uncw fraternity and sorority handbook and resource guide fsl handbook and... · 2019-05-15 · phi...
TRANSCRIPT
Updated December 18, 2017
UNCW Fraternity and Sorority Handbook and Resource Guide
2029 Fisher Student Center 910.962.3877 www.uncw.edu/osle
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Table of Contents
Welcome from Office of Student Leadership and Engagement 2
UNCW Fraternity and Sorority Governing System 3
Definition of Terms 4
POLICIES 5
UNCW Registered Student Organizations 6
UNCW Fraternity and Sorority Recognition Policy 8
Membership Requirements 9
Hazing 10
Fraternity and Sorority Expansion Process 12
BEST PRACTICES 14
Recommended Best Practices for Success 15
Chapter Events 16
Advisor Role, Expectations, and Impact 17
Appendix A - New Member Information Sheet 20
Appendix B - Fraternity and Sorority Life Contact Sheet 22
Appendix C - New Member Drop Form 23
Appendix D - New Member Education Plan Template 24
This handbook and resource guide was created to be used in conjunction with the Campus Activities and Involvement Center (CAIC) policies and the UNCW Code of Student Life. Chapter members should refer to the CAIC website for policies regarding student organization requirements. This Handbook and Resource Guide also includes detailed information specific to the fraternities and sororities at the University of
North Carolina Wilmington (UNCW).
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Welcome from the Office of Student Leadership and Engagement
The UNCW Office of Student Leadership and Engagement (OSLE) is excited to work with
UNCW’s fraternities and sororities! With their focus on engagement, leadership, service,
philanthropy, accountability, and celebration, fraternities and sororities are a natural fit
with our office mission, vision, values, and learning outcomes.
We look forward to working with the 30 fraternity and sorority chapters that call UNCW
home. While the Assistant Director and the Coordinator for Fraternity and Sorority Life
in the Office of Student Leadership and Engagement will serve as the primary advisors
for the fraternity and sorority community, our entire staff team – the Director, Assistant
Director for Leadership Development, Coordinator for Community Engagement, and
Administrative Associate - will be available to assist chapters and councils with their
programming and operational initiatives. Please note that the Office of the Dean of
Students, namely Assistant Dean Chip Phillips, will remain the point of contact on Code
of Student Life policy-related matters involving chapters.
The Fraternity and Sorority Handbook and Resource Guide has been developed to help
the UNCW fraternity and sorority community create shared expectations and, thus,
shared responsibility. As we embark on this experience together, we ask that you help
us help you. This means that we need you to communicate with us about individual,
chapter, and council goals for the UNCW fraternity and sorority community and utilize
us as resources for event planning, recruitment/intake, leadership development, risk
management, and service & philanthropy. We also ask that you help each other. This
means that we encourage you to view yourselves as a community, build your community
together, and hold your community accountable when it does not meet shared
expectations.
Please visit the Office of Student Leadership and Engagement staff in 2029 Fisher
Student Center. We are delighted to collaborate with you to create strong fraternity and
sorority chapters and a strong fraternity and sorority community. We look forward to
sharing in the UNCW fraternity and sorority experience with you, and making the UNCW
Greek Community a prime model of Fraternal Life within the UNC system.
With fraternal pride,
Jaime L. Russell, Ed.D.
Jaime L. Russell, Ed.D.
Director, Office of Student Leadership and Engagement
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University of North Carolina Wilmington’s Fraternity and Sorority Governing System
Interfraternity Council (IFC) Organization Chapter Name
Alpha Sigma Phi TBD
Alpha Tau Omega Kappa Iota
Chi Phi UNCW Colony
Delta Chi Wilmington
Delta Kappa Epsilon Chi Beta
Delta Sigma Phi Zeta Omega
Kappa Alpha Order Epsilon Psi
Kappa Sigma Mu Zeta
Lambda Chi Alpha Delta Sigma
Phi Gamma Delta Pi Chi
Pi Kappa Alpha Lambda Phi
Pi Kappa Phi Gamma Theta
Tau Kappa Epsilon Mu Chi
National Pan-Hellenic Council (NPHC)
Organization Chapter Name
Alpha Kappa Alpha Omicron Phi
Alpha Phi Alpha Omicron Theta
Delta Sigma Theta Theta Iota
Phi Beta Sigma
Zeta Phi Beta Pi Nu **Omega Psi Phi, Kappa Alpha Psi, & Phi Beta Sigma are currently dormant.
