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Department of the ArmyPamphlet 71021

Inventory Management

Using UnitSupply System(ManualProcedures)

HeadquartersDepartment of the ArmyWashington, DC31 December 1997

UNCLASSIFIED


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SUMMARY of CHANGEDA PAM 71021

Using Unit Supply System (Manual Procedures)

This revision--

o Revises and changes COMSEC procedures throughout.

o Changes the address for submission of requests for clarification (para 1-6).

o Lists requirements to be included in Requests for Deviation (para 1-6).

o Excludes USAR units from submitting reports of supply constraints for

unfinanced requirements, if the requirements have already been identified

through budget submissions (para 1-8).

o Adds new information to show new time standards for requisitions with a

specific RDD (table 2-2).

o Deletes instructions for requesting Modifications Work Orders (para 2-13).

o Changes the address for source of COMSEC materiel (througout).

o Adds status listings to the due-in status files (para 2-21).

o Allows the unit commanders next higher headquarters to authorize turn-in or

transfer of property no longer needed or authorized by VTAADS (para 3-5).

o Adds procedures for transfer of property among Army components (paras 3-14

and 3-15).

o Explains the procedure for the turn-in of IMPE equipment when instructed by

the Software Management Support Department (SMSD) (para 3-15).

o Deletes the requirements to account for commissary store equipment (para 4-

1).

o Adds the requirement to account for property that has been donated to the Army

(para 4-1v).

o Adds the requirement to account for all abandoned property that is under the

control of the Army (4-1w).


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o Adds the requirement for other on hand items not otherwise authorized by

paragraph 4-1 (para 4-2).

o Explains when the commanders assumption of command orders are used in lieu of

the PBO appointment memorandum (para 4-4).

o Requires units to continue to report changes under CBS-X throughout wartime

(para 4-28a).

o Changes the U.S. Army Central Vehicle Registry maintained by USAMC from MRSAto LOGSA (para 4-28).

o Explains how to account for support items authorized separately in

authorization documents (para 4-35).

o Explains exemptions from property book accountability for copiers leased

under a cost per copy contract (para 4-39).

o Changes requirements in accountability for the property book level

accountable officers statement (para 5-2).

o Adds procedures for loans of equipment among Army components (para 5-4).

o Deletes all reference to DD Form 1131 throughout.

o Adds procedures for loans of ARNG and USAR equipment (para 5-5).

o Lists class of supplies authorized under operational loads (para 7-1a(2)).

o Deletes definition of combat prescribed loads (para 7-1a(4)).

o Changes listed USAMC activities from USACDA/MRSA to LOGSA (chap 8).

o Clarifies the term Initial Mandatory Parts List (IMPL) (chap 8).

o Changes the prescribed number of days for the ARNG (para 8-1a).

o Adds the due-in status file to the PLL records (para 8-1g).

o Changes repair parts stockage codes at organizational level that agree with

codes used at the SSA.

o Revises figures 8-3, 8-4, and 8-5 to shown new stockage codes.

o Adds figure 8-6 to show a sample of an Initial Mandatory Parts List.

o Specifies the number of DA Forms 3645/3645-1 copies required for USAR OCIE

transactions (para 10-6a).

o Specifies what items can be summarized in the ARNG/USAR (para 10-7a).

o Authorizes the unit commander in the USAR, the issue of camouflage maternity

uniforms (para 10-9a).

o Explains procedures for transfer of AAFA/AASF/AVCRAD OCIE issued to

individuals in the event of mobilization (para 10-21c (3)).

o Changes office authority for ammunition procedures in chapter 11.


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o Changes the date of the monthly POL inventory (para 12-21c).


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HeadquartersDepartment of the ArmyWashington, DC31 December 1997

Inventory Management

Using Unit Supply System (Manual Procedures)

*Department of the ArmyPamphlet 71021

History.Thi s Upd ate printing publi shes a revisio n.Because the publication has been extensivelyrevised, the changed portions have not beenhighlighted. This electronic edition contains

reproducible forms not included in the prin-ted copy.

Summary. This pamphlet provides unit andorganization manual supply procedures.

Applicability. This pamphlet applies to theActive Army, the Army National Guard, theU.S. Army Reserve (USAR), the Army Re-serve Officers Training Corps (Army ROTC),a n d t h e N a t i o n a l D e f e n s e C a d e t C o r p s(NDCC). Unless specified by prescribing di-rectives, this pamphlet does not apply whenan Army element is accounting for the itemslisted in paragraph 1-5.

P r o p o n e n t a n d e x c e p t i o n a u t h o r i t y .

The proponent of this pamphlet is the DeputyChief of Staff for Logistics (DCSLOG). TheDCSLOG has the authority to approve excep-tions to this pamphlet that are consistent withcontrolling law and regulation. The DCSLOGmay delegate this approval authority, in writ-ing, to a division chief within the proponent

agency in the grade of colonel or the civilianequivalent.

Suggested Improvements. Users are in-vited to send comments and suggested im-p r o v e m e n t s o n D A F o r m 2 0 2 8(Recommended Changes to Publications andBlank Forms) directly to Commandant, U.S.A r m y Q u a r t e r m a s t e r C e n t e r & S c h o o l ,A T T N : A T S M - L T D - S P , F o r t L e e , V A23801-1601. For the Army National Guard,requests for change will be submitted throughcommand channels to Chief, National GuardB u r e a u A T T N : N G B - I L E - L L - P , 1 1 1 S .George Mason Drive, Arlington, VA 22204-

1382. Do not submit changes directly to theproponent agency.

Distribution. Distribution of this publica-tion is made in accordance with the InitialDistribution Number (IDN) 095511, intendedfor command level A, B, C, D, and E for theActive Army, the Army National Guard, andthe U.S. Army Reserve.

Contents (Listed by paragraph and page number)

Chapter 1General, page 1Purpose 11, page 1

References 12, page 1Explanation of abbreviations and terms 13, page 1Requesting clarification and deviation of authority 14, page 1Nonapplicability of special items 15, page 1Requesting an accounting waiver 16, page 1Reports of supply constraint (exempt from RCS under AR 335-15)

17, page 1UIC and DODAAC changes to property accounts 18, page 1General instructions for using this pamphlet 19, page 1Requesting deviation authority 110, page 2

Chapter 2Requesting and Receiving Supplies, page 2

Section I

Requesting Supplies, page 2General 21, page 2The Uniform Materiel Movement and Issue Priority System

(UMMIPS) 22, page 2Control of priority designator utilization 23, page 3Use of the standard delivery date (SDD) in the using unit 24,

page 3The required delivery date (RDD) 25, page 3End item codes (EIC) 26, page 4

Forms used to request supplies 27, page 4Preparation of DA Form 27651 28, page 4Preparation of DA Form 3161 when used as a request for issue

29, page 4Preparation of DA Form 581 when used as a request for issue

210, page 4Preparation of DD Form 13486 as a request for issue 211,

page 4

Section IISpecial Request Instructions, page 4Requests for recoverable or nonexpendable components 212,

page 4Not Mission Capable Supply (NMCS) and Anticipated Not Mission

213, page 4Modification work order (MWO) and modification kits 214,

page 5Classified items 215, page 5Types and sources of classified COMSEC materiel 216, page 5Requests for items in addition to authorized allowances 217,

page 5Preparation for overseas movement (POM) requests 218,

page 5Requests for construction-type equipment 219, page 5Request for repair parts in support of commercial construction

equipment (CCE), materiel handling equipment (MHE), andcommercial vehicles or commercial design tactical vehicles 220, page 5

Requests for medical items 221, page 5

*This pamphlet supersedes DA Pam 710-2-1, dated 28 February 1994.

DA PAM 71021 31 December 1997 i

UNCLASSIFIED


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ContentsContinued

Exception data requests 222, page 5

Section III Document Register, Supply Status, and Due-In Status File

Procedures, page 6Keeping the DA Form 2064/electronically generated DA Form

2064. 223, page 6Supply status 224, page 6Keeping the due-in status file 225, page 7

Section IVFollow-up, Cancellation, Modification, and Reconciliation

Procedures, page 8Follow-up procedures 226, page 8Follow-up on a shipment (request for transportation status) 227,

page 9Requesting an improved estimated delivery date 228, page 9Cancellation procedures 229, page 9Modification of previously submitted requests 230, page 9Reconciliation/validation of supply requests 231, page 10

Section V Receiving Supplies, page 10Authorization to request/receipt for supplies 232, page 10Receipt documents 233, page 11

Recovered property 234, page 12Classified COMSEC equipment 235, page 12

Chapter 3Disposition of Property, page 34

Section ITurn-in Procedures, page 34When property is turned in 31, page 34Where property is turned in 32, page 34Forms used for turn-ins 33, page 34

Section IISpecial Turn-In Instructions, page 35Turn-in of property book and nonexpendable items 35, page 35

Reporting and turn-in of classified COMSEC materiel 36,page 35

Turn-in of expendable and durable supplies 37, page 36Disposal of batteries 38, page 36Turn-in of found on installation property 39, page 36Turn-in of temporary loan materiel 310, page 36Turn-in of returnable containers 311, page 36Return of discrepant shipments 312, page 36Return of property issued to support DA approved emergency

requirements 313, page 37Turn-in of parachutes and components 314, page 37Turn-in Information Management Processing Equipment (IMPE)

items 315, page 37Return of items to the SSSC 316, page 37Quality Deficiency Reports (QDR) Exhibit Return Program 317,

page 37

Section III Lateral Transfer of Property, page 37Transfer approval 318, page 37Transfer procedures 319, page 37Transfer of OCIE when a unit moves 320, page 38

Section IV Major End Item Substitutions, page 38Substitution procedures 321, page 38

