un economic commission for europe 18 th un/cefact forum opening plenary 09.00 – 13.00 hrs 19...

UN Economic Commission for Europe

18th UN/CEFACT Forum

Opening Plenary09.00 – 13.00 hrs

19 September 2011Geneva International Conference Centre

Geneva, Switzerland


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09.00 – 09.15 Welcome

09.15 – 09.45 Bureau Report on the Way Forward

09.45 – 10.15 Coffee Break

10.15 –13.00 Implementing Transition

Schedule

18th UN/CEFACT ForumOpening Plenary


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•WelcomeUNECE: Virginia Cram-Martos, DirectorUN/CEFACT: Stuart Feder, Plenary Chair

•Bureau Report on the Way

Forward


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The Way Forward

Bureau Report


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•Continuity and Change•Priority Focus on Projects and Maintenance•Stakeholder Outreach•Transparency•Level playing field•All issues to be open and on the table

Bureau Report


CENTRE FOR TRADE FACILITATIONAND ELECTRONIC BUSINESS

GENERAL ASSEMBLY

ECONOMIC AND SOCIAL COUNCIL

ECONOMIC COMMISSIONFOR EUROPE

(Executive Committee)

COMMITTEE ON TRADE

UNITED NATIONS

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UN Framework

ttp://www.un.org/en/aboutun/structure/pdfs/un_system_chart_colour_sm.pdf


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Overview of Key Dates to Review

• 7-8 July 2011 – 17th UN/CEFACT Plenary, Geneva

• 12-14 September 2011 – ISO TC/154

• 15-16 September 2011 – MOUMG

• 19-23 September 2011 – 18th UN/CEFACT Forum, Geneva

• 15-17 February 2012 – 18th UN/CEFACT Plenary, Geneva


• Intergovernmental• Public-private sector collaboration• Global remit• Multidisciplinary• Consensus-driven• Trade Facilitation Recommendations & eBusiness

Standards development• Real-world solutions-oriented• Free to participate / to use outcomes

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Mandate

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Drivers for change

• Recommendations from UNECE EXCOM

• Permanent Group Mandate Renewals

• More timely availability of deliverables

• Opportunities from greater stakeholder collaboration

• Outreach to stakeholders / questionnaires

• Gap analyses

• Maturity of experience / lessons learned


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• Recommendations from UNECE EXCOM

• Permanent Group Mandate Renewals

• More timely availability of deliverables

• Opportunities from greater stakeholder collaboration

• Outreach to stakeholders / questionnaires• Gap analyses•Maturity of experience / lessons learned

Drivers for change and new frameworkStraightforward management structure, emphasis on plenary-controlled/approved programme of work, emphasis on collaboration, project-oriented transparency/communication

Programme development areas provideresponsive and adaptable framework to formulate projects that meet needs without silos, with support activities via Bureau

Strengthened open development process and Bureau monitoring and support of projects provides for more timely outputs, identification of needs and needed Plenary engagement

Programme development areas open up opportunities for greater consultation and collaboration, provide a way to address results of questionnaires, gap analyses, and lessons learned


Main themes in going forward• Outreach and meeting strategic stakeholder needs • Reducing duplication of effort• Creating value-added benefits through specialisation• Fewer layers of management • Encouraging cross-domain initiatives• Preventing resource-gridlock • Improving timeliness of deliverables• Addressing communication challenges

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•Streamlined management

•Project-oriented

Essential Focal Points


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International Tradeand BusinessProcesses Group

International Tradeand BusinessProcesses Group

Applied TechnologyGroup

Applied TechnologyGroup

Information Content Management Group

Information Content Management Group

Techniques and Methodologies Group

Techniques and Methodologies Group Legal Group

Legal Group

Domains: Accounting & Audit - Agriculture - Architecture, Engineering & Construction - Business Process Analysis - Customs - eGovernment - Electronic Trade Documents - Environmental Management - Finance - Harmonization - Health Care - Insurance - International Trade Procedures - Supply Chain - Transport - Travel, Tourism and Leisure

Plenary ChairPlenary Chair___________________

BureauBureau

Plenary ChairPlenary Chair___________________

BureauBureau

FMGFMG

ForumForumManagementManagement GroupGroup

FMGFMG

ForumForumManagementManagement GroupGroup

Regional Rapporteurs

Regional Rapporteurs

UN/CEFACT Forum

UN/CEFACT Plenary

R.650 Rev. 4 Structure

UNECESecretariat

UNECESecretariat


PLENARY----------

Plenary BureauRegional Rapporteurs

Document 15 Structure

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Plenary----------

Plenary BureauRegional Rapporteurs

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Project Teams

Programmme of Work


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Deliverables Programme of Work

•Identified Programme Development Areas

•Achieved Project Teams


Methodology and Technology

Sectoral

Regulatory

Supply Chain

Trade and Transport Facilitation•Trade Facilitation Implementation Guide•Annex to Trade Recommendation 6•Revision of Trade Recommendation 11•Revision of Trade Recommendation 12•Trade Recommendation 34•Trade Recommendation 35•Trade Recommendation 36•Consultation Models for Public and Private Sector Consultation•Business Process Analysis•International Supply Chain Reference Model


