University of Dublin Trinity College Safety

Statement

To each employee, contractor, visitor, and student

The policy of the University of Dublin, Trinity College with regard to Safety, Health and Welfare is as set out in this statement. The means to achieve that policy is also stated. All interested parties are asked to comment as to improvement and review. It is important to note that the College Safety Statement is always in draft format, being a constantly evolving and changing document, however, the basic safety management principles, in general, willremain the same.

The Policy

The University of Dublin, Trinity College is committed to providing a safe and healthy work environment for all its employees, contractors, students and visitors.

SIGNED_______________________________________________Ms. Geraldine Ruane, Chief Operating Officer

DATE______________

In order to provide such an environment and to achieve the policy the following structures are in place:

SAFETY MANAGEMENT STRUCTURE HAZARD IDENTIFICATION AND RISK ASSESSMENT PROCEDURES RISK REDUCTION PROGRAMME CONSULTATION PROCESS

SAFETY MANAGEMENT STRUCTUREUltimate responsibility for Safety, Health and Welfare rests with the Board of the College. The Board of the College includes, among others, the following individuals:

• The Provost of the College – Dr Patrick Prendergast

• The Vice Provost of the College – Professor Linda Hogan

• Registrar – Professor Shane Allwright• Secretary to the College – Mr. John Coman

A College Safety Officer has also been appointed to assist College with the planning, implementation and monitoring of measures aimed at improving the standards of health and safety in College. The College Safety Officer is Mr. Tom Merriman.Persons responsible for implementing the Health and Safety policy:

The Board understands and accepts its ultimate responsibility for Health and Safety. It exercises this control through the normal administrative structures and

in accordance with the following procedures:

Heads of Schools, Disciplines & Administrative Areas

Senior members of staff (usually Heads of Departments) have been assigned the role of being the Head of specific buildings functions, actions, areas, units or Departments. They are responsible for implementing and maintaining College Health and Safety policy and procedures in their areas, as far as is reasonably practicable, given the resources allocated by Board. These Heads of Departments have been granted full responsibility and control over their specified buildings or areas. Within shared buildings, Heads of Departments carry control for the space allocated to their Departments equitably and severally. Within individual rooms the most senior member of staff or person nominated, carries similar control for the room when occupied. Day to day management of the policy within Departments or areas can be further delegated to individual persons if a specific role or action is required.The individuals as named in Appendix 1 have therefore been identified as being responsible for safety health and welfare management in their respective Departments and areas. They are the Heads of their respective Departments and are expected to name a deputy to act on their behalf in their absence. Specific duties of Heads of Departments in relation to safety management are outlined in Appendix 2.Where an overlap exists and responsibility is unclear, for example in shared buildings, the parties are to clarify responsibility and areas. Where shared responsibility results all Heads of Department, as applicable, are to be named as being proportionally responsible.It is the responsibility of the Head of Department to produce and maintain a Departmental Safety Statement. The Head of Department must ensure that all departmental staff, and any other relevant persons are made aware of the contents of the departmental safety statement. The departmental safety statement will outline the controls and procedures to be implemented at department level to ensure the safety health and welfare of staff and students in that department, and any other individual who may be affected by their activities.

A generic Departmental Safety Statement for administration/classroom based Departments is available from the College Safety Officer. This can be modified as necessary by the relevant Head of Department.It is the responsibility of the Board to ensure that buildings are structurally sound, intrinsically safe, in good repair and fire safe. This responsibility is delegated to, and exercised by, the Director of Buildings. He consults with the College Safety Committee, the Finance Committee and the Estates Committee (formerly Site and Facilities Committee).Departmental Safety Officers:

Each Head of Department must appoint a Departmental Safety Officer. This person is to carry out specific duties aimed at ensuring day to day compliance with the policy. The duties of a Departmental Safety Officer are outlined in Appendix 3.Each Head of Department must appoint a Fire Warden. This person is to carry out specific fire safety duties in relation to fire prevention in the department, and assisting in evacuation procedures. The Departmental Safety Officer can act as Fire Warden. Where Departments share a common building it may be

necessary to have a warden per floor or area. In some cases one warden in a shared building will suffice. The College Safety Officer will advise as to the location and numbers of wardens required. The duties associated with individual Fire Wardens are outlined in Appendix 4.

Departments are encouraged to have one person detailed to carry out the duties ofDepartmental Safety Officer and Fire Warden where that is practical. This is purely foradministrative purposes, however the Head of Department shall have the final say on this matter.

Where a Head of Department does not appoint a Departmental Safety Officer or Fire Warden, the duties associated with these positions, as outlined in Appendix 3 & 4, will be automatically assigned to the Head of Department, being the person responsible for safety management in that Department / Area.

Each Departmental Safety Officer and Fire Warden is to have a deputy to act in that person’s absence, and absences should be co-ordinated to ensure that both are not away at the same time.Employee Co-operation

All staff, students, visitors and contractors are expected to co-operate with all aspects of the College and relevant Departmental Safety Statements.

Every individual has a personal responsibility to work safely and co-operate with the management and Board of the College in providing a safe place of work. This is a legal requirement (see below), but also exists because a healthy and safe workplace is only achievable through the involvement and co- operation of all members of staff.

Section 9 of the Safety Health and Welfare at Work Act 1989 sets out the general duties of employees, as follows:

1. It shall be the duty of every employee while at worka. to take reasonable care for their own safety, health and welfare and that of any other person who may be affected by their acts or omissions while at work.b. to co-operate with their employer and any other person to such extent as will enable their employer or the other person(s) to comply with any of the relevant statutory provisions.c. to use in such manner so as to provide the protection intended, any suitable appliance, protective clothing, convenience, equipment or other means or thing provided (whether for their use alone or for use by them in common with others) for securing their safety, health or welfare while at work.d. to report to their employer or their immediate supervisor, without unreasonable delay, any defects in plant, equipment, place of work or system of work, which might endanger safety, health or welfare, of which they become aware.

2. No person shall intentionally or recklessly interfere with or misuse any appliance, protective clothing, convenience, equipment or other means or thing provided in pursuance of any of the relevant statutory provisions or otherwise, for securing the safety, health or welfare of persons arising out of work activities.