Chapter 4Accounting for Property, page 41

Section IProperty Book Accounting, page 41Items that require property book accounting 41, page 42Other on hand items 42, page 42Types of property 43, page 42Organization of the property book 44, page 42Appointing the property book officer 45, page 43

Transfer of accountability 46, page 43Preparation of property book records 47, page 43Preparation of property book pages for substitute items 48,

page 44Posting accounting data on DA Form 3328 49, page 44Posting management data on DA Form 3328 410, page 44Posting entries on DA Form 3328-1 411, page 44Correcting entries to property book pages 412, page 44Remaking property book pages 413, page 45Converting to an automated property accounting system 414,

page 45Disposition of property book pages 415, page 45Keeping the supporting document files 416, page 45Lost, stolen or destroyed property books 417, page 46Closing the property book account 418, page 46

Section II Minor Property Book Adjustments, page 46Discrepancies in makes, models, or sizes 419, page 46NSN changes 420, page 46Unit of issue changes that affect the balance on hand 421,

page 46Change in accounting requirements (accountable to

nonaccountable) 422, page 47Change in accounting requirements (nonaccountable to acountable)

423, page 47Assembly of an end item 424, page 47Disassembly of an end item 425, page 48Consumption of class 1, 2, 3, or 5 basic loads 426, page 48Change in Reportable Item Control Code (RICC) 427, page 48Continuing Balance System-Expanded (CBS-X), Radiation Testing

and Tracking (RATT), and Vehicle Registration NumberReporting Systems 428, page 48

Small Arms Serial Number Registration and Reporting (RCSCSGLD-1732) 429, page 49

Section IIISpecial Accounting Procedures, page 49Negotiable media 430, page 49Items obtained from DRMO through the SSA 431, page 50Temporary assets 432, page 50Semitrailers of motor transport units 433, page 50Medical assemblies and equipment sets 434, page 50Support Items authorized separately 435, page 50Accounting for field wire in the ARNG 436, page 50Accounting for commercial leased vehicles 437, page 50

Accounting for GSA Long Term Assignment Vehicles under IFMS 438, page 50

Accounting for Information Management Processing Equipment(IMPE) 439, page 51

Assigning responsibility for lease property other than InformationManagement Processing Equipment (IMPE) 440, page 51

Accounting for chaplain kits and other nonexpendable,nonrecoverable ecclesiastical supplies 441, page 52

Accounting for system furniture 442, page 52Total package fielding (TPF) 443, page 52Air delivery material 444, page 52Confiscated property 445, page 52

ii DA PAM 71021 31 December 1997


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ContentsContinued

Chapter 5Assigning Responsibility for Property, page 73Overview 51, page 73The property book 52, page 73Hand receipt procedures 53, page 73Temporary hand receipt procedures 54, page 74Temporary loan of ARNG and USAR equipment to the Active

Component 55, page 74Use of DA Form 3749 (Equipment Receipt) 56, page 74Management of property by use of an inventory list 57,

page 75

Chapter 6Controlling Components of End Items, page 84Hand-receipt annex procedures 61, page 84Component hand-receipt procedures 62, page 85Tool room or tool crib procedures 63, page 85Cash sales of handtools 64, page 86

Chapter 7Management of Basic and Operational Loads, page 91General 71, page 91Basic loads of class 1, 2, 3, 4, 5 (ammunition basic load) and 8

(except medical repair parts) supplies 72, page 91Basic loads of class 2, (durable and expendable), 3, 4, and 8

(except medical repair parts) supplies 73, page 91Operational load of class 1 supplies 74, page 92Operational loads of class 2, 3 (pkg), 4, and 8 (except medical

repair parts) supplies 75, page 92Operational load of class 3 (bulk) supplies 76, page 92Operational load of class 5 supplies 77, page 92

Chapter 8Repair Parts Procedures, page 96

Section IPrescribed Load List (PLL) Procedures, page 96Overview 81, page 96Units required to keep a PLL 82, page 97COMSEC maintenance activity PLL 83, page 97

Location of PLL stocks and records 84, page 97Items authorized for PLL stockage 85, page 97Initial stockage PLL for newly activated units and units having

changes in assigned equipment 86, page 97Initial mandatory parts lists 87, page 98Updating PLL records when initial mandatory parts lists are

received 88, page 98Preparing, processing, and updating DA Form 2063-R 89,

page 98Preparing request documents 810, page 99Requests for PLL items 811, page 99Forecasting requirements 812, page 99Reparable management 813, page 99Posting the DA Form 2064 814, page 99Keeping the due-in status file 815, page 99Follow-up, cancellation, and modification of requests 816,

page 99Reconciliation and validation of supply requests with the SSA

817, page 99Preparing and maintaining DA Form 3318 818, page 99Review of DA Form 3318 and inventory of the PLL D 819,

page 99Keeping the nonstocked item demand file 820, page 100How to determine initial stockage level for a demand supported

item 821, page 100Adjusting PLL authorized stockage quantities 822, page 100Deletion and retention of PLL items 823, page 100

Chapter 9Inspection and Inventory Procedures, page 112

Section I Inspection and inventory approach, page 112Command inspections 91, page 112Receipt and issue of property inventory 92, page 112Change of hand receipt holder inventory 93, page 112Change of responsible officer in the USAR 94, page 113Tool room inventory 95, page 113

Annual/cyclic inventory 96, page 113Change of PBO inventory 97, page 113Annual property book officer inventory 98, page 114Sensitive item inventory 99, page 114Weapons and ammunition inventories 910, page 115Special inventory procedures for classified COMSEC equipment

911, page 116Semiannual central issue facility (CIF) property book inventory

912, page 116

Section II ARNG Reconciliation Procedures, page 117USPFO reconciliation 913, page 117Reconciliation reports 914, page 117

Chapter 10Organizational Clothing and Individual Equipment (OCIE)Procedures, page 122

General 101, page 122Items authorized for stockage 102, page 122Computing stockage at an OCIE issue point 103, page 122Classification of Organizational Clothing and Individual Equipment

104, page 122OCIE property book procedures 105, page 123Organizational clothing and equipment records (DA Forms 3645/

3645-1) 106, page 123Summary procedures 107, page 123Issue procedures (inprocessing) 108, page 124Camouflage Maternity Uniforms 109, page 125Turn-in procedures (outprocessing) 1010, page 125Other issues and turn-ins 1011, page 125Lost, damaged, and destroyed OCIE (other than FWT) 1012,

page 126Cash collections of OCIE to replace lost, damaged, or destroyed

OCIE 1014, page 126Exchange procedures 1015, page 126Reconciliation of OCIE records with documented personnel losses

1016, page 127OCIE property book inventory 1017, page 127OCIE record inventory 1018, page 127Transfer of OCIE to and from CIFs 1019, page 127Closing the property book account 1020, page 128Aviation central issue facility 1021, page 128Clothing and equipment issued for ARNG air weather flight

personnel 1022, page 128

Chapter 11Ammunition Management, page 137

Section IGeneral, page 137Specific applicability 111, page 137Concept 112, page 137Definitions 113, page 137

Section II Managing Basic Load and Operational Load Ammunition,

page 137Basic load ammunition 114, page 137

iiiDA PAM 71021 31 December 1997


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ContentsContinued

Operational load ammunition 115, page 138

Section III Managing Training Ammunition, page 138Training ammunition 116, page 138Forecasting 117, page 138TAMIS Training Ammunition Forecast Report procedures 118,

page 138

Section IV

Requesting, Receiving, Hand-receipting, and Turning-in Training Ammunition, page 138

Requesting training ammunition 119, page 138Receiving training ammunition 1110, page 139Training ammunition management and control procedures 1111,

page 139Procedures for preparing DA Form 5203 and DA Form 5204

1112, page 139Issuing training ammunition to users 1113, page 140Specially controlled training ammunition 1114, page 140User return of ammunition and residue 1115, page 140Preparing to turn-in ammunition and residue to the ASP 1116,

page 141Unit turn-in actions at the ASP 1117, page 141

Section VPhysical Security, Amnesty, Inspections, and Audits, page 141Physical security 1118, page 141Amnesty program 1119, page 142Inventory 1120, page 143Inspections and audits 1121, page 143

Chapter 12Petroleum Management, page 169

Section IOff-Post Purchase or Procurement of Petroleum Products for

Convoy and Vehicle Refueling, page 169Use of military installations 121, page 169Use of local purchase 122, page 169Purchase or Procurement of Aviation Products 123, page 169Use of DFSC contracts 124, page 169Use of SF 149 (U.S. Government National Credit Card) 125,

page 169

Section II Instructions for Obtaining and Using SF 149, page 169Obtaining SF 149 126, page 169Using and securing SF 149 127, page 169

Section III Instructions for Obtaining and Using AVFUEL Identaplates,

page 170Obtaining AVFUEL Identaplates 128, page 170DA Form 200 (Transmittal Record) 129, page 170

Security of AVFUEL Identaplates 1210, page 170DD Form 1898 (AVFUELS Into-Plane Contract Sales Slip)

1211, page 170Disposition of AVFUEL Identaplates 1212, page 171

Section IV Bulk Petroleum Accountability, page 171Appointment of responsible individual 1213, page 171Customer or using unit control of bulk petroleum 1214,

page 171Use of DA Form 3643 (Daily Issues of Petroleum Products)

1215, page 171

Use of DA Form 3644 (Monthly Abstract of Issues of PetroleumProducts and Operating Supplies) 1216, page 171

Alternate audit trails 1217, page 171Automated Fuel Dispensing Systems 1218, page 172Use of DA Form 4702R (Monthly Bulk Petroleum Accounting