Please contact the Coordinator for Fraternity and Sorority Life, Ebony Wofford, for more information**
Panhellenic Council (PHC) Organization Chapter Name
Alpha Chi Omega Kappa Pi
Alpha Delta Pi Eta Alpha
Alpha Gamma Delta Theta Mu
Alpha Phi Eta Xi
Alpha Xi Delta Zeta Chi
Chi Omega Nu Lambda
Delta Gamma TBD/Spring 2018
Delta Zeta Xi Theta
Kappa Delta Theta Xi
Phi Mu Gamma Kappa
Sigma Sigma Sigma Epsilon Phi
Chapters not currently represented by a council:
Alpha Psi Lambda, co-ed Latino Fraternity
Sigma Alpha Omega, Christian Sorority
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Definition of Terms
Inter/national Fraternity or Sorority: a fraternity or sorority holding membership in the North American Interfraternity Conference, the National Panhellenic Conference, the National Pan-Hellenic Council, National Association of Latino Fraternal Organizations, National Multicultural Greek Council, or a fraternity/sorority that has inter/national status.
Colony: a group of UNCW students who have been organized under the auspices of an inter/national fraternity or sorority for the specific purpose of being established as one of its undergraduate chapters.
National Panhellenic Conference (NPC): is the premier advocacy and support organization for the advancement of the sorority experience. The National Panhellenic
Conference provides support and guidance for its 26 member inter/national sororities/women’s fraternities and serves as the national voice on contemporary issues of sorority life (https://www.npcwomen.org/about.aspx).
National Pan-Hellenic Council (NPHC): is currently composed of nine (9) historically African American International Greek letter Sororities and Fraternities (also known as the Divine Nine). NPHC promotes interaction through forums, meetings and other mediums for the exchange of information and engages in cooperative programming and initiatives through various activities and functions. (http://www.nphchq.org/ and http://www.nphchq.org/mission/).
North American Interfraternity Conference (NIC): is the trade association representing 70 International and National Men's Fraternities. The NIC serves to advocate the needs of its member fraternities through enrichment of the fraternity experience; advancement and growth of the fraternity community; and enhancement of the educational mission of the host institutions. The NIC is also committed to enhancing the benefits of fraternity membership through its relationship with Interfraternity Councils (http://www.nicindy.org/about-nic.html).
Interfraternity Council (IFC): the legislative body consisting of an executive board and delegates who represent fraternities that are typically members of NIC. The IFC coordinates activities, programming and provides support to member chapters who pay IFC dues and who are in good standing with IFC.
Panhellenic Council (PHC): the legislative body consisting of an executive board and delegates who represent sororities who are typically members of NPC. The PHC coordinates joint activities, programming and provides support to member chapters who pay PHC dues and who are in good standing with PHC.
National Pan-Hellenic Council (NPHC): the coordinating body for the nine historically African American fraternities and sororities. The NPHC is the legislative provides joint activities, programming, and support to member chapters who pay NPHC dues and who are in good standing with NPHC.
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Policies
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UNCW Registered Student Organizations
http://uncw.edu/odos/documents/cosl-current.pdf (Taken from the UNCW Code of Student Life, Section V)
V-1 INTRODUCTION
Students at UNCW are encouraged to organize and join associations to explore their common interests and develop knowledge and skills. Student organizations wishing
to be registered with UNCW must form and operate in compliance with university policies. It is through our registered student organizations that the university is able to promote a sense of community and offer students the opportunity to pursue the
practice of involvement, leadership, engagement and service.
Although critical to the fabric of campus life, student organizations are independent organizations and are not considered to be an extension of the university. Unless the university has specifically requested that a student organization host an event (and
by doing so has deemed the organization an agent of the university), the student organization will not be covered by the university’s insurance.