As well as these general duties, it is important that all employees be aware of health and safety duties / responsibilities which may be assigned to them in their departmental safety statement, a copy of which is available from the relevant Head of Department. These delegated duties are essential for the day to day implementation of safety measures, and employees are obliged to carry out these functions in accordance with Section 9(b) of the Act, as above.

Accidents and Dangerous Occurrences

All staff, students, contractors and visitors are reminded that all accidents or dangerous occurrences must be reported to the appropriate Head of Department. On receipt of accident and dangerous occurrence reports the Head of Department must ensure that a copy of the report is forwarded immediately to the Departmental Safety Officer (for information and follow up action), the College Safety Officer (for information, and advice re future prevention) and Ms. Patricia Gray, Director of Buildings Office, West Chapel, (for insurance purposes). If a member of staff is absent for greater than 3 working days as a result of an occupational accident or an occupational related illness, the Head of Department must specifically advise the College Safety Officer, as a mandatory report must be made to the Health and Safety Authority. Please refer to the College Policy on Reporting of Accidents and Dangerous Occurrences for more detailed information.

HAZARD IDENTIFICATION AND RISK ASSESSMENTThe actual managerial and procedural measures required to achieve the Health and Safety policy will vary with the department, unit, building, function and area. In order to produce a Departmental Safety Statement and thus comply with the policy, departmental inspections incorporating hazard identification and risk assessment procedures must be undertaken on a regular basis.Hazard Identification

A hazard is anything which has the potential to cause harm. All foreseeable hazards must be identified by an inspection, audit or tour of the area as appropriate. A list of possible hazards is included in Appendix 5. This list is not exhaustive. The hazard identification procedure must include both the identification of physical hazards in the work environment, and hazards associated with work practices. This hazard identification procedure must be formally undertaken in each department / area at regular intervals, ideally once a term, particularly in science, health science, engineering or laboratory based areas, and at least once a year, in all other areas, dependent on risk. The College Safety Officer is available for specific advice regarding same.Risk Assessment

Risk can be defined as a combination of the likelihood of an accident occurring as a result of the existence of this hazard, and the possible severity of the consequences of such an accident. Hazards can be categorised as being High, Medium or Low risk depending on the chance of an accident occurrence resulting, and the likely severity of such an accident occurrence.

All hazards identified should be risk assessed, ie, categorised as being High, Medium or Low Risk. Control measures must then be identified and implemented to either eliminate the risk completely or if this is not possible, to reduce the risk as far as is reasonably practicable. The feasibility of eliminating the hazard completely, or substituting with safer alternatives or practices, should be looked at before considering implementing any alternative control measures. Personal protective equipment should only be used in the last instance when other control measures cannot reduce the risk to an acceptable level.

The level of risk should reflect the control measures being implemented and the amount of resources both financial and managerial, necessary to eliminate or reduce the risk to acceptable levels. The person responsible for implementation of these control measures must also be identified.

The Hazard Identification and Risk Assessment procedure is an integral part of the Departmental Safety Statement. Heads of Departments must ensure that Departmental Safety Statements are periodically reviewed and amended as necessary.Hazards Associated with work Practices

All potentially hazardous activities must be risk assessed, however this is particularly important for Science, Engineering and lab-based activities. (see appendix 5). A guide to carrying out these assessments is included in Appendix 6. This guide can be modified as necessary and serves to illustrate specific areas that need consideration. Such activities may include the use of hazardous chemicals or machinery, field trips, science based practicals/demonstrations/research projects, hazardous physical manipulations, maintenance of hazardous machinery, and the manufacture of new hazardous substances or equipment etc.Risk assessments for administration/classroom based Departments form part of generic Departmental Safety Statements, which are available from the College Safety Officer. These can be modified as necessary by the relevant Head of Department.In many cases administrative/managerial/staff liaison controls and measures will result in the risk from a hazard being reduced to acceptable levels. Where the risk cannot be reduced to acceptable levels, for example if control measures require funding which is not available from Departmental or Risk Reduction budgets, the Head of Department shall require that function to cease, or not be initiated, or the area to close.

The format of the risk assessment in a Departmental Safety Statement can be as follows

Room Hazard RiskAssessment

Control Measures PersonResponsible

Lab2.1

EyeInjury

High Wear Safety Glasses during lab work Lab

Supervisor Dr J Doe

The Board realises the necessity to have specialist guidance and expertise available to assist departmental staff in the Hazard Identification and Risk Assessment procedure in order to produce Departmental Safety Statements. Hence the following persons are available to advise Heads of Departments, Departmental Safety Officers and other relevant persons who may require advice.The College Safety Officer: Mr. Tom Merriman

His duties include:-

Carrying out risk assessments and safety audits of buildings on an ongoing basis. This information is forwarded to the Head of Department for implementation.

Advising on all aspects of Health & Safety Fire Safety and Environmental Protection. Where necessary he will refer matters to the College safety specialists or outside consultative bodies.

Collating and updating Departmental Safety Statements. Investigating accidents and incidents. Informing Heads on relevant and impending legislation, as it affects

their area.

Organising training in the management and promotion of all Health & Safety, Fire and Environmental Protection aspects. Specific examples include training in manual handling, visual display unit use, basic fire safety, emergency procedures and risk assessment methods

Auditing compliance with the College and Departmental Safety Statements.

Resolving serious breaches of the College or Departmental Safety Statements in accordance with the safety management procedure.

Auditing clinical, chemical, radiological and non hazardous waste disposal.

Consulting with architects, engineers College Officers and Committees on the planning of new and renovating of established buildings and attending building committees as required.

Liaising with all relevant internal and external parties on the subject of Health & Safety, Fire Safety and Environmental Protection.

Ex-officio member of all safety committees in College.

Secretary of, and advises, the College Safety Committee on all College wide Health & Safety, Fire Safety and Environmental Protection issues.

Day to day line management of the Safety Officer rests with the Director of Buildings.The following members of staff have been appointed by the Board as specialist advisors in the fields outlined. They advise College, College Safety Committees, the College Safety Officer and the College community in general, on matters relating to their respective fields, and on safety measures issued by regulatory authorities and agencies.

