusi in the position of straddling the education and training system in respect of its quality assurance work, reporting lines and funding streams. This has effectively required the establishment of new and different relationships, and engagement with new priorities and demands.
External Environment : Impact on Umalusi
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Umalusi believes that educational standards and quality are set and maintained through a combination of processes and interventions and designed its rigorous quality assurance regime for 2009/2010 to encompass the following:
Development of new qualifications (as identified); evaluation and benchmarking of existing qualifications and curricula (Intended curriculum) and issuing authentic certificates
Ensuring through external moderation processes, analyses and benchmarking that assessments at exit points are of an acceptable standard and that the examinations are conducted in a credible manner through verifying the national and provincial monitoring systems (Examined curriculum)
Umalusi’s Quality Assurance Regime 2009/2010
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Ensuring that standardisation processes are reliable, consistent and standardisation decisions are upheld
Accrediting private institutions (schools, FET colleges and Adult Centres), and private assessment bodies to offer / assess the qualifications Umalusi certifies (Enacted curriculum)
Conducting research to inform and support quality assurance functions and to support “Advice to the Minister”
Umalusi’s Quality Assurance Regime 2009/2010
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The role of QCC is to ensure and enhance the status and quality of the qualifications Umalusi certifies. Quality assuring the qualifications and their related curricula is QCC’s contribution to the overall quality of the certificate which Umalusi issues. This function also oversees the issuing and verification of certificates.
(Qualifications: SC; NSC; N3; NCV 4; GETC: adults)
Qualifications, Curriculum & Certification Unit (QCC)
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Qualifications, Curriculum & CertificationApril 2008 – March 2009 April 2009 – March 2010 Comments
Policy development:
Framework of Qualifications in General and Further Education and Training developed and consulted
Criteria & guidelines for development and evaluation of qualifications and curricula developed
Policy development:
General and Further Education and Training Qualifications Framework revised and resubmitted for regulation
The split in the ministries has delayed the regulation
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Qualifications, Curriculum & CertificationApril 2008 – March 2009 April 2009 – March 2010 Comments
Curriculum evaluated & benchmarked:
•NSC Maintaining Standards project supported
•GETC: Adults curriculum evaluation
•Foundation phase curriculum evaluation commenced (with SIR Unit)
Qualifications / curriculum developed, evaluated and benchmarked:
•Maintaining Standards research extended for NSC; a comparative study of NSC-NC(V) completed
•A new qualification the National Independent Certificate drafted for discussion
•Int benchmark of the NSC (with HESA) Conducted and completed (with SIR Unit)
All completed per plan – projects in this Unit are often conducted with the Research Unit
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Qualifications, Curriculum & CertificationApril 2008 – March 2009 April 2009 – March 2010 Comments
Certificates issued, (excluding subject certificates):
•778 445 certificates printed across qualifications
•171 858 certificates verified
Certificates issued, (excluding subject certificates):
•839 356 certificates printed across qualifications
•161 860 verifications undertaken
Completed as per plan
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This function entails establishing, maintaining and improving standards and quality in assessment at exit points in General and Further Education and Training. In order to fulfil this function, Umalusi uses five key processes:
external moderation of question papers; verification of monitoring the conduct of examinations; external moderation of marking; external moderation of continuous assessment; and standardisation of assessment results.
