University of Colorado at Denver and Health Sciences Center

HSC Office of Grants and Contracts

Update

Over the next few minutes we will touch on . . .

►OGC Management Changes

►OGC Core Services ► 05-06 Goals ► Educational Mandates ► Policy Changes ► Process Changes ► Funding Results –

FY05

Managers ► Jennifer Silverthorne - Pre Award

► Les Ray – Contracting

► Pam Vincent – Post Award

► Wayne Trueman - Accounting

► Search in Process – Policy and Education

Vice Chancellor for Research

Office of Grants and Contracts

Pamela J. Jones, Ph.D. Director

Jennifer Silverthorne Manager, Pre Award

Les Ray Manager, Contracts

Pam Vincent Manager, Post Award

Wayne Trueman Manager, Accounting Manager, Policy and Education

Core Services Pre Award

► Review proposals and grant applications ensuring adherence to applicable policy

► Track proposals ► Ongoing communication with PI/Administrators regarding

proposal status ► Award review and set-up ► Other services – extensions, gifts, grants and foundation

modifications

Core Services Accounting

► Project Set-up ► Budget ► SPINS ► Gift Program Creation and Cash

Deficit Monitoring ► Accounts Receivable ► Effort Reporting ► Construction Projects ► HHS and NSF Reports ► Letters of Credit Cash Draws ► Cost Sharing Review ► Audit Liaison ► Annual Report and Schedule K

Core Services Contracts

► Negotiate contracts, amendments and subcontracts

► Assist Principal Investigators and Administrators with contract terms and budgets

► Operationalize contracts

Core Services Post Award

► Generate project financial reports ► Assist PI/Administrators with interpretations and

compliance ► Close projects within 180 days of termination ► Ensure project expenses are allowable ► Provide oversight on complex grant issues ► Produce exception reports

OGC 2005-2006 Goals ► Implement online/electronic applications

► Gap analysis focused on the new PeopleSoft

PostAward modules to be implemented Fall 2005 & standardize processes

► Ensure a climate of customer service

► Education

2005-2006 Education Mandates ► A-21 Checklist ► Financial Training ► Personnel Effort Reporting ► Direct Charging Policy ► Financial Statement Review ► Research Administration – Start to

Finish First-time PIs/Junior Faculty, PRA

and Administrative Staff

2005-2006 Policy Changes ►Gift Deficit Policy ► Project Deficit Policy ► Personnel Effort

Reporting Policy ► Expedited Review in

PreAward

2005-2006 Process Changes ► Electronic Routing of

Proposals ► Personnel Effort Reporting ► Post Award Accounting

Module Implementation ► Electronic Proposal

Submissions ► Administrator Advisory

Group ► Faculty Advisory Group

Federal Audit Results Concerning Sponsored Projects

►Unallowable Costs Administrative Services Uncertified or Missing PERs Double Billing – Medicare and Grants

Administrator Advisory Group ►Operational Interface

with OGC ► 2-3 Meeting/Year ►Charge:

Federal/State Policy University Requirements Operational Issues, e.g..

– Systems, Knowledge of Staff

Funding Results – FY 2005 ►1,618 awards ►$345M funding – 15% increase ►HSC highest research funded campus FY 05

►Congratulations!