university of bolton timetabling and resource scheduling at bolton

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University of Bolton Timetabling and Resource Scheduling at Bolton

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Page 1: University of Bolton Timetabling and Resource Scheduling at Bolton

University of Bolton

Timetabling and Resource

Scheduling at Bolton

Page 2: University of Bolton Timetabling and Resource Scheduling at Bolton

The Software

The Software……….

At Bolton we use CELCAT.

We have used CELCAT since the early 90’s when timetabling was done by individual departments

In 1998 we decided to centralise the database and class all general teaching rooms as pooled rooms

When CELCAT moved to SQL with v6, the timetable information took on a new significance as it was far easier to access and query

Page 3: University of Bolton Timetabling and Resource Scheduling at Bolton

The Software

Notifier AutoCal

Page 4: University of Bolton Timetabling and Resource Scheduling at Bolton

The Process at Bolton

The timetable process………… Basic timetable created in CELCAT, rooms and standard

information is transferred to new timetableStaff are imported into database from HR databaseModules running requested from Schools (late Jan)Modules are imported into CELCAT on a daily basisDetailed timetable work can now commence as briefly

explained in the next four slides

Page 5: University of Bolton Timetabling and Resource Scheduling at Bolton

The Process at Bolton

Stage 1Module occurrence information supplied to SDM for input

into SITSModule occurrence information is imported into CELCAT

from SITSCELCAT timetables produced and referred to

Schools/Subject Areas for checking (times & staff only)Modifications to timetables in line with feedback from

Schools are carried out in CELCATAny modifications MUST be notified back to SDM to

update SITS

Page 6: University of Bolton Timetabling and Resource Scheduling at Bolton

The Process at BoltonStage 2Module selection takes place for continuing students,

managed by the School Offices, the selections would then be input into SITS

Export of student module selections from SITS into CELCAT this is merged with the staff and rooms information to produce the individual student timetables (this will run weekly once on-line enrolment starts)

Room suitability checked on a regular basis and modified as required in CELCAT, this may not start until later in the summer

Page 7: University of Bolton Timetabling and Resource Scheduling at Bolton

The Process at BoltonStage 3Following examination boards continuing students may

need to change modules based on results, they are advised to contact Tutors or School Office for advice on revised module selections

This would be repeated following the resit examinations in late August/September

Module selection changes updated in SITS by School Offices

Export process starts to run, on a daily basis, to produce up to date student timetables

Page 8: University of Bolton Timetabling and Resource Scheduling at Bolton

The Process at Bolton

Stage 4Following enrolment, all new student make module

selections, these are input into SITS by School OfficesRoom suitability checked, based on student numbers, on

a regular basis and modified as required in CELCAT, with new web based timetables being produced every night (this must happen quickly to limit any confusion)

All processes run at least every night to keep information as current as possible

Page 9: University of Bolton Timetabling and Resource Scheduling at Bolton

Developments at Bolton

CELCAT is now available on the Intranet to all staff inside the University from the following links……..

http://celcat.bolton.ac.uk:8084

http://celcat.bolton.ac.uk:8084/sat

http://celcat.bolton.ac.uk:8084/roombooker *

* Roombooker is currently under development for Sept 08 launch

Page 10: University of Bolton Timetabling and Resource Scheduling at Bolton

Developments at Bolton

The roombooker…………

……..will also allow participants to be invited to meetings

Page 11: University of Bolton Timetabling and Resource Scheduling at Bolton

Developments at Bolton

Page 12: University of Bolton Timetabling and Resource Scheduling at Bolton

Developments at Bolton

Page 13: University of Bolton Timetabling and Resource Scheduling at Bolton

Development Summary

Introduce by September 2008…….

CELCAT Timetabler 6 - RoomBooker

- Notifier

- AutoCal

This will require the availability of Web Published timetables for all students at Bolton

Extend the use of SAT6 - Student Registers

Page 14: University of Bolton Timetabling and Resource Scheduling at Bolton

In light of our move to a single campus, as an aid to students and staff who are not familiar with the Deane Campus, we are looking at setting up a link to room information from the University web pages

file://G:\F2-002a.htm

http://sharepoint.bolton.ac.uk/mysite/personal/jad1/Rooms/Wiki%20Pages/Deane%20Suite.aspx

This will in the first instance be restricted to general teaching rooms

Page 15: University of Bolton Timetabling and Resource Scheduling at Bolton

Any Questions?