Summary) 1219, page 172Use of DA Form 2064 1220, page 172

Section V Inventory, page 172

Bulk fuel storage tanks 1221, page 172

Section VI Allowable Losses or Gains for Bulk Petroleum, page 172Losses or gains as management guides for Army-owned bulk

petroleum products 1222, page 172Computation of losses or gains allowances 1223, page 172

Section VIIOrdering and Receiving Procedures for Bulk Petroleum Products

From Commercial Sources, page 173Ordering procedures 1224, page 173Controls required to receive bulk petroleum from commercial

contractors 1225, page 173Quantity determination: FOB destination 1226, page 173

Section VIIIQuality Surveillance Procedures, page 174Packaged petroleum oils and lubricants 1227, page 174Bulk storage tanks 1228, page 174Bulk petroleum products purchased in CONUS 1229, page 174Filter effectiveness 1230, page 175Sample tags (DA Forms 1804) 1231, page 175Sample submission log 1232, page 175

Chapter 13Hazardous Material Management Program, page 190General 131, page 190Hazardous material management for material used in daily

operations 132, page 190

Basic Loads of hazardous material 133, page 190Reporting on hand quantities of hazardous material 134,

page 190Requesting issue and turn-in of hazardous material 135,

page 190Local Purchase of hazardous material 136, page 190

Appendixes

A. References, page 191

B. Advice Codes, page 194

C. Status/Rejection Codes (AR 725-50), page 194

D. Mode of Shipment Codes, page 196

E. Type of Requirement Codes (TRC), page 197

F. Return Advice Codes, page 198

G. Julian Date Calendar, page 198

H. MILSTRIP Document Identifier Codes, page 201

I. Training Event Codes, page 201

J. Salvage/Residue Listing, page 202

K. Salvage/Residue Weights, page 221

iv DA PAM 71021 31 December 1997


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ContentsContinued

L. Sensitive Item Supply Management, page 221

Table List

Table 21: Priority Designator Table (Relating Force/ActivityDesignator to Urgency of Need)., page 2

Table 22: Standard Delivery Time in Days, page 3Table 23: Forms Used to Request Supplies, page 3Table 24: Status Card Processing (See note 1), page 7Table 31: Forms Used for turn-in, page 34

Table 81: PLL stockage levels (based on 20-day ACWT),page 101

Table 82: PLL stockage levels (based on 25-day ACWT),page 103

Table 101: Organizational Clothing and Individual Equipment(OCIE) Record To Assign Responsibility for OCIE*, page 123

Table 108: Organizational Clothing and Individual Equipment(OCIE) Transaction Summary, page 124

Table 121: Information Required for Contractual Coverage ofMotor Convoys, page 169

Table 122: Request for AVFUEL Identaplates, page 170Table 123: To be Utilized for Diesel Fuels and all Fuel Oils,

page 174Table 124: To be Utilized for Motor Gasolines, All Aviation

Fuels, Kerosene and Solvents, page 174

Table 125: Sampling containers, page 175Table B1: Advice Codes for Customer Requests, page 194Table C1: TRC Codes and explanations, page 194Table D1: Mode of Shipment Codes and Explanations, page 196Table E1: TRC Explanation--2nd position, page 197Table E2: TRC Explanation*--3rd position, page 197Table F1: Return advice codes and explanations, page 198Table H1: Document Identifier Codes, page 201Table I1: Training Event Codes--Institutional Training, page 201Table I2: Training Event Codes--Unit Training, page 202Table I3: Training Event Codes--Field Training Exercise (FTX),

page 202Table I4: Training Event Codes--Competitive Markmanship,

page 202Table J1: FSC 1305, Ammunition Through 30mm (Small Arms),

page 203Table J2: FSC 1310, Ammunition Over 30mm But less than75mm, page 206

Table J3: FSC 1315, 75mm Through 125mm Ammunition,page 207

Table J4: FSC 1320, Ammunition Over 125mm, page 211Table J5: FSC 1330, Grenades, page 213Table J6: FSC 1340, Rockets and Rocket Ammunition, page 214Table J7: FSC 1345, Land Mines, page 215Table J8: FSC 1365, Military Chemical Agents, page 215Table J9: FSC 1370, Pyrotechnics, page 216Table J10: FSC 1375, Demolition Material, page 217Table J11: FSC 1390, Fuzes, page 219Table J12: FSC 1400 Series, Missiles, page 220Table K1: Brass Conversion Factors, page 221

Figure List

Figure 21: Sample of a DA Form 2765-1 as a request for issue,page 13

Figure 22: Sample of a DA Form 3161 as a request for issue,page 14

Figure 23: Sample of a DD Form 1348-6 as a request for issuefor a non-NSN item, page 15

Figure 24: Sample of a DD Form 1348-6 as a request for issuefor an NSN item, page 16

Figure 25: Sample of a completed DA Form 2064 Actions,page 17

Figure 26: Sample of a supply status card, DIC AE1, DA Form2765, page 19

Figure 27: Sample of a shipment status card, DIC AS1, DA Form2765, page 20

Figure 28: Sample of a shipment status card, DIC AU1 Reply tocancellation request, DA Form 2765, page 21

Figure 29: Sample of a follow-up posted to DA Form 2064,page 22

Figure 210: Sample of a request for cancellation posted to DAForm 2064, page 23

Figure 211: Sample of a DA Form 2064 showing completion ofcancellation when entire quantity is canceled, page 23

Figure 212: Entries required on DA Form 2064 for cancellation ofpartial quantity, page 24

Figure 213: Sample of a request modifier posted to DA Form2064, page 25

Figure 214: Sample of a completed DA Form 1687, page 26Figure 215: Sample DA Form 1348-1A, Issue release/receipt

document, page 27Figure 216: Sample of a DA Form 2765-1 as a receipt document,

page 28Figure 217: Sample DA Form 3161 as a receipt document,

page 29Figure 218: Sample of a DD Form 250, page 30Figure 219: Sample of a DD Form 1155, page 31

Figure 220: Sample of a completed DA Form 1687, page 32Figure 221: Sample of a DA Form 5977, page 33Figure 222: Sample of a DA Form 5978, page 34Figure 31: Sample of a DA Form 2765-1 as a turn-in, page 39Figure 32: Sample of a DA Form 2765-1 as turn-in for excess

or replacement, page 40Figure 33: Sample of DA Form 3161 as a lateral transfer,

page 41Figure 41: Sample DA Form 3328, property book basic page,

page 53Figure 42: Sample DA Form 3328, make\model page, page 54Figure 43: Sample DA Form 3328, page 55Figure 44: Sample DA Form 3328-1, page 56Figure 45: Sample DA Form 3328, showing entries for a

substitute item, page 57Figure 46: Sample DA Form 3328, of a posting transaction to

front of property book page, page 58Figure 47: Sample DA Form 3328, posting of management data

to reverse side of property book page, page 58Figure 48: Sample DA Form 3328-1, serial/registration number

record, page 59Figure 49: Sample DA Form 3328, balance brought forward,

page 60Figure 410: Sample DA Form 3328, correction of error in posting

wrong document numbers, page 60Figure 411: Sample DA Form 3328, correction of a mistake when

balance is effected and when posting a serial number correctionusing DA Form 4999, page 61

Figure 412: Sample DA Form 3328-1, serial registration numberrecord annotation, page 61

Figure 413: Sample DA Form 4949 to correct deficiencies within

sizes, page 62Figure 414: Sample DA Form 4949 prepared to change an NSN,

page 63Figure 415: Sample DA Form 4949, for unit of issue change,

page 64Figure 416: Sample DA Form 4949, administrative adjustment

from accountable to nonaccountable, page 65Figure 417: Sample DA Form 4949, for accounting requirements

change from non-accountable to accountable, page 66Figure 418: Sample DA Form 4949, administrative adjustment

report prepared to assemble and end item, page 67Figure 419: Sample DA Form 4949, administrative adjustment

report prepared to disassemble an end item, page 68

vDA PAM 71021 31 December 1997


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ContentsContinued

Figure 420: Sample DA Form 4949, administrative adjustmentreport for consumption of basic load items, page 69

Figure 421: Sample issue log for negotiate media, page 70Figure 422: Sample of completed DA Form 4708, page 70Figure 423: Sample DA Form 4949, administrative adjustment

report used to document a serial number correction, page 71Figure 424: Sample DA Form 3161 used to report a RICC

change, page 72Figure 51: Sample DA Form 2062 prepared as a hand or subhand

receipt, page 76

Figure 52: Sample DA Form 2062 prepared as a subhand Receipt,page 78

Figure 53: Sample DA Form 3161 prepared as a changedocument, page 79

Figure 54: Sample of a DA Form 3161, page 81Figure 55: Sample of a completed DA Form 3749 prepared as a

change document, page 83Figure 56: Sample of DA Form 2062, page 84Figure 61: Sample of DA Form 2062 for hand receipt annex,

page 87Figure 62: Sample of DA Form 2062 for component hand receipt,

page 88Figure 63: Sample of a DA Form 2062 for hand receipt with end

item components, page 90Figure 71: Sample of DA Form 2063R prepared as a basic load

list, page 93Figure 72: Sample of DA Form 3318, page 94Figure 73: Sample of DA Form 3318 showing a posting of a

review., page 96Figure 81: Sample of a Prescribed Load List, page 105Figure 82: Sample of a Consolidated Prescribed Load List,

page 106Figure 83: Sample of a Records of Demand - Title Insert,

page 107Figure 84: Sample of a Records of Demand - Title Insert

(revised), page 108Figure 85: Sample of a DA Form 3318, page 109Figure 86A: Sample of a Initial Mandatory Parts List (cover),

page 110Figure 86B: Sample of a Initial Mandatory Parts List, page 111

Figure 91: Sample memorandum for cyclic inventory, page 118Figure 92: Sample of a memorandum reporting annual propertybook inventory results, page 119

