university of mary washington ms4 general...

University of Mary WashingtonMS4 General Permit

Annual Report for the period01 July 2013 through 30 June 2014

Background Information

The departments of Capital Outlay and Landscape and Grounds are responsible forimplementation and maintenance of BMP's for the university. Roles and responsibilities of thesedepartments in enacting compliance with the General Permit remain unchanged since thoseroles were defined. Beneath the umbrella of the Facilities Services Division, the Capital Outlaydepartment remains tasked with identifying and implementing construction of managementcontrols through its oversight capacity of capital projects with land disturbing components.Once completed, information pertaining to the operation and maintenance ofthe managementdevices is passed to the Landscaping and Grounds department. Landscaping and Grounds alsocontinues contribution to, and monitoring of, community outreach programs.

As in years past, new MS4 facilities have been added to the University. This change reflects newconstruction on the Fredericksburg campus. UMW campuses in Stafford County and KingGeorge County, Virginia are included in this annual report, although no land disturbingconstruction activities were conducted on either of those campuses during this reporting period.

Certification: "I certify under penalty of law that this document and all attachments wereprepared under my direction or supervision in accordance with a system designed to assure thatqualified personnel properly gather and evaluate the information submitted. Based on myinquiry of the person or persons who manage the system, or those persons directly responsiblefor gathering the information, the information submitted is, to the best of my knowledge andbelief, true, accurate, and complete. I am aware that there are significant penalties forsubmitting false information, including the possibility of fine and imprisonment for knowingviolations."

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VAR040094 University of Mary WashingtonPermit Number MS4 Name

Status of permit compliance, including BMPeffectiveness analysis

The University of Mary Washington strives for permit compliance through application of itsStormwater Master Plan (approved April 2009). Calculations done as a part of the Master Planstudy indicate the University is required to remove 19 Ibs of phosphorus annually. There are

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University of Mary Washington MS4 General Permit

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the required phosphorus removal. Additionally, one of the facilities is being renovated as part of a new construction project. Currently the Fredericksburg campus exceeds the removal requirements by 3.3 lb annually.

Results of monitoring data, if any, collected and analyzed 2014 UMW Fredericksburg campus has developed, and is implementing, improvements to existing stormwater management practices. These improvements are both civil improvements to conveyances to improved or new recognized BMP devices, and through elimination of channel erosions occurring in five intermittent and / or permanent stream beds. Monitoring stations on the channel improvements will be installed at the completion of the project (estimated to be October 2014). It is expected that an additional Appendix will be added to the 2015 report. This appendix will provide inaugural data points for stream monitoring. 2013 The campus characterizations expressed in the 2012 report have improved somewhat. Through Commonwealth Pool-‐funded resources UMW Fredericksburg is developing plans to improve existing stormwater conveyances by means of two distinctly different methods. Some area with existing civil site installations are being improved to better convey stormwater while reducing time of concentration. Other improvements are classified as environmental improvements, incorporating stream channel features to decrease velocity while increasing absorptive characteristics of soils and vegetation. 2012 and 2011 No permanent monitoring stations have been established on any UMW campus. The Fredericksburg campus contains one stream identified as capable of developing erosive velocities during both 2-‐year and 10-‐year storm events. This stream has been determined to be within Corp of Engineers jurisdiction, and also determined to be eligible for a stormwater management facility within a Resource Protection Area. This is the principal area identified for the regional approach to UMW’s future stormwater management facilities.

On the Battleground Athletic Complex of the Fredericksburg campus, several drainage channels exist which are also eligible for channel improvements and detention / infiltration facilities. These channels demonstrate little likelihood of flooding, but do develop erosive velocity and were deemed inadequate.

In Stafford County, UMW has a 48 acre (+/-‐) campus, of which approximately 38 acres are considered developed. The campus includes a presumed perennial spring feeding into a retention pond with forebay. The combined capacity of this pond is about 70,000 cubic feet capacity. There is also a bioretention BMP treating about 3 acres before entering the county stormwater system.

The UMW Dahlgren property in King George County is 28 acres (+/-‐), with approximately 20 acres developed. At the Dahlgren campus some of the significant features are a stormwater pond and five bioretention BMPs. These devices treat run-‐off from the parking areas and the first building on campus.

Activities anticipated for the next reporting cycle


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2014 As noted in the 2011 and 2012 reports, the Information Technologies Convergence Center (ITCC) has been added to the BMP inventory for the Fredericksburg campus. That system has come on-‐line and is listed in Appendix A. Also noted in the 2012 report, the University Center is now under construction on the Fredericksburg campus. This structure replaces the (now demolished) Chandler Hall. Stormwater management for the University Center includes conveyance improvements to inadequately sized concrete pipe received from the City of Fredericksburg. Due to the increase in impervious area from both the building size and from parking / delivery areas, a concrete retention vault is included to increase the release time while decreasing the peak flow.

