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UNIVERSITIES AND UNIVERSITY COLLEGES ACT 1971

UNIVERSITY OF MALAYA CONSTITUTION 2010

UNIVERSITY OF MALAYA (BACHELOR’S DEGREE) REGULATIONS 2019

ORDER OF REGULATIONS Regulation

PART I PRELIMINARY

1. Name, Commencement and Application 4

PART II APPLICATION FOR ADMISSION

2. Advertisement and Admission 4 3. Admission Requirements 5 4. Other Requirements 6 5. Deferment in Registration of Programme of Study for New Students 6 6. Admission of Mobility Programme Students 6

PART III REGISTRATION

7. Course Registration 7

8. Concurrent Registration 8

9. Attendance in Programme of Study 8

10. Withdrawal from A Course 9

11. Withdrawal from Semester 10

12. Withdrawal from Programme of Study 12

13. Termination of Programme of Study on Medical Reason 12

14. Change of Implementation of Programme 12

15. Change of Programme of Study 13

PART IV PAYMENT

16. Fees and Other Payments 14

PART V MATTERS CONCERNING STRUCTURE OF PROGRAMME OF STUDY

17. Structure of Programme of Study 14

18. Duration of Completion of Programme of Study 15

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19. Offer and Completion of Course 15

20. Transfer of Credit 16

21. Course Exemption 19

22. Programme External Assessor 19

PART VI EXAMINATION

23. Permission to Sit for Examination 20

24. Course Assessment Method 21

25. Committee of Examiners 21

26. Grading Scheme 23

27. Management of Marks and Grades 24

28. Determination of Student Academic Performance 24

29. Minimum Requirement for Academic Performance 26

30. ' Dean’s Award 26

31. Academic Probationary Period and Warning 26

32. Failed and Terminated from Programme of Study 27

33. Absent from Examination 27

34. Management of Grade I 27

35. Special Examination 29

36. Redemption of Course Grade 29

37. Improvement of Academic Performance 30

38. Repeating a Failed Course 30

39. Other Matters Related to Examination 31

PART VII APPEAL

40. Appeal Against Examination Results 32

41. Appeal to Extend Duration of Study 32

42. Appeal to Continue with Studies 33

43. Membership of the Faculty Appeals Committee 34

44. Powers of the Faculty Appeals Committee 34

PART VIII GRADUATION

45. Requirements for Graduation 35

46. Conferment of Bachelor’s Degree With Honours 36

47. Conferment of Bachelor’s Degree With Honours (With Distinction) 36

48. Aegrotat Award

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PART IX GENERAL

49. Auditing Courses 36

50. Authority of the Senate 37

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51. Exemption from Application 37

52. Compliance to the Universities and University Colleges Act 1971, the Constitution of the University of Malaya, Statutes, Rules and Regulations of the University

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53. Repeal 37

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UNIVERSITIES AND UNIVERSITY COLLEGES ACT 1971

UNIVERSITY OF MALAYA CONSTITUTION 2010

UNIVERSITY OF MALAYA (BACHELOR’S DEGREE) REGULATIONS 2019

In the exercise of the powers conferred by Rule 25 of the University of Malaya (Bachelor’s Degree) Rules 2019, the Senate makes the following regulations:

PART I PRELIMINARY

1. Name, Commencement and Application

(1) These Regulations may be cited as the University of Malaya (Bachelor’s Degree)

Regulations 2019 and shall come into force from the Academic Session 2019/2020.

(2) These Regulations shall apply to all students of the Bachelor’s Degree programme of study admitted prior to and in the 2019/2020 Academic Session and thereafter EXCEPT students pursuing the Degree programme of study of the Bachelor of Medicine and Bachelor of Surgery (MBBS), the Bachelor of Dental Surgery (BDS) and the Bachelor of Jurisprudence.

(3) Notwithstanding the provisions of subregulation (2),- (a) students admitted in Admission Session 2012/2013 and before will continue

to be subject to the regulations pertaining to the improvement of course grade and/or academic performance and the conditions on the Award of Degree as prescribed under the University of Malaya (First Degree Studies) Regulations 2010.

(b) students admitted in Admission Session 2013/2014 up until 2016/2017 will

continue to be subject to the conditions on the Award of Degree as prescribed under the University of Malaya (First Degree Studies) Regulations 2013.

PART II APPLICATION FOR ADMISSION

2. Advertisement and Admission

(1) The University’s Bachelor’s Degree programme of study shall be advertised from time to time by the relevant authority.

(2) Admission into any Bachelor’s Degree programme of study shall be made in accordance with the procedures prescribed by the relevant authority.

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3. Admission Requirements

(1) Every citizen and Permanent Resident applicant, having an Identity Card/MyKad number, who wishes to pursue a Bachelor’s Degree programme of study at the University of Malaya shall fulfil the following requirements: (a) General requirements of the University as prescribed by the Malaysian

Ministry of Education;

and

(b) Special requirements of the programme as prescibed by the Senate from time to time.

(2) An applicant who is not a citizen who wishes to pursue a Bachelor’s Degree

programme of study at the University of Malaya shall have completed and passed a minimum of twelve (12) years of study and obtained the following qualifications:

(a) Passed the Sijil Tinggi Persekolahan Malaysia (STPM)/A-Level/IB/Equivalent;

or

(b) Possess a Diploma that is recognised by the University with at least a CGPA

of 3.00;

and

(c) Obtained the following results in any one (1) of the following English Language proficiency examinations that are listed below:

(i) a score of 500 (PBT), 173 (CBT) or 60 (IBT) in Test of English as a

Foreign Language (TOEFL); (ii) band 5.0 and above for International English Language Testing System

(IELTS) (Academic); (iii) band 3 and above in the Malaysian University English Test (MUET); (iv) a score of 41 and above in the Pearson Test of Academic English (PTE

Academic); (v) grade C and above for the English Language subject for the General

Certificate of Education (A-Level), University of Cambridge; (vi) grade C and above for the English Language subject for the General

Certificate of Secondary Education (O-Level), University of Cambridge; (vii) grade C and above in the Cambridge Assessment English: First (FCE);

or (viii) a score according to the programme standard of the Malaysian

Qualifications Agency (MQA) respectively if the requirement is higher than (i) until (vii);

and

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(d) Fulfils the requirement of special admission conditions to the programme of study concerned.

(3) Notwithstanding the conditions stated in subregulations (1) and (2) above, under

certain circumstances, the admission of a student is subject to the decision of the Senate upon recommendation of the Committee for the Admission Selection of the Faculty concerned.

4. Other Requirements

An applicant shall confirm the acceptance of the offer within the period determined by the University. The validity period of an offer of admission is as stated in the offer of admission document. Upon expiry of the said period, the offer shall lapse if the candidate fails to report himself.

5. Deferment in Registration of Programme of Study for New Students

(1) Deferment of registration for a programme of study can only be considered on medical reasons or for any other reason which is acceptable to the University at its discretion.

(2) The application to defer the registration of a programme of study shall be made by the applicant in writing to the Deputy Vice-Chancellor concerned accompanied by a medical report or other related supporting documents.

(3) Deferment of registration for a programme of study may be allowed for a period of not less than one (1) semester and not more than two (2) semesters. This period of deferment shall not be considered as part of the duration of study determined.

(4) The offer shall lapse should the applicant fail to register in the semester or session

that has been prescribed.

(5) An applicant who is allowed to defer registration of his programme of study shall not be considered as a registered student and is not entitled to the use of any of the provided University’s facilities.

6.

Admission of Mobility Programme Students

(1) The Dean of the Faculty is given the authority to accept any person as a Mobility Programme Student subject to the following requirements:

(a) the period does not exceed one (1) academic session; (b) the total number of courses that can be taken by a Mobility Programme

student shall not be more than 20 credits for a Normal Semester; and (c) the course that is taken shall be from the same level of study or lower than

the level undertaken at the student’s home university. A Mobility Programme student is not allowed to undertake courses at a higher level of study than that undertaken in the student’s home university.

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(2) A Mobility Programme student who registers for any course may sit for the University final examination. The examination results will be given to the student or may be sent directly to his university or institution.

PART III REGISTRATION

7. Course Registration

(1) A student is required to register for courses in accordance with the stage of study that has been prescribed. The stage of study is determined by the number of credits that has been completed by the student as follows:

Stage of Study Number of Credits

Beginning 35 credits and below

Middle 36-75 credits

Final 76 credits and above

(2) A student is required to pursue his programme of study based on the structure of the programme of study as prescribed by the Faculty and approved by the Senate. Any courses registered other than that prescribed in the programme of study structure will not be considered for the purposes of fulfillment of the degree.