Sectoral

Regulatory

Supply Chain

Trade and Transport Facilitation

Programme of Work

Programme Development Areas Project Teams

Plenary----------

Plenary Bureau

Initial Framework

PROGRAMME OF WORK

BUREAU PROGRAMME SUPPORT

Support Services Tasks & Communication Activities

Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and maintenance, Directories, Conformance, Legal, Communication (external/internal), Marketing , Events, Liaison, Training / Capacity Building


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Business TechnicalAccounting & Audit Audit / Validation

Agriculture Business Process Modelling

Customs Communication

Environmental Management Harmonisation

Finance/Payments Legal

Government Library maintenance

Health Care Library production

Insurance Methodology

International Trade Procedures Publications

Procurement UN/EDIFACT

Supply Chain Management XML

Transport

Travel/Tourism

Registry of Domains


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• Validate coverage • Strategic review – old/new• Transparent lists• Clear procedures• Formal – UNECE MOU needed• Cooperation activities• Collaboration• Relationship management

Liaison


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PROGRAMME DEVELOPMENT AREAS• Trade & Transport Facilitation - Vice Chairs: Mats Wicktor and Viktor Dravitsa International Trade Procedures, Customs, Transport• Supply Chain – Vice Chairs: Mike Doran and Tim McGrath Supply Chain Management, Procurement, Payments/Finance, Accounting and Audit• Regulatory – Vice Chairs, Tahseen Khan and Mats Wicktor Customs, Government, Environmental Management• Sectoral – Vice Chairs Bruno Prepin and Harm-Jan van Burg Agriculture, Health Care, Insurance, Travel/Tourism• Methodology & Technology – Vice Chairs Peter Amstutz and Tim McGrath Business Process Analysis, Methodology, Harmonisation, Library, Audit, UN/EDIFACT, XML

BUREAU PROGRAMME SUPPORTVice Chairs: Peter Amstutz, Pier Alberto Cucino (Communications), Harm-Jan van Burg (Liaison)

Current Structure

PROGRAMME DEVELOPMENT

AREAS

PROJECT TEAMS

PROGRAMME OF WORK

ROSTER OF EXPERTS

REGISTRY OF DOMAINS

Bureau Programme Support23



Coffee Break09:45 – 10:15 hrs


Geneva, Switzerland



Implementing Transition10:15 – 13.00 hrs


Geneva, Switzerland


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10.15 – 11.15 Introduction to Programme Development Areas and Bureau Programme Support

11.15 – 12.40 Overview of UN/CEFACT Operating Procedures

12.40 – 12.50 Communication

12.50 – 13.00 Forum schedule and general information

Schedule


1818thth UN/CEFACT FORUM UN/CEFACT FORUM 1818thth UN/CEFACT FORUM UN/CEFACT FORUM

Opening PlenaryOpening Plenary

Trade and Transport Facilitation PDATrade and Transport Facilitation PDA

Geneva International Conference CentreGeneva International Conference CentreGeneva, Switzerland – 19 September 2011Geneva, Switzerland – 19 September 2011


PROGRAMME OF WORK PROGRAMME OF WORK

Vice Chairs: Vice Chairs: Mats Wicktor Mats Wicktor

& & Victor DravitsaVictor Dravitsa

TRADE AND TRADE AND TRANSPORT TRANSPORT

FACILITATIONFACILITATION

Domains: Customs, Transport, International Trade Domains: Customs, Transport, International Trade ProceduresProcedures

PROJECT PROJECT TEAMSTEAMS

Trade and Transport Trade and Transport Facilitation PDAFacilitation PDA


Monday pm PDA MeetingMonday pm PDA MeetingMonday pm PDA MeetingMonday pm PDA Meeting• Trends, tendencies and environmental scanningTrends, tendencies and environmental scanning• Domain Specific Discussions Domain Specific Discussions • Status of ongoing ProjectsStatus of ongoing Projects• Single Window ManagementSingle Window Management• Cargo Declaration ResolutionCargo Declaration Resolution• Procedure for Recommendations?Procedure for Recommendations?• Trade recovery – what can CEFACT do?Trade recovery – what can CEFACT do?• Possible needs for collaborationPossible needs for collaboration• Planning for the weekPlanning for the week

Trade and Transport Trade and Transport Facilitation PDAFacilitation PDA


Domain coordinatorsDomain coordinators

• International Trade Procedures: Johan PonténInternational Trade Procedures: Johan Pontén

• Customs: SP SahuCustoms: SP Sahu

• Transport: Dominique VankemmelTransport: Dominique Vankemmel




Supply Chain PDASupply Chain PDA


PROGRAMME DEVELOPMENT AREA

PROGRAMME OF WORK

Vice Chair

2

Supply Chain

Domain support: Supply Chain Management, Procurement, Accounting & Audit, Finance/Payments,

Insurance, Government, Transport

PROJECT TEAMSS

•Cross Industry Catalog•Cross Industry Invoice

•Cross Industry Remittance Advice•Cross Industry Ordering

•Cross Industry Scheduling•Cross Industry Delivery

•Cross Industry Quotation•Market Research Information

•eTendering•Project Schedule and Cost Performance Management

•Contract Financial Execution Management

•Public Electronic Procurement

PROGRAMME DEVELOPMENT AREA PROJECT TEAMS

S

PROGRAMME OF WORK

Vice Chairs

Mike Doran

&Tim

McGrath

Supply Chain

Domains: Supply Chain Management, Procurement, Finance/Payments & Accounting & Audit