(Qualifications: SC; NSC; N3; NCV 4; GETC: adults)
Quality Assurance of Assessments Unit (QAA)
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Quality Assurance of AssessmentApril 2009 – March 2010 April 2009 – March 2010 Comments
Ext Moderation of Question Papers completed and reported on:
NSC: 338 papers (DoE + IEB + OAER )
ABET : DoE - 23 learning areas (23 X4 sets = 92 papers) IEB - 6 learning areas (6 X4 sets = 24 papers)
N2-N3: 25 papers
NCV level 2 : 40 papers ; NCV level 3: 28 papers
NCV level 3 ISAT (Integrated Summative Assessment task): 9
Ext Moderation of Question Papers completed and reported on:
NSC: 373 papers (DoE, IEB, OAER)
ABET : DoE - 23 learning areas (23 X2 sets = 46 papers) IEB – 7&8 learning areas (15 papers)
N3: 5 papers
NCV : 218 papers (level 2,3 and 4)
NCV level 2 (revised) ISAT (Integrated Summative Assessment task): 19NCV level 3 ISAT: 19 NCV level 4 ISAT: 17
Scarcity of suitably qualified people to appoint as external moderators (for NCV)
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Quality Assurance of AssessmentApril 2009 – March 2010 April 2009 – March 2010 Comments
Moderation of marking completed and reported on:
NSC: 26 National (Centralised and On-site)
SC: 11 subjects
ABET: 4 learning areas across 9 PDE’s + IEB
N2- N3: 9 subjects
NCV level 2 : 8 subjects + 24 ISATs
NCV level 3 : 13 subjects + 13 ISATs
Moderation of marking completed and reported on:
NSC: 12 subjects (Centralised)
SC: 11 subjects
ABET: 15 learning areas across 9 PDE’s + IEB
N3: 4 subjects
NCV : 36 subjects (level 2,3 &4)+ 93 individual ISAT moderations (level 2,3 &4)
Successfully completed
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Quality Assurance of AssessmentsApril 2008 – March 2009 April 2009 – March 2010 Comments
CASS completed per plan and reported on:
NSC: 30 subjects across DoE, IEB and OAER
ABET: 2 Fundamental learning areas (LLC: English
and Mathematical Literacy) across 9 PDE’s and IEB
NCV: 21 level 2 and level 3 subjects sampled across PDE’s
CASS completed per plan and reported on:
NSC: 30 visits (11 subjects) across DoE, IEB and OAER
ABET: 14 learning areas across across 9 PDE’s and IEB
NCV: 36 individual subjects moderations (level 2,3 &4) sampled across PDE’s
NCV ICASS moderation processes disrupted due to labour unrest at some FET Colleges.
Verifying monitoring conduct of exams completed and reported on:
NSC: 217 sites; ABET: 64 sites
N2 - N3 & NCV: 51 sites
Verifying monitoring conduct of exams completed and reported on:
NSC: 250 sites; ABET: 47 sites
N2 - N3 : 18 sites
NCV : 52 sites + 9 PDE’s state of readiness
Successfully completed
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Quality Assurance of AssessmentsApril 2008 – March 2009 April 2009 – March 2010 Comments
Standardisation completed and reported on:
NSC: DoE- 56 subjects;
IEB -56 subjects incl. non-official languages;
OAER - 27 subjects
N2- N3: 393 subjects (4 exams)
NCV level 2 : 54 subjects
NCV level 3 : 55 subjects
ABET: DoE 23 learning areas (2 exams)
IEB 6 learning areas (2 exams)
Standardisation completed and reported on:
NSC: DoE- 57 subjects;
IEB -58 subjects incl. non-official languages;
OAER - 24 subjects
N2- N3: 292 subjects (4 exams)
NCV level 2 : 68 subjects
NCV level 3 : 61 subjects
NCV level 4 : 51 subjects
ABET: DoE 23 learning areas (2 exams)
IEB 8 learning areas (2 exams)
Successfully completed
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The evaluation and accreditation function is responsible for the accreditation and monitoring of private institutions offering the qualifications Umalusi certifies. The unit evaluates,
The ability of education and training providers to implement registered qualifications and approved curriculum that Umalusi certifies; and
The capacity of providers and assessment bodies to conduct practical, internal, and external assessment of learner achievement, leading to the issuing of registered qualifications by Umalusi.