(3) A student is required to register for the course within the period prescribed. Activities involved in the course registration process is as in the table as follows:

Activity Normal Semester Special Semester

Add/Drop

Add/Drop Week 1 - 2 Week 1 - 2

Drop Week 3 - 7 -

(4) Registration for any course must be completed by the second lecture week of the semester. Any student who does not complete his registration within the duration prescribed will not be allowed to pursue the course concerned.

(5) Registration for a course with pre-requisite is only allowed after the student has passed the prescribed pre-requisite course by obtaining at least a grade C.

(6) A student is responsible to check and ensure that the course code that is registered for is correct. At the end of the prescribed period, the courses that are registered is final and no further changes are allowed.

(7) A student who does not register within the prescribed period and does not give any response until the seventh lecture week for the semester concerned will be recorded as Not Registered.

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(8) The student who is recorded as Not Registered based on subregulation (7) above, may appeal as prescribed in Regulation 42(1)(a). A student, whose appeal is successful, has to register in the following semester.

(9) Any student who fails to register continuously for a duration of two (2) Normal Semesters and fails to register until the seventh lecture week in the following Normal Semester will cease being a student and his status of studies will be terminated.

(10) Registration for any course is strictly not allowed under the following circumstances: (a) registration which is backdated. (b) registration after the examination week has commenced. (c) registration for courses with pre-requisite simulatanuously.

(11) The maximum number of credits which can be registered by a student is not exceeding 22 credits in the Normal Semester and 11 credits in the Special Semester. For students under the Academic Probationary Period, the maximum number of credits that can be registered by a student is not exceeding 15 credits in the Normal Semester and 9 credits in the Special Semester.

(12) Notwithstanding the provisions in the subregulation above, the maximum number of credits that can be registered by a student (except for a student under the Academic Probationary Period) in one (1) academic session are as follows:

(a) 50 credits for registration for courses that do not include Industrial Training.

(b) 52 credits for registration for courses that include Industrial Training.

(13) Notwithstanding anything that is stated under Regulation 7, in certain circumstances, the Deputy Vice-Chancellor concerned may make a decision otherwise.

8. Concurrent Registration

(1) A student shall not be allowed to register concurrently for any other programme of study which leads to the award of a diploma/first degree/post graduate degree at the University or other institution or university.

(2) Notwithstanding anything stated under subregulation (1) above, a student is allowed to register concurrently in circumstances where the University conducts a programme in collaboration with another university or institution which will lead to the award of a degree.

(3) Any student found to be in breach of subregulation (1) above may be terminated from his programme of study without refund of any fees and other payments that have been paid.

9. Attendance in Programme of Study

(1) It is compulsory for a student to attend all teaching and learning activities related to his programme of study.

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(2) A student who does not attend any teaching and learning activities is required to inform the reason for his absence to the teacher immediately together with the relevant supporting documents. The teacher shall inform the student of the consequences of being absent and is responsible to keep the records of the notification and class attendance.

(3) A student may with the approval of the Faculty undergo a part of the degree programme of study at other university or institution.

10.

Withdrawal from A Course

(1) “Withdrawal from a course” means withdrawal from one (1) or more courses in any semester after the second lecture week. Details of withdrawal from course are as below:

Semester Duration Fees Grade Obtained

Normal Semester Week 1 - 2 No No Grade

Week 3 - 7 Yes Grade W

Special Semester Week 1 - 2 No No Grade

(2) A student may withdraw from a course not later than the second lecture week of a semester. The student shall not be liable to pay any fees and his course registration record for the affected course will be expunged.

(3) A student who withdraws from a course after the second lecture week of a Normal Semester will be liable to pay fees and will be recorded with grade W for the course concerned. Withdrawal from any course after the seventh lecture week of a Normal Semester and after the second lecture week of a Special Semester is not permitted except for medical reasons.

(4) Withdrawal from a course on medical reason shall be made to the Deputy Vice-Chancellor concerned through the Dean of the Faculty. If it is approved, Grade W will be recorded for the course concerned. Fees will be imposed if the application is submitted after the seventh lecture week of a Normal Semester or after the second lecture week of a Special Semester.

(5) An application on medical reasons shall be supported by a medical report issued by a Registered Medical Practitioner of the University Student Health Clinic/government hospital/teaching hospital/University of Malaya Medical Centre/Private Medical Centre.

(6) If an application is not approved, the student shall be required to continue with his studies for the course concerned. Failure of the student to continue with his studies for the whole course concerned may result in the student being given a Grade F.

(7) Withdrawal from a course on reasons stated below is not allowed:

(a) performance of the student is not satisfactory for any of the course;

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(b) insufficient preparation for the course concerned; or (c) dissatisfaction towards any of the course.

(8) Withdrawal from any of the course is not permitted once the examination period for the semester has commenced.

(9) A student who stopped attending lectures and did not follow all the teaching and learning activities of a course without officially withdrawing himself will be given a grade F and will be recorded in the student’s official record for the course concerned.

(10) Notwithstanding anything stated in Regulation 10, in certain circumstances, the Deputy Vice-Chancellor concerned may make a decision otherwise.

11. Withdrawal from Semester

(1) “Withdrawal from a semester” means withdrawal from all courses registered for the semester concerned. A student is only allowed to withdraw from a semester after he has undergone his programme of study for at least one (1) semester except for medical reasons.

(2) Withdrawal from a semester is categorised as follows: (a) Semester Leave on Personal Reasons (b) Semester Leave on Mobility Programme Reasons (c) Semester Leave on Medical Reasons (d) Gap Year Leave

(3) Application to withdraw from a semester shall be made to the Dean of the Faculty within the period allowed in accordance to the prescribed rules for his consideration and approval.

(4) Details of withdrawal from a semester is stated below:

Category Normal Semester Special

Semester Fees

Duration of Study

Personal Reason

Week 1 - 2

Week 1 - 2

No Included

Week 3 - 7

- Yes Included

Mobility Programme Reason

Week 1 - 2

Week 1 - 2

No Not Included

Week 3 - 14

Week 3 - 7

Yes Not Included

Medical Reason

Week 1 - 7

Week 1 - 2

No Not Included

Week 8 - 14

Week 3 - 7

Yes Not Included

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(5) A student is allowed to follow a Mobility Programme after having attended at least one (1) semester of study. The application for withdrawal from a semester on Mobility Programme reason shall be made to the Deputy Vice-Chancellor concerned through the Dean of the Faculty together with proof of documentation concerned.

(6) A student is allowed to apply to follow a Gap Year Leave after having attended at least one (1) session of study. The application for a Gap Year Leave shall be made to the Deputy Vice-Chancellor concerned through the Dean of the Faculty together with proof of documentation concerned.

(7) A student may withdraw from a semester on Personal/Mobility Programme reason not later than the second lecture week in a particular semester. The student will not be subjected to fees and the course concerned will be recorded as Grade W1.

(8) Application for withdrawal from a semester for personal reason made between the third lecture week until the seventh lecture week of the Normal Semester will be subjected to fees and the course concerned will be recorded as Grade W1.

(9) Application for withdrawal from a semester on Mobility Programme reason made between the third lecture week until the fourteenth lecture week of a Normal Semester or third lecture week until the seventh lecture week of a Special Semester will be subjected to fees and the course concerned will be recorded as Grade W1.

(10) Application for withdrawal from a semester due to medical reasons made before the seventh lecture week of the Normal Semester may be approved subject to a medical report issued by a Registered Medical Practitioner of the University Student Health Clinic/government hospital/teaching hospital/University of Malaya Medical Centre/Private Medical Centre. If approved, the fees will not be charged and the course concerned will be recorded as Grade W1.

(11) A student is not permitted to withdraw from a semester after the seventh lecture week of a Normal Semester or after the second lecture week of a Special Semester except for medical reasons which is supported by a medical report that is issued by a Registered Medical Practitioner of the University Student Health Clinic/government hospital/teaching hospital/University of Malaya Medical Centre/Private Medical Centre. The application shall be made to the Deputy Vice-Chancellor concerned through the Dean of the Faculty for consideration and approval. If the application is approved, the fees will be charged and the course concerned will be recorded as Grade W1.

(12) If the application for withdrawal from a semester is not approved, the student shall be required to continue with his studies for the semester concerned. Failure of the student to continue with his studies may result in the student being given a Grade F for the registered courses.

(13) A student who stopped attending lectures of a course without withdrawing officially may be given a grade F and recorded in the student’s official record for the course concerned.

(14) The maximum duration for withdrawal from a semester on personal reasons for a student is two (2) Normal Semesters throughout his studies duration which may be

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taken either continuously or otherwise. The withdrawal from a semester will be taken into account as part of his maximum duration of study except for medical/Mobility Programme/Gap Year leave reasons supported by medical reports from a Registered Medical Practitioner of the University Student Health Clinic/government hospital/teaching hospital/University of Malaya Medical Centre/Private Medical Centre or documentation proof concerned.

