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    UNIT II

    Cost determination and Balance sheet

    Cost-Definition

    An amount that has to be paid or given up in order to get something.

    In business, cost is usually a monetary valuation of

    (1) Effort,

    (2) Material,

    (3) Resources,

    (4) Time and utilities consumed,

    (5) Risks incurred, and

    (6) Opportunity forgone in production and delivery of a good or service.

    All expenses are costs, but not all costs (such as those incurred in acquisition of an income-generating asset) are expenses.

    Types of costs:

    Fixed costs:Costs that don't change over a period of time and don't vary with output. E.g. salaries, rent, tax,

    insurance, heating and lighting. Fixed costs can also be called indirect costs as they are not

    directly associated with the final product. Fixed costs have to be paid even if the company is notproducing any goods.

    Variable costs:Costs that vary directly with output so when output increases, variable costs also increase. E.g.

    raw materials, electricity. Variable costs can also be called direct costs as they are directly

    associated with production.

    Semi-variable costs:These costs have fixed and variable elements. E.g. a person working for the company may have a

    fixed salary but may also earn commission on sales.

    Total costs are calculated by adding together fixed, variable and semi-variable costs.

    The other types of costs:

    opportunity cost

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    accounting cost or historical costs transaction cost sunk cost marginal cost

    Opportunity cost:

    The opportunities forgone in the choice of one expenditure over others. For a consumer with a

    fixed income, the opportunity cost of buying a new dishwasher might be the value of a vacation

    trip never taken. The concept of opportunity cost allows economists to examine the relative

    monetary values of various goods and services.

    Accounting cost or historical costs:

    A measure of value used in accounting in which the price of an asset on the balance sheet is

    based on its nominal or original cost when acquired by the company.

    Transaction cost

    It is a cost incurred in making an economic exchange (the cost of participating in a market). For

    example, most people, when buying or selling a stockmust pay a commission to their broker.

    Sunk cost

    Costs already incurred in a project that cannot be changed by present or future actions. For

    example, if a company bought a piece of machinery five years ago, that amount of money has

    already been spent and cannot be recovered. It should also not affect the companys decision on

    whether or not to buy a new piece of machinery if the five-year old machinery has worn out.

    Marginal cost

    It is a cost of producing an additional unit of that product. Let the cost of producing 20 units of a

    product be Rs.10,000 and the cost of producing 21 units of the same product to be Rs.10045.

    then the marginal cost of producing the 21st unit is Rs.45.

    Balance Sheet

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    What DoesBalance Sheet Mean?

    A financial statement that summarizes a company's assets, liabilities and shareholders' equity at a

    specific point in time. These three balance sheet segments give investors an idea as to what the

    company owns and owes, as well as the amount invested by the shareholders.

    The balance sheet must follow the following formula:

    Assets = Liabilities + Owners / Shareholders' Equity

    Format a balance sheet:

    Liabilities Assets

    Capital:

    Share capital

    Preference capital

    Debentures

    Long term loan

    Reserves & Surplus

    Current Liabilities:Creditors

    Mortgage loan

    Bills Payable

    Outstanding expenses

    Fixed Assets:

    Plant & Machinery

    Land & Building

    Furniture

    Goodwill

    Current Assets:

    Cash in hand

    Cash at bankDebtors

    Closing stock

    Bills receivables

    Prepaid expenses

    Note:

    Capital: Permanent fixed requirement of a business

    Current Liability: The short term obligation which need to be honored within a year

    Fixed Assets: the permanent asset of the company, which cannot be dispersed easily

    Current Assets: The asset which can be converted into liquid cash within a year.

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    Time Value of Money

    The value of money receive today is greater than the value of the same amount receivable

    after 5 or 10 years.

    Reasons for Time preference for money:

    Uncertainity:

    Future is uncertain People like to receive money today itself rather than waiting for the future.

    Preference for consumption:

    The money may be need to meet urgent current needs. People prefer to receive money asearly as possible.

    Investment Opportunities:

    Receive the money today and immediately invest the same to other alternatives. We willget high return.

    Techniques of time value of money:

    Compounding value of a lump sum: Yearly calculations.

    Multiple Compounding Periods: Yearly, half-yearly or even monthly.