•Cross Industry catalogue•Cross Industry Invoice

•Cross Industry Remittance Advice•Cross Industry Ordering

•Cross Industry Scheduling•Cross Industry Delivery

•Cross Industry Quotation•Market Research Information

•eTendering•Project Schedule and Cost

Performance Management•Contract Financial Execution Management

•Public Electronic Procurement•Security for XML Documents & Messages

•Material Data Safety Sheet•Globally Harmonized System of

Classification & Labelling of Chemicals (GHS)•Registration, Evaluation, Authorization &

Restriction of Chemicals


CURRENT DOMAIN COORDINATORSCURRENT DOMAIN COORDINATORS

• Supply Chain Management: Karina Duvinger & Edmund Gray

• Procurement: Bernard Longhi

• Finance & Payments: Liliana Fratini Passi

• Accounting & Audit: Michel Lesourd & Eric Cohen

SUPPLY CHAIN PDA


PROJECTS & PROJECT LEADERSPROJECTS & PROJECT LEADERS

EX TBG 1 – In ODP Step 7

•Cross Industry Catalogue: Karina Duvinger•Cross Industry Invoice: v2.0 + 2.1: Edmund Gray

– Migration CII to CCTS 3.0 & NDR 3.0: Karina Duvinger (Coordinator)•Cross Industry Remittance Advice: Mounir El-Koury•Cross Industry Ordering: Martin Forsberg•Cross Industry Scheduling: Samy Scemama•Cross Industry Delivery: Edmund Gray•Cross Industry Quotation: Gilles Brandel•Market Research Information: Helge Simonsen•Supply Chain Process Common Requirements: Sue Probert

SUPPLY CHAIN PDA



Ex TBG 1 - Mapped to Regulatory PDA

In ODP Step 4

•Globally Harmonized System of Classification & Labelling of Chemicals (GHS): Delta Pelgrim

In ODP Step 7

•Material Safety Data Sheet: Delta Pelgrim

In ODP Step ?

•Registration, Evaluation, Authorization & Restriction of Chemicals (REACH):Delta Pelgrim

SUPPLY CHAIN PDA



Ex TBG 5

•Finance & Payments: Supply Chain Finance: new standardization needs to be addressed (eg.: guarantees, letters of credit, open account, trade counterparties screening)

– Cross-Industry Invoice: maintenance with respect to financial issues / coordination with other PDA domains

– Liaison with ISO20022 and global financial services (e.g.: Common Global Implementation)

To be followed up after SIBOS event in Toronto

SUPPLY CHAIN PDA



EX TBG 6

In ODP Step 3

•Contract Financial Execution Management: Michel Entat

In ODP Step 6

•Security for XML Documents & Messages: Sujeet Bhatt

In ODP Step 7

•eTendering ebXML Standards Project: Kevin Smith•Project Schedule & Cost Performance Management: Chris Hassler

SUPPLY CHAIN PDA



Ex TBG 12 In ODP Step 3•Lexical Nomenclature: Michel Lesourd In ODP Step 6•Accounting Trial Balance: Michel Lesourd•Accounting Bundle Collection: Michel LesourdIn ODP Step 7•Accounting Token:•Accounting Entry v.1 & V.2:•Accounting Ledger:•Accounting Chart of Accounts:•Accounting Reporting:•Accounting Message:•Accounting Journal:

SUPPLY CHAIN PDA


Monday pm PDA MeetingMonday pm PDA Meeting

•Review of PDA Domains – Outstanding issues

•Detailed discussion on New Procedures with ITT

•Review of all current Projects

•First discussion on Supply Chain PDA Future Strategy

•Planning of the week

SUPPLY CHAIN PDA




Regulatory PDARegulatory PDA



PROGRAMME OF WORK PROGRAMME OF WORK

Vice Chairs: Vice Chairs: Tahseen Khan Tahseen Khan

& & Mats WicktorMats Wicktor

REGULATORYREGULATORY

Domains: Customs, Environmental Management, Domains: Customs, Environmental Management, GovernmentGovernment

PROJECT PROJECT TEAMSTEAMS

REGULATORY PDAREGULATORY PDA


Monday pm PDA MeetingMonday pm PDA MeetingMonday pm PDA MeetingMonday pm PDA Meeting• Trends, tendencies and environmental scanningTrends, tendencies and environmental scanning• Domain Specific Discussions Domain Specific Discussions • Status of ongoing ProjectsStatus of ongoing Projects• Trade recovery – what can CEFACT do?Trade recovery – what can CEFACT do?• Possible needs for collaborationPossible needs for collaboration• Planning for the weekPlanning for the week

