university council shared leadership for integrated planning and consultative decision-making

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University Council Shared Leadership for Integrated Planning and Consultative Decision- Making

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Page 1: University Council Shared Leadership for Integrated Planning and Consultative Decision-Making

University Council

Shared Leadership for Integrated Planning and Consultative Decision-Making

Page 2: University Council Shared Leadership for Integrated Planning and Consultative Decision-Making

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University Council: Shared Leadership

The University Council is the deliberative and representative body that makes recommendations to the President on long-range planning and informs decisions on other substantive matters that affect the well-being and common interests of the university community.

Through this consultative decision-making model, we will compliment and support the success of our strategic planning and doing activities, and promote continuous improvement across the campus.

Page 3: University Council Shared Leadership for Integrated Planning and Consultative Decision-Making

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University Council: Structure

Constituent GroupsRepresented on the University Council

· Associated Student Government· Contract Professionals Advisory Committee· Deans· Department Chairs/School Directors· Faculty Senate· Graduate Student Government· Staff Employee Advisory Committee· Vice Presidents

Board of Trustees

President

University Council37 members

Steering Committee6 members

Standing Committees (9)12 members each

Page 4: University Council Shared Leadership for Integrated Planning and Consultative Decision-Making

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University Council: Structure

Board of Trustees

President

University Council

Steering Committee

Standing Committees

The University Council is the main representative legislative body, which will deliberate and make recommendations to the President.

Members Selection Process

15 constituent group representatives

Selected or elected by constituent groups

1 dean + 1 dept chair/school director

Selected by their peers

1 university employee Jointly appointed by President and Provost

9 standing committee chairs

Duty as chair of respective standing committee

9 standing committee

co-conveners

Duty as co-convener of respective standing committee

Page 5: University Council Shared Leadership for Integrated Planning and Consultative Decision-Making

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University Council: Steering Committee

Board of Trustees

President

University Council

Steering Committee

Standing Committees

The Steering Committee is elected by the University Council from among its members and is responsible for the overall coordination of the entire UC, functioning as an executive committee.

This coordinating committee of the UC is comprised of five non-administrator members of the UC. The sixth member shall be the Senior Vice President, Provost and Chief Operating Officer, who shall serve as co-chair and co-convener.

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University Council: Standing Committees

• Student Engagement and Success

• Information Technology

• Budget, Finance and Benefits

• Physical Environment

• Communications

• Athletics and Recreation

• Talent Development and Human Resources

• Research

• Public Affairs and Development

Board of Trustees

President

University Council

Standing Committees

Steering Committee

The nine Standing Committees, comprised of 108 members, are elected or selected by the University community constituencies. The Standing Committees report to the University Council.

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Standing Committees: Responsibilities

Participate in:

– Deliberations that produce mid-range and long-range planning scenarios

– Evaluation of the development of objectives, strategies, initiatives, and action steps for academic support units to enable the successful accomplishment of the University’s academic mission

– Periodic assessment of committee accomplishments, and recommend changes in committee scope and areas of influence as needed

Board of Trustees

President

University Council

Standing Committees

Steering Committee

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Standing Committees: Responsibilities

Communicate:

– Ideas/concerns/updates to the full University Council, which will then have the responsibility for communicating this information to all campus groups

Provide:

– Recommendations for action on policy, operations, organization, and other matters

Board of Trustees

President

University Council

Standing Committees

Steering Committee

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Standing Committees: Expected Practices

• Committee members will have the responsibility for interacting with their campus constituencies to seek input on matters of concern to the UC.

• Standing Committees will recruit temporary, non-voting members as they see fit to carry out their role.

• Supervisors of committee members will support committee member activities and consider such service as both professional development and part of the member’s work duties.

Board of Trustees

President

University Council

Standing Committees

Steering Committee

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Standing Committees: Meeting Guidelines

• Committees will typically meet twice a month on a yearly basis.

• Agendas and previous meeting minutes will be disseminated electronically Thursday of the week prior to each meeting. Any issue briefs to come out of a committee meeting are posted to the online form prior to the next committee meeting.

• Members of the UC cannot designate individuals to proxy for them when unable to attend a meeting.

• The most recent edition of Robert’s Rules of Order will be the official body of rules for the UC in situations not specifically addressed.

Board of Trustees

President

University Council

Standing Committees

Steering Committee

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Standing Committees: Issue Briefs

Issue Briefs are the method by which items for consideration are presented to the UC.

• Standing committee designees can complete an Online Issue Brief during or following a committee meeting, as they are completed via an online form.

• More than one Issue Brief can be generated by a standing committee at one time.

• Issue Briefs provide:– Issue topics and descriptions– Consultation information– Impact to the University– Action requests– Vision 2020 goal alignment identification

Available on the UC SharePoint Site

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Standing Committees: Elected and Appointed Officers

Officer DutiesChair/co-convenerMember of the standing committee; elected by the committee; serves on the UC

• Calls and presides over committee meetings• Facilitates committee meetings• Assures agendas are developed to guide committee activities

Co-convenerAn appointed official from the OAA or vice president most closely associated with the committee’s topical areas; serves on the UC

• Calls the first annual meeting of the committee• Provides advice on topics and the sequence of topics for the agenda• Oversees committee officer elections• Undertakes tasks as directed by the committee• Provides staffing and resource support for committee work• In the absence of the chair, presides over committee meetings

Vice-chair • Assists the co-conveners as needed• In the absence of the co-conveners, presides over meetings

Secretary • Assures the integrity of committee records and assures distribution of records to interested members of the University and the committee’s leadership• In the absence of the co-conveners and the vice-chair, presides over committee meetings

* Chair, vice-chair and secretary must be faculty, contract professional or staff. Positions are elected biannually.

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Standing Committees: Elected Members

Members Constituency Group Representation Term Length

Faculty (2) (1) organized leadership representative, (1) at-large representative

3 years

Staff Members (2) (1) organized leadership representative, (1) at-large representative

3 years

Contract Professionals (2) (1) organized leadership representative, (1) at-large representative

3 years

Undergraduates (2) (1) organized leadership representative, (1) at-large representative

1 year

Graduate Students (2) (1) organized leadership representative, (1) at-large representative

1 year

Deans (1) Selected by peers 3 years

Department Chairs/School Directors (1)

Selected by peers 3 years

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Standing Committees: Election Guidelines

• Each constituent group represented in the UC will choose their own UC standing committee representatives in accordance with their respective governance structure.– Two representatives from each group will serve on each

standing committee.

• Where applicable, half of the members will be from their formal representative body and half will be from their at-large community.

• Members may serve no more than two consecutive terms, though may serve again after a one-year absence.

• Elections shall take place so that no more than one-third of a constituency’s membership is elected to serve annually (modified appropriately for student members).

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University Council: Maximizing Effective Decision-Making

The University Council:

• Moves constituency groups closer to the decision-making process

• Enhances shared leadership

• Allows campus representatives (127 in all) to be involved in the shared leadership process at different levels

• Guarantees that constituencies are engaged with and responsible for efficient and effective leadership

Board of Trustees

President

University Council37 members

Steering Committee6 members

Standing Committees (9)12 members each