A registered student organization is defined as a group of five (5) or more currently enrolled University of North Carolina Wilmington students who unite around a
common interest. Student organizations may have other non-student members as part of the student organization but these non-student members may not be considered voting members. Unless more specific membership requirements are
provided by the appropriate advisory council (appropriate advisory councils are Student Organizations Committee, Sport Club Council, Graduate Student Association, Panhellenic Council, National Pan-Hellenic Council and the
Interfraternity Council), this section outlines university policies pertaining to the formation and operation of registered student organizations, including actions that
may be taken by the university for noncompliance with these policies. In addition to the policies established in this section, organizations must also adhere to all policies set forth by their respective governing bodies.
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V-4 RIGHTS/PRIVILEGES OF REGISTERED STUDENT ORGANIZATIONS A. A registered student organization is entitled to:
1. Be listed as a registered student organization. Only student organizations registered by SOC and in good standing with the university (meaning not
on disciplinary probation) may use the name of the university or an abbreviation of it as a part of their name.
2. Sponsor or present a public event on university property. Organizations
undertaking this activity may consult with the CAIC staff for procedures and approval.
3. Raise funds or make other permissible solicitations on university
property in accordance with university policy (see Section VI-3).
4. Reserve the use of university facilities and services (see Section VI and VII-3).
5. Be eligible for possible funding by the UNCW Student Government
Association according to Student Government Association guidelines. 6. Be listed on the “Student Organizations” web page for UNCW.
7. Appoint or elect an advisor of the organization’s choice; although strongly recommended, an advisor is not required.
8. Utilize the resources and services provided in the Involvement Center.
9. Have access to technological resources provided by ITSD such as a web page, UNCW email account and file sharing/storage space on the student server.
B. Policies and actions of a student organization will be determined by those persons who hold a bona fide membership in the organization.
For additional information and resources, go to:
http://uncw.edu/studentorgs/forms-and-resources.html
http://uncw.edu/odos/documents/cosl-current.pdf
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UNCW Fraternity and Sorority Recognition Policy
Fraternities and sororities at the University of North Carolina Wilmington have certain
privileges that are associated with membership in and recognition by the respective
governing council and the University. In order to maintain these privileges, chapters
must comply with the UNCW Code of Student Life as well as the following requirements,
which are based on inter/national chapter and council policies and regulations.
To maintain University recognition as a fraternity or sorority, chapters must be
nationally recognized organizations and meet the following criteria:
Register your chapter with the Campus Activities and Involvement Center each year.
o The registration checklist can be found at:
http://uncw.edu/studentorgs/Re-Registration.html
Submit and update the chapter roster with the Assistant Director for Fraternity and
Sorority Life in the Office of Student Leadership and Engagement for after each new
recruitment/intake period and/or as requested. At minimum, the chapter must
update the roster once within the first two weeks of classes and once before final
exams begin each semester.
Require that each new member sign and complete a New Member Information Sheet
(Appendix A), which includes a grade release agreement and anti-hazing statement,
submitted to the Office of Student Leadership and Engagement by established
deadlines.
Submit Transition of Officers Form (Appendix B) within two weeks of an election or
change in officers to the Office of Student Leadership and Engagement.
Conduct all New Member Education Activities within an eight-week period, with a
maximum of twelve weeks permitted. Chapters must comply with their national
standards if their required timeframe is less than stated herein. Should a new
member decide to drop, they must complete and submit a New Member Drop Form
(Appendix C).
Submit a complete and accurate Social Event Registration Form found online at
http://bit.ly/2gMAwby a minimum of 72 business hours prior to any social event. All
chapters in attendance must submit this form. Annually, beginning each August, the
response for non-registration of a chapter social event will be a required meeting with
a staff member in the Office of Student Leadership and Engagement. Subsequent
violations may result in a formal conduct charge of “failure to comply” through the
Office of the Dean of Students.
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Membership Eligibility
The Office of Student Leadership and Engagement requires individuals and chapters
to adhere to the following policies regarding recruitment of new members:
Students who wish to accept any form of membership must be currently a full-
time enrolled (12 credit hours) student at the University of North Carolina
Wilmington. Individual fraternity and sorority headquarters determine the
number of credits earned in order to be eligible for membership.
