understanding the role of congregational coordinator teams 2005 update and review
TRANSCRIPT
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Understanding the role of Congregational Coordinator Teams
2005 update and review
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Objectives
Better understand the role of congregational coordinators.
Understand the benefits of working as a team. Know what resources are available. Understand the importance of promoting
programs. Understand other chapter care programs.
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Congregational Coordinator Role
Plans with other two congregational coordinators and establishes regular meeting schedule.
Provides leadership to volunteer efforts in the congregation.
Involves Thrivent Financial members in identifying, planning and conducting activities.
Requests funding from the Operations Center. Involves church leadership in activities. Internet and email required for one of the three.
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Specific team responsibilities
1. Involve at least 6 member households.
2. Provide leadership.
3. Request funds before activity is conducted.
4. Report activities to receive activity funds.
5. Communicate with chapter leaders.
6. Assure funding is used as intended.
7. Order congregational resources and arrange for delivery.
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Chapter Structure
Each Thrivent Financial for Lutherans member is assigned to a chapter.
Across the country there are more than 1,300 chapters.
The chapter system enables Thrivent Financial members to make a difference through voluntary action.
Local Thrivent Leadership Board
Congregational Service Teams
• Care in Congregations ®
Community Service Teams
• Care Abounds in Communities™• Care in Regions™
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Chapter assignments
In most cases, members are assigned to chapters based on the county in which they live.
• Counties with large member populations are subdivided.
• Counties with small member concentrations are combined.
• Each year members elect the chapter leadership board.
Members can find out what chapter they belong to by logging onto www.thrivent.com, Members Only, Chapter Locator.
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Chapter Care Programs
Care in Congregations®
Care Abounds in Communities
Care in Regions
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Care in Congregations®
One of the required, elected positions on the chapter leadership board is a congregational service team director.
This position serves as the liaison between the chapter and the congregational coordinators.
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Purpose of Care in Congregations®
Care in Congregations® is an annual program.
Provides a way for members to support their
congregation or associated Lutheran institutions (e.g. schools.)
How? Through fund-raising and hands-on service activities.
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Who does the work?
The work is done by congregational service teams that form for the purpose of planning, organizing and conducting an activity.
Congregational service teams: Must include at least one member from six
different Thrivent Financial households. May include congregational coordinators.
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What’s my role?1. Involve church leaders and Thrivent Financial members
to identify possible activities. We recommend holding a congregational planning
meeting early in the year, to help identify activities within the congregation that may qualify for funding.
2. Request Thrivent Financial funding prior to the activity.3. Make church treasurers aware of the program and funding
distribution process.4. Report results. 5. Submit new report form #23575 and receipts to chapter
leadership board.
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Congregational Service Team Director
One of 5 required roles on chapter leadership board.
Serves as liaison between congregational coordinator teams and chapter board.
Provides training and support. Encourages congregational coordinator teams. Monitors activities, funding requests and
reporting.
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Chapter Member Administration
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How to plan, conduct and report activities in 7 simple steps
1. Plan ahead.
2. Identify 6 person service team
3. Find a need and identify an activity.
4. Request funds and approval.
5. Plan the activity.
6. Conduct the activity.
7. Report the activity results and receive the funds.
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Step 1&2: Plan Ahead & Identify Service Team
Get a user ID and password.
Don’t give this information to anyone else.
Identify the 6 Thrivent Member Household Service Team.
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Step 2: Find a need and identify an activity.
Congregational service team: Identifies a need and an activity.
Gathers support from the congregation.
Confers with congregational coordinators to gather their support.
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Step 3: Request Activity Approval
Congregational coordinator requests activity approval online, or calls 1-800-236-3736, option 1. “Activity successfully requested. Please
report the activity when completed.”
Once the activity is completed and reported, funds can be sent.
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Step 4: Plan the Activity
Congregational Coordinator informs team that funds are available and emphasizes the importance of leveraging those funds.
Congregational coordinator encourages team to involve church leadership in the activity.