    Doubling Period: Investment doubling after some year. Example: Indra vikas Patra doubled in

    5 years.

    Examples:

    Compounding value of a lump sum:

    Mr.Ram deposits Rs 10,000 for 3 years at 10% interest. What is the compound value of

    his deposit?

    FV = P(1+i)n

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    Where FV = Future Value

    P = Principal

    i = Rate of interest

    n = Number of Years

    FV = 10,000(1+10%)3

    FV = 10,000 (1.331)

    FV = 13,310.

    Multiple Compounding Periods:

    Mano deposits Rs 20,000 for 2 years at 10%. Calculate the maturity value of the deposit (FV) if

    the interest is compounded half yearly.

    FV = p (1+i/m)m*n

    Where FV = Future Value

    P = Principal

    i = Rate of interest

    n = Number of Years

    m = Frequency of compounding in a year.

    FV = 20,000 (1 + 10%/2)2*2

    FV = 20,000 (1 + 0.05)4

    FV = 20,000 (1.2155)

    FV = Rs 24,310.

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    Doubling period:

    The doubling period can be found approximately by following the rule of thumb

    methods, popularly known as rule of 72 and rule of 69.

    Rule 72:

    Doubling period = 72 / Rate of interest

    If the rate of interest is 12%, doubling period is 72/12 =6 years.

    If the rate of interest is 18% , doubling period is 72/18 = 4 years.

    If the doubling period is 6 years , the rate of interest 72/6 = 12%.

    Rule 69:

    It gives a more accurate result.

    Doubling period = .35 +69/interest rate

    10% Interest rate = .35 +69/10 = 7.25 years

    12 % interest rate = .35 +69/12 = 6.10 years.

    Time Value of Money (TVM) can be used to compare investment alternatives and to

    solve problems involving loans, mortgages, leases, savings, and annuities.

    Example:

    TVM is based on the concept that a dollar that you have today is worth more than the

    promise or expectation that you will receive a dollar in the future. Money that you hold today is

    worth more because you can invest it and earn interest. After all, you should receive some

    compensation for foregoing spending. For instance, you can invest your dollar for one year at a

    6% annual interest rate and accumulate $1.06 at the end of the year. You can say that the future

    value of the dollar is $1.06 given a 6% interest rate and a one-year period. It follows that the

    present value of the $1.06 you expect to receive in one year is only $1.

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    Key concepts of TVM:

    A key concept of TVM is that a single sum of money or a series of equal, evenly-spaced

    payments or receipts promised in the future can be converted to an equivalent value today.

    Conversely, you can determine the value to which a single sum or a series of future payments

    will grow to at some future date.

    You can calculate the fifth value if you are given any four of: Interest Rate, Number of Periods,

    Payments, Present Value, and Future Value. Each of these factors is very briefly defined in the

    right-hand column below. The left column has references to more detailed explanations,

    formulas, and examples.

    Interest

    Simple Compound

    Interest is a charge for borrowing money, usually stated as a

    percentage of the amount borrowed over a specific period of time.

    Simple interest is computed only on the original amount borrowed.

    It is the return on that principal for one time period. In contrast,

    compound interest is calculated each period on the original

    amount borrowed plus all unpaid interest accumulated to date.

    Compound interest is always assumed in TVM problems.

    Number of Periods Periods are evenly-spaced intervals of time. They are intentionally

    not stated in years since each interval must correspond to a

    compounding period for a single amount or a payment period for an

    annuity.

    Payments Payments are a series of equal, evenly-spaced cash flows. In TVM

    applications, payments must represent all outflows (negative

    amount) or all inflows (positive amount).

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    Present Value

    Single Amount Annuity

    Present Value is an amount today that is equivalent to a future

    payment, or series of payments, that has been discounted by anappropriate interest rate. The future amount can be a single sum

    that will be received at the end of the last period, as a series of

    equally-spaced payments (an annuity), or both. Since money has

    time value, the present value of a promised future amount is worth

    less the longer you have to wait to receive it.

    Future Value

    Single Amount Annuity

    Future Value is the amount of money that an investment with a

    fixed, compounded interest rate will grow to by some future date.