Evaluation and Accreditation Unit
(E&A)
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Evaluation and Accreditation of Private Providers
Provisional Accreditation and MonitoringApril 2008 – March 2009 April 2009 – March 2010 Comments
Independent Schools:
•450 monitored; 150 new provisionally accredited
Independent Schools:
•798 monitored; 55 new provisionally accredited
The ratio of schools monitored and new applications will increasingly invert
Private FET Colleges:
•86 monitored; 91 new learning sites provisionally accredited
Registration:
•197 Umalusi sites recommended to DoE
•171 SETA providers processed and referred to DoE
Private FET Colleges:
•386 sites monitored; 58 new provisionally accredited
Registration:
•236 Umalusi sites recommended to DHET
•486 SETA providers processed and referred to DHET
As more colleges become compliant, the rate of registration will decrease
AET Centres:
•23 monitored; 7 new centres provisionally accredited
AET Centres:
•94 monitored; 12 new provisionally accredited
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Evaluation and Accreditation of Private Providers
Institutional Site Visits
April 2008 – March 2009 April 2009 – March 2010 Comments
Independent Schools - site visits:
•229 completed
Independent schools – site visits:
•76 completed
A large number of independent schools are fully compliant with Umalusi’s criteria and consequently are being monitored, not site visited to verify compliance
Private FET Colleges site visited:
•203 completed
Private FET Colleges site visited:
•220 completed
Ongoing process to verify full compliance with Umalusi’s provisional accreditation criteria
Private AET Centres site visited:
• 7 completed
Private AET Centres site visited:
• 16 completed
As above
•Resubmission of regulatory framework for accreditation – awaiting regulation
•Resubmission of regulatory framework for accreditation
AVET policy published (DHET) Awaiting independent school regulatory framework for sign off from DBE
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Evaluation and Accreditation of Assessment Bodies
April 2008– March 2009 April 2009 – March 2010 Comments
Accreditation of assessment agencies:
•4 new applicants supported through development programme
•2 AET assessment bodies
•2 Vocational assessment bodies
Accreditation of assessment agencies:
•3 new applicants were evaluated
The difficulty in finding capable private assessment bodies for adult and vocational education and training resulted in a reconceptualisation of the assessment system for private providers
Monitoring of assessment agencies:
•Independent Examinations Board (IEB)
•Onafhanklike Afrikaanse Eksamensraad (OAER)
Monitoring of assessment agencies:
•Independent Examinations Board (IEB)
•Onafhanklike Afrikaanse Eksamensraad (OAER)
Concluded per plan
Evaluation of the assessment system:
•Evaluation of the assessment system for the National Certificate: Vocational
•Project concluded – report published
Evaluation of the assessment system:
•Requested improvement plans from all Provincial Departments of Education (PDEs) in respect of the National Certificate: Vocational
Poor response from PDEs
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The mandate of the SIR unit is to conduct research as identified by the needs of the organisation and report on the key indicators of quality and standards in general and further education and training; the establishment and maintenance of databases; to lead statistical research and analysis; and to inform and provide statistical support for the work in other units. The SIR Unit also plays a role in organizational and professional development at Umalusi.
Statistical Information and Research Unit
(SIR)
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Statistical Information and Research
April 2008 – March 2009 April 2009 – March 2010 Comment•Quality indicators (for Umalusi mandate) conceptualised
•A framework of quality indicators approved and data collection commenced
Completed as per plan
Research commissioned:
•Foundation Phase comparative curriculum evaluation
•Int benchmark of the NSC (with HESA)
Research conducted:•GETC curriculum; Foundation phase conducted and completed
•Int benchmark of the NSC (with HESA) Conducted and completed (With QCC)
Completed as per plan
Research completed in a given financial year is published only in the next financial year
Research Conducted:
•Maintaining Standards research conducted and fed into 2008 standardisation
•Practical Assessment: Best Practice
•Evaluation of the GETC: Adults Curriculum
Research Published:
•Maintaining Standards: National Senior Certificate 2008
•The relation between knowledge and practice in curriculum and assessment•Inspecting the foundations, a report on the GETC for adults (with QCC)
•2 Seminar reports
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Management Support Structures (MSS)
Management Support Structures ensures that: Strategic plans are in place and that the organisation carries out its remit Corporate Governance Advocacy of Umalusi’s work Stakeholders relationships
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Management Support StructuresApril 2009 – March 2010 COMMENTS
•Strategic and business plans developed, implemented and monitored
New planning cycle developed and organisational reports published as required
Policies developed and implemented after Council approval
Performance evaluated and monitored quarterly
•Organisational governance maintained
Council meetings conducted, committees supported and services rendered
•PR and communications strategy implemented
Communication strategy implemented per plan
•Stakeholder relationships established and managed
Relationships forged and maintained with political structures, DBE, DHET and other statutory and quality assurance bodies
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Information Technology Systems
April 2008 – March 2009 April 2009 – March 2010 Comments
Hardware procured and installed with SLA’s
•3 HP printers; 7 personal computers; 2 servers; 325 Computer components; 15 laptops; 35 network points
Hardware procures and installed with SLA’s
•0 printers; 25 personal computers; 6 servers; 450 computers components; 7 laptops; 0 network points
•Two break-ins resulted in the replacement of 10 computers and 16 screens
Software licensing up to date•7 different applications
Software licensing up to date•13 different applications
Pastel and Pervasive SQL; VIP; Inveloper e-Application platform ; Backup Exec; Symantec Anti-Virus; Microsoft System Centre; Microsoft SQL; Microsoft Exchange; Microsoft Windows Software Update Service (WSUS); Microsoft Visual Studio; Softcon Access Control; Datatex Amathyst voice recording; Kaseya Discovery and Audit.