Figure 93: Sample of a completed DA Form 2062 showing theresults of change of custody of arms storage facility inventory,

page 120Figure 94: Sample of a DA Form 444, page 121Figure 101: Sample DA Form 3328, page 129Figure 102A: Sample DA Form 3645, page 130Figure 102B: Sample reverse of DA Form 3645, page 131Figure 103A: Sample DA Form 3645-1, page 132Figure 103B: Sample reverse DA Form 3645-1, page 133Figure 104A: Sample organizational clothing and individual

equipment record, page 134Figure 104B: Sample organizational clothing and individual

equipment record, page 135

Figure 105: Sample statement of charges/cash collection voucher,page 136

Figure 111A: Sample of a completed DD Form 626, page 144Figure 111B: Sample of a completed DD Form 626--Continued,

page 145Figure 112: Sample of a completed DD Form 5514-R, page 146Figure 113: Sample of a completed DA Form 1687, page 147Figure 114: Sample of a completed DA Form 3151-R, page 148Figure 115: Sample of a completed DA Form 2064, page 149Figure 116: Sample of a DA Form 5203, page 150Figure 117: Sample of a DA Form 5204, page 151Figure 118: Sample of a DA Form 581, page 152

Figure 119: Sample of a DA Form 581, page 153Figure 1110: Sample of a DA Form 581, page 155Figure 1111: Sub-issue document flow chart, page 157Figure 1112: Sample of a DA Form 5515 (sub-issue), page 158Figure 1113: Sample of a DA Form 5515 with sub-issue,

page 159Figure 1114: Sample of a DA Form 5515 (sub-turn-in), page 160Figure 1115: Sample of a DA Form 5515, page 161Figure 1116: Sample of a completed DA Form 5692-R

Ammunition Consumption Certificate, page 163

Figure 1117: Sample of a DA Form 5811-R, page 164Figure 1118: Sample of a DA Form 3020-R, page 165Figure 1119A: Sample of a DA Form 2203-R as completed for

use during training, page 167Figure 1119B: Sample of a DA Form 2203-R as completed for

use during training--Continued, page 168Figure 121: Samples Forms, DD 1896, 1897, and 1898, page 176Figure 122: Sample of a DA Form 3643, page 177Figure 123: Sample of a completed DA form 3643 illustrating a

transfer, page 179Figure 124: Sample of a DA Form 3644, page 180Figure 125: Sample of a memorandum prepared as a Summary of

Daily Issues, page 181Figure 126: Sample of a DA Form 4702R, page 182Figure 127: Sample of a completed DA Form 3857, page 184

Figure 128: Sample of a DA Form 5830R, page 185Figure 129: Sample of a DA Form 38531, Innage Gage Sheet,

page 186Figure 1210: Sample of a DA Form 5831R, page 187Figure 1211: Sample of a DA Form 1804, page 188Figure 1212: Sample of a completed DA Form 5832R, Packaged

Petroleum, Oils and Lubricants Submission Log, page 189Figure G1: Julian Date Calendar Perpetual, page 199Figure G2: Julian Date Calendar for Leap Years Only, page 200

Glossary

Index

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Chapter 1General

11. PurposeThis pamphlet provides manual procedures for requesting, receiving,accounting for, issuing, and turning in supplies.

12. ReferencesRequired and related publications, and prescribed and referencedforms are listed in appendix A.

13. Explanation of abbreviations and termsAbbreviations and special terms used in this regulation are ex-plained in the glossary.

14. Requesting clarification and deviation of authoritya. Use the chain of command to request clarification of this

pamphlet as follows:(1) Use a memorandum when making a written request for clari-

fication. Include in the letter the following:(a) Page and paragraph number in question.(b) Name and Defense Switching Network (DSN) phone number

of the requestor.(2) Each element in the chain of command receiving a clarifica-

tion request will try to answer it. If it cannot be answered, send therequest to the next higher element. This will ensure that availabletalent is used and that the quickest possible answers are given.

(3) When DA clarification is necessary, major Army commands(MACOMs) will send clarification requests to Commandant, U.S.Army Quartermaster Center and School, ATTN: ATSM-LTD-SP,Fort Lee, VA 23801-5039.

b. Deviation from the procedures in this pamphlet will only bemade with prior approval of HQDA. Use the guidance in AR 735-5to prepare and process requests for deviation from accounting proce-dures. Request for deviation should explain the need for a deviation,how long it will last, how the waiver will help accomplish themission, and how the end results will be measured. The requestshould include an opinion by the MACOM legal officer. Send allrequests for deviation through command channels to Commandant,U.S. Army Quart ermaster S chool, AT TN: ATSM-LTD-SP, Fo rtLee, VA 23801-1061.

15. Nonapplicability of special itemsa. Unless specified by prescribing directives this pamphlet does

not apply when an Army element is accounting for the followingitems:.

( 1 ) A m e ri c a n F o r c es R adi o a n d T e l evi s ion S ervi c e P r o g r a mmaterials using AR 360-81.

(2) The Army Art Collection using AR 870-15.(3) Army national cemetary property and supplies using AR 290-

5.(4) Clothing initial issue point stocks using AR 700-84.(5) Classified Communications Security (COMSEC) equipment,

key software, and publications using AR 380-40 (O) and TB 380-41.

(6) Historical properties and museum pieces using AR 870-20.(7) Industrial property and equipment in place using AR 735-72.(8) Library books or materials using AR 27-5, AR 40-2, or AR

735-17.(9) Military training aids using AR 350-38.(10) Nonappropriated fund assets using AR 215-5.(11) Real property and facilities engineering resources using AR

420-17.(12) Special purpose equipment using AR 381-143 (C).(13) Subsistence (class 1 supplies) using AR 30-1 or AR 30-18.( 14 ) S u p p l i e s o n s t o ck r e c ord a c c o u n t s , e x c e p t fo r C l a s s 5

supplies.(15) Clothing sales store resale accounts operated under AR 700-

84.(16) Commissary resale stock record accounts operated under AR

30-19.

b. This pamphlet will be used in peacetime and wartime. Theaterof operations commanders will give implementing instructions asneeded when the Secretary of the Army suspends any or all of thispamphlet.

16. Requesting an accounting waiverUse the guidance in AR 735-5 to request a property accountingw a i v e r . S e n d r e q u e s t s t h r o u g h c o m m a n d c h a n n e l s t o H Q D A(DALO-SMP-U), WASH DC 20310.

17. Reports of supply constraint (exempt from RCS

under AR 335-15)a. Use a report of supply constraint to tell the next higher com-mand when requests for supply of classes 2, 3 (pkg), 4, 7, 8, and 9cannot be submitted for any reason. Two workdays are allowed tosubmit the report. Keep a copy of the report and responses fromhigher commands on file for 1 year. (ARNG and USAR units arenot required to submit reports of supply constraint for unfinancedr e q u i r e m e n t s i f t h e r e q u i r e m e n t s h a v e a l r e a d y b e e n i d e n t i f i e dthrough budget submissions).

b. Send reports of supply constraint by memorandum or message.Include in the report the following:

(1) Reasons for the constraint.(2) Period of time the constraint will be in force (to be deter-

mined by the commander).(3) Activities involved and the limiting factors.(4) Impact on unit readiness.(5) Actions taken to remove the constraint.c. Commanders receiving reports of constraints will take one of

the following actions (2 workdays are allowed):(1) Return the report to the submitting commander with instruc-

tions that will remove the cause for the constraint.(2) Verify the restrictions and circumstances involved. Forward

the report to the next higher command. Include a statement thatresources required are not available. Also include comments andrecommendations.

d. Major commanders will forward the report, when necessary,with comments and recommendations directly to the DA Staff ele-ment involved. Information copies will be furnished to HQDA,D A L O - S M P - U , W A S H D C 2 0 3 1 0 ; a n d t h e C d r , U S A M C(AMCRE-FS), 5001 Eisenhower Ave, Alexandria, VA 22333.

e. Inspectors will review the file of reports of supply constraint.

They will check the timeliness of the original submission. They willalso review the actions taken by higher commands.

18. UIC and DODAAC changes to property accountsWhen a parent unit which maintains a property book is notified thatthe UIC and DODAAC will be changed, take the following steps

a. Prepare a lateral transfer using DA Form 3161 (Request forIssue or Turn-In) to transfer property from the old UIC/DODAACto the new UIC/DODAAC.

b. Obtain the losing document number from the existing register,post to block 3 of DA Form 3161, close out the old register andstart a new document register using the new UIC/DODAAC. Obtainthe gaining document number from the new register and post it toblock 4 of the DA Form 3161.

c. Post the losing entry to each property book page (zero the

page), and prepare a new property book page for each item. Post thegaining entry from the lateral transfer to the new pages.

19. General instructions for using this pamphletSpecific details on how to use, complete and distribute forms in thispamphlet will be found in the text which accompanies the form. Aset of general rules is provided below. Follow these instructionsunless another action is specified.

a. Spaces that do not require entries are left blank. Normallynegative numbers, zero and N/A entries are not required.

b. All entries on forms in this pamphlet will be clearly printed ortyped except personal signatures and initials. Blue or black ink willbe used unless a pencil entry is specified. Repetitive informationmay be entered by use of a rubber stamp.

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c. Only those abbreviations authorized by AR 310-50 may beu s e d . T h e t e r m s n o u n , a n d n o u n n o m e n c l a t u r e a r e u s e dinterchangeably.