Hazardous ChemicalsDr. Mike Bridge, Chemistry Department, Chemistry Building, College. Tel.: 8961264

Bio-Hazards

Mr. Frank Mangan, Assistant Safety Officer (Biological Safety), Tel: 8963965

Bio-Safety and Genetic ManipulationDr. Ronnie Russell, Microbiology Department, Moyne Institute, College. Tel.: 8961194

Laser SafetyDr. Vincent Weldon, Physics Department, College. E-Mail:vweldon@tcd.ie

Radiological ProtectionDr. Elaine Doorly, Director of Buildings' Office, West Chapel, College. Tel.: 8962887

Fire SafetyMr. Karl Flynn, Director of Buildings' Office, West Chapel, College. Tel.: 8963545

Hazardous Materials Facility (Hazardous Waste Management and Solvent Provision)Mr. Marcus Phelan and Mr. Colm Deevey, EE4/5 and TBSI, College. Tel: 8963565

SecurityMr. Michael Murray, Head of Security, Front Gate. Tel.: 8961144

Occupational Health PhysicianExternal Service Provides, contact College Occupational Health Service Tel.: 8961556 (College Health Service) or liaise with the College Safety Officer to arrange an appointment.

Safety Planning and Environmental ComplianceMr. Tom Merriman, Director of Buildings' Office, West Chapel, College. Tel.: 8961914

In addition to Departmental Safety Statements, there are College wide Health & Safety, Fire Safety and Environmental Protection procedures which have been designed specifically for College as a whole. These include:Waste Disposal

The College policy on waste disposal as ratified by the College Safety Committee is as follows:

Waste production will be minimised as far as possible. Waste will be reused, recovered, or recycled where possible. The best practicable environmental disposal option shall be used. All waste shall be rendered as safe as possible prior to leaving the site. Environmental management techniques are to be introduced to

account for and record all waste produced. Hazardous Waste is coordinated by the Hazardous Materials Facility.

Regular sampling of waste streams is to be undertaken.

Emergency Evacuation Procedures

This policy covers procedure adopted when complete evacuation of buildings or grounds/areas is necessary:-

Bomb Emergencies

Bomb alerts are classified into A and B grade. The Facilities Officer, Head of Security, Security Staff or a designated control office will inform occupants of the building affected, and what procedure to adopt if a grade A or B bomb threat occurs.

Grade A requires an immediate and complete evacuation of the building.

Grade B requires a search of the premises by building users or security staff. The control office is notified on completion.

Fire Drills

These are to be held at least once a year for each building. The College Safety Officer, Facilities Officer and Head of Security will carry out the drills as required or as directed by Heads of Departments. These drills also serve to practice multiple building evacuations. This could occur in the unlikely event of a major incident such as a multiple gas leak, external toxic waste release or similar, requiring the evacuation of a section of the College grounds and buildings.Emergency Control

Where a major incident affects any part of College and any of the above evacuation procedures are necessary for multiple buildings, the Facilities Officer or his deputy will implement the Emergency Procedures Plan from a control centre. This centre will be located as directed by the emergency and set up by security staff. The control centre will co-ordinate the College response as directed by the Facilities Officer, Head of Security, College Safety Officer, Garda, Fire Brigade, and Local Authority as necessary.Working with Hazardous Materials

A permit to work system is in operation in College for all work with the following Hazardous Materials:

1. Biologically Hazardous Materials, as defined under the Safety Health andWelfare at Work (Biological Agents) Regulations 1994.

2. Sources of Ionising Radiation, as defined under the EC (Ionising Radiation) Regulations 1991, which is implemented in national legislation by the Radiological Protection Act, 1991(Ionising Radiation)Order, 2000, Statutory Instrument No.125 of 2000.

3. Hazardous Chemicals, ie. any chemical identified as a Dangerous Substance as defined under the EC (Dangerous Substances)

(Classification, Packaging and Labelling) Regulations 1979-1982,

and the Safety Health and Welfare at Work (Chemical Agents) regulations 2001, that is, any chemical substance identified as being, Explosive, Oxidising, Flammable, Toxic, Harmful, Corrosive, Irritant, or Dangerous for the Environment.

4. Carcinogens, ie. all chemicals known to cause cancer, as defined under the Safety Health and Welfare at Work (Carcinogens) Regulations 2001.

5. Lasers

6. Genetically Modified Organisms (GMOs)

Any staff member or student intending to undertake work / study involving the storage / use of any of the abovementioned Hazardous Materials, must first seek authorisation from their Departmental Safety Officer (Departmental Radiological Protection Supervisor in the case of Ionising Radiation), who will make a decision in this regard after receiving a written Risk Assessment from the individual intending to undertake such work, outlining how the hazard will be effectively controlled, and after consultation with the Head of Department and relevant College Specialist Hazard Officer/Committee.Work with any of the above mentioned Hazardous Substances is prohibited unless you have received a permit to undertake such work from your Departmental Safety Officer (Departmental Radiological Protection Supervisor in the case of Ionising Radiation). All work with such Hazardous Substances must be undertaken in accordance with existing College policies and procedures, available from your Departmental Safety Officer, and in compliance with the provisions of relevant legislation and best practice guidance.

CONSULTATIONThe Board recognises that the Health & Safety Policy and Departmental Safety Statements can only be implemented if all staff, students, contractors and visitors have a direct input in to the safety management system. Hence safety consultation processes have been put in place, details of which are outlined below:Any employee or student concerned about a health or safety matter should initially discuss the situation with their immediate supervisor. If the matter cannot be resolved at that level, then it should be raised with the Departmental Safety Officer, Head of Department or College Safety Officer (preferably in that order). All employees may also raise the matter at any stage with their Elected Safety Representative. Any person may also approach the College Safety Officer directly if they wish.

Safety Committees have been set up at Local, Faculty and central College level to ensure that a formal safety consultation structure is in place.

Local Safety Committees

There are a number of Local Safety Committees, which have been set up based on size need and area. These include committees such as the following:

• The Buildings Office Safety Committee• The School of Chemistry Safety Committee• The Library Safety Committee

• The School of Natural Sciences Safety Committee.

