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UNITED STATES DISTRICT COURTSOUTHERN DISTRICT OF NEW YORK
SCHOTTENFELD QUALIFIEDASSOCIATES LP, on behalf of itself and allothers similarly situated,
Plaintiffs,CASE No. 05-CV-7092
v.
WORKSTREAM, INC., MICHAELMULLARKEY, and DAVID POLANSKY,
Defendants.
..LASS DISTRIBUTION ORDER.'
WHEREAS, this Class Action was settled for a payment of cash and stock totaling S3.9
million;
WHEREAS, on August 12. 2008, the final settlement and dismissal of this class action
was approved;
WHEREAS, the Garden City Group ("GCG"), the Court-appointed Claims
Administrator, has mailed out, received, reviewed and verified the Proofs of Claim filed in
connection with the settlement of this class action, as detailed in the Affidavit of Stephen J.
Cirami in Support of the Motion for Distribution of the Net Settlement Fund (the "Cirami
Affidavit") and the exhibits attached thereto;
WI fEREAS, GCG has accepted and rejected certain claims submitted by Class Members,
as detailed in the Cirami Affidavit;
Al! capitalized terms (together with their cognate forms) used herein, and notothenvise defined herein, shall have the same meanings as set forth in the Settlement Agreement,dated March 7, 2008.
WHEREAS, pursuant to the Court-appro•ed Plan of Allocation and with the cooperation
of the parties. GCG has finalized a list of the Class Members entitled to a portion of the Net
Settlement Fund, calculated the respective percentages of each valid claimant's pro rata share,
and applied that calculation to assess the approximate amounts of cash and stock to be
distributed to each claimant, as detailed in the Cirami Affidavit;
WHEREAS, GCG and others have incurred and expect to incur costs associated with the
administration of this Settlement, as detailed in the Cirami Affidavit, and that such
Administrative Costs are reasonable and necessary;
WHEREAS, the Stock Consideration portion of the Gross Settlement Fund has, since its
deposit into the Class Escrow Account, increased in value and thereby created a taxable liability,
thus necessitating the distribution of the Stock Consideration prior to the distribution of the Cash
Consideration so that an accurate tax liability can be calculated and paid from the cash portion of
the Gross Settlement Fund;
WHEREAS, Lead Plaintiffs' Counsel believes that a cash reserve of $20,000 should be
created in order to address any prospective Administrative Costs, including inter alia, taxes, tax
compliance and the cost of distributing the cash and stock;
WHEREAS. Plaintiffs submit for the Court's review and approval this proposed order
authorizing the final distribution of the Gross Settlement Fund pursuant to paragraph 18 of the
Settlement Agreement: and,
WHEREAS, Defendants do not oppose the entry of this Order;
IT IS HEREBY ORDERED THAT, for good cause having been shown and there being
no lawful opposition thereto, the Court:
1. Approves the Claims Administrator's administrative determinations concerning
the acceptance and rejection of the claims submitted by Class Members;
2. Approves the payment of any Administrative Costs, including such costs incurred
prior to and following the filing of this Order, subject to the creation of a reserve fund of S20,000
to pay such prospective Administrative Costs;
3. Approves the distribution of the Gross Settlement Fund as follows:
a. The Stock Consideration portion of the Gross Settlement Fund shall be
distributed in accordance with the pro rata determinations reflected in the C'irami Affidavit.
b. Subject to the payment of any taxes and Administrative Costs, in addition
to thc creation of a reserve fund of S20,000, the Cash Consideration portion of the Net
Settlement Fund shall be distributed in accordance with the pro rata determination reflected in
the Cirami Affidavit.
4. Authorizes Lead Plaintiffs' Counsel to distribute such residual funds, if any, that
remain following the distribution of the Net Settlement Fund, to The Federal Judicial Center
Foundation, 28 U.S.C. § 629.
SO ORDERED:
Dated: Whi5
g-/ ?"-M7 t Plains, New York
tiAAAi CATHY EIBEL, U.S.D.J.
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UNITED STATES DISTRICT COURTSOUTHERN DISTRICT OF NEW YORK
SCHOTTENFELD QUALIFIEDASSOCIATES LP, on behalf of itself and allothers similarly situated,
Plaintiffs,CASE No. 05-CV-7092 (CLB)
v.
WORKSTREAM, INC., MICHAELMULLARKF.Y, and DAVID POLANSKY,
Defendants.