(15) Withdrawal from a semester on any of the reasons stated below is not allowed:

(a) Performance of the student is not satisfactory for any of the courses;

(b) Insufficient preparation for the course concerned; (c) Dissatisfaction towards any of the course.

(16) Withdrawal from a semester is not allowed once the examination period for the semester concerned has commenced.

(17) Notwithstanding anything stated in Regulation 11, in certain circumstances, the Deputy Vice-Chancellor concerned may make the decision otherwise.

12. Withdrawal from Programme of Study

(1) “Withdrawal from Programme of Study” means withdrawal from the programme of study that is currently being undertaken by the student.

(2) Application for withdrawal from the programme of study shall be made officially to the Deputy Vice-Chancellor concerned through the Dean of the Faculty and the decision of the University is final.

(3) A student, who has been approved to withdraw from his programme of study after the second lecture week will: (a) pay the fees and other payments as stated in Part IV in this Regulations, and

(b) be recorded Grade W2 for any courses registered in the semester where the

student withdraws from the programme of study concerned.

13. Termination of Programme of Study on Medical Reason

A student, whose withdrawal from a semester has been approved on medical reason for four (4) Normal Semesters consecutively, may be terminated from his programme of study for the following semester upon being certified by a Registered Medical Practitioner of the University Student Health Clinic/government hospital/teaching hospital/University of Malaya Medical Centre/Private Medical Centre after the student’s case has been re-examined by the Registered Medical Practitioner concerned.

14. Change of Implementation of Programme

A student may submit an application to change the implementation of a programme according to the procedure determined by the University. The change in the implementation of a programme of study is subject to the following:

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(1) The original programme of study to a collaborative programme (Double Degree and Dual Degree)

(2) Fulfils the special requirements of admission to the collaborative programme.

(3) The change is only allowed once throughout his studies except with the approval of the Deputy Vice-Chancellor concerned.

(4) The fees paid for the original programme of study will be taken into account for the collaborative programme. Any difference in the fees has to be borne by the student.

(5) The student shall continue with the original programme of study until the application to change has been approved.

(6) The change of implementation is subject to the consent and approval at the Faculty level and the said decision shall be conveyed to the Academic Administration and Services Centre.

15.

Change of Programme of Study

(1) A student who has registered for a programme of study that was offered is not allowed to change his programme of study.

(2) Notwithstanding anything stated in subregulation (1) above, in certain circumstances, a student may submit an application for a change in the programme of study to the Deputy Vice-Chancellor concerned latest by the second lecture week of the second semester of his study.

(3) Consideration for the application for a change of programme of study is subject to the following conditions: (a) allowed only for a first year student who has undergone at least one (1)

semester of study;

(b) fulfilled the special admission requirements of the new programme of study that is applied for and other requirements as determined by the University from time to time;

(c) there is availability for the applied programme; (d) allowed only once throughout the duration of his study at the University; (e) has not been convicted of any disciplinary action; and (f) obtain the recommendation from the original Dean of the Faculty and the

agreement of the Dean of the Faculty that will be accepting the student concerned.

(4) A student that is approved for a change of programme of study will register to follow

the new programme of study in the subsequent Normal Semester.

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PART IV PAYMENT

16. Fees and Other Payments

(1) A student shall pay all fees and other payments due to the University at the time of initial registration of every semester except where he has been exempted from any fee or payment or both.

(2) A student who intends to pay any fee or other payments due to the University by installments shall apply to the Bursar following the procedures prescribed by the University.

(3) A student who fails to pay any fee or any other payments or any part of the fee or other payment due to the University will be subjected to any one or a combination of the following actions:

(a) will not be allowed to register for the following semester; (b) examination results, transcripts or the degree scroll will not be issued to the

student.

PART V MATTERS CONCERNING STRUCTURE OF PROGRAMME OF STUDY

17.

Structure of Programme of Study

(1) The Degree Studies Structure for each programme of study shall contain three (3) course components that is determined by the Faculty and approved by the Senate.

(2) Course component for students of Admission Session 2019/2020 and below is as follows:

Component Percentage

University Course/General Course 15% - 20%

Core Course 50% - 60%

Elective/Minor Course 25% - 30%

(3) Course component for students of Admission Session 2020/2021* and above is as follows:

Component Percentage

University Course/General Course 10% - 20%

Core Course 50% - 60%

Elective Course 25% - 30%

Note: * enforceable for programmes which curriculum review would be approved and new academic programmes commencing Academic Session 2020/2021.

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(4) Notwithstanding anything stated in subregulations (1), (2) and (3) above, any programme of study that has a Malaysian Qualifications Agency programme standard or professional body standard, the programme concerned shall be subjected to the compliance of the requirements as prescribed.

18. Duration of Completion of Programme of Study

(1) The minimum and maximum duration to complete a programme of study is as follows:

System of Study Minimum Maximum

Six Semesters Six Normal Semesters Ten Normal Semesters

Seven Semesters Seven Normal Semesters Eleven Normal Semesters

Eight Semesters Eight Normal Semesters Twelve Normal Semesters

(2) Notwithstanding anything stated in subregulation (1) above, a Special Semester shall be taken into account in the duration of the study if it is stated in the letter of offer for admission.

(3) For the Seven Semesters System of Study and the Eight Semesters System of Study except the education programme, a student may be permitted to complete his studies and graduate one (1) semester earlier than the minimum duration provided that the student fulfils the total credit for his programme of study and the requirements of the professional body.

(4) Notwithstanding the provisions stated in subregulation 3 above, a student whose application for transfer of credit that has been approved, may complete his studies and graduate earlier than the minimum duration of study, that is: (a) Five semesters for students under the Six Semesters System of Study and

Seven Semesters System of Study; or (b) Six semesters for students under the Eight Semesters System of Study. The provisions of this subregulation are subject to the student fulfilling the total credit requirements of his programme of study except the education programme and is prescribed otherwise by a professional body.

19.

Offer and Completion of Course

(1) The calculation of credits for any course is based on the actual student learning time comprising of all teaching and learning activities that are required to achieve the prescribed course learning outcomes. Credit value for each course is determined based on the calculation where 40 notional learning hours is equivalent to 1 credit.

(2) Courses offered in any semester will be determined by the Faculty.

(3) The offer of a new course may only be made upon obtaining the approval of the Senate.

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(4) Any amendment to the Code, Title, Credit, Course Learning Outcome and Assessment Weightage for an existing course may only be implemented after obtaining the approval from the Senate.

(5) Any offer and amendments to any course made retrospectively is not allowed.

(6) Every course offered shall be conducted, completed and assessed within one (1) semester. Only certain courses which have obtained prior approval from the Senate may be permitted to be conducted for a period exceeding one semester and completed in two semesters consecutively.

20.

Transfer of Credit

(1) Transfer of credit may be categorised as follows: (a) Transfer of credit with grade. (b) Transfer of credit without grade.

(2) Transfer of credit with grade (a) “Transfer of credit with grade” means transfer of credits together with the

grade for the course(s) from the same level of qualifications (horizontal) for students who are still in the programme of study.

(b) A course that has been approved for a transfer of credit with grade will be

awarded the grade that is equivalent to the University’s grading scheme and the University’s approved credit for the course concerned.

(c) The credit obtained together with the grade points for the approved course will

be taken into account in the calculation of GPA and CGPA of the student. The credits for the course concerned will be taken into account for the purpose of completion requirements for graduation.

(d) For the purpose of transfer of credit with grade, the student shall have

completed the course and achieved the required competency in the course applied for.

(e) The application shall be submitted to the Dean of the Faculty not later than

fourth lecture week in the following Normal Semester in accordance with the rules prescribed by the University. Application received after the specified period will be considered in the subsequent semester.

(3) Transfer of credit without grade (a) “Transfer of credit without grade” means transfer of credit without carrying the

previous grade obtained for the course(s) from: (i) lower level of qualification (vertical) for a student who has completed

his studies successfully; and/or (ii) same level of qualification (horizontal) for a student who:

(A) has completed his studies successfully; or

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(B) has not completed his studies (excluding a student who has been terminated from his programme of study) but has achieved the required competency level in the course applied for.

(b) A course approved for transfer of credit without grade will be given a grade K

and is not required to be replaced by another course. The credit will not be taken into account in the calculation of the student’s GPA and CGPA but will be taken into account for the purpose of completion of his degree.

(c) A student is not allowed to transfer the credit without grade for the following

courses:

(i) University Course/General Course from a lower level of qualification; and

(ii) A course from a higher level of qualification. (d) The application shall be made to the Dean of the Faculty in the first two (2)

semesters of study.

(4) Transfer of credit shall be based on the mapping of course(s) that has been taken

previously with the course(s) offered at the University.