• The Administrative and Support Services Safety Committee

• The Trinity Biomedical Sciences Safety Committee

• The Institute of Molecular Medicine Safety Committee

College Specialist Hazard Safety Committees

There are three College specialist hazard safety committees:

• The College Radiological Safety Committee - Chair: Professor Clive Williams

• The College Biological and Genetic Modification Safety Committee - Chair: Dr. Mike McKillen

• The College Chemical Safety Committee- Chair: Professor John Kelly

Faculty Safety Committees

There are three faculty safety committees:

Faculty of Health Science – Chair: Professor Mary McCarron Faculty of Engineering, Mathematics and Science – Chair: Professor Clive

Williams

Faculty of Arts, Humanities and Social Sciences – Chair: Professor James Wickham

College wide representation is achieved under the auspices of the College Safety Committee, and the Risk Reduction Sub–Committee.The College Safety Committee

The College Safety Committee is chaired by the Chief Operations Officer and the College Safety Officer is the Secretary. The Terms of Reference of the College Safety Committee are as follows:

1. Objectives

The College Safety Committee is a Committee of Board with responsibility for:

Ensuring the Board is informed of its legal duties with respect to the safety, health and welfare of students, staff and visitors on College premises and facilities, assisting the Board and Council in complying with these obligations and assisting College to operate to the highest possible standards of safety, health and welfare through the development, co-ordination and implementation of policies, practices and action plans to ensure safety, health and welfare.

2. Membership of the Committee

2.1 The Committee, which shall be appointed by the Board, shall comprise the following membership

Chief Operating OfficerCollege Safety OfficerChairpersons or representative of principal sub-committees (8)Board Representative(s)Director of Buildings (or nominee)Occupational Health Physician/Director of Student Health ServicesDirector of Human Resources (or nominee)2 representatives of the Safety Representatives groupStudents’ Union representativeGraduate Students’ Union representative

2.2 The Chief Operating Officer will be the Chairperson of the Committee unless otherwise decided by the Board of the College.

2.3 Membership of the Committee shall be reviewed regularly by the Chairperson in consultation with the Registrar and changes as required shall be recommended to the Board at that time.

2.4 Membership of the Committee (other than for ex-officio members) shall normally be for an initial term of three (3) years, with the possibility of an extension of a further three (3) years. The general aim is to change the membership from time to time to ensure an appropriate balance between continuity and fresh perspectives.

2.5 The College Safety Officer shall act as secretary to the Committee and be responsible for the preparation and distribution of the agenda, papers, minutes and reports following consultation with the Chairperson of the Committee.

3. Meetings, Quorum and Sub-Committees

3.1 The Committee will normally hold meetings once per term or as often as is necessary to complete the business before it or to deal with urgent issue that may arise.

3.2 The quorum for meetings shall be 10 (50% of the membership plus one)

3.3 The Committee may also invite any or other person to attend any meeting(s) of the Committee, as it may from time to time consider desirable, to assist the Committee in achieving its objectives.

3.4 The draft minutes of the College Safety Committee shall be circulated to the Board as soon as possible for noting and/or discussion as necessary. The Chairperson of the Committee shall be available to report orally to the Board on key aspects of the proceedings of the Committee as required.

3.5 Sub-Committees reporting to the College Safety Committee are:

Reporting Non-reportingFaculty Safety Committees X 3 Buildings Office Safety

CommitteeAdministrative and Support ServicesSafety Committee

School of Chemistry Safety Committee

Chemical Safety Committee IMM

Safety CommitteeBiological and Genetic Modification Safety Committee

Library Safety Committee

Radiological Safety Committee

Trinity Biomedical Sciences Safety Committee

3.6 In order to aid its operation the College Safety Committee may from time to time arrange for subgroups to consider specialist issues and bring forward recommendations to the College Safety Committee.

4. Duties

4.1 Advise and assist Board and Council in the development, co-ordination and implementation of policies, practices and action plans to ensure the safety, health and welfare of students, employees and visitors throughout College

4.2 Advise Board and Council on legal and legislative requirements and obligations placed on College, particularly by Fire Safety legislation and standards, Workplace Health, Safety and Welfare legislation and Codes of Practice and legislation relating to the use of ionising radiation and genetically modified materials

4.3 Monitor developments in national and EU policy relating to safety, health and welfare and advise Board and Council on the implications for College

4.4 Develop, integrate and supervise the College safety management system

4.5 Improve communication and increase awareness among the College community on safety, health and welfare matters

4.6 Provide a forum for consultation with and representations from staff and students

4.7 Review College practices and policies from a safety, health and welfare perspective and make recommendations on issues arising

4.8 Monitor the allocation and expenditure of the Risk Reduction Budget

4.9 Take reports from its sub-committees and report annually to Board and Council on the Committee’s activities

5. Authority

5.1 The Committee shall operate under delegated authority from the Board, which is ultimately responsible for all matters relating to safety. The College Safety Committee will have devolved authority to decide on behalf of Board to:

Allocate and disburse the Risk Reduction Budget Appoint Chairs of reporting Sub-Committees Develop and adopt Safety Management systems Establish emergency procedures Develop and adopt internal practices and policies on matters of

safety, health and welfare Develop and adopt internal technical standards and guidance

documents

5.2 The Committee may consider/review any matter falling within its terms of reference, calling on whatever resources and information it considers necessary to do so.

5.3 The Committee is authorised to seek any information it requires from any employee of the College to enable it discharge its responsibilities and shall have made available to it on a timely basis all information requested from any employee in a clear, concise and well organised manner.

5.4 The College Safety Committee shall carry out such other functions and take such other decisions as may be delegated to it from time to time by the Board

6. Performance Evaluation

6.1 The Committee shall, at least once a year, review its own performance and its terms of reference and shall make an annual report to the Board.

Elected Safety Representatives

Employees of the College are further represented by Elected Safety Representatives.The names and contact numbers of the College Safety Representatives are as follows:

Arts Building / admin / service / support: VacantLibrary: Mr. Brendan Garrahan, ext. 2401Faculty of Engineering, Mathematics and Science: Mr. David Grouse, ext. 1219Buildings Office: Mr. Joe O’ Byrne, ext. 2460Faculty of Health Sciences: VacantFacilities: Mr. Eugene Rhatigan

Safety Representatives may consult with and make representations to College on Safety Health & Welfare matters relating to College employees. Further details on the role and function of Safety Representatives are outlined in the College Code of Practice for Safety Representatives.