110. Requesting deviation authorityDeviation from the procedures in this pamphlet will only be madewith prior approval of HQDA. Use the guidance in AR 735-5 toprepare and process requests for deviation from accounting proce-dures. Request for deviation should explain the need for a deviation,how long it will last, how the waiver will help accomplish themission, and how the end results will be measured. The requestshould include an opinion by the MACOM legal officer. Send all

requests for deviation through command channels to Commandant,U.S. Army Quart ermaster S chool, AT TN: ATSM-LTD-SP, Fo rtLee, VA 23801-1061.

Chapter 2Requesting and Receiving Supplies

Section IRequesting Supplies

21. GeneralThis chapter gives procedures for requesting and receiving supplies.It includes procedures for keeping the document register and due in

status file, and for requesting follow-up, cancellation, or modifica-tion of open requests.

22. The Uniform Materiel Movement and Issue PrioritySystem (UMMIPS)The UMMIPS provides the means for expressing the importance ofa supply request. This is done by assigning a 2digit numeric code,ranging from 01 through 15, to the supply request. This numericcode is referred to as a priority designator (PD). The PD is based ontwo factors. These factors are the units Force/Activity Designator(FAD) and the Urgency of Need Designator (UND) of the supplyrequest.

a. The Force/Activity Designator. FADs are expressed by Romannumerals I, II, III, IV, and V. The permanent orders activating theunit usually include the assigned FAD. A unit has only one FAD.

b. Determining the Urgency of Need Designator. The UND isdetermined by the using unit personnel. The UND is used to expresshow urgently the unit needs the requested supplies. UNDs are iden-tified by the letters A, B, and C. Select UNDs using the followingguidelines:

(1) UND A is used to request materiel meeting one or more ofthe following criteria:

(a) Immediate end-use and without which the force or activity isunable to perform assigned operational missions, or such conditionwill occur within 15 days in the CONUS and 20 days overseas.

(b) Required for immediate installation on or repair of mission-essential materiel. Without this materiel, the unit or activity is una-ble to perform assigned missions.

(c) Required for immediate use for installation on or repair ofdirect support equipment (i.e., ground support, fire fighting) needed

for the operation of mission-essential materiel.

(d) Required for immediate use in replacement or repair of mis-sion essential training materiel. Without this materiel, the unit oractivity is unable to perform its assigned training mission.

(e) Required for immediate use in replacement or repair of essen-tial physical facilities of an industrial or production activity. With-out these supplies, the activity is unable to perform its assignedmissions.

(f) Required for immediate use to end an existing work stoppageat industrial or production activities that manufacture, modify, ormaintain mission-essential materiel.

(g) Required for immediate use to end an existing work stoppage

on a direct support (DS) or general support (GS) production lineperforming maintenance and repair of unserviceable, intensive man-agement or critical items.

(2) UND B is used to request materiel meeting one or more ofthe following criteria:

(a) Immediate end-use and without which the capability of thef o r c e o r a c t i v i t y t o p e r f o r m a s s i g n e d o p e r a t i o n a l m i s s i o n s i simpaired.

(b) Required for immediate installation on or repair of mission-essential materiel and without which the ability of the unit or activ-ity to perform assigned operational missions is impaired.

(c) Required for immediate use for installation on or repair ofauxiliary equipment.

(d) Required for immediate use in replacement or repair of mis-

sion-essential or auxiliary training equipment. Without this materiel,the ability of the unit or activity to perform assigned missions wouldbe impaired.

(e) Required for immediate use in replacement or repair of essen-tial physical facilities of an industrial or production activity. With-out this materiel, the ability of the activity to perform assignedmissions is impaired.

(f) Required to prevent an expected work stoppage at industrialor production activities that manufacture, modify, or maintain mis-sion-essential materiel.

(g) Required to prevent an expected work stoppage on a DS/GSproduction line performing maintenance and repair of unserviceable,intensive management/critical items.

(h) Required for replenishment of the quantity issued that brings

a line to zero balance on the PLL/combat PLL.(3) UND C is used to request materiel meeting one or more ofthe following criteria:

(a) Required for on schedule repair, maintenance, manufacture,or replacement of all equipment.

(b) Required for initial issue and replenishment of stock to meetauthorized stockage quantities on the PLL/combat PLL (includingMPL quantities).

(c) Required for initial stockage of operational load quantities.

(d) Required for purposes not covered by any other UND.

c. Selecting the priority designator. The PD for a supply requestis determined by relating the FAD to the UND of the needed item.Select the PD for a supply request as follows:

(1) Determine the UND of the needed item.

(2) Use table 21 to select the PD on the line that relates the unitFAD and UND.

Table 21Priority Designator Table (Relating Force/Activity Designator to Urgency of Need).

Force/activity designators (FAD) Urgency of need designators (UND)

A B C

I....................... 01 04 11II...................... 02 05 12III..................... 03 06 13IV...................... 07 09 14

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Table 21Priority Designator Table (Relating Force/Activity Designator to Urgency of Need).Continued

Force/activity designators (FAD) Urgency of need designators (UND)

A B C

V....................... 08 10 15

d. Special use of priority designators. Under the following spe-cial conditions, stated PDs may be used by all requesters, regardless

of FAD. Do not use these PDs for resupply of stocks to meetauthorized stockage objectives.

(1) Use PD 03 for medical or disaster supplies or equipmentrequired to:

(a) Prolong life, relieve suffering, or expedite recovery in case ofinjury, illness, or disease.

(b) Avoid or reduce the impact of epidemics or similar potentialmass illness or diseases when, in professional opinion, the occur-rence is imminent.

(2) Use PD 03 for emergency supplies or equipment neededimmediately for controlling civil disturbances, disorder, or rioting.

(3) Use PD 06 for emergency supply of individual and organiza-tional clothing. This clothing must be needed immediately to pro-v i d e a m i n i m u m o f e s s e n t i a l c l o t h i n g t o a c t i v e d u t y m i l i t a r ypersonnel who are actually without the clothing required.

23. Control of priority designator utilizationa. Commanders are responsible for the accurate assignment of

Pds. The commander will either personally review or delegate, inwriting, on a memorandum order or a DA Form 1687 (Notice ofDelegation of AuthorityReceipt for Supplies), specific personnelthe authority to review

(1) All requirements based on UND A to certify an inability toperform mission.

(2) All requirements based on UND B to certify that the urgencyhas been accurately determined.

b. The reviews of paragraph a above will be made before sendingrequests to the supply source. Make the following checks beforecertification:

(1) Make sure the item requested is authorized.

( 2 ) M a k e s u r e t h e q u a n t i t y r e q u e s t e d i s t h e a c t u a l a m o u n tneeded.

(3) Verify that the need for the item corresponds to the PDassigned.

c. Persons certifying UND A and B requests will place theirinitials in column h of DA Form 2064 (Document Register forSupply Actions) for each request submitted, prior to sending therequest to the SSA.

d. Supply requests that are required by a maintenance requestsubmitted by a supported unit do not have to be recertified. Instead,enter the maintenance job order number in column f of DA Form2064.

e. In the ARNG, the following additional individuals are respon-sible for the accurate assignment of PDs and will personally review

or delegate in writing the authority to review PDs:(1) Chiefs of TDA activities.

(2) State maintenance officers.

24. Use of the standard delivery date (SDD) in the usingunit

a. The SDD is the latest calendar date that the requesting unit cannormally expect to receive an item. The SDD depends on the PD ofthe supply request and the location of the unit.

b. Compute the SDD as follows:

(1) Locate the standard delivery time in table 22. Select thenumber of days on the line that relates the PD and the location ofthe unit.

(2) Add this number of days to the date of the supply request.The result is the SDD.

Table 22Standard Delivery Time in Days

Pr iority desig- CONUS and Unit location Europe, Mediter- Pacific

nators intratheater ranean and Africa

01 thru 03 10 14 14 1504 thru 08 14 18 18 1909 thru 15 32 70 75 85

Notes:1 Alaska, Hawaii, South America, Caribbean, and North Atlantic.

25. The required delivery date (RDD)a. The RDD is the calendar date when materiel is required by the

requester. Find when to use an RDD on a supply request by com-paring the date the materiel is required with the SDD. If delivery ofmateriel by the computed SDD will not meet requirements, and oneof the following conditions exist, use an RDD.

(1) Delivery of the item by the computed SDD will not meetrequirements.

(2) The item must be delivered to a certain point by a specificday, to meet one of the following conditions:

(a) The scheduled departure date for a vessel or other carrier issuch tha t futu re r epleni shment of the unit fro m curren t supplysources will not be practical after departure.

(b) The scheduled deployment date for an operational force by afixed date.

(c) The emergency requirement for medical and disaster suppliesto save life or prevent suffering and disaster.

b. Commanders are responsible for using correct RDDs whenassigned to supply requests.

c. Enter the RDD on the supply requests as explained in thepreparation instructions (see fig 21). To schedule an RDD beyondthe SDD see instructions in AR 72550, chapter 2.

d. Table 22 shows the time standards for requisitions with aspecific RDD.

Table 23Forms Used to Request Supplies

Form: DA Form 581Used to Request: Ammunition and explosives.

Form: DA Form 2765 or DA Form 27651Used to Request: Expendable, durable, or nonexpendable single lineitem with National Stock Number (NSN) listed in the Army Master DataFile (AMDF).

Form: DA Form 3161Used to Request: Ten or more line items of supplies normally providedby a Self-Service Supply Center (SSSC) when SSSCs are not available.Five or more line items of packaged class 3 items. Expendable medicalitems within a medical facility. Five or more lines of supplies normallyordered on a recurring basis. Examples are insignia, badges andindividual awards.

Form: DD Form 13486Used to Request: Non-NSN single line item. NSN single line item whenthe NSN is not listed in the AMDF. Modification Work Order (MWO) andmodification kits. Classified items. All exception data requests.