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Information Technology Systems
April 2008 – March 2009 April 2009 – March 2010 COMMENTS
Programming
•MIS development•Certification system NCV L 4 developed and NSC system implemented
Programming •MIS maintained;•Certification system maintained;
• Resulting system developed and implemented
Completed as per plan
Network support
•High availability solution in place for crucial servers. Disaster Recovery Plan in process of development
Network support
•Disaster Recovery strategy and plan developed and agreed upon
Completed as per plan
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Finance, HRD & Admin SupportApril 2008 – March 2009 April 2009 – March 2010 Comments
Finance, SCM and buildings
Unqualified audit (history of organization)
Creditors were paid within 30 days
Building Improvements - R 1,040 m
Undercover parking bays converted into additional office space, security was enhanced with CCTV and palisade fencing.
Finance, SCM and buildings
Unqualified audit (history of organization)
Creditors were paid within 30 days
•Building improvements – R125,000
•Security was enhanced; razor wire installed, Trellidors installed to all entrances, additional CCTV mounted and overnight Security Guards now stationed at Umalusi house
The organization has sound financial management controls as evidenced by clean audits
Physical and electronic assets of the organization are well secured despite 2 break-ins
Human resources
Bursaries to staff – R 56 156
In house training – R 89 185
Short courses – R 39 024
All 74 staff benefited
Human resources
Bursaries to staff – R 58 039
In house training – R 58 908
Short courses – R 348 053
All 80 staff benefited
Staff development and wellness prioritized
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Financial Performance 2009/10
Revenue Amount
Certification, verification and accreditation 33,394,307
Department of Education Grant 16,494,000
Interest and other income 2,554,424
Total Income R 52,442,731
Expenditure R 52,391,296
Surplus R 51,435
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Financial Position 2009/10
Assets
•Property & equipment 14,037,128
•Intangible assets 72,102
Current Assets
•Trade & other receivables 4,894,810
•Cash & cash equivalents 25,768,174
TOTAL ASSETS R44,772,214
Equity
Accumulated surplus R39,160,441
Liabilities
•Trade & other payables R5,611,773
TOTAL EQUITY & LIABILITIES R44,772,214
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Total Income 2000/1 ( actual) to 2013/14 ( budget)YEAR INCOME BUDGET DoE GRANT GRANT %
2000/01 R 6,150,786 0 0
2001/02 R 7,027,948 0 0
2002/03 R 13,757,861 R 1,513,000 11
2003/04 R 18,076,902 R 3,050,000 17
2004/05 R 23,547,626 R 12,869,000 55
2005/06 R 28,603,979 R 7,690,000 27
2006/07 R 32,972,345 R 10,286,000 31
2007/08 R 36,013,566 R 12,652,000 35
2008/09 R 46,434,368 R 16,044,000 35
2009/10 R 53,843,713 R 16,494,000 31
2010/11 R 68,812,141 R 17,350,000 25
2011/12 R 82,022,943 R 18,391,000 23
2012/13 R 91,644,338 R 19,311,000 21
2013/14 R 101,650,807 R 20,469,660 20
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Funding model: With the declining grant percentage Umalusi has proposed to DBE for a move from a certification fee to a Quality Assurance Levy or an increase in the certification fees
Reporting to DBE: has resulted in lack of consultation and unfunded mandates from DHET in the area of qualifications development, and review namely assessment and qualifications offered in FET colleges and adult education
Current Issues and the Way Forward
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Consultative processes continue with the Departments of Basic and Higher Education, SAQA, QCTO and HEQC, and related stakeholders through the NQF Forum
Thanks to the Portfolio Committee Chairperson, Ms F I Chohan and her members for their support
Conclusion