Consultation Hierarchy

Staff, students, contractors and visitors are reminded of the following hierarchy of consultation to remedy any Health and Safety issues. Where one level does not remedy the situation the next level is to be used. The College Safety Officer is also available to offer advice, and Elected Safety Representatives may also be approached in relation to the matter.

1. The matter is raised with the Immediate Supervisor2. The matter is raised with the Departmental Safety Officer or Fire

Warden3. The matter is raised with the Head of Department4. The matter is raised at Local/Faculty Safety Committee level5. The matter is raised at College Safety Committee level6. The Registrar is notified to implement College disciplinary measures

Appendix 1

Faculty of Arts, Humanities and Social SciencesFaculty Dean – Professor James WickhamPhone: +353 1 896 1875Email: jwickham@tcd.ie

School of Business

Dr Jim QuinnPhone: +353 1 896 1339E-mail: james.quinn@tcd.ie

School of Drama, Film and MusicProfessor Brian SingletonPhone: +353 1 896 1550Email: bsnglton@tcd.ie

School of Education Dr Carmel O’SullivanPhone: +353 1 896 3532E-mail: carmel.osullivan @ t c d.ie

School of EnglishDr Eve PattenPhone: + 353 1 896 1299Email: epatten @ tc d . i e

School of Histories and HumanitiesDr David DitchburnPhone: + 353 1 896 2399Email: ditchbud@tcd.ie

School of Languages, Literatures and Cultural StudiesProfessor David ScottPhone: +353 1 896 1374Email: dscott @ tcd. i e

School of Law Professor Hilary Biehler phone: +353 1 896 1276Email: hbiehler @ t c d. i e

School of Linguistic, Speech and Communications SciencesProfessor John SaeedPhone: +353 1 896 1505Email: john.saeed@tcd.ie

School of Psychology (Acting)Professor Ian RobertsonPhone: +353-1-896 2684Email: iroberts@tcd. i e

School of Social Sciences and PhilosophyProfessor Peter SimonsPhone: 353 01 896 1671Email: psimons@tcd.ie

School of Social Work and Social PolicyDr Tómas O SullivanPhone: +353 1 896 2548E-mail: tosullvn @ tcd. i e School of Religions, Theology and Ecumenics

Professor Ian AtackPhone: +353 1 896 4777E-mail: atacki@tcd.ie

Faculty of Engineering, Mathematics and ScienceFaculty Dean – Professor Clive WilliamsPhone: +353 1 896 2596E-mail: clive.williams@tcd.ie

School of Biochemistry and ImmunologyDr Gavin DaveyPhone: +353-1-896 8408Email: gdavey @ tcd. i e

School of Chemistry Professor Sylvia Draper Phone: +353 1 896 2026Email: headchem@tcd.ie

School of Computer Science and StatisticsAssociate Professor Jeremy JonesPhone: 353 1 896 1112Email: jjones@.tcd . i e

School of Engineering Associate Professor Brian Foley Phone: +353 1 896 1142E-mail: brian.foley@tcd.ie

School of Genetics and MicrobiologyProfessor Kevin DevinePhone: +353 1 896 1872Email: kdevine@tcd.ie

School of MathematicsProfessor Sinead M RyanPhone: +353-1-896 1267Email: ryansin @ tcd. i e

School of Natural SciencesProfessor Celia HollandPhone: +353 1 896 1096E-mail: cholland @ tcd. i e

School of Physics Professor James Lunney Phone: +353 1 896 1259E-mail: jlunney @ tcd. i e

Faculty of Health SciencesFaculty Dean – Professor Mary McCarronPhone: +353 1 896 4148

E-mail: mccarrm@tcd.ie

School of Dental ScienceProfessor June NunnPhone: +353 1 6127337E-mail: nun n j @ tcd. i e

School of Medicine Professor Paul Browne Phone: +353 1 896 1476E-mail: brownpv @ tcd. i e

School of Nursing and MidwiferyProfessor Agnes Higgins Phone: +353 1 896 3703E-mail: ahiggins@tcd.ie

School of Pharmacy and Pharmaceutical SciencesProfessor Anne-Marie HealyPhone: +353 1 896 1444E-mail: healyam@tcd.ie

Multidisciplinary Teaching Units

Business, Economic & Social Sciences (BESS)Dr Francis O’ToolePhone: +353 1 896 1068Email: franc is .otoole@ tcd.i e

Biology Teaching CentreDr John RochfordPhone: +353 1 896 1117/2237Email: j ohn.roch f ord @ tcd. i e

Centre for European StudiesDr Justin DohertyPhone: +353 1 896 1758 Email: j do h e r t y @ tc d . i e

Science Course Professor Peter Coxon Phone: +353 1 896 2025Email: peter.coxon@tcd.ie

Germanic StudiesProfessor Moray McGowan Phone: +353 1 896 2415Email: mcgowamn @ t c d.ie

Trinity Research Institutes

Centre for Research on Adaptive Nanostructures & Nanodevices (CRANN)Dr Diarmuid O’BrienPhone: +353 1 896 3089Email: diarmuid.obrien@tcd.ie

Institute for International Integration Studies (IIIS)Professor Philip LanePhone: +353 1 896 2259Email: plane@tcd.ie

Trinity College Institute of Neuroscience (TCIN)Professor Shane O’MaraPhone: +353 1 896 8447Email: shane.omara@tcd.ie

Trinity Long Room HubProfessor Juergen Barkhoff Phone: +353 1 896 8492Email: Juergen.barkhoff@tcd.ie

Trinity Led Research Consortia & Inter- institutional Research Groupings

Aging ConsortiumProfessor Charles Normand (Chairperson) Phone: +353 1 896 3075Email: a g e ing. c o n s o r tium @ tc d .ie

Centre for Telecommunications and Value Chain Research (CTVR)Ms Penny StoreyPhone: +353 1 896 8441Email: pstorey@tcd.ie