AFFIDAVIT OF STEPHEN J. CRAM! IN SUPPORT OF THEMOTION FOR DISTRIBUTION OF THE NET SETTLEMENT FUND,
STATE OF NEW YORK )) ss.:
COUNTY OF SUFFOLK )
STEPHEN J. CIRAMI being duly sworn, deposes and says:
I. I am the Vice President of Operations for The Garden City Group, Inc. ("GCG"),
the Claims Administrator in connection with the settlement of the above-captioned litigation (the
"Litigation"). I have personal knowledge of the facts stated herein.
DISSEMINATION OF NOTICE AND PROOF OF CLAIM AND RELEASE
2. A settlement of the Litigation involving Workstream, Inc. ("Workstream") with a
vahie of $3,900,000, consisting of $3,300,000 in cash, plus interest, and $600,000 in Workstream
stock, was proposed pursuant to the Stipulation of Settlement dated March 7, 2006 (the
"Stipulation"). By its Preliminary Approval Order dated March 11, 2006, this Court
preliminarily approved the proposed settlement as set forth in the Stipulation, approved the
appointment of GCG as Claims Administrator, and directed GCG to provide notice of the
proposed settlement to potential members of the Class. As more fully described in the Affidavit
of Jose C. Fraga dated June 10, 2008, and previously filed with the Court, GCG distributed the
Court-approved Notice of Proposed Settlement of Class Action, Settlement Fairness Hearing and
Motion for Attorneys' Fees and Reimbursement of Expenses (the "Notice") and Proof of Claim
and Release form (the "Proof of Claim" and, together with the Notice, the "Claim Packet") to
potential members of the Class commencing on March 25, 2008. Further, pursuant to the
Preliminary Approval Order, GCG Communications, the media division of GCG, published the
Summary Notice of Proposed Settlement and Settlement Hearing in The Wail Street Journal on
March 25, 2008. By its Order and Final Judginent dated August 12, 2008, this Court approved
the Settlement as fair, reasonable and adequate.
PROCEDURES FOLLOWED IN PROCESSING CLAIMS
3. Under the terms of the Stipulation, Class Members were required to submit a
completed Proof of Claim in order to obtain their share of the Net Settlement Fund (the
$3,900,000, less all attorneys' fees and expenses of the Litigation approved by this Court,
including reimbursement awards to Plaintiffs, administration fees and expenses, plus interest
earned on the Settlement Fund, less taxes payable on such interest).
4. GCG undertook the following tasks in order to prepare to process the Proofs of
Clahn: conferred with Plaintiffs' Co-Lead Counsel to define the project and guidelines for claims
processing; trained staff in the specifics of the project; and developed programs for entry of the
claimants personal and transactional information. More specifically, in support of the work
described above, OCG's computer staff designed, implemented and tested the following
programs for this administration: (a) data entry screens which store claim information including
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all transactional data included on each Proof of Claim, as well as message codes and, where
necessary, text to denote conditions existing within the claim; (b) programs to load and analyze
transactional data submitted electronically for all electronically filed claims (the load program
converts the data submitted into the format required by the calculation program: the analysis
program determines if the data is consistent and complete and triggers a response to the
electronic filer where appropriate); (c) a calculation program to analyze the transactional data for
all claims, and calculate the Recognized Claim based on the Plan of Allocation of Net Settlement
Fund Among Class Members contained in the Notice; (d) programs to generate various reports
throughout and at the conclusion of the administration, including lists of all eligible and
ineligible claims; and (e) check writing programs which calculate each eligible claimant's award
amount by determining the proration factor for the Class and applying it against the Recognized
Claim as calculated above.
5. Class Members seeking to share in the Net Settlement Fund were directed in the
Notice to submit their Proofs of Claim to:
Workstream, Inc. Securities Litigationc/o The Garden City Group, Inc.
P.O. Box 9151Dublin, OH 43017-4151
6. GC(.1 sorted incoming mail into (I) Proofs of Claim, (2) responses to deficiency
letters, and (3) administrative mail. Administrative mail includes all mail other than Proofs of
Claim and supportimr, documentation and responses to deficiency letters, such as requests for
claim forms, requests for change of address. questions regarding the administration process, and
inquiries about the status of the administration. Claim Packets that were returned by the Post
Office as undeliverable were reviewed for better addresses and, where available, new addresses
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were entered into the database and new Claim Packets were mailed to the updated addresses.
Administrative mail was reviewed and appropriate responses were provided to the sender.
