unit 1 appendix: sap business one standard financial processes
TRANSCRIPT
Unit 1 Appendix: SAP Business One Standard Financial Processes
Display of Debit and Credit
Account with Debit Balance
Credit Postings(100.00)
Debit Postings
130.00
Debit Balance
30.00
Account with Credit Balance
Credit Postings(130.00)
Debit Postings
100.00
Credit Balance-30.00
Unit 2 Appendix:Banking Process
Bank Definition
Bank Definitions
Bank CountryBank Code
G/L Account
Bank Account Number
G/L Bank Account
Business Partner
Bank
1
Vendor
1 OI
Outgoing PaymentPayment Means Bank Transfer
Customer
OI 1
Bank
1
Open Invoice
Outgoing Payment by Bank Transfer
Enter Bank Statement with Create Payment
Bank Statement
Debit
Bank Statement
Credit
Open Invoice
External Reconciliation with Bank Statement
Incoming Payment by Bank Transfer
External Reconciliation with Bank Statement
Bank Transfer - Process
Bank
3
Incoming Credit Card Payments - Process
CustomerCustomer
1OI
Credit Card
1 2
Open Invoice
Incoming PaymentPayment Means
Credit Card
Deposit of Credit Card Voucher
Deferred Account
2 3
Postdated Credit Voucher Deposit
Credit
External Reconciliation with Bank Statement
Credit
Outgoing Credit Card Payment - Process
Bank Statement
Debit
Bank Account
1
Vendor
1 OI
External Reconciliation with Bank Statement
Open Invoice
Outgoing PaymentPayment Means Credit Card
Bank File Formats
SAPBPITOPBT_CBI_DO
SAP Business One Payment Engine
Country Code
Area
Method
Format Name
Domestic or foreign
Payment Method
For Bank Transfer payment methods
Creating Bank Files with the Payment Wizard
Payment Wizard
Wizard Options
1 1 Payment Wizard
Different Selection Criteria
Payment Wizard
Different Selection Criteria
3 3
Payment Wizard
Different Selection Criteria
2 2
4 4
Payment Wizard
Different Selection Criteria
5 5 Payment Wizard
Recommen-dation Report
6 6
Payment Wizard 7 7
Saving Options
Payment Wizard
Document and Report
Printing
8 8
Ban
k F
ile
1. Test Run2. Production Run
Log
Accompanying Ticket
Data File
Exe
cute
Unit 3 Appendix: Financial Process
Account Segmentation
Account segmentation: A bookkeeping method of creating account codes based on the hierarchical structure of a business. This method is commonly used in some localizations. The implementation consultant and the user are to decide if to use it and define the account segments
as needed. The individual segments correspond to different business units, such as company, division, region,
department, group, and so forth, and to different categories, such as travel expense, box office revenue, product line, and so forth.
Unit 4 Appendix: Posting Periods Process
Semi-Automatic Internal Reconciliation
Trans. No Posting Date Ref. 1 Balance Due
678 24.08 99 900.00
Trans. No Posting Date Ref. 1 Balance Due
685 21.08 641 294.00
697 31.08 12112 900.00
709 03.09 680 1200.00
Open Debits Open Credits
Rank Trans. No Posting Date Ref. 1 Balance Due Details
678 24.08 99 900.00 A/R Invoices – C7000
Rank Trans. No Posting Date Ref. 1 Balance Due Details
80 697 31.08 12112 900.00 Incoming Payments – C70000
Reconciliation Recommendations (for selected line)
Automatic Internal Reconciliations
Posting Date
Amount Balance Due
Ref 1
01.09 1000 900
01.09 1000 900
01.10 1000 900
01.11 1000 1000 12360
Posting Date
Amount Balance Due
Ref 1
01.10 900 900
01.10 850 850
05.11 900 900
15.11 1000 1000 22360
Debits Credits
Rules for this example:■ Rule 1: Posting Date variation 31 days■ Rule 2: Ref. 1 relate to last 3 characters
Adjustments with Automatic Reversals
Adjustment Posting with Automatic Reversal Date
Period-End Reporting at Key Date (P&L, Balance Sheet, and so on)
Reverse Adjustment Postings
Old Period New Period
Key Date
1 2 3
1
2
3
Deferrals with Automatic Reversals
Deferred Expenses
100 60
100
Expenses
100
Vendor
Post Invoice
Post Deferral
Reverse Deferral
60 60 60
60
Old Year
New Year
Old Year New Year
1 2 3
1
1 2 2 3
3
1
2
3
Unit 5 Appendix: Controlling Reports
Financial Report Templates
Gen
eral
Led
ger
Level 1
Assets
Liabilities
Cap. + Res.