Institute for Molecular Medicine (IMM) (Interim)Professor Padraic FallonPhone: +353 1 896 3268E-mail: amurphy@tcd.ie

Trinity Immigration InitiativeDr Ronit LentinEmail: rlentin@tcd.ie

Trinity International Development InitiativeMs Dawn QuinnPhone: +353 1 896 3668Email: dquinn4@tcd.ie

Trinity Research Centres

Anti-Bullying Research & Resource CentreProfessor Mona O’MoorePhone: +353 1 896 1240Email: momoore@tcd.ie

Centre for Bioengineering (TCBE)Dr Daniel KellyPhone: +353 1 896 1738Email: kellyd9@tcd.ie

Centre for the EnvironmentDr Norman AllottPhone: +353 1 896 1642Email: nall ott@tcd.ie

Centre for Gender & Women’s StudiesDr Catherine LawlessPhone: +353 1 896 2225Email: lawlessc @ tcd . ie

Centre for Global HealthDr Eilish McAuliffePhone: +353 1 896 8549Email: global.health@tcd.ie

Centre for Irish, Scottish & Comparative Studies (CISCS)Professor David DicksonPhone: +353 1 896 3168Email: ddickson@tcd.ie

Centre for Medieval & Renaissance StudiesDr Sarah Alyn-Stacey Phone: +353 1 896 2686Email: salynsta@tcd.ie

Centre for Post-Conflict JusticeProfessor Andrew FinlayPhone: +353 1 896 2353Email: Andrew.finlay@tcd.ie

Centre for Research in IT in Education (CRITE)Mr Brendan TangneyPhone: +353 1 896 1223Email: brendan.tangney@tcd.ieCentre for the Study of the Platonic TraditionDr Vasilis PolitisPhone: +353 1 896 1214Email: vpolitis@tcd.ie

Centre for Urban and Regional StudiesDr Andrew MacLaranPhone: +353 1 896 1712Email: Andrew.maclaran@tcd.ie

Children’s Research CentreMichelle SharePhone: +353 1 896 3851 Email: sharem@tcd.ie

National Institute for Intellectual Disability (NIID)Dr Eoin O’SullivanPhone: +353 1 896 2548Email: tosullvn @ tcd. i e

Oscar Wilde CentreMr Gerald DawePhone: +353 1 896 1346Email: gdawe@tcd.ie

Policy Institute Dr Maja HalilovicPhone: +353 1 896 1871Email: policy.institute@tcd.ie

Social Policy and Ageing Research (SPARC)Dr Virpi TimonenPhone: +353 1 896 2950Email: timonenv@tcd.ie

Trinity Centre for High Performance Computing (TCHPC)Mr Sean McGrath Phone: +353 1 896 1284Email: sean.mcgrath@tcd.ie

Trinity Irish Art Research Centre (TRIARC)Dr Yvonne ScottPhone: +353 1 896 2480Email: scotty@tcd.ie

Administration and Services AreasAccommodation and Catering ServicesMr. Graham DanielsPhone: +353 1 896 2077Email: graham.daniels@tcd.ie

Careers Advisory ServiceMr. Sean GannonPhone: +353 1 896 2556Email: careers@tcd.ie

Bio Resources

Ms. Anne BrayleyPhone: +353 1 896 1498Email: brayleya @ tcd. i e

College Day NurseryMs. Aoife CoxPhone: +353 1 896 2277Email: coxao @ tcd. i e

College Health ServiceDr. David McGrathPhone: +353 1 896 1556Email: health.promotion@tcd.ie

Centre for Academic Practice and Student Learning (C.A.P.S.L)Dr Ciara O’FarrellPhone: +353 1 896 3930 Email: ciaraofarrell @ tcd. i e

Centre for Microscopy and AnalysisMr. Colin ReidPhone: +353 1 896 1820Email: creid @tcd . i e

ChaplaincyDarren McCalligPhone: +353 1 896 1402Email: mccalld@tcd.ie

Communications OfficeMs. Sally-Anne FisherPhone: +353 1 896 3606/7Email: communications@tcd.ie

Dean of Students Dr Kevin O’KellyPhone: +353 1 896 1367Email: dean.students@tcd.ie

Director of Buildings' OfficeMr. Paul ManganPhone: +353 1 896 2262Email: Paul.mangan@tcd.ie

Buildings' Office Mr. Brendan Leahy Phone: +353 1 896 1562Email: Brendan.leahy@tcd.ie

Disability Service

Mr. Declan Treanor Phone: +353 1 896 3111Email: disab@tcd.ie

Freedom of Information OfficeMs. Sinead MacBridePhone: +353 1 896 2154Email: Information.compliance@tcd.ie

Hazardous Materials FacilityMr. Marcus PhelanPhone: +353 1 896 3565Email: hazmat@tcd.ie

HousekeepingMs. Moira BaileyPhone: +353 1 896 3932Email: housekeeping@tcd.ie

Internal AuditorFrancis SheeranPhone: +353 01 896 3619Email: Internal.Audit@tcd.ie

International Office Ms Catherine WilliamsPhone: +353 1 896 1396Email: Catherine.williams@tcd.ie

Director I.S. ServicesMr. John MurphyPhone: +353 1 896 1533Email: john.murphy@tcd.ie

Junior Dean Professor Tim TrimblePhone: +353 1 896 2770Email: junior.dean@tcd.ie

Oifigeach na Gaeilge (Irish Language Officer)Mr. Aonghus DwanePhone: +353 1 896 3652Email: oifigeac@tcd.ie

Office of the Chief Operating OfficerMs Darina KneafseyPhone: +353 1 896 2789Email: Darina.kneasfsey@tcd.ie

Office of the Vice Provost / Chief Academic OfficerProfessor Linda HoganPhone: +353 1 896 1329Email: lhogan2@tcd.ie

Provost's Office Dr. Patrick PrendergastPhone: +353 1 896 1558Email: provost@tcd.ie

Registrar of ChambersDr Emma StokesPhone: +353 1 896 2770Email: chambers@tcd.ie

Research and Innovation ServicesDr Diarmuid O’BrienPhone: +353 1 896 1155Email: innovation.centre@tcd.ie