(5) Permission to transfer credit for subregulations (2) and (3) above is subject to the following conditions: (a) Grade or grade point obtained for the course concerned after being made

equivalent with the University’s grading scheme shall not be less than grade C or 2.0;

(b) Course taken previously has the same credit value or more after it is made

equivalent with the credit value of the course offered at the University; (c) Course taken previously has at least eighty percent (80%) overlap with the

course offered at the University; (d) Course taken previously shall be from a programme that has been

accredited/recognized by an authoritative body in the country concerned; (e) Maximum number of credits that may be transferred are as follows:

Category Explanation Credit Limit

(A)

Horizontal credit transfer

(aa) Transfer of credit with grade for student who changed his programme of study in the University.

No limit

(bb) Transfer of credit with grade for student undergoing the Mobility Programme.

Not exceeding

one third (1/3) of the overall total

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(cc) Transfer of credit without grade for courses from equivalent level of qualification from another institution or university.

credit for the programme of

study

(B) Vertical credit transfer

(aa) Transfer of credit without grade for qualifications of Professional Certificate/ Diploma

Not exceeding

one third (1/3) of the overall total

credit for the programme of

study

(bb) Transfer of credit without grade for qualifications of Advanced Diploma

(6) Notwithstanding anything stated in subregulation 5(e) above, for the purposes of graduation, the maximum number of credit which may be transferred from another institution/university cannot exceed one third (1/3) of the overall total credit for the programme of study.

(7) Notwithstanding the provisions stated in subregulations (2) and (4) above, the course taken during the Mobility Programme which is not listed in the Degree Programme Structure may be considered for transfer of credit with grade, subject to the course being recommended by the Dean of the Faculty whether the course: (a) replaces the External Faculty Elective Course* and/or any of the Elective

Courses. Grade and grade points will be taken into calculation of the GPA and CGPA and the course credit concerned will be taken into account for the purpose of completion requirements for graduation. For the purpose of this subregulation, the course shall fulfil the conditions specified in subregulations (5)(a), (b), (d) and (e) above; or

Note: *External Faculty Elective Course can only be taken by students of the Admission Session 2019/2020 and below.

(b) does not replace any course which has been prescribed in his programme structure of studies. The course concerned will be recorded on the academic transcript of the student. Grade and grade points of the course will be taken into account in the calculation of GPA and CGPA but the course credits will not be taken into account for the purpose of completion requirements for graduation. For the purpose of this paragraph, course(s) shall fulfil the conditions specified in subregulation (5)(a) and (d) above and will be given the value of the credit that has been made equivalent with the calculation of notional hours of the University.

(8) Transfer of credit for professional programmes are subject to the regulations as

determined by the respective professional bodies.

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(9) The application shall be submitted together with:

(a) proof of processing fees payment at a prescribed rate. This fee is non-refundable; and

(b) compulsory supporting documents which is the course learning outcomes, syllabus/course content and grading scheme of the course from another institution/university.

(10) Application for credit transfer shall be submitted for consideration of the Senate after obtaining the recommendation from the designated special committee.

(11) A course which has been approved for credit transfer cannot be withdrawn by the student.

(12) The decision on the student’s application for credit transfer will be notified by the Registrar/Dean of the Faculty.

21.

Course Exemption

(1) “Course Exemption” means exemption from registering and pursuing a course offered to a student based on the equivalency of the course content that is applied for with proof of knowledge and skills of the student.

(2) Application for course exemption shall only be allowed for the University Course/General Course and Elective Course categories.

(3) Course exemption will not result in a student obtaining credit for the course which is exempted. For this purpose, the course which has been approved for exemption will be given a grade K1.

(4) If the course exemption results in insufficient graduating credits for the programme of study, the exempted course shall be replaced with another course from the same level of study.

(5) Application for course exemption shall be submitted to the Dean of the Faculty who will obtain the recommendation of the designated special committee. The recommended application shall be submitted for consideration by the Senate.

(6) Decision on application for course exemption of the student will be notified by the Dean of the Faculty of the programme of study.

22. Programme External Assessor

(1) Programme External Assessors shall be appointed for each academic programme by the Deputy Vice-Chancellor concerned not exceeding two (2) persons for every programme of study upon recommendation of the Faculty concerned.

(2) Criteria (a) A Programme External Assessor shall be appointed from among world

renowned university academia who is qualified, knowledgeable and has expertise in the programme of study concerned and has experience in the administration of the university.

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(b) In certain circumstances, an expert from the industry in the field of study concerned may be appointed as one of the Programme External Assessors.

(c) A former full-time University teacher may be appointed as a Programme

External Assessor with the condition that he:

(i) has the relevant experience and expertise in the programme of study concerned;

(ii) has left the University service for a period of not less than five (5) years

from the date of his appointment as a Programme External Assessor; and

(iii) is currently teaching at other institutions of higher learning of the same

level or practising in a field of specialization related to the programme of study concerned.

(d) An Emeritus Professor or Adjunct Professor who is appointed by the University of Malaya cannot be appointed as a Programme External Assessor.

(3) The duration of the appointment of the Programme External Assessor is for four (4)

academic sessions.

PART VI EXAMINATION

23. Permission to Sit for Examination

(1) A student is only permitted to take an examination in any course if he has: (a) registered for the courses which are prescribed for his programme of study;

and (b) paid the prescribed fees.

(2) A student shall bring his Identity Card/Passport and the Student’s Registration Card for the purpose of verification of identity to sit for the final examination of the registered course.

(3) A student may be barred from sitting for the final examination of a course by the Dean of the Faculty based on reasons determined by the Faculty. The Faculty is responsible to inform the student of the reasons which may result in the student being barred from sitting for the examination not later than third lecture week. If the student is barred from sitting for a course’s final examination in the semester, the Dean of the Faculty concerned has to inform the student in writing latest by the twelfth lecture week in a Normal Semester and fifth lecture week in a Special Semester. The student is given one (1) week from the date of the said letter to submit his appeal. The Dean of the Faculty may withdraw the notice for barring from sitting for the examination on reasonable grounds. The decision regarding the student’s appeal has to be finalised by the Dean of the Faculty latest by fourteenth lecture week for a Normal Semester and seventh lecture week for a Special Semester.

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(4) A student who is barred from sitting for the final examination of the semester concerned for a course will be deemed to have failed in the final examination component for the course concerned.

24. Course Assessment Method

(1) The method of assessment for a course depends on the learning outcome and content of the course concerned. The weightage ratio of the assessment of a course will be decided by the Faculty and approved by the Senate, for example, 40% of continuous assessment, 60% of the final examination or 50% of continuous assessment, 50% of the final examination. For the purposes of this regulation, continuous assessment includes written test, oral test, practical or practicum assessment, assignment, project, quiz, and any other method determined by the Faculty.

(2) Courses in the form of practical or project such as Industrial Training, Academic Project or Teaching Practicum may be assessed 100% based on continuous assessment throughout the duration of the training concerned.

(3) A student shall be informed of the results of the continuous assessment component for each course that he pursues. The announcement shall be made as soon as possible after the completion of the assessment of the said component not later than the fifteenth lecture week of the Normal Semester and the seventh lecture week of the Special Semester.

25. Committee of Examiners

(1) Formation of Committee of Examiners (a) The faculty shall form a Committee of Examiners for each programme of study

for every semester in each academic session. (b) Subject to the powers of the Senate, the Committee of Examiners shall

consider the examination results and carry out all other powers given to it in accordance to the provisions of the relevant regulations.

(2) The membership of the Committee of Examiners (a) The membership of the Committee of Examiners shall be as follows:

(i) The Vice-Chancellor as an ex-officio member;

(ii) The Dean of the Faculty concerned, as the Chairman provided that the

Vice-Chancellor shall chair whenever he is present at any meeting of the Committee of Examiners;

(iii) The Deputy Dean of Undergraduate concerned; (iv) Head of Department; (v) The coordinator responsible for any of the courses or programmes of

study which is not included in any field of any Department within the Faculty, if relevant;

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(vi) Any Internal Examiners; and/or (vii) Any other persons appointed by the Senate.

(b) In the event of an emergency, the Vice-Chancellor may appoint any person

as a member of any Committee of Examiners unless otherwise provided for under these Regulations.

(c) If the Dean of the Faculty is not able to carry out his duty as the Chairman of

the Committee of Examiners, the Deputy Dean of Undergraduate may perform the duty of the Dean of the Faculty as the Chairman of the Committee of Examiners.

(d) The Registrar or his representative shall be the Secretary of the Committee

of Examiners.

(3) The powers of the Committee of Examiners (a) The Committee of Examiners is given the powers by the Senate to determine

the following matters:

(i) The student’s performance status, whether:

(A) pass and allowed to continue his study; (B) pass and eligible to be awarded a degree;

(C) fail and terminated from study;

(D) place under Probationary Period and allowed to continue his

study; or

(E) given grade I and allowed to sit for a Special Examination.