    The investment can be a single sum deposited at the beginning of

    the first period, a series of equally-spaced payments (an annuity), or

    both. Since money has time value, we naturally expect the future

    value to be greater than the present value. The difference between

    the two depends on the number of compounding periods involved

    and the going interest rate.

    Loan Amortization A method for repaying a loan in equal installments. Part of each

    payment goes toward interest and any remainder is used to reduce

    the principal. As the balance of the loan is gradually reduced, a

    progressively larger portion of each payment goes toward reducing

    principal.

    Cash Flow Diagram A cash flow diagram is a picture of a financial problem that shows

    all cash inflows and outflows along a time line. It can help you to

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    visualize a problem and to determine if it can be solved by TVM

    methods.

    Cost benefit Analysis

    It is a widely used technique for deciding whether to make any change or implement aproject.

    A business firm may introduce a new product only if it finds i.e commercially viable Eg: When government propose a project such as linking rivers across the country , the

    decisions are not necessarily based on commercial viability and profit motive. They are

    evaluated based on CBA.

    CBA

    It is a technique for estimating and aggregating the equivalent monetary value of thebenefits and costs to the community projects to decide whether they can be taken up or

    not. Eg: Highways, Dams.

    To assess the welfare or net social benefits that will accrue to the nation from theseprojects.

    It is considering on long term view of the sponsoring body. It is an economic accounting tool.

    Principles:

    Common unit of measurement:

    It should compute all aspects of the project , both positive and negative, common unit ismoney.

    All the benefits and cost of a project should be measured in terms of their money value ata particular point of time.

    Money has time value.Actual behavior of the procedures / consumers be the basis for valuation:

    The benefits and costs under CBA should be valued based on the preferences revealed bythe choices of consumers/producers.

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    Eg: Higher/lower rent for a house in polluted area.

    Measure the benefits based on value of human life:

    Implementation of community projects require a thorough evaluation of the effect onhuman lifes.

    Alternative scenerios need to be worked out:

    What was the scenario when the project was not implemented? Does the implementation of the project create an impact in terms of increased benefits in

    relation to the costs.

    Eg: Compare government and private engineering colleges.Choice of a specific study area:

    The impact of a project in terms of benefits and costs is dependant on the choice of thespecific study area , whether it is a city/ town/state/nation as a whole.

    Avoid double counting of benefits/costs:

    The impact of the project may be measured at times in more than one method. Under such circumstances , confine to only one method and thus avoid double counting.

    Decision criteria for projects:

    More than one mutually exclusive projects , they need to be ranked based on the netpresent value.

    Payback period also may be employed to arrive at decision.

    DEPRECIATION

    It is the distribution in value of a fixed assets due to use and/or the passage of time.

    Depreciation is a gradual decrease in the value of an asset from any cause.OBJECTIVES

    1. Ascertainment of True profits.2. Presentation of True Financial Position.3. Replacement of assets.

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    METHODS OF DEPRECIATION

    1. Straight line or equal installment method.It is the simplest and most commonly used depreciation method. Straight line

    depreciation is calculated by taking the cost or acquisition price of an asset subtracted

    by the scrap value divided by the total productive years the asset can be reasonably

    expected to benefit the company (called "useful life" in accounting jargon). Straight

    line depreciation is based on the assumption that the assets usefulness declines evenly

    over time.

    Cost of the asset - scrap value.

    Annual Depreciation =

    Estimated economic life

    2. The Diminishing Balance Method: or writtendownDiminishing balance method is also known as written down value method or

    reducing installment method. Under this method the asset is depreciated at fixed

    percentage calculated on the debit balance of the asset which is diminished year after

    year on account of depreciation.

    It is possible to find a rate that would allow for full depreciation by its end of life with

    the formula:

    ,

    where : n = the economic life in yearss = the residual value

    c = the cost of asset

    r = rate of depreciation to be applied.

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    E.g.:

    If the estimate life of an asset is 5 years, the sum of the years digit is 1+2+3+4+5 = 15.

    Taking n as estimated useful life.

    Sum of years Digit = 152

    )15(5

    2

    )1(

    nn

    Problem

    If the cost of the machine is Rs.46,000 and scrap value after 5 years is Rs.1,000 the

    amount of depreciation to be charged in different years will be.