Safety, Health and WelfareMr Tom MerrimanPhone: +353 1 896 1914Email: tom.merriman@tcd.ie

Secretary's Office Mr John ComanPhone: +353 1 896 1123Email: secretary@tcd.ie

Senior Lecturer's Area Dr Patrick GeogheganPhone: +353 1 896 1880Email: senior.lecturer@tcd.ie

Head of Sport and RecreationMs. Michelle TannerPhone: +353 1 896 2243Email: michelle.tanner@tcd.ie

Human ResourcesMr. Tony McMahonPhone: +353 1 896 1678Email: t.mcmahon@tcd.ie

Student Counselling ServiceMs Deirdre FlynnPhone: +353 1 896 1407Email: student-counselling@tcd.ie

Student Records OfficeMr Peter HynesPhone: +353 1 896 3653Email: srecords@tcd.ie

Trinity Access Programme (T.A.P)Ms Cliona HannonPhone: +353 1 896 2752Email: channon@tcd.ie

Financial Services DivisionMr. Ian MathewsPhone: +353 1 896 1961Email: ian.mathews @ tcd . ie

Trinity College LibraryJessie Kurtz (Acting Librarian)Phone: +353 1 896 1652Email: jessie.kurtz @ t c d.ie

Senior Tutor - Tutorial ServiceDr. Claire LaudetPhone: +353 1 896 2551Email: stosec@tcd.ie

Web OfficeMs. Maria FogartyPhone: +353 1 896 3640Email: webdes@tcd.ie

Appendix 2

Duties of Heads of Departments with regard to safety managementHeads of Departments responsibilities in relation to safety include the following:-

1. To ensure that a departmental safety statement is prepared, reviewed, and updated as necessary for their Department / Area

2. To co-operate in the undertaking of departmental safety inspections and audits in their Department / Area

3. To monitor the implementation of the departmental safety statement in theirDepartment / Area

4. To co-operate in the distribution of health and safety documentation and information relevant to their Department / Area

5. To ensure that accidents/dangerous occurrences are reported in accordance with theCollege's reporting procedures

6. To liaise and co-operate with elected safety representatives

7. To co-operate in the initiation, organisation and local management of fire drills and other emergency procedures within the physical areas of their Department / Area

8. To co-operate in the provision of staff safety training, by directly organising relevant training or by ensuring the attendance of staff at designated courses, as appropriate

9. To arrange for the identification of safety equipment requirements, including personal protective equipment within their Department / Area, and to make arrangements for its provision, as far as is reasonably practicable

10.To co-operate with other College personnel in the management of health and safety within their Department /Area

Appendix 3

Duties of a Departmental Safety Officer:1. Be familiar with The College Safety Statement.2. Liaise with The College Safety Officer.3. Periodically review Health and Safety procedures within their area.4. Advise and assist the Head of Department on any revision of the

DepartmentalHealth and Safety policy.

5. Monitor that safe working practices and procedures, together with any necessary risk assessments are completed and complied with.

6. Disseminate Health and Safety information and reports and pass to appropriate members of staff and students within their departments.

7. Monitor that adequate precautions are being taken regarding any special hazard in, or about to be introduced into the department.

8. Conduct or co-ordinate systematic Health and Safety inspections and accident investigations to identify unsafe or unhealthy conditions or work practices, and monitor any preventative action taken including implementation.

9. Attend relevant Departmental and Faculty Safety Committee meetings.10.Monitor that plant equipment and processes within areas are being

maintained as required by any relevant instructions, statutory provisions, codes of practice etc. and that staff and students are suitably informed instructed trained and supervised.

11.Maintain adequate Health & Safety records where appropriate as required by relevant statutory provision or College/Departmental Safety Statements.

12.Monitor the standard of housekeeping in their area and ensure a high level is maintained as far as is reasonably practicable.

13.Monitor that suitable and sufficient personal protective equipment is available and used within their areas.

14.Act with the delegated authority of the Head of Department in matters of safety urgency.

15.Refer promptly to the Head of Department in the first instance any safety problems that cannot be resolved on a time scale commensurate with the risk.

16.Report all defects in plant equipment structure or fabric promptly to the Head of Department or Buildings Office.

17.Ensure that new members of the Department / Area receive adequate induction with respect to health and safety matters.

Appendix 318.Report to the Senior or Junior Deans any matters requiring

disciplinary proceedings.

Appendix4

Duties of Departmental Fire Warden1. Perform weekly checks to ensure:

a. Escape route exits are easily openable from the inside by any person within the building.b. Escape routes are not obstructed.c. All combustible materials from escape routes and building are removed as far as possible.

d. All fire extinguishers directional signs break glass unit keys and other items in association with fire safety are in position and functioning.e. Monitor Departmental areas to ensure compliance with fire safety control measures (in conjunction with Departmental Safety Officer.

2. Assist in the evacuation of the building in the event of fire / fire drill. Fire Wardens will be asked to evacuate persons as far as possible. Details of non compliance with fire plan or drills to be reported to the Head of Department and College Safety Officer.

3. Undergo training in basic fire safety.4. Maintain any Departmental Fire Safety register, containing details of

training, fire drills, and fire related plant and equipment.5. Ensure fire doors are kept closed (not locked).6. Report any breaches in the Fire Safety policy to the Head of

department if not resolved quickly.

7. Monitor the observance of no smoking rules, and report any contraventions to the Head of Department.

Residential Fire Wardens

In College residences the Board has appointed fire wardens under the overall responsibility of the Junior Dean. A compulsory fire safety lecture is held for all residents each Michaelmas term. Regular fire drills in residences are organised by the Facilities Officer and Chief Steward.Staff are Reminded of the Action to be taken in the event of fire:

Raise the Alarm. Leave the building promptly closing doors behind you.

Notify the security centre (tel ext. 1999) Report to the assembly point.

On hearing the fire alarm: Leave the building promptly, closing doors behind you. Report to the assembly point.

Appendix 5

The Identification of HazardsThe following numbered list identifies the hazards or potentially hazardous operations which have to be considered when producing a Departmental Safety Statement or risk assessment. It is not an exhaustive list and not all hazards listed will apply to all Departments or areas. It serves to illustrate only.