7. The Proofs of Claim were opened and scanned into a database along with all
submitted documentation, and were then assigned individual claim numbers. 'File information
from each claim form, including the name, address, last four digits of the Taxpayer I.D. or Social
Security Number of the claimant, and the purchase and sale transactions along with the holdings
listed on the claim were then entered into a computerized database. The documentation provided
in support of each claim was reviewed to ascertain whether the claimant had in fact purchased or
acquired Workstream common stock during the time period of January 14, 2005 through April
14, 2005. inclusive (the "Class Period -). Claims were then reviewed to be sure they were not
from Defendants, members of the immediate family of each of the Defendants, any subsidiary or
affiliate of Workstream Inc. and the directors officers of Workstream Inc. or its subsidiaries or
affiliates, or any entity in which any excluded person has a controlling interest, and the legal
representatives, heirs, successors arid assigns claiming through any excluded person; to the
extent that the identities of such persons and entities were known to us through the list of
Defendants and through the claimant's certification on the Proof of Claim.
THE DEFICIENCY NOTICE AND CURE PROCESS
8. GC0 established internal claim codes to identify and classify types of claims and
conditions that existed within the claims. These claim conditions included, among other things,
notation about which claims were partially deficient and which claims were wholl y deficient.
Accordine.ly, if a claim was determined to be wholly deficient (for example, if the claim was
missing documentation for the entire claim, the claimant did not sign the claim or did not provide
enough information to calculate the claim or if the claim was determined to have no Recognized
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Claim when calculated under the Court-approved Plan of Allocation), we mailed a letter entitled
"Notice of Rejection of Your Entire Claim." This letter described to the claimant the defect(s)
with his, her or its claim and what, if anything, was necessary to complete the claim. The letter
required a submission of the appropriate information and/or documentary evidence to complete
the claim within 20 days, or the claim would be rejected in its entirety.
9. lf a claim was determined to be partially deficient (for example, if the claimant
was missing documentation for part of the claim, or did not supply all transactional information).
we mailed a letter entitled "Notice of Rejection of Part of Your Claim." This letter described to
the claimant the clefcct(s) in his, her or its claim and what was necessary to complete the claim,
or the claim would only be eligible to the extent it was complete and documented. This letter
also provided a 20 day response period to complete the claim.
10. Responses to these Notices of Rejection were carefully reviewed and evaluated.
If the response cured the deficiency, the database was updated to reflect the change(s) in the
claim.
II. Attached hereto as Exhibit "A" are copies of the forms of letters used to notify
claimants of the rejection of their claims in part or in their entirety. Both letters advised the
claimant of his, her or its right to request this Court's review of our administrative determination
rejecting the claim. The letters stated that the claimant could request this Court's review of the
rejection of the claim by filing a statement in writing setting forth the reasons why he, she, or it
believes that the claim was adequately submitted.
12. To date, GC.G has received letters from two claimants contesting the
administrative rejection and requesting this Court's review of his, her or its claim. One of these
claimants simultaneously provided adequate documentation and/or information to GCG to
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complete his/her/its Proof of Claim and had cured the deficiency, thus mooting his/her/its request
for Court review. Nevertheless ; GCG contacted both of these contesting claimants by telephone
to advise them of the status of their claim and explain the administrative determination. As a
result of these communications, one claimant mentioned above withdrew his/her/its objection
because the claim is now in good standing.
13. 'fhe current status of the other claim as well as the history of the communication
between GCCi and the claimant requesting judicial review of his Proof of Claim, is as follows:
The claimant (Claim No. 1000269) submitted a Proof of Claim listing a total of 107.459 shares
of Workstream common stock held at the beginning of the Class Period (close of trading on
January 13, 2005), he showed 90.000 shares sold during the Class Period, and 17,459 shares held
at the end of the Class Period (close of trading on July 13, 2005). Because there were no
purchases of Workstream common stock during the Class Period. the claim did not fit the
definition of the Class and GCG mailed a Letter of Rejection of Your Entire Claim to the
claimant on October 15, 2008. The claimant responded to this Letter of Rejection with a signed
letter dated October 25. 2008 requesting, the Court's review of the claim. GCG staff left a
message with the clannant on October 31, 2008, who later returned the call on November 3,
2008. GCG staff explained that. according to the Class definition, a class member must have
purchased or otherwise acquired Workstream common stock during the Class Period. The
claimant wished to maintain his request for this C'ourt's review of the claim. A copy of the
claim, the supporting documentation, and all correspondence are attached hereto as Exhibit W.
GCCi staff conferred with Plaintiffs' Co-Lead Counsel who thereafter advised the Court and the
contesting claimant of the basis for the rejection. which the Court approved by Order dated
January 12, 2009.
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14. After all responses to the letters referenced above were received and evaluated
and claims updated, GCG staff called all claimants with a still deficient claim and potential
recognized claim to provide the claimant a final opportunity to fix his, her or its claim. In
addition, GCG staff made multiple attempts to reach claimants with a recognized claim of
$10,000 or more until their deficiency was cleared. If in response to the telephone call the
claimant cured the deficiency, the database was updated to reflect the change. These calls were
completed on October 31. 2008.
15. Recognized Claim amounts were calculated for claims which were properly filed
and supported with adequate documentary , evidence pursuant to the Court-approved Plan of
Allocation set forth on pa2c 11, Section K of the Notice which is attached as Exhibit "C".
CLAIMS DETERMINATION
16. GCG has received Proof of Claim forins for 278 claimants.
17. Submitted herewith as Exhibit "D" is a computer printout listing all claims filed
herein. The first portion of the printout lists all the timely filed Qualified Claimants in claim
number order and shows their Recomized Claim amounts, estimated Cash awards, and estimated
Stock awards l _ followed by a list of accepted Claimants submitted after the September 22, 2008
submission deadline in claim number order showing their Recognized Claim amounts, estimated
Cash awards, and cstitnated Stock awards. The next portion of the printout lists all the rejected
or ine1i2ible Claimants and shows the reasons why their claims were rejected in claim number
order. For privacy reasons, the lists to be filed with the Court will provide only the claim
number and Recognized Claim amount or reason for ineligibility (no narnes, addresses or
Taxpayer LI). numbers are disclosed).
The estimated Cash awards for each Qualified Claimant are preliminary in nature and the exact amounts v, illfluctuate based upon the actual distributable amount which may change depending on factors such as accruedinterest. taxes owed, attorneys fees, and additional administrative expenses.
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18. A total of 278 persons or entities have filed claims herein. 262 timely and 16 after
the September 22, 2008 submission deadline, of which a total of 135 (timely and untimely) have
been provisionally accepted. All eligible claims, whether timely filed or late, are included in the
list of Qualified Claimants for this Court's review.
19. GCG has provisionally accepted 135 claims representing a total Recognized
Claim of $12.283,128.29 (including $12,262,244.39 from timely claims and $20,883.90 from
claims submitted after September 22, 2008). See Exhibit "D".
20. A total of 143 claims were rejected for the following reasons:
No. Of claims Reason for rejection
35 Claim Does Not Fit the Definition of the Settlement Class
13 Duplicate Claim
24 Deficient Never Cured
71 Claim Did Not Result in a Recognized Loss
21. Unless directed otherwise, GCG will continue to receive, review and process any
correspondence or information submitted by claimants with respect to their already-filed Proofs
of Claim. Should we receive adjustments to Proofs of Claim prior to distribution of the Net
Settlement Fund, we will update our claims database with the new information. GCG will then
report the updated totals to Plaintiffs' Co-Lead Counsel immediately prior to distribution.
ALLOCATION AND DISTRIBUTION OF FUNDS
22. In preparation of the allocation and distribution of the cash and stock portions of
the Net Settlement Fund, GCCi has taken the following preliminary steps:
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a) Calculated an estimated pro-rata cash award for each Qualified Claimant by
comparing the Qualified Claimants' total Recognized Claim to the Net
Settlement Fund.
b) Calculated a pro-rata stock award for each Qualified Claimant by comparing
the Qualified Claimants' total Recognized Claim to the 2,727,273 shares2
available for the distribution from the Net. Settlement Fund. For claims vvhere
the calculation produced a stock award including a fractional share, we
rounded that fractional share to a whole number,
c) Communicated with American Stock Transfer ("AST") to make the neeessar„,
arrangements for coordinating a stock allocation in the form of Workstream
common stock certificates. AST confirmed that they had the certificate
inventory to accommodate this task and provided GCG with the file format
that would need to be provided to AST in order for them to print and mail
stock certificates.
d) Generated a file in accordance with AST's requirements including all
Qualified Claimants and their respective share amounts, registration names,
and claimant addresses. The registration and address information was based
on available information provided by Qualified Claimants in their Proof of
C 1 ai m forms.
2 As per paragraph ,l(b)(i) of the Stipulation and Agreenient of Settlement, the number of Workstream commonstock shares is determined by dividing S600,000.00 by the -Average Closing Price" which shall be the average ofthe closing price of the Company common stock on the Nasdaq Global Market (or such other market or exchange onwhich the common stock is then traded) the (5) business days immediately precedin g execution by the Court of theFinal Order. GCG was advised that this calculation equaled 3,636,363 total Workstream shares and 909,090 shareswere held for attorneys fees resulting in 2,727,273 Workstream shares available for the distribution.