Congregational Coordinator informs team about importance of publicizing and promoting activity. Refer them to new Visibility Toolkit (#22062.)
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Step 5: Conduct the Activity
Track the following: Volunteer hours Attendance (total, members, member
households) Expenses incurred Funds raised Contributed goods
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Step 6: Report Activity Results
Congregational service team reports activity results to the congregational coordinator.
Congregational coordinator enters activity results online, or calls 1-800-236-3736, option 1.
Funds are sent directly to the congregation from the operations center.
Congregational coordinator sends “Receipts Report form (#23575) to the congregational service team director.
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Electronic Transfer
For electronic transfer, contact Fraternal Service Center with: Bank routing number Bank account number Type of account
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Chapter Care Programs
Care in Congregations®
Care Abounds in Communities
Care in Regions
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Care Abounds in Communities™ funding flow
Community service team requests funds from the chapter leadership board. If approved, the
chapter leadership board submits the request to Thrivent Financial.
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Care Abounds in Communities
Members can help: Individuals Families Local communities and Qualified non-profit organizations
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How to plan, conduct and report activities in 7 simple steps
1. Plan ahead.2. Identify 6 person service team3. Find a need and identify an activity.4. Request funds and approval from the Chapter Leadership
Board.5. Plan the activity.6. Conduct the activity.7. Report the activity results to the Chapter Leadership Board
and receive the funds. Send the “Report for Funded Activity Results” form and “Receipts
Report” w/receipts.
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Chapter Care Programs
Care in Congregations®
Care Abounds in Communities
Care in Regions
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Care in Regions
Members can be involved at the regional level as well.
Manager of Lutheran Community Services (MLCS) leads this effort.
Highlights from 2004.
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Locally supported activities are important
Do not involve care program funding. Demonstrates commitment to help others. Important to be reported. Important to be promoted. Ultimately they extend our ability to help.
Report under thrivent.com>members only>Congregational Coordinator Admin.>Report Locally Supported Activites. Select “Meeting – Other” as the “Activity Type.”
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Locally Supported Activity Ideas
Coordinator planning meetings Thrivent sponsored coffee hours Election meeting Seminars presented by your Thrivent FR’s Coordinator training Disaster response program Local hands-on-service activity Local fundraiser Social
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Other Fraternal Opportunities
Church and Community Programs
Baptismal MedallionsConfirmation
RecognitionSimply Giving®GivingPlus™ Program
Grant Programs Disaster Response
Habitat for Humanity
Healthy Communities* Healthy Youth
More information about these programs can be found at www.thrivent.com or by contacting the MLCS or LCS Team.
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Activity Ideas
Planning Meeting for 2005 see sample congregational planning meeting documents
“Luther” now available on home video $5 benefit offer for members
Money Smart Kids for ages 6-12 New Values Books for Young Children:
Understand and Care Share and Take Turns Be Polite and Kind
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Let Financial Representatives know what’s happening
Invite them to church anniversaries, picnics and fund raising activities. They won’t be able to attend everything.
Invite them to make check presentations. Refer other Lutherans to them. Host a coffee hour for financial representatives. Invite them to present baptismal medallions and
confirmation crosses.
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Resources just for you
Online at Members/Chapters: CHIP Quick reference guides Tutorials
Regional Website www.lutheransonline.com/rfo526/cclinks
Fraternal Service Center 1-800-236-3736, option 1
Lutheran Community Services Team
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Resources just for you Online at Members/Chapters:
CHIP Quick reference guides Tutorials
Regional Website www.lutheransonline.com/rfo526/cclinks Flowcharts on the Care Programs are available on
the Regional Website under “coordinator resources.”
Congregational Coordinator Presentations & Handouts (from today) www.lutheransonline/com/rfo526/ccpresentations
Fraternal Service Center 1-800-236-3736, option 1
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Available Resources (cont’d)
Lutheran Community Services Team Phil Edlund – Washington
• 1-877-209-6378 (toll free)
Naomi Baker – Oregon, Alaska, SW Washington• 1-866-497-9545 (toll free)