    I year = 5 /15 x (46000 - 1000) = 5/15 x 45000 = 15000

    II years = 4/15 x (46000 - 1000) = 4/15 x 45000 = 12000

    III years = 3/15 x (46000 - 1000) = 3/15 x 45000 = 9000

    IV year = 2/15 x (46000 - 1000) = 2/15 x 45000 = 6000

    6. The Annuity Method

    To consider the time value of money. Under this method, total amount of

    deprecations written off during the life of the asset equals the net cost of the

    asset plus interest calculated on the reducing balance.

    R.O.D =))1(1(

    ))1(1)()1((n

    n

    I

    ISIC

    Where, C = Cost of asset

    n = numbers of years of economic life.

    s = scrap value,

    I = Interest Rate

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    Ex: The cost of the machine is Rs.6000 and its scrap value after 4 years is Rs.3000. Assuring an

    interest rate of 4% per year, find depreciation rate per year.

    C = Rs.6000

    S = Rs.3000

    N = 4 years

    I = 4% = 0.04

    R.O.D =))1(1(

    ))1(1)()1(n

    N

    I

    ISIC

    ))04.01(1(

    ))04.01(1)(3000)04.01(6000(

    4

    4

    I= Rs.946

    7. Production - Based Methods

    (i) Production - Unit Method

    Under this method, depreciation is calculated by dividing the value of the asset bythe estimated numbers of units to be produced delivery it's life time.

    Cost of the machine - scrap value

    R.O.D = per unit =

    Total effective working hours

    .2.

    000,20

    000,10000,50Rs

    (ii) Machine - Hour Rate Method

    This is a method of providing depreciations an annual machine hours in the with total

    anticipated machine hours over the life of the asset.

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    Eg.

    Cost of machine Rs.50, 000

    Scrap value Rs.10, 000

    Expected working hours Rs.20, 000

    Cost of the machine - scrap value

    Machine -hour rate =

    Total effective working hours

    .2.

    000,20

    000,10000,50Rs

    8. Revaluation Method

    Here the assets are valued at their currency market values and the depreciations is

    calculated by finding out the difference between written -down value and the revaluations figure

    : usually the revaluations method concerned with the recovery of original.

    9. Depletion Method

    This method is an according for natural resources rather than accounting for depreciation

    wasting assets such as mines, quarries etc.,

    Eg : A coal mine can be considered as an underground inventory of coal. But such inventory

    cannot be considered as one of the current assets. Therefore, this method is applied to wasting

    assets such as minor, quarries etc., where the output for each year depends on the quantity

    extracted.

    Here, dept is calculated first by making an estimates in advance of the total quantity to be

    extracted over it's and then the cost of asset is apportionment over the periods of the assets in

    proportion to the rate of extractions.

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    Sources of Finance

    The need for finance may be for long-term, medium-term or for short-term. Financial

    requirements with regard to fixed and working capital vary from organization to other

    organization. To meet out these requirements, funds need to be raised from various sources.Some sources like issue of shares and debentures provide money for a longer period. These are

    therefore known as long- term finance. On the other hand sources like cash credit, trade credit,

    overdraft, bank loan etc which make money available for shorter period of time are called short

    term sources of finance.

    Once if the costs are estimated, then they should find the gap between his own resourcesand the requirement of additional funds.

    Next step is to identify various sources from which he can raise funds.

    Sources of finance

    Long t

    Internal Sources External sources

    Long term Short term

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    Long term finance:

    Finance required for a long period say 3 years and above. E.g.: purchase of fixed assets such as land and buildings, plant and machinery etc.

    Own Capital:

    Irrespective of sole trader, partnership, the owners of the business have to invest theirown finance to start with.

    Money invested by the owners is permanent and will stay with the business , throughoutthe life.

    Share capital:

    Capital is raised by issue of shares. The capital so raised is called share capital. Liability of the shareholder is limited to the extent of his contribution to the share capital The shareholder is entitled to dividend if the company makes profit. Directors announce dividend formally in the general body meeting.

    Preference Share Capital:

    Capital rose through issue of preference shares. Preference share capital enjoys two rights over equity shareholders.

    Right to receive fixed rate of dividend. Right to return of capital

    After settling the claims of outsiders, preference shareholders are the first to get theirdividend and then the balance to the equity shareholders.