2013 Construction of environmental improvements to stream channels and civil improvements to existing failing conveyances on the Fredericksburg campus are expected to commence in the next reporting cycle.

2012 On the Fredericksburg campus, work has begun on the Convergence Center, one of two projects noted as anticipated for this reporting cycle. New stormwater BMP’s for this project are 1) a 9600 CF (gross) stormwater detention system and, 2) a 35 cartridge CONTECH filtration system with a water quality flow rate of 1.75 gps.

Stormwater plans for the Student Center (replacing Chandler Hall) are still in development.

2011 The activity reported on the last cycle has been moved to #3 in the next section. Two projects are upcoming. One is the Convergence Center, a new building on the

Fredericksburg campus north end between Arrington Hall and Simpson Library, connecting to the latter. The other project is the demolition of an existing building, Chandler Hall, to be replaced by a larger building housing a student center and dining facility. Neither project development is advanced to the point of understanding stormwater requirements and impacts.

Changes in BMP’s or goals for the minimum measures, and steps to address deficiencies 2014 UMW has implemented changes identified during the last MS4 Program Plan review. To

that extent that internal education was deficient, UMW engaged in training materials loaned from the City of Fredericksburg. These programs aimed at identifying and eliminating point-‐source pollution. Internally, UMW Sustainability program participates in student-‐organized events where the principles of illicit discharge identification are described along with other sustainable practices. Externally, UMW participated in a Virginia Sports Turf Managers Association presentation of turf management, irrigation, and fertilizer reduction.

2013 UMW has reviewed and revised the University’s MS4 Program Plan to more accurately

depict the goals set forth therein. These revisions are particularly in the education of staff, the University community, and the wider Fredericksburg area to the negative impact of uncontrolled stormwater runoff. Internally, staff has been trained in identifying and reporting


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illicit discharges to appropriate administrators so that such discharge can be eliminated from the stormwater stream.

2012 Construction related to the Anderson Center, located at the northern end of the Fredericksburg campus, completed the renovation of the existing bio-‐retention pond.

A civil engineering firm is reviewing the overall phosphorus reduction goal for the Fredericksburg campus. While the result of this study is still forthcoming, it is expected that a project to improve BMP performance will be initiated as a response to the study.

2011 1. In conjunction with new work begun in July 2009, the mid-‐1990’s style bio-‐retention pond located between Goolrick Hall and the Jepson Science Center was revised to a 345 cf bio-‐retention filter including underdrain with tree and shrub plantings. This work has now been completed, and the device is in operation. 2. Two playing fields in the Battleground Athletic Complex are undergoing renovation. The renovations do not include new BMP devices. However, these fields are expected to reduce the velocity and improve the quality of stormwater leaving University property. These improvements are achieved by infiltration through the field surfaces. As the average infiltration rate through the subsurface soils averages 7.5 inches of water per hour, the Department of Conservation and Recreation approved a field design capable infiltrating 5 inches per hour. No subsurface piping is involved, and all water received on either field moves through the subsurface via percolation. 3. Mason and Randolph Halls, a joined dormitory group, are being fully renovated. The BMP design for this project incorporates a 5200 cu ft temporary storage vault feeding a 9-‐cartridge BaySaver filtration system with 50% removal efficiency.

Reliance on other governmental agencies for compliance 2014 UMW retains the cordial relation between governing agencies in the City of

Fredericksburg, and the counties of Stafford and King George. UMW maintains campuses in all three of these governmental areas. There is interdependency between the stormwater management systems in the city of Fredericksburg and Stafford County, while the Dahlgren campus in King George County remains stand-‐alone.

2013 There remains interdependency between systems in Fredericksburg and Stafford.

However, neither the University nor the City or Fredericksburg or Stafford County is mutually dependent on each other for program compliance. A cordial relation is maintained with both governments. At the Dahlgren campus the stormwater system remains stand alone.

2012 The reliance and interdependence between the University of Mary Washington and the city of Fredericksburg remains. Status of the UMW Stafford and UMW Dahlgren campuses also remain as described in 2011.


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2011 The University of Mary Washington both receives stormwater from, and discharges stormwater to, portions of the city of Fredericksburg stormwater system. The two systems are physically interconnected. Under the current circumstances, only some of the water received has the opportunity for settlement or filtration before passing out to the Fredericksburg system once again.