Individual fraternity and sorority headquarters or chapters determine the GPA
required for membership. Typically, the minimum is a 2.5 GPA, which is
recommended and supported, but it may be higher for some groups.
Potential new members must register via the recruitment link on the Office of
Student Leadership and Engagement website. Registration grants permission
for the Office of Student Leadership and Engagement to check academic credits
and grades prior to the extension of a bid/invitation to join. This allows us to
assist individual chapters in meeting the new member expectations of their
headquarters or chapter.
Chapters must submit a hard copy of their New Member Information Sheet
with signatures, which includes a grade release and anti-hazing statement
(Appendix B). Specific dates will vary by semester and by council membership.
The grade release is to assist chapters in determining the members who are
meeting the academic expectations set forth by the headquarters or chapter,
and to determine the chapter average GPA.
Should a new member decide to drop, they must complete and submit a New
Member Drop Form (Appendix D).
The Office of Student Leadership and Engagement, specifically the Assistant
Director and/or Coordinator for Fraternity and Sorority Life, will assist in the
coordination of recruitment activities with the respective councils.
For institutional purposes, active chapter members are defined as those
members who are enrolled students at UNCW. In order for a student to be
considered “Inactive” one of the following criteria must be met:
1.) the member is not enrolled in school or has graduated,
2.) the member is studying abroad for an entire academic year,
3.) the student is no longer a member of the organization, or
4.) documentation provided by the national organization indicates the
member is no longer active.
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Hazing
UNCW Student Standards of Conduct *applies to ALL students and ALL student organizations*
Hazing violations are adjudicated as outlined in the Code of Student Life.
SECTION II STUDENT CONDUCT AND APPEALS
II-1 STUDENT STANDARDS OF CONDUCT
B. OFFENSES
Notwithstanding actions taken by civil authorities or private litigants, the vice chancellor for
student affairs or his/her designee may initiate disciplinary proceedings as outlined in
Section II-2 and/or Section V-9 against a student or student organization that violates or
attempts to violate the UNCW Code of Student Life or other applicable rules, including the
following:
Engages in hazing. Hazing by university groups is prohibited on or off campus.
Hazing is defined as a covert or overt action, occurring on or off campus, by an
individual or group of individuals in connection to recruitment, initiation, rite of
passage, or membership in a fraternity, sorority, UNCW sport club, group,
organization or athletic team; that subjects any other member of the university
community, voluntarily or involuntarily, to activity which creates an atmosphere for
potential or actual humiliation, degradation, verbal, emotional or 24 physical distress,
abuse or injury; or compromises the academic mission and/or reputation of the
university.
State of North Carolina Hazing Law
NORTH CAROLINA GENERAL STATUTE 14-35. HAZING; DEFINITION AND PUNISHMENT
It is unlawful for any student in attendance at any university, college, or school in this State
to engage in hazing, or to aid or abet any other student in the commission of this offense. For
the purposes of this section hazing is defined as follows: "to subject another student to
physical injury as part of an initiation, or as a prerequisite to membership, into any
organized school group, including any society, athletic team, fraternity or sorority, or other
similar group." Any violation of this section shall constitute a Class 2 misdemeanor. (1913, c.
169, ss. 1, 2, 3, 4; C.S., s. 4217; 1969, c. 1224, s. 1; 1993, c. 539, s. 19; 1994, Ex. Sess., c.
24, s. 14(c); 2003-299, s. 1.)
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NORTH CAROLINA GENERAL STATUTE 14-38
WITNESSES IN HAZING TRIALS; NO INDICTMENT TO BE FOUNDED ON SELF-
CRIMINATING TESTIMONY
In all trials for the offense of hazing any student or other person subpoenaed as a witness in
behalf of the State shall be required to testify if called upon to do so: Provided, however, that
no student or other person so testifying shall be amenable or subject to indictment on
account of, or by reason of, such testimony. (1913, c. 169, s. 8; C.S. s. 4220.)
