UNDERSTANDING “THE RIBBON”

Bonnie PowellAssistant Administrative Computer Network Coordinator

The “File” menu has been replaced

with the Microsoft Office Button

The Quick Access Toolbar is a customizable toolbar that contains a set of commands.

You can add a command to the Quick Access Toolbar as follows:

1. On the Ribbon, click the appropriate tab or group to display the command that you want to add to the Quick Access Toolbar.

2. Right-click the command, and then click Add to Quick Access Toolbar on the shortcut menu.

http://office.microsoft.com/en-us/help/HA012341051033.aspx

The 1Ribbon contains

2Tabs which contain 3Groups of commands (i.e. font, styles,

etc.)

12

3

Shortcuts are now called Key Tips. Press ALT to make the key tip badges appear for all ribbon tabs, Quick Access Toolbar commands and the Office Button.

You can then press the Key Tip to activate the tab or command that you want. You can still use all the old shortcuts like ctrl-c to copy and ctrl-v to paste.

For example, to quickly insert a table, you would press Alt-N-T. N takes you to the Insert Tab and T inserts a table. The advantage of this method is that you don't have to remember keyboard shortcuts; as soon as you press ALT the Key Tips are displayed.

http://www.word07.com/key-tips.htm

Some command sets on the Ribbon are also available in traditional style dialog boxes. The presence of a small arrow in the lower right corner of a command set indicates that you can click that "launcher" to display a dialog box containing those commands. For example, if you click the Dialog Box Launcher in the Font command set on the Home tab in Excel 2007, the Format Cells dialog box appears with the Font tab selected, as shown below.

http://office.microsoft.com/en-us/word/HA102326821033.aspx#Dialog

Live Preview is designed to help you choose formatting options for your documents.For instance if you select a portion of text and move your mouse over styles or fonts, it updates automatically as you move your mouse over buttons on the toolbar. Live Preview does not make permanent changes to your document, it simply allows you to preview changes. If you decide not to make any changes to your document, click anywhere in the document area.

Templates are linked to the web and load much faster.

If you “hover” your mouse over a command, a “screen tip” will appear explaining the function of the command.

Office 2007 Training :http://office.microsoft.com/training/training.aspx?

AssetID=RC101482291033

Microsoft Office Outlook 2007 demo:http://office.microsoft.com/en-us/outlook/HA100743061033.aspx

The Microsoft Office Fluent user interface overview:http://office.microsoft.com/en-us/products/HA101679411033.aspx

Thank You to Bonnie Powell, Assistant Network Administrator Information Technology

for developing this informative reference!