1 - Fire2 - Fall of persons from height or same level3 - Chemicals:- toxic irritant corrosive flammable explosive or

oxidising substances4 - Contractors, including maintenance and service

personnel on site/in departments

5 - Manual handling operations6 - Use of VDU's7 - Use of hazardous machinery8 - Carcinogens, teratogens or mutagens9 - Electricity (including static)10 - Field Trips11 - Poor housekeeping standards12 - Waste disposal13 - Explosions: chemical, dust, bomb or incendiary14 - Arson15 - Compressed gases16 - Mechanical lifting operations17 - Noise and vibration18 - Biologically hazardous agents19 - Physically hazardous agents20 - Ionising and non ionising radiation21 - Drowning due to working at/near rivers, dams,

lakes, estuaries and seas22 - Use of hand and power tools23 - Exposure to inclement weather24 - Stored energy25 - High pressure machinery or containers26 - Fall of object or material from height27 - Lighting heating and ventilation28 - Confined spaces

29 - Cleaning operations30 - Unguarded machinery31 - Unsafe work practices32 - Visitors on site/ in Department33 - Foreign visitors/students34 - Disabled students/visitors35 - Acute/ chronic effects of long term exposure to

chemicals36 - Staff and student placement/outside work experience

37 - Dusts fumes particulates and aerosols38 - Disturbed or broken roads paths fences and grounds39 - Allergens40 - Food hygiene41 - Environmental contamination/pollution42 - Lack of emergency procedures43 - New equipment plant or work practices44 - Injury to third party or non College staff45 - Maintenance and repairs to hazardous machinery or areas46 - Lack of personal protective equipment47 - Contact with moving objects or impact injuries48 - Hazardous by products of experiments or projects49 - Late night, solo, or unsupervised working50 - Contact with hot /cold surfaces or substances

Appendix 6

Sample Risk Assessment Procedure

This is designed to bring the risk assessors attention to various aspects of the hazardous activity and possible control measures. Due to the wide ranging nature of such activities in College, it should be modified to suit the relevant circumstances. Please note that the examples used serve to illustrate only, are not complete, and are guidelines only.

HAZARD IDENTIFICATION AND RISK ASSESSMENT OF PROPOSED HAZARDOUS ACTIVITY

Starting Material/Activity e.g. 1- Synthesis of chemical compound 2- Field trip to collect plant or insect species3- Repairs to a wooden sash window

Chemicals used, conditions, location and persons involved etc. 2- Location persons involved time period and climate conditions etc. 3- Removal of the window and subsequent use of a circular saw and spindle moulder in the wood working shop.

Result of hazard Identification e.g. 1- Carcinogens, pressure vessels late night working hazardous waste etc. 2- Exposure inclement weather, working at or near rivers lakes cliffs dams or seas etc. 3- Fall from height during removal. Noise, dust, lacerations, amputations, combustible waste during repairs etc. (See Appendix 4)

Exposure routes and persons affected Consider inhalation ingestion absorption injection as routes of exposure to staff or students. Consider other persons who could possibly be exposed e.g. cleaners, maintenance staff, contractors, visitors, members of the general public etc.

State Information Sources used DeSigma Aldrich Library of Chemical Safety

Brethericks Handbook of Reactive Chemical HazardsDepartmental Safety StatementCollege Safety StatementMaterial Safety Data Sheets

Relevant British StandardsInstructions supplied by manufacturer of equipmentPublished advice from Health and Safety AuthoritySpecific Legislation or Approved Codes of PracticePublished advice from relevant literatureOther specified information sources

Risk Assessment

Low Medium High

CONTROL MEASURES FOR THE PROPOSED HAZARDOUS ACTIVITYElimination or substitution of hazard e.g. 1- Can the carcinogens be eliminated completely? If not can less hazardous forms or substances/conditions be used etc. 2- Can the species be collected from populated areas, imported or posted etc. 3- Can soft wood instead of hardwood be used. Can hand tools instead of power tools be used etc?

Possible specific managerial control measures to prevent or keep exposure to hazards to acceptable levels:-Written control measures produced and implemented

Exposure levels and amounts kept to a minimum

Exposure times persons and routes kept to

Information and training given prior to activity.

Monitoring of activity by supervisor carried out

Previous accident history taken into account

Health Surveillance implemented

Area barriered off and access restricted by warning

Late night working diary introduced

Periodic review of assessment information

Quantitative monitoringof substances involved

Alarm systems putin place prior to activity

Competence of individuals involved assessed prior to activity

Machinery guards in place prior to use

Emergency procedures considered prior to incident

Solo working procedures outlined

Departmental Safety Officer or FireWarden consulted

College Safety specialists of College Safety Officer consulted

Warning signs displayed

Specific control measures (Specify)

Examples of specific personal protective and exposure control equipment. These can be considered after the above control measures cannot reduce risks to acceptable levels:-

Fume cupboard

Biological safety cabinet

Glove box captor hoods or spot ventilation

Explosion or Radiation shields

Self-contained breathing apparatus

Respiratory protective equipment

Positive pressure masks

Appropriate mechanical guards used,circuit breakers etc.

Cut out/slam shut valves or devices

Protective clothinge.g. lab coat

Safety goggles spectacles, visors or gloves

Ear defenders

Safety Shoes Scaffolding

Reflective clothing

Lifting equipment

Safety gloves

Safety harness

The activity is prohibited

Special Disposal RequirementsChemical waste produced (amount)

Clinical waste produced (amount)

Radiological waste produced (amount)

Storage facilities available

Accidental spill procedures in place

Emergency ProceduresFire extinguishers available

Emergency gas cut off available

Emergency water cut off available

Emergency electrical cut off available

Telephone available

Specialist advice source during and after working hours

After hours call out procedure for specialist staff

Late night working diary availability

Overnight experiments notified and identified

Emergency rescue services availability

First aid kit and first aider available

Experiment shut down procedure considered

Persons capable of using fire extinguishers

Persons capable of raising fire or rescue alarm

Head of Dept. Informed ASAP of incidents

Signature of Supervisor/ Head of Department stating activity experiment or procedure can go ahead or requires modification prior to proceeding.

Signed...........................................................................................Dated............................................................................................