(ii) New mark and grade to replace Grade I; (iii) Adding marks; (iv) Withhold the examination’s result; or (v) The amendment of marks and/or grades that have been recommended

by the Faculty Appeals Committee.

(b) The Committee of Examiners shall recommend to the Senate, students who passed and are eligible to be awarded a Degree as stated in subregulation 25(3)(a)(i)(B) above.

(c) The Committee of Examiners may report to the Senate through the Faculty on any matters pertaining to the examination.

(4) Quorum for a Committee of Examiners’ meeting shall comprise of the Chairman and one third of the appointed membership of the Committee of Examiners.

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(5) Internal Examiner (a) The Faculty may appoint a full-time or part-time University teacher as an

Internal Examiner for the purpose of assessing any teaching and learning activitites that have been prescribed by the Senate.

(b) Tutors cannot be appointed as an internal examiner to examine any courses.

However, he may with the consent and supervision of the course examiner, assist in marking the answer scripts of the examination for a particular course.

For the purpose of the subregulation above, a tutor is appointed among those who have academic qualification in the field of study concerned and experience including Teaching Assistant who is undergoing training under the Aspire Programme by Academic Enhancement and Leadership Development Centre, University of Malaya.

(c) In the event of an emergency, the Dean of the Faculty concerned may appoint another Internal Examiner to examine any course provided that such appointment shall be notified to the Faculty as soon as possible.

26. Grading Scheme

(1) The official University grades including the marks and their meaning are as follows:

Marks Grade Grade Point Meaning

90-100 80-89 75-79

A+ A A-

4.0 4.0 3.7

High Distinction Distinction Distinction

70-74 65-69 60-64

B+ B B-

3.3 3.0 2.7

Good Good Good

55-59 50-54

C+ C

2.3 2.0

Pass Pass

45-49 40-44 35-39 00-34

C- D+ D F

1.7 1.3 1.0 0.0

Fail Fail Fail Fail

(2) All courses shall be assessed using grade A+ to F.

(3) The passing grade for all courses is grade C.

(4) Apart from the grades as shown in subregulation (1) above, the following grades may be given for a course: (a) (i) Grade I, may be given when:

(A) A student did not take the final examination due to medical/

compassionate reasons; and/or

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(B) A student has not fulfilled a part of the course requirement in a semester due to medical/compassionate reasons or a situation beyond the student’s control that is accepted by the Committee of Examiners concerned.

(ii) Grade I that is given shall be managed in accordance with Regulation

34.

(b) Grade K, is given for courses that are approved for transfer of credit without grade.

(c) Grade K1, is given for courses that are approved for course exemption. (d) Grade P, is given in the first semester of registration for progressive courses

which are conducted in two (2) semesters consecutively. (e) Grade R, is given for courses audited and fulfils the minimum of 80%

attendance requirement. Credits are not given for this grade. (f) Gred UR, is given for courses audited and does not fulfil the minimum of 80%

attendance requirement. Credits are not given for this grade. (g) Grade W, is given for a course where a student has withdrawn officially from

one or more courses in a semester. (h) Grade W1, is given for all courses where a student has withdrawn officially

from a semester. (i) Grade W2, is given for all courses where a student has withdrawn officially

from the University.

27. Management of Marks and Grades

(1) Marks and grades for courses shall be presented to the Committee of Examiners within the period prescribed by the University.

(2) Final marks and grades for a course for each student are as approved by the Committee of Examiners.

(3) The Registrar is responsible for keeping the official records of a student and to release to each student the results of the examination for his programme of study.

28. Determination of Student Academic Performance

(1) The academic performance of a student in a semester is determined by the GPA and CGPA. GPA is calculated by dividing the total grade points obtained by the total credit taken in a semester.

(2) The CGPA is calculated by dividing the total grade points obtained by the total credit for all courses taken beginning from the first semester to the current semester.

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An example of GPA and CGPA calculation:

Course Grade Grade Point

Credit Credit

X Grade Point

Semester I

Course 1 Course 2 Course 3 Course 4 Total

A+ C+ C- C

4.0 2.3 1.7 2.0

4 3 3 3

13

4 X 4.0 = 16.0 3 X 2.3 = 6.9 3 X 1.7 = 5.1 3 X 2.0 = 6.0

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Credit Counted : 13 Total Credits Accumulated : 13

Total Grade Point : 34 Total Grade Point Obtained : 34

GPA = 34/13 = 2.62

Course Grade Grade Point

Credit Credit

X Grade Point

Semester II

Course 5 Course 6 Course 7 Total

B+ B C

3.3 3.0 2.0

3 3 3 9

3 X 3.3 = 9.9 3 X 3.0 = 9.0 3 X 2.0 = 6.0

24.9

Credit Counted : 9 Total Credits Accumulated: 22

Total Grade Point : 24.9 Total Grade Point Obtained : 58.9

GPA = 24.9/9 = 2.77

CGPA = 58.9/22 = 2.68

(3) For the purpose of subregulations (1) and (2) above, the value of GPA and CGPA in a semester cannot be rounded up without making any amendment to the marks of any course registered in the semester concerned.

(4) Grade points and credit for a course that are obtained in a semester shall be included in the calculation of the GPA and CGPA for the semester concerned.

(5) Determination of GPA and CGPA based on Credit Counted and completion of his degree based on Credit Obtained are as stated in the following table:

Grade

Determination of GPA and CGPA Completion

of Degree Credit Obtained

Credit Counted

A+ to C Yes Yes Yes

C- to F No Yes No

K Yes No Yes

I, P, W, W1, W2, R, UR, K1 No No No

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(6) Courses with grades I and P will not be given credit until the actual grade of that course is obtained in the semester concerned.

(7) Notwithstanding anything stated in subregulations (1) to (6) above, the calculation of the CGPA for a student repeating the failed course or improving his academic performance is determined as follows:

(i) student repeating the failed course, the best grade point will be taken into account; or

(ii) student improving his academic performance by taking additional

Elective Course, the grade point will be taken into account cumulatively.

(8) In the circumstances where any student who has been found guilty and punished under Rules 6 and 8(a) to (d) of the University of Malaya (Discipline of Students) Rules 1999, a zero (0) mark with grade F will be given for the course concerned as determined by the Senate.

29. Minimum Requirement for Academic Performance

A student shall obtain a GPA and CGPA of not less than 2.00 for each semester until the completion of his studies.

30. Dean’s Award

(1) A student who obtains a GPA of 3.70 and above in any semester and fulfils the following conditions shall be awarded the Dean’s Award for the semester concerned: (a) has completed a minimum of 15 credits in the semester concerned consisting

of a minimum of four (4) courses, not including courses which the credits are not taken into account in the calculation of credit counted;

(b) has obtained not lower than a grade C for all completed courses in the

semester concerned; and (c) has not repeated any course in which he has failed and/or improved his course

grade in the semester concerned.

(2) A student who fulfils the conditions in the subregulation (1) above but also obtains grade I for any course in the semester concerned will be considered for the Dean’s Award after the grade I concerned is replaced by the actual grade achieved by the student. Under such circumstances, the student qualifies to be awarded the Dean’s Award retrospectively for the semester concerned.

(3) Notwithstanding the conditions prescribed in subregulation (1) above, a student within an extended period of study shall not be considered for the Dean’s Award.

31. Academic Probationary Period and Warning

Any student with a GPA of below 2.00 in a semester will be given the result Probation for that semester concerned and be placed in an Academic Probationary Period in the following semester where the student registers. This period will remain until the student’s

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GPA achieves 2.00. The Dean or the Deputy Dean of Undergraduate shall give a warning to the student concerned about his academic probationary status.

32. Failed and Terminated from Programme of Study

(1)

A student may be failed and terminated from his programme of study if:

(a) is placed under an Academic Probationary Period and subsequently obtains a GPA of 1.30 or less for two (2) consecutive semesters;

(b) obtains a GPA of less than 2.00 for four (4) consecutive semesters; (c) obtains a grade F three (3) times for the same course; (d) obtains a CGPA of less than 1.00 for two (2) consecutive semesters; or (e) fails to complete the requirements of his programme of study within the

prescribed maximum period.

(2) When a student has been terminated from his programme of study, the termination notice shall be sent to the student by the Academic Administration and Services Centre.

(3) Any student who appealed and is re-admitted after being terminated from his programme of study, shall have his study terminated if he obtains a GPA of less than 2.00 for the semester in which the student is re-admitted. The said student remains subjected to the conditions stated in the subregulation (1) above.

33. Absent from Examination

Subject to the provisions stated in these Regulations, a student who does not attend the final examination for any course shall be given a zero (0) mark for the final examination component of the course concerned.