System conveyance evaluation indicates that the storm sewer system is generally adequate for both the 2-‐year and 10-‐year storm cycles.

Neither the Stafford Campus nor the Dahlgren campus is currently reliant on any other governmental agency. However, approximately 6 acres of the Stafford campus collect stormwater which is discharged into the Stafford County storm sewer system. Approximately one-‐third of that area is filtered through a bio-‐retention BMP, while the remaining area is filtered through the grassy lawns.

Status of Section IIC programs Implementation of Section II B minimum control measures 1. Public education and outreach on stormwater impacts. BMP 1.1 – Education As a state supported institution of higher education, UMW recognizes the value of both formal as well as informal education and supports life-‐long learning opportunities for the citizens of the Commonwealth of Virginia. As a practical effort in student learning and community education the University will annually support the employment of a student position to work approximately 150 hours per year with Facilities Services staff in support of education and outreach regarding the University’s sustainability programs, including storm water. Measurable Goals: UMW will promote stormwater awareness through the UMW website. This will include a summary statement of the annual evaluation report. 2014 result: On Saturday, Sept 28, UMW hosted Sustainability Day at Hurkamp Park (Farmer’s Market). Joining UMW were the Rappahannock Chapter of the Sierra Club, Tree Fredericksburg and Downtown Greens. We hosted about 30 visitors at the tables, but had additional foot traffic from the Farmer’s Market. Besides the information provided by the other organizations UMW raised awareness about the issue of stormwater. Information included what stormwater is, why there is a problem and how the urban dweller is a part of the solution. Solutions included rain barrels, rain gardens, native plants, picking up pet waste, proper fertilization and the use of permeable pavement. Information was also provided on our watershed address and how to report illicit discharge in Fredericksburg, Stafford, Spotsylvania and UMW. In addition to the Stormwater program, UMW provided information on our new Food Waste Campaign – Think. Change. Eat. – informing attendees of the impact food waste has environmentally, socially and economically. There were interactive games that brought awareness to sustainable choices for youth. And Bella Acapella performed for attendees of the event and the Farmer’s Market.


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2013 result: Goal met. UMW continues to maintain and update the website http://adminfinance.umw.edu/facilities/about-‐facilities-‐services/department-‐policies-‐programs/storm-‐water-‐systems/ May 21, 2013, Joni Wilson hosted the UMW Elder Study group and did a brief talk on stormwater as a part of the Native Plant/Sustainable Landscape Walk. The information provided in the talk included: watershed address, what the watershed is, the impact of pollution, what the homeowner can do, illicit discharge and how to report it, UMW’s stormwater master plan, UMW and state oversight of soil and erosion during construction and stormwater BMPs. In addition as we walked the campus we saw and discussed several BMPs. There were an estimated 20 adults in attendance. 2012 result: Goal met. UMW again employed two students for the promotion of the sustainability program and maintenance of the website http//:www.umw.edu click the Sustainability tab for links to sustainability at UMW. 2011 result: Goal met. UMW employed two students in pursuit of sustainability programs. Stormwater BMPs are posted on the University’s Sustainability web site http://www.umw.edu/sustainability/initiatives/water/stormwater_best_practices1.php

UMW Sustainability web site contains information on: Sustainability Day 2010, Tri-‐County/City Conservation District Annual Plant Sale and Garden Tour, University of Mary Washington Sustainability Policies and Practices, UMW Recycling Program, and University sustainability initiatives:

Water -‐Mary Washington's unique position in the Chesapeake Bay watershed presents us with great responsibilities for conservation, and great opportunities to preserve this unique estuary. We strive to do this through water-‐saving retrofits, storm water management outreach, and riparian buffer restoration.

Sustainable Design -‐While UMW expands at an unprecedented rate, our commitment to environmentally conscience development remains strong. This is manifested through our goal to achieve LEED certification on all new construction projects, beginning with our soon-‐to-‐be-‐built campus in Dahlgren, Virginia.

Transportation -‐UMW promotes and encourages alternative modes of transportation (bicycling, walking, vanpooling, carpooling, riding transit, etc.) to get to, from, and around campus instead of a single occupancy vehicle (SOV). This will result in fewer cars on campus and on the roads, reduced demand for parking spaces, less traffic congestion, fewer vehicle/pedestrian conflicts, and less air pollution.

Climate Change -‐ The University of Mary Washington is taking responsibility and leadership for reduction of its warming gases such as carbon dioxide.

