unearthing seed money
DESCRIPTION
Unearthing Seed Money- Jean Heilig, Colorado State Library Discover how to locate and apply for grant funding that will turn your project into a reality! We’ll use “real life” examples to practice writing effective goals, objectives, activities and timelines.TRANSCRIPT
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Unearthing Seed
Money
Jean M. Heilighttp://www.cde.state.co.us/cdelib/funding_other
[email protected] / 303-866-6731
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“Funding agencies do not financially support routine, ongoing activities. Librarians who lack a commitment to change or are unwilling to take risks are not likely to be successful in the grants arena.”
Hall-Ellis, et al. (2011)
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The Project
Previous Success
Capable Staff
High Quality Program
Impact on Community
Respond to a Need
Unique Service
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Locating Funders
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Funding Information Network
http://foundationcenter.org/
Yampa Valley Community Foundation Steamboat Springs
Estes Valley Library Estes Park
Harmony Library Fort Collins
High Plains Library District Greeley
RMC Health Lakewood
Denver Public Library Denver
El Pomar Nonprofit Resource Center Colorado Springs
Pueblo City County Library Pueblo
Durango Public Library Durango
Mesa County Libraries Grand Junction
Basalt Regional Library Basalt
Pitkin County Library Aspen
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Match Made in Heaven?
Goal aligns with mission?
Eligible?
Expenditures Allowable?
Matching Funds?
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Primary Areas of Giving
Education, but no charter or public school programs. Disadvantaged youth programs and services, especially
those that foster initiative and a positive work ethic. Elderly/Senior programs that assist in providing the
necessities of life. Special needs groups, such as handicapped, homeless
families and mentally ill. Established cultural institutions such as museums, libraries
and zoos.
Funding Restrictions
Grants are limited to Colorado charities, primarily greater metro-Denver organizations.
No grants are made to individuals. No start-up grants. No support for benefits or conferences. Performing arts grants are limited. No public, private or charter schools.
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Colorado’s Common Grant Forms
http://www.coloradocommongrantforms.org/default.htm
Mission Statement Area Served Tax Exempt status Organizations budget Organizations background Organizations goals Current programming Inclusiveness Board/Governance Volunteers
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The Requirements…….
Needs Assessment
Goal
Objectives Activities
Timeline
Partnerships Sustainability
Budget
Evaluation
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Winning Proposals
What Will You Do?
Benefits Real-life Scenarios
Don’t Assume Follow Requirements Be Positive! Edit
Set Clear Goals
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Goals
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GoalsThe Who!
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GoalsProblem or Opportunity?
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Goals
• Keep it simple:“The goal of this project is to…….”
• Single, declarative sentence• Present tense with action verbs:
Build Conduct Deliver
Demonstrate Enhance Establish
Implement Increase Plan
Prepare Produce Provide
Reduce Select Strengthen
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Let’s Practice
“The Early Literacy Center will serve to highlight the importance of early learning to at-risk families that normally come to the library to only use computers.”
“Seeks to educate parents on the basic early literacy concepts as presented by the every child ready to read@your library by painting a prominent mural on the walls and by leaving out educational early literacy brochures for parents to take home”
Confusing:
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Let’s Practice!
• Who is the target audience?– Family, Parents, Computer Users, Children
• What is the problem or opportunity?– Provide early literacy skill-building– Develop an Early Literacy Center– Engagement or Educating?
• Activities?– Create play space– Paint Mural– Leave out brochures
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Let’s Practice!
Effective:
“The goal of this project is to offer early literacy programming to parents and caregivers to
support the development of early reading skills in children, which is an important indicator of
later school success.”
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Writing Goals
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Objectives
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Objectives
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Objectives
List in order of importance
List in chronological
order No jargon
Use an action verb
Identify the target
audience
Must support the goal
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Objectives
#1 Mistake!Don’t confuse your objective with an activity
Example:“Staff will interact every day with individual
visitors of the Early Learning Center”
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Objectives
The Early Learning Center will provide customized library services for at-risk youth and parents.
Specific?At-risk Youth
& Parents
Measurable?Either they do it or not.
Attainable?Sure but for how many?
Relevant?Possibly-not much info provided-
what services?
Time-phased?
Nope!
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Objectives
Following classes, 70% of attendees will be able to describe 3 new activities they have learned to do with their children.
SpecificAttendees
MeasurableYep!
AttainableMaybe-
describe? How about
do!
RelevantLooks like
it!But
What classes?
Time-phased
Yes!
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ObjectivesEffective:After completing one early literacy class 70% of parents and caregivers will be able to share 3 early literacy activities with their children.
SpecificParents & Caregivers
Measurable70%
3 activities
AttainableYes
RelevantYes
Time-phased
After completing one class
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Let’s Practice!
Confusing:
Staff will interact every day with individual visitors of the Early Literacy Center to ensure
their understanding of the basic literacy concepts.
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Let’s Practice!
Effective:Parents and caregivers will be introduced to the
functionality of the Early Literacy Center with 80% of these contacts returning to the Center
within one month.
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Writing Objectives
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Activities
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Writing Activities
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Timeline
Shows when major project milestones will begin and end during the funding period.
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Timeline
Confusing/lacking detail:
“This project is designed to be completed in the 2012 – 2013 calendar year (during the lifetime of these grant funds), and to be completed by the opening of the new library in March 2014.”
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TimelineTask Responsible Party Time Frame (Dates)
Find dedicated space in library for Early Literacy Center
Library Director Completed by October 1, 2012
Order Early Literacy materials (toys, books, furniture etc)
Youth Services Librarian
Completed by November 1, 2012
Order Computers and Software for Early Literacy Center
Tech Services Librarian Completed by November 1, 2012
Set – up Early Literacy Center
Youth Services Librarian, Tech Services Librarian
Completed by January 31, 2013
Submit Mid-year report to State Library
Project Director March 1, 2013
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Partners
Access to Resources
Access to Services
Establish Relationships
Increase Responsiveness Advocacy
Why?
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Partners
Who?Government
Health Education
Faith Based Business & Industry
Social & Human Services
Libraries Essential Service Organizations
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Partnerships
What?Cash Training
Meeting rooms Training space
Transportation Assistance Training materials
Office Supplies Printing Services
Technology Advertising
Refreshments Incentives
Consultation
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Partnerships
Who could you partner with and what could they provide?
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Sustainability
Identify the support and resources required to continue a project after funding ends.
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Sustainability
Funding strategies to ensure program continuation should not rely on the
procurement of new grants.
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Sustainability
Strategies– Resources from a third party – Include fund-raising initiatives – Assistance from project partners – Transfer of a portion of the project to another
entity– Incorporate project continuation costs into the
library’s operating budget
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Budget Summary
Actual expenses the applicant identifies as essential to implement, manage, and evaluate
the proposed project
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Budget Summary
Project costs may include:Salaries & Benefits Telephone
& Internet Equipment
Hardware & Software Travel Postage &
Shipping
Printing Evaluation Costs
Office Supplies
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Budget Summary
Cash-match: A commitment of actual cash in the form of a contribution toward your proposed project’s expenses.
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Budget Summary
• In-kind contribution: Donations of time, service, or goods made by a donor to help support the grant project.
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Budget Narrative
Brief explanation of each item, its importance to project implementation, and its relationship to a specific objective or activity.
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