Examples of Hazing
Taken from the Fraternal Information and Programming Group (FIPG) Risk Management
Policy. The Fraternal Information and Programming Group (FIPG) is organized for the
purpose of providing information on risk management issues. The mission is to promote
sound risk management policies and practices. FIPG’s mission is to be the leading resource
of risk management education, programming and information to the broad based
constituency involved in all aspects of Greek Life. http://www.fipg.org/
HAZING
No chapter, colony, student or alumnus shall conduct nor condone hazing activities.
Permission or approval by a person being hazed is not a defense.
Hazing activities are defined as: "Any action taken or situation created, intentionally, whether
on or off fraternity premises, to produce mental or physical discomfort, embarrassment,
harassment, or ridicule.
“Such activities may include but are not limited to the following:
use of alcohol,
paddling in any form,
creation of excessive fatigue,
physical and psychological shocks,
quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house;
wearing of public apparel which is conspicuous and not normally in good taste,
engaging in public stunts and buffoonery,
morally degrading or humiliating games and activities,
and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational
institution or applicable state law."
PLEASE NOTE: This list is by no means exhaustive of all activities and actions that can be considered hazing. Should you have questions or desire clarification of any of these items, please contact the Office of Student Leadership and Engagement at 910-962-3877 or the Office of the Dean of Students at 910-962-3119.
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Fraternity and Sorority Expansion Process
UNCW is committed to a positive fraternal experience for all students who seek the same and
recognizes a strong fraternity and sorority community is an essential element of student life.
We are supportive of a strong and vibrant fraternity and sorority community; thus, we would
like to fully support new or returning fraternities and sororities as they establish themselves
on campus.
It is our office’s priority to ensure that establishment of new groups benefits the entire
campus community, and that it is done within the resources UNCW is capable of providing in
order to ensure a smooth transition for new or returning groups. We must be mindful of the
UNCW size, population, and resources to support all new and established organizations. The
University recognizes the Fraternity and Sorority community must be adequate in size in
order to provide opportunities for every student who has the desire and the means to join.
The Office of Student Leadership and Engagement believes that the policies, as outlined in
this Handbook and Resource Guide, will enable our office to best support new organizations,
as well as provide the proper resources to help groups be successful on campus. We strongly
emphasize the importance of partnerships between the university, Office of Student
Leadership and Engagement, Campus Activities and Involvement Center, the Office of the
Dean of Students, and the national organization.
Extension/ Expansion Requirements
Please see the following depending upon council affiliation:
o IFC and NPHC: Interested organizations are asked to express their interest to
establish an interest group or colonize at UNCW in writing. Upon notification of
their interest in writing, the University and the respective council will work with
all interested organizations to develop a timeline for responsible growth and
mutual success.
o NPC: All National Panhellenic Conference (NPC) members will follow the NPC guidelines for extension. Please reference the current edition of the NPC manual of information.at: https://www.npcwomen.org/college-panhellenics/extension-info.aspx
Only groups affiliated with inter/national organizations may expand at UNCW.
The national organization must cover the interest group by a policy of general
commercial liability insurance. Updated insurance certificates must be submitted
annually as directed by the Office of Student Leadership and Engagement.
If an organization was previously active, all university debts must be paid in full before
a group can be considered for expansion.
Chapters previously suspended will re-enter UNCW Fraternity and Sorority Life as
established by approval from the Dean of Students, their national organization,
and/or via a previously developed re-affiliation agreement.
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Best Practices
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Recommended Best Practices for Success In addition to complying with the UNCW Code of Student Life and Fraternity and
Sorority Life requirements, chapters are encouraged to also observe to the following
best practices which aid in the development of a successful chapter:
Submit a New Member Education Plan (Appendix E) or outline one week before
new member education begins to the Assistant Director and/or Coordinator for
Fraternity and Sorority Life in the Office of Student Leadership and Engagement.
Chapter recruitment/intake plans should be in compliance with all inter/national
headquarters standards, and comply with the UNCW Code of Student Life. The
purpose is to offer feedback, NOT to approve the operations of the chapter.
Encourage all new members to attend the New Member Summit/Education
Sessions and/or participate in the make-up assignment.
