AEROSPACE QUALITY SYSTEMSJULY 2009

UNCONFIRMED MINUTESJULY 15-16, 2009

DEDEMAN HOTELINSTANBUL, TURKEY

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

WEDNESDAY, JULY 15 to THURSDAY, JULY 16

1.0 OPENING COMMENTS - OPEN

Call to Order / Quorum Check

The AQS Task Group was called to order at 11:03 a.m., Wednesday July 15, 2009.

A quorum was established with the following representatives in attendance:

User Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Michael Bath DCMA* Robert Bodemuller Ball Aerospace & Technologies

Mark Cathey Spirit AerosystemsMassimo Cavaliere CIRA

* Michael Coleman The Boeing Company* Mark Covert Honeywell Aerospace Chairperson* David Day GE Aviation Vice Chairperson* Steve Meyer Goodrich Acting Secretary* Jay Park Northrop Grumman

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Zafer Iricar TEI - TusasTugba Kalem TEI - TusasRumiko Kishi Mitsubishi Heavy Industries

AQS Liaisons Meeting Participants Present (* Indicates AQS Liaison)

NAME COMPANY NAME

Michael Bath DCMAMark Cathey Spirit AeroSystemsMassimo Cavaliere CIRAMark Covert Honeywell Aerospace

* David Day GE Aviation NMSERobert Hogan Honeywell Aerospace

* Steve Meyer Goodrich Aerostructures WLD* John Nerz GE Aerospace CT* Scott Sullivan Honeywell Aerospace NDT

Wilfried Weber PFW Aerospace AG* Dewey Whittaker Honeywell Aerospace ETG

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AEROSPACE QUALITY SYSTEMSJULY 2009

PRI Staff Present

John BarrettSusan FraileyKevin Wetzel

1.1 Expectations - Agenda review – Identify New Business

1.2 Approval of February 2009 Minutes

The February 2009 meeting minutes were reviewed.

Motion made by David Day and seconded by Jay Parks to approve minutes from the last meeting. Motion Passed.

1.3 Task Group Membership

Mark Cathey was added as an Alternate User Voting Member for Spirit AeroSystems.

2.0 TASK GROUP TUTORIAL – OPEN

Susan Frailey presented the Task Group Tutorial.

ACTION ITEM: It was suggested to include the process of becoming a Voting Member into the Attendees’ Guide. (Susan Frailey, DUE DATE: August 15, 2009)

3.0 REVIEW RAIL STATUS – OPEN

The Task Group reviewed the current action item listing. See the attached RAIL embedded at the end of the minutes.

3.1 AQS audit - There is a standalone audit at a Supplier in New York scheduled for August.

3.2 Liaison project - This will be discussed during the QMS Integration discussion (see section 6.0).

3.3 AC7004/AS9003 - Close action item (see section 5.0 – Review of AC7004/Use of AS9003).

3.4 The NMC Standardization action item was closed (see minutes section 10.0 – New Business).

3.5 Action item 49 – The due date will be pushed back to the October 2009 meeting due to issues with eAuditNet.

ACTION ITEM: Send out information regarding the standalone Quality System audit at Supplier in New York. (Susan Frailey, DUE DATE: when scheduled)

4.0 METRICS REVIEW – OPEN

The Task Group reviewed the metrics - no additional information or action is necessary.

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4.1 Task Group / NMC Metrics

Metrics were reviewed and, in general, are very positive.

4.2 Delegation Oversight

The Task Group reviewed the AQS Delegation Summary Presentation, in accordance with NOP-003. All currently delegated Staff Engineers, John Barrett, Kevin Wetzel, Michael Gutridge, and Jerry Aston, meet the requirements to maintain delegation. Susan Frailey, non delegated Staff Engineer, was also reviewed, with no comments.

ACTION ITEM: On the delegation tool, clarify what data is included in the year total, fiscal, calendar year, or rolling 12 months. (Susan Frailey, DUE DATE: August 15, 2009)

5.0 REVIEW AC7004 REVISION – OPEN

The Task Group reviewed the status of the AC7004 Draft. The proposed requirements for AC7004 and the comparison to AS9003 were completed.

ACTION ITEM: Do a data dump for AC7004 registered companies to determine the size of the organizations that are accredited to AC7004. (John Barrett, DUE DATE: August 17, 2009)

ACTION ITEM: Prepare and circulate a draft of AC7004 to the Task Group. (Susan Frailey, DUE DATE: July 24, 2009)

ACTION ITEM: Review draft AC7004 for content, sending comments back to PRI Staff. (Task Group Voting Members and PRI Staff, DUE DATE: August 14, 2009)

ACTION ITEM: Evaluate the difference between the reviewed AC7004 draft and AS9003 for the purpose of determining if we need to shrink AC7004. Request that additional requirements be put into AS9003, or find AS9003 acceptable for a Nadcap quality system, even with the differences. (Task Group Voting Members and PRI Staff, DUE DATE: September 11, 2009)

ACTION ITEM: Schedule a conference call for above discussion. (Task Group Voting Members and PRI Staff, DUE DATE: September 14, 2009)

ACTION ITEM: Review of draft AC7004 document with Mike Gallagher to go through differences and determine the logic of removed requirements in AS9003. (Mark Covert, DUE DATE: September 21, 2009)

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6.0 QMS INTEGRATION – OPEN

6.1 Liaison Meeting

AQS Liaison meetings were held on Monday, July 13 and Wednesday, July 15, 2009. Attendance is noted in AQS meeting minutes above.

The Liaisons requested a status update on the checklist project. This was discussed during the Monday meeting. There will be a full report out during the October 2009 meeting.

The Liaisons requested an agenda for the future meetings. They want it sent out prior to the meeting with any items they will need to bring, do, or respond to at the meetings.

A new Liaison from Coatings, John Nerz, was introduced.

The loss of the Liaison from Heat Treating was discussed along with possible replacements.

ACTION ITEM: Prepare status update presentation of Liaison checklist project, to be presented on Monday night of the October 2009 Nadcap meeting. (David Day, DUE DATE: October 2, 2009)

ACTION ITEM: Prepare and send out AQS Liaison agenda prior to October 2009 Nadcap meeting. (Susan Frailey, DUE DATE: September 30, 2009)

6.2 Liaison Project Status

The re-review data from Coatings, Chemical Processing and Heat Treating is missing. The Task Group agreed to move forward without the re-review.

ACTION ITEM: Set up a meeting to review the quality questions and data, commodity by commodity, to review the ‘big picture’ and to look for gaps to determine further action. Participants: Mark Covert, Dave Day, Robin Gorman, and PRI Staff as support. (John Barrett, DUE DATE: August 7, 2009)

7.0 SSC STATUS REPORT – OPEN

The report was reviewed. There were no additional comments.

8.0 DATA COLLECTION – AUDITOR CONSISTENCY MONITORING – OPEN

This topic was not discussed at this meeting due to overlapping information with Auditor Training.

9.0 AUDITOR TRAINING - OPEN

9.1 2009 Auditor Training – Status

Presentation teams were created – Mark Covert, Dave Day, Robin Gorman, Mark Brown, John Barrett and Susan Frailey. Potential presenters will be Bob Bodemuller, Heather Meyer and Steve Meyer.

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The Task Group reviewed rough draft presentations for content. Authors were given feedback and changes were requested.

ACTION ITEM: Revise Auditor Training presentations per Task Group recommendations. (John Barrett, Susan Frailey, David Day, DUE DATE: September 15, 2009)

ACTION ITEM: Follow up on Adequacy of Checklist Completion presentations. Team: Mark Covert, Mark Brown, Robin Gorman. (Mark Covert, DUE DATE: August 3, 2009)

ACTION ITEM: Finalize AC7004 Status presentation. (John Barrett, DUE DATE: September 15, 2009)

ACTION ITEM: Finalize the training agenda. (John Barrett, DUE DATE: September 15, 2009) 9.2 Review of Voice of the Auditor (VoA) Presentations

The data comparing specific audits with their peers was reviewed. Three Auditors were chosen; Jim Diamond, Harout Marachlian and Ed Fisher. Auditor presentations were reviewed with actions recorded by PRI Staff for specific changes to the presentation.

ACTION ITEM: Make changes to the VoA presentations. (Susan Frailey, DUE DATE: September 15, 2009)

10.0 NEW BUSINESS – OPEN

10.1 The Composites Task Group asked a question on how a particular situation would be handled. The situation was described as when a similar finding was found in two separate audits. The Task Group’s basic conclusion is if the cause is the same and the corrective action did not correct it, then it is systemic, but if the cause is different and was not addressed in the first corrective action, then it would not be sustaining.

ACTION ITEM: Send back to Composites Task Group the AQS Task Group response. (John Barrett, DUE DATE: July 17, 2009)

10.2 The new failure criteria in NOP-011 were reviewed. No comments were made by attendees.

10.3 NIP 7-03 paragraph 8.0 states that cumulative late days are now limited to 30 days (previously 45 days) – effective as of July 12, 2009. Attendees were reminded of the new requirement and the date it is effective.

10.4 Changes to NIP 6-01 Appendix AQS for Auditor Requirements were reviewed.

Motion made by Steve Meyer & seconded by David Day to approve changes. Motion Passed.

10.5 Confirmation of NTGOP-001 AQS Appendix – Procedure was reviewed.

Motion made by Steve Meyer & seconded by David Day to reconfirm. Motion Passed.

10.6 The AQS Mission Statement was reviewed. The statement still meets the needs of the Task Group.

10.7 eAuditNet 2.0 – Discussed issues found with eAuditNet 2.0 (merit button and AQS NCR effectiveness check). Attendees were asked to report to PRI Staff or eAuditNet Helpdesk, any issues that they may come across.

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ACTION ITEM: Add to AQS agenda for status of issues/fixes for each meeting until resolved. (Susan Frailey, DUE DATE: October 21, 2009)

10.8 Standardization feedback and decisions

a) ALT Voting Member accountability – We are consistent with the other Task Groups. No further action necessary.

b) Review of the number of previous audits checking for Non Sustaining Corrective Actions – most Task Groups only review one previous audit. This item was presented to the NMC Standardization Sub-Team for consideration.

10.9 A clarification of N/A for re-grade in AC7004 Checklist was made. Direction will be passed to

Auditors that if the Supplier does not own the material, then they cannot do a re-grade, so N/A is acceptable as an answer without requiring a procedure stating that they do not do a re-grade.

Motion made by David Day and seconded by Steve Meyer to accept explanation and change the AQS Audit Handbook. Motion Passed.

ACTION ITEM: Revise AQS Audit Handbook to reflect clarification of an N/A response for re-grade checklist items. (John Barrett, DUE DATE: August 15, 2009)

10.0 NEW BUSINESS – CLOSED

10.10 The AQS Task Group reviewed an audit at the request of the Heat Treating Task Group. The conclusion was that we would request the Registrar to review the calibration system and the corrective action system in their next audit. Staff Engineer will respond back to the Heat Treating Task Group with our decision.

ACTION ITEM: OASIS notification of Supplier (Mark Covert, John Barrett, DUE DATE: July 31, 2009)

10.11 The Task Group reviewed the Registrar notification history file, which was created to support an NMC request. Fields were reviewed and some modifications were made during the meeting. Two charts will be added to the minutes. This will become a part of the AQS metrics reported out during each meeting.

ACTION ITEM: Update and maintain the registrar notification log and present for future meetings. (Susan Frailey, DUE DATE: On-Going)

10.12 NIP 6-01 Appendix AQS paragraph 1.0 needs revision to allow an AQS Staff Engineer approval as an Auditor without having commodity assignment. Appointment of Auditor status for Staff Engineer will be controlled by the Task Group.

ACTION ITEM: Update NIP 6-01 Appendix AQS. (Susan Frailey, DUE DATE: September 15, 2009)

11.0 AUDIT REVIEW AND AUDITOR CONSISTENCY – CLOSED

11.1 Task Group reviewed an AQS audit with the assigned Staff Engineer. Actions were assigned.

ADJOURNMENT – July 16, 2009 – Meeting was adjourned at 6:15 p.m.

Minutes Prepared by: Steve Meyer (steven.meyer@goodrich.com)

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RAIL:

***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* NO

*If yes, the following information is required:

Documents requiring revision:

Who is responsible: Due date:

NIP 6-01 Appendix AQS Susan Frailey September 15, 2009

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