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26. End item codes (EIC)The EIC is a three position code replacing the W/ESDC on requestsfor issue. The EIC is entered in cc 5456 or block 18 of everyrequest for issue, cancellation, and modification for repair partshaving end item application. If no EIC had been assigned to the enditem, leave blank. Repair parts do not show EICs on the AMDFbecause one part may fit several end items. If two or more EICs areapplicable to a single item, use the EIC that is applicable to thespecific major end item that the part is being applied to. For exam-ple, if the part is being used to repair a radio which is installed on atruck, use the EIC for the radio, not the EIC for the truck.

27. Forms used to request suppliesTable 23 lists the forms used to request supplies and the typesupplies requested with the form. Units must submit all requests forsupplies, regardless of source of supply, to the specific SSA thatsupports the unit for the class of supply requested. The SSA stockrecord officer then determines the source of supply for the requesteditem.

28. Preparation of DA Form 27651When used as a request for issue, DA Form 27651 (Request forIssue or Turn-In) is a four-part carbon interleaved form. Whenprepared, present the number of copies required by the SupplySupport Activity (SSA). One copy may be filed in the due in statusfile. Instructions for preparing a DA Form 27651 are in figure 21.

29. Preparation of DA Form 3161 when used as a request

for issuea. DA Form 3161 (Request for Issue or Turn-In) and DA Form

31611 (Request for Issue or Turn-In (Continuation Sheet)) may beused to request supplies from an SSA as shown in table 23.

b. Use DA Forms 3161/31611 only on a fill or kill basis. Duesout are not made on these forms.

c. Prepare the forms in enough copies to meet local needs. In-structions for preparing DA Form 3161 are in figure 22. Overprint-ing of DA Form 3161 is authorized when the same items arerequested frequently. When using an overprinted DA Form 3161 torequest supplies, line through items and their corresponding blankquantity columns when those items are not requested.

d. In the ARNG, the USPFO should publish specific instructionsfor using DA Form 3161.

210. Preparation of DA Form 581 when used as a requestfor issueDA Form 581 (Request for Issue and Turn-In of Ammunition) isused to request ammunition items. Prepare the form in enoughcopies to meet local needs. Keep a copy in suspense. Present allother copies to the Ammunition Supply Point (ASP) accountableofficer. ARNG use procedures in NGB Pamphlet 3503.

211. Preparation of DD Form 13486 as a request forissue

a. DD Form 13486 (DOD Single Line Item Requisition SystemDocument) is used to request items as shown in table 23.

b. Exception data for non-NSN items is only required when theitems being requested do not have a manufacturers part number(MPN). An MPN consists of a five-digit Commercial and Govern-ment Entity Code (CAGE) and a part number. Enter the exception

data in blocks 2 through 9 of the request. If required, attach addi-tional exception data to the request. This data includes as much ofthe following as possible, and any other information that would aidin identification. For non-cataloged, nonstandard, commercial items,enter a complete item description and include the end item applica-tion. For PD 0108, add on the back of the form the appropriate

justification, signed by the commander (or his designee) of therequesting organization, that the item is required to take a piece ofequipment off deadline, or is needed to satisfy a mission-essentialrequirement. If text length precludes use of the back of the form,use an informal memorandum.

(1) Manufacturers name.

(2) Publication number, page number, and date of publication.

(3) Size, shape, color and purpose of the item requested.

(4) End item identification to include the EIC.

c. Prepare DD Form 13486 in four copies. When prepared,present copies one, two and three to the SSA. File copy four in thedue-in status file. Instructions for preparing DD Form 13486 as arequest for a non-NSN item are in figure 23. Instructions forpreparing DD Form 13486 for an NSN item are in figure 24.

Section IISpecial Request Instructions

212. Requests for recoverable or nonexpendablecomponentsThese items have a recoverability code (RC) other than O, Z, orblank, or have an Accounting Requirements Code (ARC) of N. Thecodes are in the Army Master Data File (AMDF). Use these proce-dures when requesting these items.

a. Requests citing a recurring demand.

(1) When possible, send the request to the SSA at the same timethe unserviceable item is turned in.

(2) Request on a one-for-one basis.

(3) Enter turn-in document number in block O of DA Form27651.

(4) When an unserviceable item is not turned in, do this:

(a) Enter an explanation on the reverse side of the request.

( b ) H a v e t h e c o m m a n d e r o r r e s p o n s i b l e o f f i c e r s i g n t h eexplanation.

b. Requests citing a nonrecurring demand.

(1) Enter an explanation for the request on the reverse side of therequest.

( 2 ) H a v e t h e c o m m a n d e r o r r e s p o n s i b l e o f f i c e r s i g n t h eexplanation.

213. Not Mission Capable Supply (NMCS) andAnticipated Not Mission

a. Capable Supply (ANMCS) requests NMCS requests are to beinitiated when a maintenance work stoppage has occurred becausean item of supply is not available at the maintenance activity tocontinue repairs or to return a piece of equipment to mission capa-ble status. If the end item has an assigned End item code (EIC), the

EIC should be entered in block 18, or cc 5456 on the request forissue.

b. An ANMCS request is required when such a condition isanticipated. Submit these requests for only the quantity required toreturn the equipment to mission capable status.

(1) For NMCS conditions requiring expedited handling originat-ing overseas (or in CONUS units alerted for deployment within 30days), use the following procedures:

(a) Requesting unit will possess FAD I, II, or III.

(b) Enter PD 0103 in block 20 (cc 6061). Use the PD relatingto UND A and the units FAD. See table 21.

(c) Enter 999 in block 21 (cc 6264).

(d) Enter the proper EIC in block 18 or cc 5456. EICs are listedin the AMDF for most major end items but not for repair partNSNs. Use the EIC that identifies the major end item for which the

request applies. If you can not identify the specific end item, or noEIC has been assigned to the end item, leave the EIC blank.

(2) For all other CONUS or overseas NMCS requests other than999 or ANMCS requests (all FADs), use these procedures.

(a) Enter an N in the first position of block 21 (cc 62) forNMCS requests.

(b) Enter an E in the first position of block 21 (cc 62) forANMCS requests.

(c) Short RDDs may be entered in the second and third positionsof block 21 (cc 6364). When used, enter the number of days withinwhich the materiel is required.

(d) Enter PD 0108 in block 20 (cc 6061). For ANMCS, use the



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PD relating to UND B in units having FAD I, II, or III and UND Ain units having FAD IV or V. Use table 21

(e) Enter the proper EIC in block 18 or cc 5456. EICs are listedfor most major end item NSNs but not for repair part NSNs. Use theEIC that identifies the major end item for which the request applies.If you can not identify the specific end item, or no EIC has beenassigned to the end item, leave the EIC blank.

214. Modification work order (MWO) and modificationkitsUnits are not authorized to request MWO kits. The U.S. ArmyMateriel Command sponsoring agency is responsible for issue andinstallation of MWO kits at no cost to the unit.

215. Classified itemsWhen requesting a classified item, use these procedures.

a. Use DD Form 13486.

b. Enter enough unclassified information on the request to permiti d e n t i f i c a t i o n o f t h e i t e m ; s u c h a s s t o c k n u m b e r , n o u n , a n dauthority.

c. Do not enter classified information on the request.

d. Deliver the request to the SSA. If the SSA needs furtherinformation, they will ask for it. Provide classified information onlywhen a need to know has been established.

e. These procedures do not apply to requests for classified COM-SEC items. Commanders will coordinate with their supporting clas-

s i f i e d C O M S E C a cc o u n t f o r t r a n s a c ti o n s conc e r n ing c l as s i f i e dCOMSEC materiel. See paragraph 216 below.

216. Types and sources of classified COMSEC materiela. Accountable classified COMSEC materiel. Classified COM-

SEC material and all keying materiel is accountable within aspecial system known as the COMSEC Materiel Control System( C M C S ) m a n a g e d b y U S A C S L A p e r A R 3 8 0 4 0 ( O ) a n d T B38041. Authorized customers can obtain this materiel only throughclassified COMSEC logistics channels (COMSEC accounts) usingDA Form 2765/27651 or DD Form 1348 (DOD Single Line ItemRequisition Sy s tem Docume nt (Manual)) and DD Form 13 48m( D O D S i n g l e L i n e I t e m R e q u i s i t i o n S y s t e m D o c u m e n t(Mechanical)).

b . U n c l a s s i f i e d C O M S E C m a t e r i e l ( l e s s k e y s ) . U n c l a s s i f i e d

C O M S E C m a t e r i e l t o i n c l u d e C o n t r o l l e d C r y p t o g r a p h i c I t e m s(CCI), are also managed by USACCSLA (B56). Unclassified COM-SEC materiel is listed in the Arms Master Data File (AMDF) with aControlled Item Inventory Code (CIIC) of U, 7 or 9. Accountfor nonexpendable unclassified CII using the standard accountingpolicy and procedures provided in this publication. Although, theyare unclassified when unkeyed, unclassified CCI are coded as sensi-tive items on the AMDF, and require special handling and storageprocedures as specified DA Pam 253802. Keyed CCI assumes thesame security classification of the key being used and will besafeguarded accordingly.

c. Requests for COMSEC materiel. Requesting accountable clas-sified COMSEC materiel. Classified COMSEC materiel (to includekey) may only be requested through a duly established COMSECaccount as specified in AR 38040(O). Unclassified CCI items are

requested through the unit PBO.(1) Within CONUS, units will request classified COMSEC mate-

riel from their designated COMSEC Materiel Direct Support Activ-ity (CMDSA). CMDSAs and units not supported by a CMDSA willrequisition/request all classified COMSEC materiel (other than keyor publications) by submitting DA Form 2765/27651 or DD Form1 3 4 8 / 1 3 4 8 m d i r e c t l y t o R I C : B 5 6 v i a A U T O D I N o r m a i l t oUSACSLA, ATTN: SELCL-KP, Fort Huachuca, AZ 856137090.