    They do not have any voting rights in the annual general meeting of the company.

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    Equity share capital:

    Capital rose through issue of equity share. It is also called ordinary share Equity shareholder is vice-versa to preference shareholder Entitled to voting rights as many as the number of shares he holds. Real risk bearers They are the first to suffer losses. At the same time, they are entitled for the whole surplus of the profits after payment of

    dividend to preference shareholders,

    Therefore, the rate of dividend on equity shares is not fixed.Retained Profits:

    They are the profits remaining after all the claims Retained profits form good source of working capital Particularly in times of growth and expansion, retained profits can be advantageously

    utilized.

    Long term loans:

    The promoters should be able to offer assets of the business as security to avail of thissource.

    Debentures:

    They are the loans taken by the company A certificate/letter issued by the company under its common seal acknowledging the

    receipt of loan

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    Entitled to a fixed rate of interest on the debenture amount. The company may raise loans through debentures It is an additional source of long term finance.

    Medium term finance:

    It refers to such sources of finance where the repayment is normally over one year andless than three years.

    E.g.: To buy motor vehicles, computer equipment/machinery whose life is less than threeyears.

    Hire purchase & leasing:

    These are financing schemes used by entrepreneurs to buy assets like land andmachinery.

    In hire purchase, the contract provides for the transfer of ownership of an asset at the endof the stipulated period.

    Under leasing owner of the asset is lesser and the one who obtains the asset is lessee. In operating lease , the ownership rests with the lessor and the lessee only pays lease rent

    for usage

    In financial lease the ownership is transferred at the point of time greed between theparties

    Venture capital :

    Venture capital is a form of financing, especially designed for funding high technology,high risk and perceived high reward projects.

    E.g.: ICICI venture Fund, IFCI Venture Fund, and SIDBI Venture Fund etc.

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    Short term finance:

    Finance which is available for a period of less than one year.

    Commercial Paper:

    They are used to finance current transactions and seasonal and interim needs for funds.Eg: Reliance industries is one of the early companys which issue commercial paper.

    It is a new money market instrument introduced in India.Cash Credit:

    It is an arrangement whereby banks allow the borrower to withdraw money upto aspecified limit.

    This limit is known as cash credit limit Initially this limit is granted for one year This limit can be extended after review for another year. However, if the borrower still desires to continue the limit, it must be renewed after three

    years

    Rate of interest varies depending upon the amount of limit Banks ask for collateral security for the grant of cash credit the borrower can draw, repay and again draw the amount within the sanctioned limit. Interest is charged only on the amount actually withdrawn and not on the amount of entire

    limit.

    Bank Credit:

    Commercial banks grant short term finance to business firms which is known as bankcredit

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    When bank credit is granted , the borrower gets a right to draw the amount of credit atone time or in installments as and when needed

    It may be granted by way of loans, cash credit, overdraft and discounted bills.Bank Overdraft:

    When a bank allows its depositors or account holders to withdraw the money in excess ofthe balance in his account up to a specified limit, it is known as overdraft facility.

    This limit is granted purely on the basis of credit worthiness of the borrower Banks generally gives the limit up to Rs 20,000 Interest is charged on a day to day basis on the actual amount overdrawn Rate of interest in case of overdraft is less than the rate charged under the cash credit To meet temporary shortage of funds.

    Trade credit:

    Credit granted to manufacturers and traders by the supply of raw materials, finishedgoods etc

    Usually business enterprises buy supplies on a 30-90 days credit This means that the goods are delivered but the payments are not made until the expiry of

    period of credit

    This type of credit does not make the funds available in cash but it facilitates purchaseswithout making immediate payment

    This is a quite popular sources of finance E.g.: Traders buy materials from suppliers on credit basis.

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    Loans:

    When a certain amount is advanced by a bank repayable after a specified period , it isknown as bank loan.

    Such advance is credited to a separate loan account and the borrower has to pay intereston the whole amount of loan irrespective of the amount of loan actually drawn.

    Usually loans are granted against security of assetsCustomers Advances:

    Sometimes businessmen insist on their customers to make some advance payment

    It is generally asked when the value of order is quite large or things ordered are verycostly

    Customers advance represents a part of the payment towards price on the product (s)which will be delivered at a later date.