Chapter presidents are invited to meet with the Assistant Director and/or
Coordinator of Fraternity and Sorority Life in the Office of Student Leadership and
Engagement once per month; chapter officers are invited to meet with the
Assistant Director/Coordinator as needed.
Chapter Presidents, officers, initiated and associate members are encouraged to
attend all meetings, training sessions, and events offered by the Office of
Student Leadership and Engagement.
List a primary chapter advisor and any secondary advisors
Submit chapter Standards of Excellence documentation (available at
http://uncw.edu/fsl/resources.html) at the end of each semester.
Be familiar with your inter/national organization’s Risk Management Policies,
procedures, timeline, and contact list. For some groups this may include the
Fraternal Information and Programming Group (FIPG) policies
(http://www.fipg.org/).
Be familiar with the Code of Student Life, in particular section V-8 Conduct
Review for Student Organizations (http://uncw.edu/odos/documents/cosl-
current.pdf).
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Chapter Events
A function/event may be deemed as a fraternal chapter event if any of the following criteria are proven:
Event is paid for by the chapter (with chapter funds)
Event is endorsed by chapter (this includes but is not limited to any promotion via social media)
The average person would associate the event with the fraternal organization in question
All chapters should follow their national risk management guidelines as well as the risk management guidelines set forth by the Interfraternity Council, National Pan-
Hellenic Council, Unified Greek Council, and/or the Panhellenic Council. On-Campus Events
If any organization hosts an on-campus event which includes a business, company, or off-campus speaker, space reservations need to be made through the Department
of Campus Life’s Event Management System (EMS) six weeks prior to the event date. Once the reservation has been submitted, all proper paperwork and protocol must be
in place before the event is actually approved. Please note that no individual student or organization can sign any contract for on-campus events!
Please see the Campus Life webpage for more information about planning an on-campus event: http://uncw.edu/campuslife/index.html
Philanthropy Events
Fraternities and sororities should report their philanthropic events, including pre-
event goals and plans and post-event fundraising, attendance, and photos to the Office of Student Leadership and Engagement; namely the Assistant Director and/or Coordinator for Fraternity and Sorority Life. We would like to share all of the great
things you do via our FSL Facebook and Instagram pages!
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Advisor Role, Expectations, and Impact
The Office of Student Leadership and Engagement recommends that fraternities and sororities have at least one chapter advisor. Advisors can be alumni of the
organization, UNCW faculty and staff, or another person designated by the chapter.
Advisor Philosophy and Role
The role of fraternity and sorority advisors is to assist in the development of students and organizations that are a part of the fraternity and sorority community.
Recognizing that fraternities and sororities are excellent opportunities for students to engage in leadership, service, accountability, and celebration, advisors can help students and organizations focus on both completion of goals and, more importantly,
individual and collective growth. Advisors also encourage and motivate members to take advantage of various opportunities that are available to them at UNCW and to
share these resources with their fellow members. Through advisor involvement, guidance, appropriate intervention, and questions, students will be able to make meaning of their experiences, build their capacity to lead, increase their aspiration to
serve, and learn to work effectively as contributing members of a community.
Advisor Expectations
The Office of Student Leadership and Engagement encourages advisors to:
Advise (i.e., provide counsel) chapter leaders on issues such as inter/national policies and procedures, membership development, risk management, financial matters, and accountability
Collaborate with chapter leaders to develop goals for each semester and the entire year
Serve as a resource for all chapter officers
Attend meetings of the executive board and overall organization Attend major and high-profile chapter events such as mixers, banquets, or
philanthropy events Assist the chapter in becoming as self-sufficient and accountable as possible Partner with the Office of Student Leadership and Engagement regarding
organizational matters, particularly having consistent communication with the Assistant Director of Student Leadership and Engagement for Fraternities and
Sororities Be aware and have an understanding of UNCW and Fraternity and Sorority
policies and procedures (i.e., the Fraternity and Sorority Handbook) and share
that information with chapters Participate in monthly advisor meetings and other meetings as appropriate
Support the university as it attempts to educate its students on learning
standards, policy compliance, and risk management.
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Advisor Impact The impact of being an advisor goes far beyond the success of the organization.