REGULATORY PDA


Domain CoordinatorsDomain Coordinators

• Customs: SP SahuCustoms: SP Sahu

• Government: nomen nescioGovernment: nomen nescio

• Environmental Management: Delta PelgrimEnvironmental Management: Delta Pelgrim




Sectoral PDASectoral PDA



Programme Development

Area

PROGRAMME OF WORK

Vice Chairs

Bruno Prepin&

Harm-Jan van Burg

Sectoral

Agriculture, Insurance, Travel/Tourism, Healthcare

PROJECTSS

Small scaled Lodging House InformatioSmall scaled Lodging House Travel Product Information ProcessCattle Registration Information Exchange Livestock Life RecordEDI of Agronomical Observations ReporteArchiving - Tranfer of digital records DAPLOS project Small scaled Lodging House Reservation Information Process


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Domain coordinators

Travel/Tourism Mr Aiko Suzuki

Insurance Mr Andreas Schultz

Agriculture Mr Frans van Diepen


Information flows Agri

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Professional organizations

Ag. supplier Retailer

FARMERCollector & StockmakerDistributor

Food processing industry

Ministry of Agriculture (central & local)

Customs

ADMINISTRATIONS

LogisticsTransports

Research centers

Analysis labs

Banking and insurance companiesIT companies

Accounting service companies

SERVICE PROVIDER


ANIMAL CROPS eCertification

• Crop Data Sheet (eDAPLOS) (CCL08A)

• Agronomical Observations Report

(CCL11B)

• Crop Data Sheet (eDAPLOS) (CCL08A)

• Agronomical Observations Report

(CCL11B)

• Cattle Registration Information Exchange(CRIE) – (CCL 10A)

• Animal Life Record

• Fish Traceability (dispatch advise (CCL10A)

• Cattle Registration Information Exchange(CRIE) – (CCL 10A)

• Animal Life Record

• Fish Traceability (dispatch advise (CCL10A)

TRANSVERSE

• Electronic Data Exchange Proxy (CCL10A)

• Electronic Data Interchange for laboratory analysis in agricultural and agri- food fields (in progress)

• Electronic Data Exchange Proxy (CCL10A)

• Electronic Data Interchange for laboratory analysis in agricultural and agri- food fields (in progress)

• eCert Message (CCL08A)

• Implementation Guide

• eCert Message (CCL08A)

• Implementation Guide

scope agriculture projects


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Travel /Tourism, Healthcare, Insurance

Objectives for this week• Outreach and meeting strategic stakeholder needs • Reviewing existing projects• Define scope and achievable goals• Contribute to Programme of Work• Define cross-sectoral activities• Establish working procedures within PDA• Define contributions to other UN activities• Explore enlarging participation of new experts




Methodology & Technology PDAMethodology & Technology PDA



PROGRAMME DEVELOPMENT AREA PROJECT TEAMS

PROGRAMME OF WORK

Vice ChairsPeter Amstutz

&Tim McGrath

Methodology&

Technology

Domains:Business Process Modelling, Methodology, UN/EDIFACT, XML

Audit/Validation, Harmonisation, Library maintenance, Library production,

•Common Business Process Catalog Specification •Core Component Business Document Assembly •Core Component Technical Specification V3.0 – Part 1 of CCTS •Framework for building Catalog of Common Business Processes •MRI Meetings •REA - Specialization Module for UMM •Security for XML documents and Messages •UML Profile for Core Components V3.0 – Part 2 of CCTS •UN/CEFACT Context Methodology V1.0 •UN/CEFACT Modeling Methodology V2.0 •UN/CEFACT Standard Business Document Header V3.0 •UN/CEFACT XML Naming and Design Rules V3.0 •XML For CCTS “how to do it”

not“responsible for”

“how to do it”not

“responsible for”


CURRENT PROJECT LEADERSCURRENT PROJECT LEADERS

METHODOLOGY & TECHNOLOGY PDA


CURRENT DOMAIN COORDINATORSCURRENT DOMAIN COORDINATORS



Monday Afternoon PDA MeetingMonday Afternoon PDA Meeting

•Review of all current Projects– UMM status– UCM review– CCBDA status

•Review of PDA Domains – Outstanding issues•Discussion on New Procedures with ITT/BPS•Open discussion Methodology & Technology PDA Future Strategy

– CSDAT– Gap Analysis, including Reference Models

•Planning of the week– Thursday 22 Sept 09:00-1300 - Document Architecture

(CCBDA,SBDH,UCM, et al.)



Bureau Programme Support (BPS)

19 – 23 September 201118th UN/CEFACT Forum

Geneva


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Supply ChainSupply Chain

RegulatoryRegulatory

SectoralSectoral Methodology

and Technology


Bureau___________________

ChairUNECE

Secretariat

UNECESecretariat

UN/CEFACT Plenary

Regional Rapportuers

Regional Rapportuers

Vice ChairVice Chair







Programme Development AreasProgramme Development Areas

Programme Support TasksProgramme Support Tasks

Programme of WorkProgramme of Work

Roster of ExpertsRoster of Experts

Registry of Domains Business: Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Technical: Audit/Validation Business Process Modelling Communication Harmonisation Legal Library Maintenance Library Production Methodology Publlications UN/EDIFACT XML

Registry of Domains Business: Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Technical: Audit/Validation Business Process Modelling Communication Harmonisation Legal Library Maintenance Library Production Methodology Publlications UN/EDIFACT XML

ProjectsProjectsDomain

Support

DomainSupport Projects

ProjectsDomainSupport

DomainSupportProjects






DomainSupport


PROGRAMME OF WORK

Vice Chairs

Peter Amstutz,

Pier Alberto Cucino

&Harm Jan van Burg

BUREAU PROGRAMME SUPPORT

Support Services Tasks & Communication Activities

Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and maintenance, Directories, Legal, Communication (external/internal), Marketing , Events, Liaison, Training / Capacity Building


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Bureau Programme Support

• Bureau Programme Support is responsible for non-project worked carried out by UN/CEFACT

– Communication, marketing, outreach, capacity building– Deliverables maintenance, validation, publication– Coherence and coordination, project management– Events, liaison, outreach, training

• Focus of Bureau Programme Support has been on protection and continuity of key deliverables during reorganization


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Bureau Programme Support

• Key deliverables are impacted by processes and workflow that are changing as part of the new organization

• To minimize impact, an Implementation Transition Team (ITT) has been reconciling and updating all relevant procedures to account for new organisation


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ImplementationTransition Team

• Established in June, 2011• Providing guidance on continuity of key tasks,

special emphasis on protection / maintenance of key deliverables

• Monitor and regularly report lessons learned• Formulate proposals for adjustment of

procedures and organisation


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ITT Accomplishments

• Forum meeting organisation (in consultation with the Bureau and Secretariat)

• Catalogue of Procedures

• Detailed procedures for production and maintenance of key deliverables (details will follow)

• Action plans for updates to listservs, websites, and project management software


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Key Processes andProcedures

• Open Development Process (ODP)• Library Maintenance Overview• UN/EDIFACT Maintenance Procedures• Core Component Library Procedures• TDED Procedures• Code List Procedures• XML Schema Procedures• Validation Procedures


Revised Open Development Process*

*ECE/TRADE/C/CEFACT/2010/24/Rev.1 - Revised open development process

19-23 September 2011UN/CEFACT Plenary

Geneva


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Background

• Developed to encourage electronic working methods and virtual groups

• Introduced after the ebXML project – 10 times more virtual participants than meeting participants

• Proven very successful in engaging wide participation– Example: CCTS v1.9 >700 comments


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ODP 1

Project & Team Formation

ProjectProposal

InitialContri-butions

ODP 2

Requirements

Require-ments

Document

ODP 3

Internal

Draft

InternalDraft

CommentsLog

ODP 4

Internal

Review

PublicDraft

CommentsLog

ODP 5

Public

Review

CommentsLog

Impl.Draft

ODP 6Impl. Verification

FinalDraft

ODP 7Publication

Publication

ODP 8Maintenance

Previous ODP


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• Designed for Technical Specifications– Adjusting the ODP for other deliverables not always a

perfect fit, necessitating a very complicated document.

• New and changed procedures, e.g.– IPR report– 3 Country Rule

• Enable new organisational structure

• Enable many types of documents without having to change the ODP

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Why Change?


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• Main principles work and are retained

• 7 development steps– Internal review included in drafting phase– All steps no longer mandatory

• All project deliverables subject to ODP– A few exceptions, e.g. project proposal

• IPR disclosure milestones included in each applicable step

Major Changes


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a) Welcome participation by anyone designated as an expert by a Head of Delegation to UN/CEFACT

b) Encourage global input

c) Work quickly

d) Not incorporate specific hardware or operating system requirements or any other proprietary software tool requirements into their processes and publications

e) Understand and agree to be subject to the UN/CEFACT Intellectual Property Rights (IPR) policy

f) Understand and agree to be subject to the UN/CEFACT Code of Conduct

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Principles


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1. Project Inception– Proposal from Plenary delegation, existing Project Team, or the Bureau– Includes definition of scope and project exit criteria

2. Requirements Gathering– May be used also for technical evaluation of submission(s) to the Project

3. Draft Development4. Public Review5. Project Exit

– May vary from simple Bureau review to full implementation verification

6. Publication7. Maintenance

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New ODP Steps


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• The Bureau receives any comments following product publication and the completion of the work of the Project Team.

• Should the Bureau determine that a significant revision of the product is required, such a maintenance project is begun at the Project Inception stage.

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Maintenance


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• Step-by-step examples have been produced– UNECE Recommendation– Business Standard with XML output – Business Standard with UN/EDIFACT output – Technical Specification

• More to come involving examples of exit criteria

• Not Normative! These are examples of what can be done, not how to do it.

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Examples


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• Existing libraries are in ODP Step 7– UN/EDIFACT– Core Component Library– Trade Data Element Directory (Joint with ISO)

• Goals– Develop procedures that apply to all three

libraries– Improve timeliness of deliverables– Clearly documented validation procedures

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ODP Maintenance: Libraries


Library Maintenance


Maintenance Procedure Upgrade•Clarify procedures in order to encourage participation•Increase speed of library publication, e.g., need to increase limited resources for library work

•Need complete methodology for all aspects of library maintenance, e.g., alignment of deletion procedures

•Include alignment / harmonisation of libraries and publication cycles in maintenance procedures

Reorganisation


Three Libraries

EDIFACT CCL TDED

Joint Maintenance Agency(UNECE and ISO TC154)

“Libraries” also refers to code lists and XML schema.