( 2 ) O C O N U S u n i t s w il l r e q u e s t c l a s s i f i ed C O M S E C o f f ic e r(other than key and publication) by submitting DA Form 2765 orDA Form 27651 to their designated COMSEC Logistics SupportFacility (CLSF).

(3) Procedures for acquisition of commercial COMSEC equip-ment are located in AR 7102, paragraph 114. Request only ap-proved unclassified CCI items through approved vendors accordingto the instructions provided. Contact USACSLA prior to proceedingwith the acquisition. Account for commercial CCI items on theproperty book using procedures outlined in AR 7102 and thispamphlet. Caution! Do not assign local MCN for commercial COM-SEC items. Use USACLSA assigned MCNs for control, accountingand reporting requirements.

(4) Procedures for requesting COMSEC key and publications arecontained in TB 38041.

d. Source for COMSEC materiel. USACSLA (RIC B56), as the

Army NICP for all COMSEC materiel, is the source of supply forretail support activities requisitioning COMSEC materiel directlyfrom the wholesale level. All wholesale level stocks are stored at,and shipped from, the COMSEC Directorate, Tobyhanna Army De-pot (TYAD), Tobyhanna, PA (RIC BL4).

217. Requests for items in addition to authorizedallowancesPrepare requests for authorization of items in excess of currentauthorized allowances in the form of a memorandum. Process thememorandum through command channels according to AR 31049.Do not submit a request for supplies until the memorandum requestis approved.

218. Preparation for overseas movement (POM) requestsUse the procedures in AR 22010 for POM requests.

219. Requests for construction-type equipmentUse the procedures in AR 72550 when requesting construction-type equipment.

220. Request for repair parts in support of commercialconstruction equipment (CCE), materiel handlingequipment (MHE), and commercial vehicles or commercialdesign tactical vehiclesRequests are prepared according to section I, of this chapter. Amilitary publication or commercial catalog will be referenced. Aproject code in cc 5759 and an EIC in cc 5456 of request docu-ment will be used to identify part numbered repair parts in supportof CCE and MHE.

a. Commercial construction equipment (CCE). Use project code

JZC for OCONUS and CONUS requests to identify part numberedrepair parts in support of CCE.

b. Materiel handling equipment (MHE). Use project code JZMfor OCONUS requests and CONUS requests to identify part num-bered repair parts in support of MHE.

c. Commercial vehicles and commercial design tactical vehicles.Commercial vehicles are identified by an M in position 2 of theMateriel Category Structure Code (MATCAT) on the end itemNSN. Commercial design tactical vehicles are identified by an Lin the second position of the MATCAT for the end item NSN,however, the generic category code definition (position 4 and 5 ofthe MATCAT), should also be examined for commercial end itemdescription. Use project code JZO for CONUS/OCONUS requeststo identify part numbered repair parts in support of commercialvehicles.

221. Requests for medical itemsRequests for Class VIII (Medical) items will be coordinated with theDivision Medical Supply Office (DMSO) for divisional units andSupply Support Activities (SSA) organic to U.S. Army Hospitals ormajor medical facilities for nondivisional units. These organizationspublish standard operating procedures (SOP) which contain specificinstructions concerning the procurement of medical items.

222. Exception data requestsa. Submit requests for items requiring exception data on DD

Form 13486. Prepare the form for non-NSN items as shown infigure 23. Prepare the form for NSN items as shown in figure 24.



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Enter the exception data in blocks 2 through 9 of the request. Ifadditional space is needed, attach exception data to the request. Fornon-cataloged, nonstandard commercial items, enter complete itemdescription and end item application, as a minimum, for the itembeing requested. Add on back of form the appropriate justification,signed by the commander (or his designee) of the requesting organi-zation, that the item is required to take a piece of equipment offdeadline, or is needed to satisfy a mission essential requirement.

b. Exception data is required for major item requests when:(1) The authorization document does not contain nomenclature

and line item number (LIN) to identify the item as ancillary equip-ment to a major system.

(2) The user has special requirements such as preservation andpackaging, ship-to address not listed in the Department of Defenseaddress directory, or winterization required.

(3) Requesting tracked combat vehicles, whether initial issue orreplacement. Exception data is necessary because electronic or com-munications equipment differs from vehicle to vehicle within anorganization. Overaged, high-mileage vehicle serial number must beprovided for replacement issue.

Section IIIDocument Register, Supply Status, and Due-In Status FileProcedures

223. Keeping the DA Form 2064/electronically generatedDA Form 2064.

The document register is a record of document numbers assigned tosupply documents. It serves as the suspense file for open supplytransactions.

a. There are three types of document registers; nonexpendable,durable, and expendable.

(1) The nonexpendable register is kept at property book level.Use it to record supply transactions for property book items (regard-less of ARC) and nonexpendable components.

(2) One durable register is authorized to be maintained at the unitlevel as directed by the PBO. The PBO may authorize this registerto be combined with an expendable document register, making anexpendable/durable register. This register will normally be main-tained by the unit supply element.

(3) Expenda ble document register s are kept by each elementwithin a unit that is authorized to submit supply requests to an SSA.Use it to record supply transactions for expendable items.

Note. In the USAR only, assign a document number from the durable/expendable register when personal clothing is requested for an individual.

b. The Property Book Officer (PBO) designates, by InformalMemorandum, those elements within a unit authorized to requestexpendable and durable supplies. He will ensure that documentnumbers are not duplicated among unit elements. The InformalMemorandum will specify class of supply, DODAAC and block ofdocument serial numbers to be used by that element. The InformalMemorandum will also specify any restrictions. For example, onlyone element within a unit is authorized to request durable items.Other elements would be restricted from requesting durables. Thedurable document register will have the same DODAAC as theproperty book account. As noted above only one durable registerwill be maintained within the organizational activity authorized theproperty book account. When assignment of the durable register is

made to an element outside the property book office, i.e., an S4 inthe division or brigade, the establishment and maintenance of handreceipts/shortage annexes becomes the responsibility of the elementhaving the register.

c. Document registers are kept by calendar year or fiscal year.Use the procedures in AR 254002, file number 7102b for filingand extracting document registers.

d. Supply documents are recorded in the document register asexplained in figure 25. For training ammunition use the proceduresoutlined in figure 116.

e. When a unit document is found or received that is not recordedin the document register, or has a document number that is a

duplicate of a recorded document number for a different transaction,take the following action:

(1) Research the transaction with all activities that would act onit if it were valid. If the document is an obvious error, or was neverprocessed, destroy it. If the document was processed, submit arequest for cancellation.

(2) If the document cant be cancelled and is for an expendable/durable item:

(a) File the document in the applicable file in document numbersequence.

(b) Record the document on a blank DA Form 2064 and line outthe remaining blank spaces on that register page. File the page

immediately following the page where the document would havebeen recorded using the same page number plus a letter for the newpage. For example, if filed following page 13, the new page will benumbered page 13a; a second new page behind page 13 would bepage 13b.

(c) When extracting open documents at the beginning of a calen-dar or fiscal year from an inactive document register to the newdocument register per AR 254002, file number 7102b, record theopen documents in correct document number sequence as the firstentries in the new document register. See paragraph 223d above.

(3) If the document cant be cancelled and is for a nonexpendableitem:

(a) Record the document in the nonexpendable document registerusing procedures in (b) and (c) above.

(b) File the document in the supporting document file in docu-

ment number sequence with a statement, signed by the propertybook officer, that explains the circumstances.

f. When a document number from the wrong document register isassigned to a transaction, such as an expendable document numberto a request for a nonexpendable item, cancel the transaction andesubmit it using a document number from the correct documentregister. If the transaction is completed, or cant be cancelled, assigna document number to the transaction from the correct documentregister. On the document registers and in the due-in suspense files,cross-reference each document number to the other. File completedcopies in the file that supports the correct document register. Whena nonexpendable document number is erroneously used, file a state-ment in the supporting document file that cross-references the docu-ment number from the correct document register. Dispose of filecopies as required for the correct document register.

g. When force-issue items are RICC2, send a copy of the receiptdocument to the CBS-X Central Collection Activity (CCA).h. Units operating classified COMSEC accounts will have a doc-

ument register for COMSEC items managed by the COMSEC cus-todian. This will be a separate register, not under control of thePBO. It will be kept using the instructions provided in this section,except that instead of using a DODAAC, document numbers will beconstructed using the classifiedCOMSEC account number as pre-scribed in TB 38041.

224. Supply statusSupply status tells the requester of a decision made by the supplieron a specific supply request. Supply status is received from the SSAon status cards and/or listings. Supply status is in the form of statuscodes. The codes are explained in appendix C.

a. Types of supply status.

(1) Shipment status. Shipment status is advice of estimated oractual shipment dates.

(2) Exception status. Exception status results from any of thefollowing supply decisions made by the supplier:

(a) Substitution of an authorized stock number.(b) Change of unit of issue and/or quantity.(c) Back-order is established when materiel cannot be sent by the

SDD or RDD.(d) Partial supply action on a requested quantity.( e ) R e q u e st r e j e c t ed ( r e t u r ne d wit hou t a c t i o n ) f or a s pe c i fi c

reason.(f) Cancellation confirmed.



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(g) Procurement of materiel for direct shipment from vendor tocustomer.