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23. The stock portion of the Gross Settlement Fund has increased in value since its
deposit into the Class Escrow Account thus creating, at the present time, a taxable liability.
flowever, the actual amount of the taxable gain and the resulting tax liability, if any, will not be
known until the stock is distributed to the Class Members. Accordingly, it is recommended that
a two-staged distribution process take place. In the first stage, the stock award is distributed
pursuant to the pro rata determinations outlined above. This vvill fix the amount of the taxable
gain and thus permit the calculation and payment of the taxes on those gains. The payment of
those taxes will be paid from the cash portion of the Gross Settlement Fund. In the second stage,
the cash portion of the Gross Settlement Fund will be distributed, subject to thc payment of
taxes, Administrative Costs and the creation of a reserve of $20,000 to address any additional
and prospective Administrative Costs (including taxes, tax compliance. AST fees, and expenses
for printing and mailing stock certificates) that arise after the final distribution of funds.
QUALITY ASSURANCE
24. An integral part of the claims administration process is the Quality Assurance
("QA-) review. Once all of the claims have been processed, Notice of Rejection letters have
been mailed, and deficiency. , responses reviewed and processed, GCG's QA department performs
a final project wrap-up in order to ensure correctness and completeness of all processed claims
prior to preparing our final reports to Plaintiffs' Co-Lead Counsel. Itere. in connection with this
project, GCO: (i) determined that valid claims have no messages denoting ineligibility; (ii)
determined that claims that are ineligible have messages denoting ineligibility; (iii) determined
that claims that contained purchases and/or acquisitions that occurred outside of the Class Period
contain appropriate ineligible messages; (iv) determined that claim detail (transaction)
message(s) appear(s) only on claim detail records; (v) determined that all claims requiring Notice
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of Rejection letters were sent such letters; (vi) performed a sample review of deficient claims;
(vii) re-viewed claims with large dollar losses of $10,000 or more; (viii) sampled claims that were
determined to be ineligible, including those with no Recognized Claim calculated in accordance
with the Plan of Allocation. in order to verify that all transactions had been captured correctly;
and (ix) tested the accuracy of the calculation program.
(}CG has spent the time necessary to do a thorough joh of processing the claims
and to protect the interests of the Class as a whole. No claims were rejected out-of-hand and
adequate time was spent communicating with Class Members and suggesting appropriate ways
they could document their claims and participate in the settleinent. Telephone calls and written
letters from claimants to GCG were courteously handled. Class Members were assisted to the
fullest extent possible.
26. lf the Court authorizes the distribution of the Net Settlement Fund, the GCG staff
will undertake the following tasks: (1) calculate the final stock pro rata distribution amounts
from the stock portion of the Gross Settlement Fund by comparing the Qualified Claimants' total
Recognized Claim with the total stock value of the 2,727273 shares available in the Class
Escrow Account: (2) send a formatted stock allocation file to AST to print and mail stock
certificates; (3) calculate the final cash pro rata distribution amounts from cash portion of the
Gross Settlement Fund by comparing the Qualified Claimants' total Recognized Claim with the
total dollar value of the Net Settlement Fund (following deductions for a reserve, expenses,
taxes, tax compliance. costs for distributing the stock award and any other Administrative Costs);
(4) prepare checks and cheek registers; and. (5) mail checks by prepaid first class mail.
Replacement checks will be issued upon request by any payee. We will also answer any
inquiries about claim calculations and checks.
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27. Co-Lead Counsel has recommended a reserve in the amount of $20,000 to be held
from the cash portion of the Gross Settlement Fund in order to address costs that may arise
following final distribution, including but not limited to attorneys' fees, additional administrative
expenses, taxes owed, fees for tax compliance, and expenses the printing and mailing of stock
certificates.
FEES AND EXPENSES
28. An invoice reflecting all of the fees and expenses incurred and to be incurred hy
GCG is annexed hereto as Exhibit "E". Additional prospective Administrative Costs include,
among others, taxes, tax compliance, AST fees, and expenses for printing and mailing stock
certificates.
RECORDS RETENTION AND DESTRUCTION
29. Unless otherwise ordered by the Court, one year after distribution of the
Settlement Fund, GCG will destroy the paper copies of the Proofs of Claim and all supporting
documentation, and three years after distribution of the Settlement Fund it will destroy electronic
copies of the sante.
!tephe . Cirami
Sworn to before inc this20th day of April, 2009
Notary Public
VANESSA M. ViG1LANTENotary Public, Ste of New York
N. 01V6143817Ouafified in Queers County
My Commission Expires L1
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