The Libraries

Code lists

XMLSchema


Library Linkages

UN/EDIFACT DE 7065 Package Type Description Code

TDED DE 7065 Package. Type. Code

CCL BCC Package. Type. Code/TDED Link 7065


The following steps apply to all requests for changes to existing libraries/code lists/directories:

• Change request(s) submitted and logged• Technical assessment• Semantic assessment• Harmonization• Update of libraries/code lists/directories • Validation of updated libraries/code lists/directories

– Quality Assurance (internal review)– Formal Validation (independent review)

• Publication

Maintenance Steps


• Change request(s) are submitted, logged, and checked• Technical and semantic assessments are based on published

checklists• Domain experts are needed for semantic assessment of the

business need and solution• Harmonization includes:

– comparison of the change to the existing library or libraries to determine if it is indeed ‘new’ and not semantically equivalent to something that already exists

– any changes to the submission are agreed upon by the submitter and by the appropriate domain team(s)

– adding references in the libraries to maintain and document the alignment between the libraries.

Library Production


• Quality Assurance (internal)– By library team– By the submitters

• Validation (independent)– By experts in the libraries, in the domains involved, in any syntax

solutions produced, and in the publication of the particular libraries.

• Publication– Approved libraries are submitted to the UNECE Secretariat and to the

ISO Secretariat (TDED) for publication.

Library Production


UN/EDIFACT Maintenance


Maintenance Procedure Remains•Confirm EDIFACT maintenance within new organization•Clarify procedures in order to encourage participation

– Some resources may drop off, we’re already limited

•Maintain production speed and quality•Include alignment / harmonisation of libraries and publication cycles in maintenance procedures

Reorganisation


• Change request(s) submitted and logged– Submitter representative + secretariat– Continuance of regional entry points unclear, outside UN/CEFACT

• Technical assessment– BPS – EDIFACT Maintenance Team

• Semantic assessment– Domains – Domain Coordinators

Maintenance Steps(1)


• Cross-library Harmonization– BPS – Maintenance Coordination Team

• Production– Secretariat

• Validation of updated directories – BPS – EDIFACT Validation Team

• Publication– Secretariat

Maintenance Steps (2)


• Change request(s) are submitted, logged, and checked

• Technical and semantic assessments are based on published checklists and rules

• Domain experts are needed for semantic assessment of the business need and solution

• We could do with a couple of additional tech experts as well

• Harmonization included mostly in technical assessment

Library Production


Core Component Library Maintenance


• The big question:

How have the procedures for submission to the CCL changed with the new organization?

Core Component Library ProceduresCore Component

Library Procedures

UN Economic Commission for EuropeCore Component

Library ProceduresCore Component

Library Procedures

• Short answer: not much, and only in good ways• Submissions will go through a similar process

– Submission and Logging– Technical Assessment– Semantic Assessment– Harmonization– Library Update– Validation– Publication

• Processes unified across all UN/CEFACT outputs


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Core Component General Comments

Core Component General Comments

• In general, all steps will use publicly available checklists and rules

• Submitters will be involved in all steps that change the content of their submission

UN Economic Commission for EuropeCore Component Library:

Step 1Core Component Library:

Step 1

Step 1: Change Request Submitted and Logged

•Change Request must be in an acceptable format– Spreadsheet– XMLForCCTS– CCL format

•Submission to a central authority– Within the Bureau Programme Support (BPS) group

•Submitter will be involved in the processing of the submission



Step 2

Step 2: Technical Assessment

•Members of BPS Technical Assessment Team assess the submission for technical correctness

•Goal is to have short turn-around time



Step 3

Step 3: Semantic Assessment

•Members of BPS Semantic Assessment Team assess the submission for semantic correctness and coherence within the library

•Work will be of a cross-domain nature to ensure that a wide variety of viewpoints are brought to bear



Step 4

Step 4: Harmonization

•Members of BPS Harmonization Team make sure that the submission fits within the overall library

•Work will be of a cross-domain nature to ensure that a wide variety of viewpoints are brought to bear

•Often, this will be done in parallel with Semantic Assessment


94

Core Component Library:Step 5


Step 5: Library Update

•Members of BPS Library Maintenance Team take all submissions for the library, and incorporate them into that library

•This work should not change any of the harmonized submissions


95



Step 6: Validation

•Members of BPS Library Maintenance Team will first perform an extensive quality assurance of the new library

•Members of the BPS Independent Validation Team will then perform a final validation

– Any errors found will be corrected, in cooperation with the Library Maintenance Team and the original submitter


96



Step 7: Publication

•Bureau will review and approve publication based on successful validation results

•The library will be provided to the Secretariat for publication


TDED Library Maintenance


• TDED is a joint publication of UNECE and ISO• There is a joint UNECE/ISO Maintenance Agency

(MA) which includes international organisations and international convention holders such as WCO, IMO, IRU etc. who are responsible for their respective informative bridge content

• The 4 digit ID is shared with UN/EDIFACT and is subject to TDED formatting rules

BackgroundBackground


Linkages to be maintained between TDED and EDIFACT

a) Direct - TDED DE to EDIFACT DE

b) Indirect - TDED DE to EDIFACT DE + Code

99

Example: TDED 7065 is equivalent to EDIFACT 7065

Example: TDED 1014 is equivalent to EDIFACT 1153 + Code PK

LinkagesLinkages


The following steps apply to all requests for changes to the TDED:

• Change request(s) submitted and logged• Technical assessment• Semantic assessment• Harmonization• Update of TDED• Validation of updated libraries/code lists/directories

– Quality Assurance (internal review)– Formal Validation (independent review)

• Joint Publication

Maintenance Steps


Code List Maintenance


Three types of code lists to be maintained1.EDIFACT Code Lists (UNCL)2.UNECE Recommendation Code Lists3.Core Component library Code Lists

102

Code List Types


1. EDIFACT Code Lists (UNCL)– Maintained under the EDIFACT

Directories maintenance procedures– Linkages between TDED DE and EDIFACT

DEs are maintained

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Example: TDED 1014 is equivalent to EDIFACT 1153 + Code PK

Code Lists – Type 1


2. UNECE Recommendation Code Lists - External• Rec 3 – UNECE linking to ISO 3166-1 (Country Codes)• Rec 5 - UNECE publication of ICC Incoterms• Rec 9 – UNECE linking to ISO 4217 (Currency Codes)

The following maintenance steps apply to all requests for changes to external Recommendation Code Lists:

– Change request(s) submitted and logged and forwarded to ISO or ICC– Update of Recommendation Code Lists– Validation of updated libraries/code lists/directories

• Quality Assurance (internal review)• Formal Validation (independent review)

– Publication

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2. UNECE Recommendation Code Lists - Internal• Recs 16, 19, 20, 21, 23, 24, 28

The following maintenance steps apply to all requests for changes to internal UNECE Recommendation Code Lists:

– Change request(s) submitted and logged– Technical assessment– Semantic assessment– Harmonization– Update of libraries/code lists/directories – Validation of updated libraries/code lists/directories


– Publication

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UN Economic Commission for Europe UNECE RecommendationCode Linkage Example

UN/EDIFACT DE 7065 Package Type Description Code

TDED DE 7065 Package. Type. Code

CCL BCC Package. Type. Code/TDED Link 7065

UNECE Recommendation 21 Package Type Code List


3. Core Component Library (CCL) Code Lists• Submitted for use in Project RSMs e.g. EDIFICAS Accounting

Code Lists

The following maintenance steps apply to all requests for changes to CCL Code Lists:

– Change request(s) submitted and logged– Technical assessment– Update of CCL– Validation of updated CCL


– Publication

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XML schema production


The 10.000 foot view

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XML schema production

Core Component library

Maintenance

UN/EDIFACT Maintenance

External Code list

Maintenance

BRS

RSM

Business Message Template

CCL EDIFACT Code lists

Business Requirements

Multiple

XMLNDR

Publication

Validation

SML Schema

TDEDMaintenance

BRS: Business Requirement SpecificationRSM: Requirement Specification Mapping


• Driven by – CCL releases– RSM from projects

• No “DMR process”– All changes through CCL and RSM

• “All inclusive”– Currently the entire package of schemas is

provided in one go

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Key principles


• Production rules defined in the XML NDR

• Mostly automated production– The NDR is aimed at fully-automated production

(“push the button”)– Still some “manual intervention” is needed

• Checklist will be made publicly available to control the “manual intervention”

• Will work with CCL Maintenance Team and the submitter (e.g. project) to correct any issues found• Errors found will be corrected in the source, i.e. the CCL or

RSM/Business Message Template, before re-production of XML schemas

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Key principles (2)


User concern

• Availability– Where do I find...?

• Need to improve visibility and presentation on the web

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User concern (2)

• Time-to-market– When the RSM is done, I

want the XML yesterday!

• Limited resources available for “manual intervention”

• Fully automated production tool

• Integrated production process and tools

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User concern (3)

• Quality– Does the XML meet my

business needs?– Is it good XML?

• Engage projects in validation process

• Versioning– XML schemas are

potentially a run-time artifact

– XML versioning not aligned to business level

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Formal ValidationFor ensuring quality of libraries


Libraries

EDIFACT CCL

For ensuring quality, all libraries need formal validation

Current subjects:- EDIFACT- CCL

Candidate subjects :- Recommendations as code lists e.g. UN/LOCODE- TDED

Libraries


Setting up Formal Validation Procedure:• Studying specifications

– e.g. CCTS, NDR, RSM, BRS, Submission Template for CCL• Defining checking rules for finding conflicts

– between old and new versions of library – between two parts e.g. BIE and CC , of library– Between a library and supporting documents e.g. RSMs (similar to ICG audit procedures for CCL)

• Developing small tools for automatic checking rules for improving efficiency of validation

Preparation


Doing Formal Validation on each library• Doing validation based on checking rules• Writing reports of formal validation for corresponding teams

to maintain libraries• Repeat until resolved issues of formal validation

Validation


Join the Bureau Programme Support Team

• UN/CEFACT’s reorganisation is designed to make UN/CEFACT more efficient, responsive to our stakeholders

• Many areas for improvement have been identified in the past and present

• Some areas need resources in order to implement these improvements

Conclusion



Current priorities of UN/CEFACT Current priorities of UN/CEFACT CommunicationCommunication

Pier Alberto CucinoPier Alberto CucinoBureau Vice ChairBureau Vice Chair

Geneva International Conference CentreGeneva International Conference CentreGeneva, Switzerland – 19 September2011Geneva, Switzerland – 19 September2011

UN Economic Commission for Europe New structure & communication

• Communication is specifically included among the main priorities of the UN/CEFACT’s new structure, thereby providing for enhanced transparency

• It’s the first Forum in which communication planned priorities and related activities are presented in the Opening Plenary

• The new project oriented structure itself is a powerful communication “tool”

UN Economic Commission for Europe The communication plan proposal & current priorities

Overall Communication PlanOverall Communication Plan• Presented during GME in Mclean• To be fine-tuned during this Forum

Current PrioritiesCurrent Priorities• External communication priorities• Internal communication priorities


• Spread the “message” and point out the advantages of the new streamlined, UN/CEFACT in terms of timely deliverables, based on stakeholders’ needs, as will be reflected in the the 2012-2013 Programme of Work

• Promote UN/CEFACT “flagship” products

• Fine-tune UN/CEFACT’s relationship and interaction with its current stakeholders, increasing their “loyalty” to UN/CEFACT

• Strengthen UN/CEFACT’s Global Remit attracting more stakeholders and experts from all UN Member Countries, in particular Economies in Transition

External communication prioritiesExternal communication priorities


Implement effective information flows among the Bureau, HODs, PDAs, Domain Coordinators and Project Teams to:

• Stimulate the cross domain approach of the new structure

• Avoid the creation of “Independent Republics” within UN/CEFACT

• Further develop UN/CEFACT members sense of belonging

Internal communication prioritiesInternal communication priorities


Tools - 1Possible Website projects

• Restyling within the the UNECE site layout to strengthen communication

• New section “Guide to UN/CEFACT” providing non technical information on its activity, new structure and procedures

• New video section with “Promotional” videos to facilitate communication, e.g., tutorial video on key UN/CEFACT Recommendations (e.g., Single Window)


Tools - 2Direct Communication*Direct Communication*

• Official Communications to HODs• Communications to UN/CEFACT experts

*includes common materials to represent shared-understanding, e.g. slides, brochures, webex/go-to-meeting recorded streams


Tools-3

Promotion/InformationPromotion/Information • e info communication on UN/CEFACT activities

(UNCEFACTINFO) to be sent to new larger mailing list of national public/private organizations interested in Trade Facilitation achieved through Permanent Missions, HODs, Regional Rapporteurs (all Countries)

• UNECE Multiplier Point Network (Economies in Transition)

UN Economic Commission for Europe The role of PDAs and experts in communication

• Consider a diversity of approaches to support communication inside UN/CEFACT, e.g., available tools for collaborative development sites, discussion groups, electronic forums

• Provide input for external communication and support for the implementation of the communication tools

• Key role of experts involved in Bureau Programme Support


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Forum Scheduleand

General Information


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18th UN/CEFACT ForumMonday, 19 September 2011

13:00 –14:00 Lunch Break Meetings of Programme Development Areas14:00 - 15:30 Implementing Transition

Room 3 – Trade and Transport Facilitation and Regulatory Room 4 – Supply Chain Room 17 – Sectoral Room 15 – Methodology and Technology

15:30 – 16.00 Coffee Break

16:00 - 17:00 (meeting rooms same as above)

Meetings of Plenary Bureau 17:00 – 17:30 Room 3 – Open to Forum participants17:45 – 18:45 Room 18

Revised Schedule - Monday


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STARTING TUESDAY MORNING, 20 SEPTEMBER

Daily Meetings of Bureau Programme Support

Room 16:

8:00 – 9:00 hrs


Rooms For the Week

Programme Development Areas

Room 3 – Trade and Transport Facilitation and Regulatory Room 4 – Supply Chain Room 17 – Sectoral Room 15 – Methodology and Technology

Bureau Programme Support Room 16

Plenary Bureau Room 18

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Planning of Rooms for special meetings of PDAs, Projects and Domains will start to take place on Monday afternoon in PDA meetings

During the week unallocated rooms can be provisionally reserved at the Welcome Desk

More on Rooms


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SMALL ROOMS AVAILABLE TO UN/CEFACT DURING WEEK

For Room Reservations: Go To Welcome Desk

On second floor Varembé

Double Rooms (4 people): B.201/202, 210/211Single Rooms (2 people): B.203 through 208


135

Correspondence to UNECE Secretariat regarding UN/CEFACT should be sent to:

Mika VepsalainenSecretary to UN/CEFACT

[email protected].


136

The new UN/CEFACT website is located at

http://live.unece.org/cefact/index.html


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STARTING TUESDAY MORNING, 20 SEPTEMBER

PLEASE SIGN-UP FOR THE BPS COMMUNICATION TEAM EFFORTS TO RECORD EXPERIENCES IMPLEMENTING

UN/CEFACT DELIVERABLES

FORMS AT WELCOME DESK


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THANK YOU FOR YOUR ATTENTION