(h) Events indicating that materiel may not be sent to the requ-ester within the set time frame for the assigned priority or the RDD.

b. Processing. Status cards from the SSA are usually on DDForm 1348m or DA Form 2765/27651. Status cards are identifiedby the document identifier code (DIC) in card columns 1 through 3and the status code in card columns 65 and 66. The most often usedDICs are AE-series supply status; AS-series shipment status; andAU-series reply to a cancellation request-shipment status. Figure26 gives an explanation of the entries for a supply status card, DICAE1. Figure 27 gives an explanation of the entries for a shipment

status card, DIC AS1. Figure 28 gives an explanation of the entriesfor a reply to a cancellation request-shipment status, DIC AU1.Process status cards as explained in table 24. Units that have realtime access to automated status files through use of a StandardArmy Management Information System (STAMIS) are not requiredto post routine status. Routine status is defined as BA, BB, and BM.

225. Keeping the due-in status filea. A due-in status file is kept for each document register. This

file holds status cards and status listings on unfilled supply requests,except SPBS-R/SPBS-R/TDA users. For SPBS-R and SPBS-R-I-TDA users, see paragraph d below. Duplicate or carbon copies of

requests will also be placed in the file.

Note. A copy of the original request will be maintained in the file.

This may be a duplicate provided by the supporting DSU with theinitial status of BB which acknowledges receipt of the request.

b. When status cards are received, process them according totable 24. File the status cards in document number sequence. Filethe card in front of other documents related to the request. Unitsthat have real time access to automated status files through use of aStandard Army Management Information System (STAMIS) are notrequired to post routine status. Routine status is defined as BA, BB,BM.

c. Destroy the status cards from the file when the total quantitydue-in is received, cancelled, or rejected. Also destroy the cancella-tion or rejection status cards for requests from the expendable/durable document register. File cancellation or rejection status cardsfor requests from the nonexpendable document register in the docu-ment file. Before filing, mark the card cancelled, enter the Juliandate, and initial it.

d. SPBS-R and SPBS-R-I/TDA users, file a copy of nonexpen-dable requests in the supporting document file. Expendable requestsmay be kept in a suspense file for information only. Automateddocument register and due-in list suffices for the due-in suspensefile.

Table 24

Status Card Processing (See note 1)STATUS CARD RECEIVED TAKE THESE ACTIONS

AE . . . card with BA, BB, BC, BV, BZ or B3 status code. 1. Enter the status code and quantity, if partial quantity, estimated delivery date (EDD)from status card in column l of document register (in pencil). (If no Edd is supplied, usethe date of receipt of the card in column 1.)2. Place status card in due-in status file in front of all other cards for that request.

AE. . . card with BD, BK, B2, B8, or B9 status code. 1. Enter the status code only from the status card in column of the document register (inpencil).2. Place the status card in the due in status file in front of all other cards for that request.

AE . . . card with BG status code (stock number and/orunit of issue changed).

1. For items not accounted for on property books:a. For NSN changes:(1) Post the change to all records kept for the item.(2) Enter the status code in column l of document register. (pencil entry).b. For unit of issue changes:(1) Enter the new unit of issue on all records kept for the item.(2) Change the quantity recorded as on hand to agree with new unit of issue.

(3) Enter status code in column l of document register. (pencil entry).(4) Place status card in due-in status file.

2. For items accounted for on property books:a. For NSN changes:(1) Change the stock number in column d of document register.(2) Enter the status code in column l of document register (pencil entry).(3) Place status card in due-in status file.(4) If there is a quantity on hand, prepare and process DA Form 4949 (Administrative

Adjustment Report (AAR)).If there is no quantity on hand, lace the property book page in the inactive file. Prepare

a page for the new NSN.b. For unit of issue changes:(1) If there is no quantity on hand, enter the new unit of issue on all records kept for

the item.(2) Enter the status code in column l of document register. (pencil entry).(3) Place status card in due-in status file.(4) If there is a quantity on hand, prepare and process an AAR.

AE . . . card with BH status code (substitution for re-quested item).

1. Post new NSN to column 4 of the document register. If appropriate, change entries incolumns i and k (pencil).2. Enter the status code in column l of the document register (pencil entry).3. Place status card in due-in status file.

AE . . . card with BJ status code (quantity changed toconform to unit columns i pack).

1. Enter the new quantity due-in in columns i and k of the document register.2. Enter the status code in column l of document register (pencil entry).3. Post the change to other records kept for the item if they show quantities requested ordue-in.4. Place status card in due-in status file.

AE . . . card with BM status code. 1. Enter status code in column l of document register. (pencil entry).2. Place status card in due-in status file.

AE . . . card with BN or B7 status code. 1. Enter the code from the status card in column of the document register (in pencil) .2. Properly adjust local fund obligation records to reflect change.3. Place the status card in the due in status file in front of all other cards for that request.



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Table 24Status Card Processing (See note 1)Continued

STATUS CARD RECEIVED TAKE THESE ACTIONS

AE . . . card with BQ or B4 status code for total quantityrequested.

1. Enter the status code and Julian date in column m of document register.2. If the status card is for a request from the nonexpendable document register, enter theword Canceled, date of posting and initials of the individual performing the posting onthe front of the status card and file in the supporting document file. Otherwise, destroy it.3. Remove previous status cards from due-in status file and destroy.

AE . . . card with BQ or B4 status code for part of quan-tity requested.

1. Enter the status code, quantity, from status card, and Julian date in column n of docu-ment register.2. If there is no due-in quantity, change the entry in column j of the document register toink, and enter the same date as the status card in column m. Remove previous status

cards for the request from the due-in status file and destroy.3. If due-in still exists, adjust due-in quantity in column k of document register (pencil en-try).4. If the status card is for a request from the nonexpendable document register, enter theword Canceled, the date of posting, and the initials of the individual performing the pos-ting on the front of the status card and file in the supporting document file. Otherwise,destroy it.

AE . . . card with any rejection status code for total quan-tity requested.

1. Enter the status code and Julian date in column m of document register.2. Remove previous status cards for the request from due-in status file and destroy.3. Analyze the status code and/or remarks to determine reason for rejection. If the itemis still needed, process a new request, using a new document number. Make sure thereason for rejection has been corrected.4. If the status card is for a request from the nonexpendable document register, enter theword Canceled, the date of posting, and the initials of individual performing the postingon the front of the status card and file it in the supporting document file. Otherwise,destroy it.

AE . . . card with any rejection status for part of quantity

requested.

1. Enter the status code and quantity from status card and Julian date in column n of

document register.2. If there is no due-in quantity, change entry in column j to ink, and enter date from sta-tus card in column m. Remove previous status cards for the request from the due-in sta-tus file and destroy.3. If a quantity remains due-in, adjust the due-in quantity in column k of document regis-ter and file status card due-in status file.4. Analyze the status code and/or remarks to determine reason for rejection. If the itemis still needed, process a new request, using a new document number. Make sure thereason for rejection has been corrected.5. If the status card is for a request from the nonexpendable document register, enter theword Canceled, the date posted, and the initials of the individual performing the postingon the front of the status card and file it in the supporting document file. Otherwise,destroy it.

AS . . . or AU . . . card for total due-in quantity. 1. Enter the DIC and date shipped or estimated delivery date (ESD) from status card incolumn l of document register (pencil entry).2. Place status card in the due-in status file.

AS . . . or AU . . . card for part of due-in quantity. 1. Enter the DIC, date shipped or ESD, and quantity from status card in column l of doc-

ument register (pencil entry).2. Place status card in the due-in status file.

Notes:1 Units that have real time access to automated status files through use of a Standard Army Management Information System (STAMMIS) are not required to post rou-tine status.2 Unless otherwise stated, all entries cited above will be made in ink.

Section IVFollow-up, Cancellation, Modification, and ReconciliationProcedures

226. Follow-up proceduresa. Follow-up action on an unfilled request is not mandatory.

When used, follow-ups will not be submitted earlier than:(1) For PD 0108 requests, at least 9 calendar days have passedsince the document date or the EDD on the latest supply or ship-ment status has not been received.

(2) For PD 0915 requests, at time of monthly reconciliation andsupply or shipment status has not been received.

(3) For PD 0115 requests:(a) At time of monthly reconciliation and the estimated shipping

date has expired.(b) It is determined that valid existing supply status is unsatisfac-

tory in terms of estimated availability date.(c) Fourteen calendar days have passed since a cancellation re-

quest was submitted and supply or shipment status has not beenreceived.

(d) For shipments with a final destination at CONUS activitieswhen 30 calendar days have passed since the date shipped shown ont h e sh i pm e n t s ta t u s d o c u me n t an d t h e s h i p me n t h as n o t b e e nreceived.

(e) For shipments with a final destination at OCONUS activitieswhen 60 calendar days have passed since the date shipped shown on

t h e sh i pm e n t s ta t u s d o c u me n t an d t h e s h i p me n t h as n o t b e e nreceived.

b. When a follow-up is used, take these actions:(1) If supply status has been received, use the latest AE-series

status card. Enter AF1 in block 1. Circle block 1 using coloredpencil or ink.

(2) If no status has been received, prepare a follow-up document.Remake the supply request from the document register and propersupply publication. Enter the correct AT-series document identifiercode from appendix H in block 1 (cc 13). Circle the entry usingcolored pencil or ink.

(3) Record the follow-up in the document register. Enter AF1or the DIC AT-series used and the Julian date of the action in



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column n. A status card prepared as a follow-up and posted to thedocument register is shown in figure 29.

(4) Send the follow-up to the SSA.c. In the ARNG, instead of the time frames noted above, com-

manders will make sure follow-up action is not taken earlier than:(1) For PD 0108 requests, at least 17 calendar days have passed

since the document date and supply or shipment status has not beenreceived.

(2) For PD 0915 requests, at least 30 calendar days have passedsince the document date and supply or shipment status has not beenreceived.

(3) Thirty calendar days have passed since the submission date of

a cancellation request and supply or shipment status has not beenreceived.

227. Follow-up on a sh

unit supply system p710!2!1

Documents