34. Management of Grade I

(1)

Absent from Final Examination (a) Where a student does not attend a part or the whole of the examination

because of medical reasons or on compassionate reasons i.e. misfortune or death of parents/parents in law and nearest kin such as guardians, child, husband/wife, sibling, grandfather or grandmother shall submit an application in writing to the Dean of the Faculty for his case to be considered by the Committee of Examiners concerned. In this situation, his case shall be managed in accordance with subregulation (b) below. If no written request is received, the case shall be managed in accordance with Regulation 33 above.

(b) A written request as referred to in subregulation (a) above shall be submitted to the Dean of the Faculty not later than two (2) working days from the last date of that student’s final examination paper. The written application shall be attached with:

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(i) a medical certificate and a doctor’s report pertaining to the type of illness and the health condition of the student issued by a Registered Medical Practitioner of the University Student Health Clinic/government hospital/teaching hospital/University of Malaya Medical Centre/Private Medical Centre due to medical reasons. Medical certificate and a doctor's report issued by any private clinic shall not be considered; or

(ii) a report from the District Officer/police officer who is the head of the

district if could not attend part of or the whole of his examination due to compassionate reasons as stated in subregulation (a) above.

(c) Upon receipt of a written application as referred to in subregulations (a) and

(b) above, the Dean of the Faculty of the student shall report the matter to the Committee of Examiners concerned. The Committee of Examiners after considering the case may decide whether:

(i) the student is given zero (0) mark for the final examination component

for the course he did not attend; or (ii) the student is given grade I and allowed to sit for the Special

Examination for a course which the student did not attend. The Special Examination shall be held not later than two (2) weeks after the Committee of Examiners concerned has made its decision.

(d) Notwithstanding the provisions in subregulation (c)(ii) above, in certain

circumstances, the Dean of the Faculty may allow the postponement of the date of the Special Examination until not later than two (2) weeks after the commencement of the following semester. On medical reasons, the postponement of the date of the special examination concerned may be granted until not later than four (4) Normal Semesters and two (2) Special Semesters consecutively.

(2) Incompletion of Part of the Course Requirement for Courses Without Final

Examination

(a) Where a student has not fulfilled part of the requirements of any course in a semester as set out in Regulation 26(4)(a)(i)(B), a written application shall be submitted to the Dean of the Faculty latest before the commencement of the University’s final examination and together with documents as stated in subregulation (1)(b)(i) and (ii) for medical/compassionate reasons or submit a letter of endorsement/support for reasons beyond the control of the student.

(b) For the purpose of subregulation (a) above, a candidate is required to complete part of the said course requirement at the latest within one (1) week after the Committee of Examiners concerned makes a decision. However, in certain circumstances, the Dean of the Faculty may allow the postponement of completion of the course concerned at the latest before the fifteenth lecture week for the following normal semester.

(3) In a case where the student is given a grade I as specified in the subregulations

(2)(a) and (b) above:

(a) the student will not be charged any fees;

(b) when the student passes the special examination and/or completes part of the

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requirement for the course concerned, the grade obtained will be given to replace the grade I in the semester in which the student obtained the grade I.

(c) a student who does not take the special examination for the course concerned

when it is held and/or does not complete part of the course requirement within the specified period, the grade I for the said course will be amended to the actual grade based on the achievement of the student for other components of the course concerned; and

(d) the student is not allowed to repeat the course concerned in any

circumstances until the grade I is dropped.

(4) The Committee of Examiners shall not in any circumstances consider any written appeal by the student after the Committee of Examiners make their decision.

(5) Notwithstanding the provisions in subregulation (4) above, any written appeal may only be considered for the purpose of reviewing the Committee of Examiners’ decision pertaining to the termination of programme of study or the student’s graduation.

35. Special Examination

(1) Apart from the Special Examination for the purpose of replacing a grade I approved by the Committee of Examiners, a Special Examination for other purposes or for exceptional circumstances will only be given to students subject to the Senate’s approval.

(2) For the purpose of subregulation (1) above, Special Examination refers to:

(a) any final examination held after the original date of examination as stipulated in the Examination Schedule; and/or

(b) any other suitable form of assessment which is given to student with physical

disability and/or unable to take the examination on the recommendation of the Faculty in order to replace the examination that has been determined.

(3) In the event of an emergency, the Vice-Chancellor may, after considering the

recommendation of the Dean of the Faculty concerned, give permission for the Special Examination to be held and it shall be reported to the Senate as soon as possible.

(4) A student who does not take the whole or part of the special examination of a course registered without reasons that are acceptable by the Committee of Examiners will be given zero (0) mark for the whole or part of the course.

36. Redemption of Course Grade

A student may submit an application to redeem a grade C- for any category of courses subject to the approval of the Dean of the Faculty on the following conditions:

(1) an application to redeem grade C- shall be made within one (1) week after the date of the official announcement of examination results;

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(2) the course redemption may be carried out through assignment, test or other assessment methods as determined by the course examiner concerned;

(3) redemption is limited to only one (1) course for the semester concerned;

(4) increase in marks shall only be given if a student completes his assignment satisfactorily and is confirmed by the course examiner concerned; and

(5) the course can be redeemed to a grade C only.

37. Improvement of Academic Performance

(1) Subject to the structure of the programme of study pursued by a student as approved by the Senate and the maximum duration of study, a student who has passed any course may apply to improve his academic performance as follows:

(a) repeat the same course, once only and the best grade point shall be taken

into account for the purpose of calculating the CGPA; and/or

(b) take Elective Course, External Faculty Elective Course* or other Co-Curriculum as addition and the grade point of the course concerned will be taken into account cumulatively for the purpose of calculating the CGPA.

Note: *External Faculty Elective Course can only be taken by students of the Admission Session 2019/2020 and below.

(2) A student who has fulfilled the requirements of his programme of study may apply

to the Dean of the Faculty of his programme of study to postpone the award of the degree for the purpose of improving his academic performance within one (1) week from the date of the official announcement of the examination results.

(3) Notwithstanding anything stated under subregulations (1) and (2) above, a student shall not be allowed to upgrade his grade and/or academic performance once the Senate has approved the award of the degree to the student.

38. Repeating a Failed Course

(1) A student who fails any University Course/General Course (except External Faculty Elective Course* and Co-Curriculum) and Core Course is required to repeat the same course until he achieves at least a passing grade subject to the maximum duration of his study. The best grade point will be taken into account for the calculation of CGPA. Note: * External Faculty Elective Course can only be taken by students of the Admission Session 2019/2020 and below.

(2) A student who fails any Elective Course, External Faculty Elective Course or Co-Curriculum, may repeat the same course or take another course in the same category as a replacement to the failed course.

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Calculation of CGPA is as follows: (a) for a student repeating the same course, the best grade point will be taken

into account; and (b) for a student taking a different course as a replacement, the grade point of

that course will be taken into account cumulatively.

(3) Notwithstanding anything stated in subregulations (1) and (2) above, if a student obtained grade F for three (3) times for the same course, the student shall be failed and terminated from his programme of study.

39. Other Matters Related to Examination

(1) Examination Invigilators Examination invigilators shall be appointed for each examination and is responsible to the Vice-Chancellor.

(2) General Instructions for Examination

General Instructions for examination is issued from time to time by the University. Each examination conducted by the University is subject to the General Instructions for examination as specified in Schedule A of this Regulations.

(3) Illness during examination A student who falls ill at the time of the examination shall report to the chief invigilator or any invigilator who is on duty. He shall then arrange for the student to be examined immediately by the Registered Medical Practitioner of the University Student Health Clinic/University of Malaya Medical Centre/Government Hospital. The doctor’s report and the report of the chief invigilator or the invigilator regarding the incident shall be forwarded to the Dean of the Faculty as soon as possible but not later than two (2) working days from the date of the student’s last examination paper.

(4) Examination Results (a) Results of all examinations shall be submitted for the approval of the Senate

or to any other party duly authorized by the Senate. (b) The date of the official notification is the date when the results of the

examination are notified to the student by the Academic Administration and Services Centre through any methods and/or any channels as may be prescribed by the University.

(5) Confidentiality in Examination Matters All matters relating to the examination are confidential and will not be disclosed to any party except with the permission of the University.

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PART VII APPEAL

40. Appeal Against Examination Results

(1) A student who is not satisfied with his examination results including the continuous assessment component and/or final examination of the course may appeal for a review of his examination results. The appeal shall be made within two (2) weeks from the official date of announcement of his examination results.

(2) A payment based on the prescribed rate shall be made to process the application for examination results to be reviewed. The payment made is non-refundable regardless whether the appeal is successful or otherwise.

(3) The appeal shall be made in a prescribed form by the University. The completed form shall be submitted to the Dean of the Faculty together with a copy of the receipt of the payment for the appeal made.