Advisors touch and impact the lives of those with whom they work. Advisors make a major commitment to the members of the organization and their health and safety.
This is by no means an easy job, but it is definitely very rewarding to witness the growth and development of individual students, chapters, and the entire Greek community. We believe chapters that excel do so because of the level of involvement
and investment of their advisors.
To increase their impact, advisors should:
Serve as a positive role model
Instill expectations to excel academically
Enhance students’ desires to engage in their communities (Greek, UNCW, and Wilmington)
Build students’ capacities to lead
Increase students’ aspirations to serve others
Help students maintain and improve the reputation of the organizations which with they are affiliated
Assist students in making healthy choices
Hold students accountable to chapter, university, and inter/national standards and local, state, and federal laws
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Appendix A
UNCW Fraternity and Sorority Life
New Member Information Sheet
GRADE RELEASE
I understand that membership in a national fraternity/sorority required that I
authorize the UNCW Registrar to release my grade point average each term that I
am enrolled and a member of the Greek System. Grades will be released to the
Assistant Director and the Coordinator for Fraternity and Sorority Life in the
Office of Student Leadership and Engagement, my respective chapter, and the
fraternity/sorority national office for the purpose of scholarship reports. I
understand that this authorization may be revoked at any time if I choose to
resign my membership.
ANTI-HAZING STATEMENT
As a fraternity/sorority new member, I acknowledge I am aware of the student
standards of conduct of the University (UNCW Code of Student Life and the State
of North Carolina Hazing Law) and my fraternity/sorority. Furthermore, I pledge
that I will not participate in nor allow hazing to occur within my
fraternity/sorority.
Fraternity/Sorority Name:________________________________________________________ Semester and Year: ______________________________________________________________
Student
ID#
Last Name Full First
Name
Full
Middle
Name
Cell Phone
Number
Signature
1
2
3
4
5
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Student
ID#
Last
Name
Full First
Name
Full
Middle
Name
Cell Phone
Number
Signature
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Appendix B
UNCW Fraternity and Sorority Life
Executive Board Contact Sheet Submit this form to the Assistant Director and the Coordinator of Fraternity and
Sorority Life in the Office of Student Leadership and Engagement by
December 1 and April 15 of each academic year. If changes are made in-between those dates to your executive board, please submit those
changes within 7 business days.
Fraternity/Sorority Name ________________________________________________________
Position Name Email Phone
Chapter President
Vice President
Risk Manager/Social
Recruitment
New Member Educator
Philanthropy
Community Service
Academic/Scholarship
Secretary
Treasurer
Other:
Alumni/Chapter Advisor
Faculty/Staff Advisor
Please list any additional advisor information below (include name, advisor position, email, and phone) on the back of this form.
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Appendix C UNCW Fraternity and Sorority Life
New Member Drop Form
Organization: __________________________________________________________
Student Name: _________________________________________________________
Student ID # (850): _____________________________________________________
Residence: ____________________________________________________________
Cell Phone Number: _____________________________________________________
E-mail Address: ________________________________________________________
Reason for leaving the organization:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
New Member Signature: ___________________________________________________________
Date:____________________
President Signature: ______________________________________________________________
Date:____________________
New Member Educator Signature: __________________________________________________
Date:____________________
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Appendix D UNCW Fraternity and Sorority Life
New Member Education Plan Template
Fraternity/Sorority Name:__________________________________________________________
Submitted By:_____________________________________________ Date: __________________
1. Please state the goals of your New Member Program:
a. ____________________________________________________________________
b. _____________________________________________________________________
c. ____________________________________________________________________
d. ____________________________________________________________________
2. Please list the days of the week and the times when your new members must
be at meetings and/or brother/sister nights.
3. Please list all of the requirements that each new member is expected to
accomplish during their new member program (i.e. pass national test, attend all meetings, hold leadership positions).
4. What is the initiation date for new members?
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Week _____: (Dates) ______/_______/_______--______/_______/_______
1. Please state the purpose and goals of the week.
a. ____________________________________________________________________
b. _____________________________________________________________________
c. ____________________________________________________________________
d. ____________________________________________________________________
2. Please complete the calendar with activities, purpose, times, and locations below.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday