unified infrastructure with share point 2010

Unified Infrastructure with SharePoint 2010

July 20, 2011, 11:00AM CT

INDUSA Technical Corp.Innovative, Intelligent, Inspired Solutions!

© 2011 INDUSA Technical Corp. 2

Agenda

• About INDUSA

• Introduction of Panel/Speaker

• SharePoint 2010 landscape

• SharePoint Implementation

• Usage scenarios

• Conclusion

About Indusa


Corporate Snapshot

• A US Corporation headquartered in Chicago, IL

• Global Delivery Centers in Pune & Ahmedabad, India

• In business since 1989 – 22 years

• Employees: ~150

• SEI CMM 4• ISO 9001:2008• ISO 27001:2005

• Executed projects in more than 12 countries


SharePoint Services Practice Overview

• Services:• Strategy• Migration• Application Integration

• ROI and TCO driven services approach

• Approved SharePoint Deployment Planning Services (SDPS) Service Provider

• 93% of employees are Microsoft-certified

• Microsoft NSAT (Net Customer Satisfaction) Index of 96% since 2009

• Microsoft Partner with 3 Gold Competencies

• Cost savings beyond labor arbitrage• Web part Add-ons, Automation, Reusable components, etc.

• Active Citizen in SP community

• Implementation• Customization• UI Design


Key Clients

Introduction of Panel/Speaker


• Sanjay Savkur

• Director, Business Development

• Emama Mistry

• Practice Manager, SharePoint

Introduction of Panel

SharePoint 2010 Landscape


What is SharePoint 2010?

• Latest from Microsoft ‘s platform for web-based collaboration, portals and content management

• Key enhancements in SharePoint 2010• Access Services• Business Connectivity Services• Central Administration (redesigned)• Digital asset management• Enterprise Search• Excel Services• Health Monitoring• Managed Metadata• PerformancePoint Services• Records Management• Sandboxed Solutions• Social Computing• Visio Services• Windows PowerShell

Office Communications

Server

SharePoint

Exchange

ActiveDirectory

Mail in

Mail out

Presence dataInitiate communication

Authentication and Authorization


SharePoint Statistics

• Over 100 million users• 20,000 new SharePoint users a day for the past 5 years• 78% of Fortune 500 companies are SharePoint Users• SharePoint leads Gartner Magic Quadrant for Horizontal Portals

Source: Microsoft market research; Gartner


Delivering a Unified Infrastructure


Product & FeaturesSharePoint Foundation 2010

SharePoint Server 2010 plus Standard CAL

SharePoint Server 2010 plus Enterprise CAL

Provides a platform for collaboration and a foundation for building Web-based applications

Delivers the core capabilities of SharePoint 2010 Delivers the full capabilities of SharePoint 2010

For small companies or departments that want a low-cost, entry-level, or pilot solution for secure, Web-based collaboration

Sites Sites

All features in SharePoint Foundation are also available in Microsoft SharePoint Server

Communities Communities

Content Content

Search (excludes FAST Search) Search (includes client access rights for FAST Search Server 2010)

Composites (excludes Access Services and InfoPath Services)

Composites (includes Access Services and InfoPath Services)

Insights (includes PerformancePoint Services, Excel Services, and Visio Services)


SharePoint Modules

Server-based Excel spreadsheets and data visualization, Report Center, BI Web Parts, KPIs/Dashboards

Integrated document management, records management, and Web content management with policies and workflow

Rich and Web forms based front-ends, LOB actions

Docs/tasks/calendars, blogs, wikis, e-mail integration, project management “lite”, Outlook integration, offline docs/lists

Contextual relevance, rich people and business data search

Enterprise Portal template, Site Directory, My Sites, social networking, privacy control

PlatformServices

Workspaces, Mgmt,

Security, Storage,

Topology, Site Model

Collaboration

Portals

Search

Content Managemen

t

Business Forms

Business Intelligence


Poll

SharePoint Implementation


Considerations for SharePoint implementation

Strategy

• Business case• ROI/TCO analysis• Project charter

Maintenance and Support

• SLA based• 24 X 7 support• On-demand support

Build/Test

• Agile• Standard• Interactive

Roll Out

• Training• Knowledge transfer• Go live


SharePoint Technology Stack

Access / Excel / Visio Services Dashboards InfoPath Forms

ServicesPerformancePoint

Services

Enterprise

Standard

Word Automation Services Analytics Social Data and

User Profiles Enterprise Search Enterprise Content Management

Business Connectivity

Services

Web Parts / Web Pages / Workflows

Administration and Management Shell

(PowerShell)

Client Object Model

Sandboxed Solutions

Mobile Pages and Web Part Adapters

Lists, Libraries, Content Types, and

Field Types

Site Templates and Definitions

Security, Claims, and Identity

Service Application Framework

SharePoint Foundation 2010

Windows Server 2008 (64 Bit)

SQL Server 2008, Content & Metadata

IIS 7 and ASP.NET 3.5 In Integrated Mode

Windows WorkFlow

Foundation

ADO.NET Data Services

Windows Identity Foundation

.Net Framework 3.5.1

Mobile Device

Client Application

External Data Source


SharePoint 2010 Architecture

ClientsBrowsers Web ServicesCustom AppsOffice Apps

SharePoint ServerEnterprise

Standard: Enterprise Search, ECM, Social Network & User Profile, Digital Asset, Analytics

Service Applications

Excel InfoPathAccessVisio Pref Point UsageUser

Profile

SharePoint Foundation

Object Model

Storage DeployAdminSecurity Sites Extend

Operating System ServicesSQL 2008 IIS 7 .Net 3.5.1 Framework

Search Workflow Security Master Pages


Implementing SharePoint- lessons learnt

• Planning• Focus on policies and procedures needed to support targeted deployment strategy• Recognize resource/time constraints on staff involved• Allow for quicker delivery and adoption of sites by users

• Teething troubles• Chaos arising due to existing mindset of the employees• Demand for sites was up, but little use found on individual basis• The view of collaboration though was limited to file sharing and users were confused as to

what SharePoint can do for them• In the absence of proper templates for sites, there is disparity across various sites , making

the system more difficult to administer• Eventual benefits

• Increased business efficiency through SharePoint workgroup collaboration tools• Reduced load on emails and the policies were streamlined and communicated well• Consolidation of systems and solutions leading to better manageability and lower cost• Improved communication with all employees

Usage Scenarios


Scenario 1: ECM

The Requirement• Better communication and collaboration• Appealing user interface• Organized event scheduling & management

The Solution• Developed master group site as well as individual work stream sites• Developed & customized different web-parts• Security options handled by system admin

Highlights• 40% faster communication• User friendly and appealing look & feel• Event scheduling• 37% Faster site creation


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Scenario 2: Collaboration

The Requirement• Share critical business information across departments in a timely manner• Ability to make proper decisions due to unmanageable and duplicate documents• Better collaboration and search within Exchange Server Public folder

The Solution• Installation and configuration of SharePoint, content management, define e-learning processes,

and define the design requirements• Understand business processes, team collaboration requirements, digitize paper documents• Implemented various collaborative features

Highlights• 40% improvement in document sharing• 70% workflow automation• 40% improvement in output• Organized repository of information


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Scenario 3: Social Networking

The Requirement• Better connection between employees who are spread globally• Ability to form a common company culture through traditional email and telephone• Need for a social networking site for inter department interaction

The Solution• Implementation of SharePoint• Provided Web 2.0 technologies and social networking solutions in a single, cohesive package• Integration with other enterprise solutions

Highlights• Web 2.0 services through a single solution• Easy-to-use and deploy• Better communication with widgets and other tools• Creation of Blog, Wikis, Social networking and Personal sites• User-generated content


Scenario 4: Enterprise Search

The Requirement• Inefficiency in searching the most basic documents • Lack of a strategy for search in the organization• Need for a scalable search solution over an existing custom-built intranet The Solution• Implemented SharePoint to reduce redundant, time-consuming tasks• 50% reduction of productive time • 40% reduction in effort required to search critical documents• Ability to search for relevant people within the team when required

Highlights• Search Center• Business Data Catalog integration• Search Web service• People search• Protocol Handlers• IFilters• Subscriptions (Alerts, RSS)


Scenario 5: Forms and Business Processes

The Requirement• To efficiently manage accounts payable activities• Lack of proper approval workflow • Discrepancies in process due to global workforce• Need for high level of confidentiality

The Solution• Implemented SharePoint enabling automation of invoice processing • Ability to scan and automatically route invoices electronically for approval• Extendable and customizable solution

Highlights• Reach more customers, partners and suppliers with user friendly forms• Accelerate form-driven business processes through data integration• Rapidly develop and deploy sustainable form solutions• People centric workflow out-of-the-box• Integrates with structured business processes


Scenario 6: Integration

The Requirement• Storage of information in disparate systems and processes• Several processes required the use of different systems• Inability to post announcements and alerts online• Lack of connectivity between stakeholders

The Solution• Integrated disparate systems and SharePoint• Integrated SharePoint portal with existing SQL Server Database • Developed sync tool to collaborate SQL Server & Access forms• Manage information about exams, exam conducting centers and payments to these centers using

the portal

Highlights• Existing SQL Server Database acts as a common database for Access forms and SharePoint• Gained significant new efficiencies• Streamlined online examination process• Reduced Development Cost• Centralized data repository to manage & store data• 20% lower ongoing system Admin expenses


Scenario 7: Business Intelligence

The Requirement• Improved access to the disparate applications• Tools and information needed to make informed decisions• Encouraging students to use technology for their own learning• Making educational technology resources available

The Solution• SharePoint allows easy publish of reports, lists and key performance indicators• Strategic and operational data for decision makers• Connection to external data sources and communication status dashboards

Highlights• Excel technology• Report Center • Key Performance Indicators• Business Data Catalog• SQL Server Reporting Services integration

• Filtering API• DataViews • Visio BI• Access• Project technology


Scenario 8: Project Management

The Requirement• Need for an enterprise project management solution• Automatic synchronization of timesheet information with project plans• Tracking and reporting of activities performed by project team• Central repository to unclog systems overburdened with emails and shared drives

The Solution• Management of project details• Project & User Mapping module• Time Sheet Management module

Highlights• Easy to collaborate with each other, better project planning • Ability to share project related documents• The solution resulted in 30% higher productivity• Timesheet data to analyze and improve project estimates


Scenario 9: Portal Services

The Requirement• Inability to facilitate exams for distance learning students• Absence of a system to communicate with exam conducting centers• Absence of a portal for internal communication between stakeholders• Need for common platform between geographical locations

The Solution• Portal for facilitating exams for distance learning students• Built using Microsoft SharePoint 2010 with several user groups• Multiple modules integrated• Integration with existing SQL Server Database

Highlights • Highly secured and integrated SharePoint portal• Systematic user access management system• Integration of miscellaneous features like Google maps, chat functionalities between students,

admin, faculty & mentors


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Scenario 10: Migration

The Requirement• Large number of documents in MS Exchange Public Folder • Wide and deep hierarchy with subfolders and duplicate names• Need for greater collaborative functions

The Solution• Migration from Exchange Server to SharePoint• Automated utility with configuration component, content migration and validating component• Role based security integrated with active directory

Highlights• Efficient workflow• Sophisticated way to handle quantity of equipment• Centralized management• Interactive User Interface• Security management at different levels• Shared access and collaboration


Scenario 11: Mobile Apps

The Requirement• Extending SharePoint as a mobile enterprise application platform• Use of Business Intelligence through the smart phone

The Solution• Extended architecture to support mobile access to SharePoint pages and list data• Use navigate links in footer to access Home Page, content, mobile version of custom sites

including Web Part pages and Wiki-enabled pages

Highlights• Complete SharePoint surveys on Smart phone• Stay connected to discussions• Access to document libraries• Higher mobility and flexibility

Conclusion


Summary

• Versatile solution fulfilling needs of an enterprise

• Ubiquitous- from free to enterprise class; on-premise & cloud hosting models

• Adaptable- fits an organization’s technology environment consisting of disparate systems


Q & A


Thank you!