(4) The form for an appeal will not be accepted if it is: (a) submitted after the period stipulated in subregulation (1) above; (b) incomplete; or (c) submitted without the payment receipt.

(5) When an appeal is received, the Dean of the Faculty shall appoint a second examiner for the course concerned. The original Examiner and the appointed second Examiner shall review the answer script and/or any assessment component for the said course and report the results of the review to the Faculty Appeals Committee.

(6) The Faculty Appeals Committee will decide whether the mark and/or grade of the said student is retained or amended. The original examiner and the second examiner concerned may attend the Faculty Appeals Committee’s meeting if needed.

(7) The Faculty Appeals Committee shall consider and make recommendations to the Committee of Examiners of any amendments of marks and/or grades of the course for its approval.

41. Appeal to Extend Duration of Study

(1) A student who is in the final two (2) semesters of his study but has yet to complete the graduation requirements of the programme concerned may submit an appeal for an extension of his duration of study to the Dean of the Faculty.

(2) An appeal for the extension of duration of study will only be considered once by the Faculty Appeals Committee. The maximum extension of duration of study may be given is for two (2) Normal Semesters and one (1) Special Semester only.

(3) Notwithstanding anything stated in subregulation (2) above, the Faculty Appeals Committee, in certain circumstances, may recommend the appeal for the extension of duration of study more than once and/or appeal for the extension of duration

33

exceeding the prescribed limit for the consideration of the University Appeals Committee.

(4) The result of the appeal shall be notified to the student by the Dean of the Faculty and this decision is final.

42. Appeal to Continue with Studies

(1) Not Registered (a) A student whose academic status has been recorded as Not Registered

according to Regulation 7(7) and 7(8) may submit his appeal to the Dean of the Faculty to continue his studies.

(b) The appeal shall be made during the semester concerned. (c) The Faculty Appeals Committee shall consider the student’s appeal. The

result of the appeal shall be notified by the Dean of the Faculty.

(2) Lapsed and terminated from study A student whose academic status is recorded as Lapsed and is terminated from his study pursuant to Regulation 7(9) cannot submit an appeal to continue his study and will cease from becoming a student and his study will be terminated.

(3) Failed and terminated from study A student who failed and is terminated from his study in accordance with Regulation 32(1) may appeal to the Dean of Faculty to continue his study. The appeal shall be submitted within the period of one (1) semester from the semester in which his academic status was terminated as follows: (a) Failed and terminated from his study due to academic performance

(i) An appeal by a student who failed and is terminated from his study in accordance to regulations 32(1)(a) to (d) shall be considered by the Faculty Appeals Committee.

(ii) An appeal that is recommended by the Faculty Appeals Committee shall be submitted for consideration by the University Appeals Committee that is formed by the Senate.

(iii) An appeal for readmission will only be considered once by the

University Appeals Committee.

(iv) The result of an appeal shall be notified to the student by the Academic Administration and Services Centre and this decision is final.

(b) Failed and terminated from his study due to expiry of maximum duration of

study.

(i) An appeal from a student who has failed and is terminated from his study in accordance to Regulation 32(1)(e) shall be considered by the Faculty Appeals Committee.

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(ii) The maximum duration that may be given by the Faculty Appeals Committee is two (2) Normal Semesters and one (1) Special Semester only.

(iii) An appeal to continue his study will only be considered once by the

Faculty Appeals Committee. The result of the appeal shall be notified to the student by the Dean of the Faculty.

(iv) Notwithstanding anything stated in subregulations (ii) and (iii) above,

the Faculty Appeals Committee, in certain circumstances, may recommend the appeal more than once and/or appeal for the extension of duration exceeding the prescribed limit for the consideration of the University Appeals Committee.

(v) The result of an appeal shall be notified to the student by the Academic

Administration and Services Centre and this decision is final.

43. Membership of the Faculty Appeals Committee

(1) The Faculty level Appeals Committee comprises of: (a) Dean of the Faculty as Chairman; (b) Deputy Dean of Undergraduate; (c) Head of Department concerned; (d) Programme Coordinator concerned; and (e) Full-time University teacher appointed by the Faculty.

(2) If the Dean of the Faculty for any reason is unable to perform his duties as the Chairman of the Faculty Appeals Committee, the Deputy Dean of Undergraduate may perform the duties of the Dean as Chairman of the Appeals Committee at the said Faculty level.

(3) Quorum for a meeting of Faculty Appeals Committee shall comprise of the Chairman and two (2) members.

44. Powers of the Faculty Appeals Committee

(1) The Faculty Appeals Committee shall consider and recommend to the Committee of Examiners of any amendments on marks and/or course grade for approval as stated in Regulation 25(3)(a)(v).

(2) The Faculty Appeals Committee shall consider and approve an appeal by a student whose academic status is recorded as Not Registered as stated in the Regulations 7(7) and 7(8).

(3) The Faculty Appeals Committee shall consider and approve the duration not exceeding two (2) Normal Semesters and one (1) Special Semester for first appeal for extension of duration of study for the following matters: (a) student who is in his last two (2) semesters of his study as stated in Regulation

41(1), and

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(b) student who failed and terminated from his study due to expiry of maximum duration of study as stated in Regulation 42(3)(b).

(4) The Faculty Appeals Committee shall consider and recommend the student’s appeal to the University Appeals Committee for the following matters: (a) failed and terminated because of academic achievement as stated in

Regulation 32(1)(a) to (d); (b) the second extension of duration of study has expired due to the approval of

the first appeal by the Faculty Appeals Committee as stated in subregulation 44(3)(a) above;

(c) failed and terminated from his study for the second time because the

maximum duration of study has expired due to the approval of the first time appeal by the Faculty Appeals Committee as stated in subregulation 44(3)(b) above.

PART VIII GRADUATION

45. Requirements for Graduation

(1) The student shall fulfil the requirements for the programme of study, that is: (a) achieves a final CGPA of 2.00 and above; (b) completes the number of credits as prescribed for his programme of study; (c) fulfils the Faculty’s requirements (if any) where he registered for his

programme of study; (d) fulfils the language requirements as prescribed; and (e) fulfils the other requirements approved by the Senate from time to time.

(2) Minimum credit requirements (a) The total credits required for the purpose of graduation is at least two thirds

(2/3) of the total overall credits for the programme of study and shall be obtained through courses conducted by the University except for professional programmes which are administered by the respective professional bodies.

(b) The above requirements may be waived where the University has special regulations with another university or institution, for example under a letter of understanding or memorandum of understanding with regard to the admission of students from that institution to the University to continue with his programme of study.

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(3) Minimum duration requirements for study

A student shall complete the minimum duration of study that has been prescribed for his programme of study for the purpose of graduation except as otherwise provided under Regulations 18(3) and (4) of these Regulations.

46. Conferment of Bachelor’s Degree With Honours

(1) A student may be awarded a degree once he has fulfilled the requirements of his programme of study as prescribed in Regulation 45 above.

(2) The degree awarded is an honours degree based on the final CGPA. In order to qualify to be awarded a Pass With Honours degree, the student shall obtain a final CGPA of not less than 2.00.

47.

Conferment of Bachelor’s Degree With Honours (With Distinction)

A student is qualified to be awarded with Bachelor’s Degree of a Pass With Honours (With Distinction) if he:

(1) achieves a final CGPA of 3.70 and above;

(2) has never obtained grade F for any course throughout the duration of his programme of study;

(3) has never repeated any course where he failed and/or upgraded his course grade; and

(4) has successfully completed his programme of study within the minimum duration or approved duration.

48. Aegrotat Award

Notwithstanding Regulation 46 above, in a situation where a student is unable to complete his programme of study on medical reasons or have passed away may be considered to be given an Aegrotat Award. The award shall be managed as stated in Schedule B to this Regulation.

PART IX GENERAL

49. Auditing Courses

(1) The Dean of the Faculty is given the authority to allow a student to audit courses subject to the following requirements: (a) obtaining the approval of the said course teacher, and (b) not more than one (1) academic session.

(2) The teacher will verify that the student has fulfilled the minimum requirement of eighty percent (80%) attendance for a programme of study to be eligible to be

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awarded a grade R for the audited course and recorded in the academic transcript. A Grade UR will be given for the student who does not fulfil 80% attendance.

(3) An auditing student is not permitted to sit for the examination for the course registered.

50. Authority of the Senate

The Senate has the authority to make, repeal or amend any regulations governing the Degree programme of study as provided under these Regulations. Any new regulations, repeal or amendment to the said regulations shall be announced to the student before the commencement of the student’s academic session concerned.

51. Exemption from Application

Notwithstanding anything that is stated in these Regulations, the Senate has the right to exempt the application of these Regulations or any provisions of these Regulations to any Degree programme of study of the University.