    Customers generally agree to make advances when such goods are not easily available inthe market or there is an urgent need of goods

    A firm can meet its short-term requirements with the help of customers advances.Installment credit:

    Installment credit is now-a-days a popular source of finance for goods like television,refrigerators as well as for industrial goods

    Only a small amount of money is paid at the time of delivery of such articles

    The balance is paid in a number of instilments.

    The supplier charges interest for extending credit.

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    The amount of interest is included while deciding on the amount of installment Another comparable system is the hire purchase system under which the purchaser

    becomes owner of the goods after the payment of last installment.

    Sometimes commercial banks also grant installment credit if they have suitablearrangements with the suppliers.

    Factoring and bill discounting

    The factor or the agent is one takes up the responsibilities of collection of debts. He charges commission for the service rendered. Three parties involved in this agreement :

    factorfinancial institution client-business concern customer

    Financial Institutions

    Financial institutions comprise of six All India Development Banks (AIDBs), two

    Specialized Financial Institutions (SFIs), three investment institutions , eighteen State Finance

    Corporation and twenty eight State Industrial Development Corporations (SIDCs).

    IFCI

    Expansion: Industrial Finance Corporation of India Ltd

    Establishment: It was set up in 1948 under the IFCI Act and was brought under the Companies

    Act, 1956.

    Purpose: It extends financial assistance to the industrial sector through rupee and foreign

    currency loans.

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    Raising of funds: Finance is raised through share capital, bonds, debentures and other

    borrowings.

    Shareholders of IFCI: IDBI, scheduled banks, insurance companies, investment trusts and co-

    operative banks.

    New promotional schemes: Schemes such as

    Interest fee subsidy scheme for women entrepreneurs Consultancy fee subsidy scheme for providing assistance to SSI Control of pollution in small and medium industries. Setting up management development institute for providing management training

    Promoting research for the development of industries.

    IDBI

    Expansion: Industrial Development Bank of India

    Establishment: It was established in 1964 under an act of parliament as the principal financial

    institution in the country. Initially it was a wholly owned subsidiary of RBI.

    Purpose: It provides assistance to SSI through the scheme of refinance.

    Objects of IDBI: In 1976, IDBI was made as an autonomous institution with the following

    objects:

    Promoting rapid and balanced industrial growth in the country. Providing technical guidance and administrative assistance in promotion of industries. Undertaking marketing and investment research for development of industries.

    Small industries development fund has set up in 1986, to facilitate the development of small

    scale industries.

    In 1988, it launched National equity fund scheme for providing support to tiny and small scale

    industries. The scheme is administered by the IDBI through nationalized banks.

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    Functions:

    The functions of IDBI were:

    Direct finance Indirect finance Special assistance & General assistance.

    ICICIExpansion: Industrial Credit and Investment Corporation of India Ltd

    Establishment: In 1955

    Primary objective:

    Developing small and medium industries in the private sector.

    Objectives:

    Assisting in the creation, expansion and modernization of private sector Encouraging and promoting private capital participation. Encouraging and promoting private industrial investment.

    IIBI

    Expansion: Industrial Development Bank of India Ltd

    Formerly known as

    Industrial Reconstruction Bank of India (IRBI)

    Establishment: In1971

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    Objectives:

    Mainly to look after the special problems of sick units and provide assistance for theirspeedy reconstruction and rehabilitation.

    SFC

    Expansion: State Finance Corporation

    Establishment: 18 SFCs were established under State Finance Corporation Act, 1951.

    Objectives:

    Providing long term loans to small and medium scale industries. Promoting tiny sector, village and cottage industries. Providing infrastructure facility by promoting industrial estates. Providing seed capital. Consultancy.

    SIDBI

    Expansion: Small Industries Development Bank of India

    Establishment: In 1989

    Objectives:

    Schemes of refinance assistance Direct assistance scheme Project Financing Equity assistance.

    LIC

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    Expansion: Life Insurance Corporation of India

    Establishment: In 1956, wholly owned by Government of India.

    Functions:

    It gives various insurance policies, assistance to corporate sector and financial institutions

    in the form of term loans, underwriting, direct subscription to shares and debentures.

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