Turnover
Cost of Sales
Operating C.
Non-Operating
Tax + Extr.
Template for Balance Sheet
Active Accounts
Liabilities.
Cap. + Res.Profit Period
Passive Accounts
Assets
Template for P&L
= Gross Profit*
= Operating Profit*
+ Turnover
- Cost of Sales
- Operating Costs
+/- Non-Operating Inc. and Exp.
= Profit after Financing Expenses*
+/- Taxation and Extraordinary Items
= Profit Period** Default Subtotals
Editing a Financial Report Templates
Template for Balance
Liabilities.
Cap. + Res.Profit Period
Assets
Template for P&L
= Gross Profit
= Operating Profit
+ Turnover
- Cost of Sales
- Operating Costs
+/- Non-Operating Inc. and Exp.
= Profit after Financing Expenses
+/- Taxation and Extraordinary Items
= Profit Period
Level 1
...
Creditors Due Within One
Year
Creditors Due After One Year
Level 3
Bank Loans & Overdrafts
Accruals & Deferred Income
...
Level 4
Bank Loans Due < 1 Year
Other Loans Due < 1 Year
Level 5
Current Liabilities
Level 2
Long Term Liabilities
Ordinary Share Capital
Ordinary Share Capital
Ordinary Share Capital
Called Up Share Capital
...
Titles AccountsDummy Titles
Exercise − Financial Report Templates (Optional)
Dunning Wizard
Selection Criteria
Document Parameters
Select Customers
General Parameters
Wizard Options
Dunning Letter
Entry in the customer master record
Save
Lo
ad
Saved Payment
Runs
Pri
nt
Dunning Terms
Customer Master Record
Dunning Term
Dunning Fees and Dunning Interest
Dunning Letter Method
Dunning Levels
Dunning Term
Dunning Fees and Dunning Interest
Dunning Letter Method
Dunning Levels1
23
4
Days
Unit 6 Appendix: Financial Accounting Initialization
Tax Processing in the European Union
Non-EUBusiness Partner
Your Company
EUBusiness Partner
Output Tax 0%
Import Tax
Output Tax 0%
Acquisition Tax
EU Sales Report
Tax Report
1
24
3
Tax Settings for Foreign Business Partners
Foreign Vendors
Tax Status Tax GroupTax Group in the Document
Foreign Customer
■ EU EU EU-Sales Tax* EU-Sales Tax (0%)
■ EU Acquisition Acquis. Tax Gr.
Acquisition Tax Gr.
■ non-EU LiableSales Tax for Export
(0%)
■ non-EU Liable Import Tax Group
Business Partner Master Record
* Sales Tax Group with EU indicator
Sales Tax Exp.
Import Tax Gr.
Acquisition Tax Posting
ExpenditureVendor
Acquisition Tax (Input Tax)
Acquisition Tax (Output Tax)
Tax Group for Acquisition
Tax
Automatic Tax Line Items in a Manual Journal Entries
Debit Credit Tax GroupTax
AmountGross Value
Base Amount
G/L Account 100 V2 19 119
Tax Account 19 V2 100
Based on each other
Defaulted from G/L Account (or entered manually)
Calculated based on tax group
Line added automatically
Document Settings: Currencies Definition When Entering Manual Journal Entries
There are few options for currencies conversions you can set for when you enter a manual Journal Entry: Block Unbalanced FC Journal Entry - Disallows unbalanced foreign currency entries. Block Multiple Currency Transactions – Disallow the creation of journal entries that involve more
than one currency. Block Editing of Totals in System Currency - Prevents document amounts from being edited in the
system currency.