52. Compliance to the Universities and University Colleges Act 1971, the Constitution of the University of Malaya, Statutes, Rules and Regulations of the University

Every student is subject to the Universities and University Colleges Act 1971, the Constitution of the University of Malaya, statutes, rules and regulations currently applicable in the University including the University of Malaya (Discipline of Students) Rules 1999.

53. Repeal

Subject to Regulation 1(3), the University of Malaya (First Degree Studies) Regulations 2017 are hereby repealed.

Made on 25th July 2019 by the Senate of the University of Malaya

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SCHEDULE A

GENERAL EXAMINATION INSTRUCTIONS

1. INSTRUCTIONS TO CANDIDATES

(1) EXAMINATION TIMETABLE

Candidates need to observe and take note of:

(a) Date, time and place for the examination of each course as stated in the

Examination Timetable;

(b) The examination schedule commences as follows:

MORNING SESSION (1) : 8:30 (08:30) AM MORNING SESSION (2) : 11:30 (11:30) AM EVENING SESSION (3) : 3:00 (15:00) PM NIGHT SESSION (4) : 8:15 (20:15) PM

(c) Any amendments to the Examination Timetable (if any) will be posted

around the examination hall/Faculty.

(2) IDENTITY CARD/PASSPORT AND STUDENT REGISTRATION CARD

Candidates must bring along their Identity Card/Passport and Student Registration

Card. Candidates who do not bring their Identity Card/Passport and Student

Registration Card will not be allowed to sit for the examination until their eligibility

to take the examination can be verified.

(3) PROHIBITIONS

Candidates are NOT ALLOWED-

(a) to bring into the examination hall or take out from the examination hall any

books, papers, brochures, pictures or any documents or other items except

for goods/materials that are allowed by the Examiner/Chief

Invigilator/Invigilator;

(b) to bring into the examination hall bags, handbags, calculators and watches

that make sound or can be programmed, calculator gloves, pencil cases. For

security reasons, valuables like wallets and purses can be brought into the

examination hall but placed under each candidate’s examination table;

(c) to bring any electronic equipment or communication equipment including

music players (mp3 players and iPods), electronic dictionaries, mobile

phones, and personal digital assistant (PDA). If there are candidates who

take in these equipments, the candidates are required to turn off and put it

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under the examination table. The University will not be responsible for

lost/damaged items placed outside the examination hall;

(d) to enter the examination hall until the Chief Invigilator has made the

announcement to enter. Candidates are responsible for sitting in the spaces

provided for each candidate’s examination paper;

(e) to wear any clothing that covers the face, immodest and inappropriate

clothing according to the situation, slippers, hats, shorts and gloves (except

medical students during clinical and in the laboratory) in the examination

hall;

(f) to enter the examination hall 30 minutes after the examination

begins. Candidates who are late but not later than the time limit of 30

minutes will not be given extra time for the said examination papers;

(g) to leave the examination hall within the first 30 minutes after the examination

begins. Candidates cannot leave the examination hall 15 minutes before the

examination ends;

(h) to smoke and eat in the examination hall during the examination. However,

candidates may bring in drinking water/mineral water in small transparent

bottle and shall be placed under the examination table. Other types of

beverages are not allowed at all.

(4)

INSTRUCTIONS WHEN INSIDE THE EXAMINATION HALL

(a) When candidates are inside the examination hall, the candidates CANNOT-

(i) receive any books, papers, brochures or pictures or any other

documents from anyone, except goods/materials allowed by the

Examiner/Chief Invigilator/Invigilator.

(ii) communicate with one another in any way during the examination. If

candidates want to speak to the Chief Invigilator/Invigilator, candidates

must raise their hands;

(iii) leave the examination hall to go to the toilet or for any specific reasons

without the permission of the Chief Invigilator/Invigilator. If candidates

want to go to the toilet, the candidates must raise their hands.

(b) Once seated, the CANDIDATES MUST-

(i) fill in the details in the Attendance Slips and put it together with the

Identity Card/Passport/Student Registration Card on the right hand

corner of the table to be collected by the Invigilators. Candidates are

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reminded to take back their respective Identity Card/Passport/Student

Registration Card and Examination Slips after examined;

(ii) write only the registration number of the students and number of

questions on the answer booklet. CANDIDATES ARE PROHIBITED

FROM WRITING THEIR NAMES OR ANY NOTES TO THE

EXAMINERS ON THE ANSWER BOOKLET; and

(iii) comply with all instructions listed on the front page of the question

paper and answer booklet. All outlines of answers must be made in the

answer booklet. Candidates are not allowed to tear/separate any part

of the answer booklet.

(5) DIRECTIONS AFTER THE END OF EXAMINATION

(a) The Chief Invigilator/Invigilator will announce the end of each

examination. After the announcement is made, all CANDIDATES MUST-

(i) stop writing;

(ii) bind additional answer booklet and any additional answer scripts (if

any) to the main answer booklet; and

(iii) place the answer booklet on the top right hand corner of the table to

allow the invigilators to collect the answer booklet.

(b) All answer booklets, whether used or not, must be left in the examination

hall. Candidates are not allowed to take any books/papers out of the

examination hall.

(c) Multiple-choice question (MCQ) papers cannot be taken out of the examination hall (subject to permission from the lecturer for the course concerned only).

2. SUSPENSION OR CANCELLATION OF EXAMINATION

(1) If the Vice-Chancellor has reasons to believe that the state or the contents of any

examination question or content of any examination question papers may have

been known prior to the date and time of the actual exam by any person other than

the examiners or the Committee of Examiners concerned or the Registrar or any

person authorized by the Registrar, the Vice-Chancellor may order the suspension

of the examination or cancellation of the examination question papers and give

instruction to prepare new question papers.

(2) If a situation arises where the Chief Invigilator feels, requires the cancellation or

postponement of an examination, he shall stop the examination and, has to quickly

collect all the answer sheets that have been written and report the matter to the

Vice-Chancellor.

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3. COMPLAINTS ABOUT EXAMINATION

(1) If, in the opinion of the Chief Invigilator/Invigilator, during the examination, a

situation arises which makes the examination unfair to any candidate, he shall

report the matter to the Vice-Chancellor.

(2) Any candidate, teacher or any staff of the University may complain to the Vice-

Chancellor that the examination had been carried out incorrectly.

(3) Where a matter has been reported to the Vice-Chancellor in accordance with

paragraph (1) and (2) above, he may take an action as he thinks fit, and if he orders

that another examination should be held, that examination shall be considered as

the examination as prescribed under any Rule or Regulation that governs the

relevant course.

(4) Any complaint by any teacher of the University that the examination had been

carried out incorrectly or that the provisions of any Rules or Regulations related

has not been observed, must be made to the Vice-Chancellor and the Vice-

Chancellor shall investigate the complaint and report the results of its investigations

to the Senate. The Senate may then take such action as it deems appropriate.

4. DISCIPLINARY ACTION FOR NON COMPLIANCE OF GENERAL EXAMINATION INSTRUCTIONS

Disciplinary action will be taken against candidates who violate any of the instructions

set out in the General Examination Instructions or additional instructions in force from

time to time.

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SCHEDULE B

AEGROTAT AWARD

1. Where a student has completed at least two-thirds of the work required for the programme

of study, to the satisfaction of the Senate but has been prevented by illness or other sufficient cause from completing the programme of study, the Senate may confer him an Aegrotat Award in the Faculty concerned.

2. An Aegrotat Award is conferred without class or distinction and it does not necessarily

entitle the holder to registration with a professional body, or exemption from the requiremets of any professional qualification, or progression to another academic programme or another stage of a programme which might otherwise be associated with the programme of study concerned.

3. Application for consideration for the grant of an Aegrotat Award must be made by the

student, student’s family or next of kin in writing to the Dean of the Faculty not later than one week after the end of the student’s final examination paper. The written application must be accompanied by a medical report issued by the Doctor of the University of Malaya Medical Centre, government hospital or private medical centre.

4. The Committee of Examiners shall lay before the Senate a report on the work completed

by the said student in his programme of study which must show without any doubt that he or she would have obtained the degree but for the illness or event which occurred.

5. For coursework and mixed-mode programmes of study, the student must have completed

at least two-thirds of the credits required. In the case of research programme of study, the student must have completed sufficient literature review, laboratory work, papers and/or publications and thesis/dissertation draft or other accessible evidence to indicate that, he or she would have satisfied requirements for the programme of study, had the incapacity not intervened.

6. No student may be granted an Aegrotat Award on more than one occasion. 7. If a student dies before completing the programme of study, the Senate may, upon the

recommendation of the Committee of Examiners concerned and upon such conditions as it shall think fit, confer a posthumous Aegrotat Award.

8. Application for consideration for the posthumous grant of an Aegrotat Award must be

made by the deceased student’s family or next of kin, in writing to the Dean of the Faculty within a year from the death of the student.