United StatesUnited StatesPower SquadronsPower Squadrons®®

Electronic MeetingsElectronic Meetings

Presented by: P/D/C Mike Skelley, APPresented by: P/D/C Mike Skelley, APNational Planning CommitteeNational Planning Committee

Annual MeetingAnnual MeetingJacksonville, FLJacksonville, FL

18 January 201318 January 2013

22

Objectives

• Present electronic meetings formatPresent electronic meetings format

• Address time, cost, and quality Address time, cost, and quality factorsfactors

• Identify optionsIdentify options

• Provide guidelines for getting Provide guidelines for getting startedstarted

33

Why Electronic Meetings?

•3,000

•1,001

•50

•$

-- Two-year savings in D10Two-year savings in D10

-- Potential attendeesPotential attendees

-- Annual cost of software Annual cost of software (with (with grant)grant)

-- Priceless; time gainedPriceless; time gained

44

Pros & Cons

•Pros– Convenience– Reach geographically dispersed members– Reduction in travel and other costs– Advanced tools– Software providers available to match local needs

•Cons– Not for all meetings– Difficult for technically challenged members– Different meeting etiquette / voting procedures– Supporting bylaws required– Local and state laws may prevent use

55

Products

•There are many reputable software programs available– WebEx – GoToMeeting or GoToWebinar – Skype– GlobalMeet – Imeet.com – MeetingBurner– Mymeeting.com– Many more…

66

Features and Benefits

•High-Definition video conferencing•Desktop viewing•Share keyboard and mouse control•Email, Instant-Messaging, and chat•Audio service - VOIP, phone, or both•PC or Mac•Desktop recording/meeting playback•Branding and themes•Polling

77

Your Solution

•Consider the audience (members)

•Consider the technology choices

•Consider the providers

•Consider the costs

•Expect to spend a few months conducting trials and selecting

88

Preparing for Adoption

•Local laws of incorporation

•Bylaws

•Hardware & software compatibility

•Robert’s Rules of Order– Meeting procedures– Voting procedures

•Technically challenged members– Training and guidance

1010

Main Hurdles

•Bylaw constraints– Language available in model bylaws

•Cost of a suitable solution– Grants

1111

Recommended Solution

•GoToWebinar from Citrix– Up to 1000 participants– $50 annually

•Grant via Citrix through Good360

•Proof of non-profit status required

– Simple to implement•Register Good360 and GoToWebinar accounts

with generic email address

•Provide access to officers, committees, etc. that will share the account 

1212

Summary

•Widely accepted business tool

•Key is solution that meets local needs

•Obstacles can be easily overcome

•Proven to result in reduced costs, time savings, and improved communication

•Now is the time to widely implement Electronic Meetings within USPS

1313

Questions

1414

For More Information

•ContactNational Planning Committee

P/D/C Michael J. Skelley, AP612.275.5848michael.skelley@monster.com

United StatesUnited StatesPower SquadronsPower Squadrons®®

Electronic MeetingsElectronic Meetings

Presented by: P/D/C Mike Skelley, APPresented by: P/D/C Mike Skelley, APNational Planning CommitteeNational Planning Committee

Annual MeetingAnnual MeetingJacksonville, FLJacksonville, FL

18 January 201318 January 2013