Energy -‐ Mary Washington is committed to reducing its carbon footprint and operating costs by both decreasing its energy consumption and investing in clean, renewable energy sources. Energy-‐related initiatives include energy auditing, retrofitting all campus light bulbs, and installation of energy management systems.

Food -‐ Food is an essential human need, and one of our closest connections to the natural world around us. UMW supports the sustainable use of this resource by purchasing locally, and, in the future, beginning a campus food composting process.


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BMP 1.2 – Outreach For several years the University has worked jointly with local organizations including: the George Washington Regional Green Commission, Fredericksburg Clean and Green Commission, Friends of the Rappahannock, the Rappahannock Group Sierra Club, Tri-‐County/City Soil and Water Conservation District, Rappahannock Regional R-‐Board, and Stafford County. Meetings of these groups cover a range of horticultural, conservation, and environmental topics, provide educational and outreach opportunities allowing for the dissemination of informational brochures. UMW shall, at least once annually, provide informational brochures concerning stormwater, the University’s MS4 Program or other sustainability related topics at a public event. Measurable Goal: Provision of brochures at designated event. 2014 result: During October, Joni Wilson lead the Chancellor Garden Club on a campus tour of native trees and sustainable landscaping. As part of the tour I explained the University’s and homeowner’s responsibilities in maintain a healthy watershed. We discussed common pollutants, good practices for keeping stormwater clean, our watershed address and reporting illicit discharge. We looked at and discussed a bio-‐retention BMP and the University’s Stormwater master plan. The group was approximately 20. The full tour took more than 2 hours. 2013 result: Sustainability Day 2012 is a student-‐centered event promoted sustainability, including information on the UMW D.O.T. program, recycling relays, and clothing swap, stormwater brochures produced by UMW students, the City of Fredericksburg, and the surrounding counties were provided. Table and booth displays by UMW Ecology Club, Friends of the Rappahannock, the Rappahannock Group Sierra Club, Fredericksburg Clean and Green Commission, and Tri-‐County/City Soil and Water Conservation District provided stormwater and sustainability information. 2012 result: Goal met. Sustainable Landscape and Environmental Fair a community event was held in June ‘11. Outreach was provided UMW staff, local CSA, Rappahannock Regional R-‐Board, Roxbury Mills, 4-‐Season Recycling, Friends of the Rappahannock, Allied Waste, Master Gardeners, UMW Ecology Club and a host of volunteers. Educational opportunities included: a broad spectrum of stormwater brochures (local and the surrounding counties), native plants in the landscape, establishing native grass meadows, worm bin composting, interactive model watershed, CSA opportunities, organic herbicide display, interactive erosion demonstration, rain barrels and composters, learn to make jewelry from recycled products and games that teach sustainability to the young visitor. Into the Streets, held in September, is a service day for UMW students, who participated in tree planting on campus in cooperation with Tree Fredericksburg. Sustainability Day 2011 was held in October this student centered event promoted sustainability, including information on the UMW D.O.T. program, recycling relays, and clothing swap, a broad spectrum of stormwater brochures (local and the surrounding counties)were provided, UMW Ecology Club, Fredericksburg Clean and Green Commission, Friends of the Rappahannock, the Rappahannock Group Sierra Club, and Tri-‐County/City Soil and Water Conservation District provided stormwater and sustainability information.


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2. Public involvement / participation. BMP 2.1 – Public Involvement (Local Jurisdictions) The University has endeavored to maintain effective communication and coordination with officials both in the City of Fredericksburg and in Stafford County. Numerous formal and informal meetings and communications are exchanged on a variety of topics throughout any year. The University will specifically include storm water as an agenda topic at least once annually in meeting with the appropriate administrative staff personnel in the two local jurisdictions. Measurable Goal: Record of each meeting in which storm water topics are discussed. 2014 result: UMW continues to meet and interact with the city of Fredericksburg staff concerning stormwater-‐related matters. Informal contacts include mutual reporting and correction of detected illicit discharges, coordination of training activities and materials, and discussion of the effects of changes in discharge patterns between the city system which surrounds UMW, and UMW’s stormwater system. 2013 result: Goal met. UMW personnel attended the basic Stormwater Management course provided by DEQ. The local two-‐day presentation was held at the Spotsylvania County Schools building in June 2013, and was attended by three UMW employees. 2012 result: Goal met. UMW personnel attended three George Washington Regional Commission (GWRC) meetings concerning implementation of WIP-‐2. 2011 result: Goal not met. While attendance at one meeting is known, no minutes of the meeting were collected. Since then lines of communication have improved so that attending members receive meeting minutes. BMP 2.2 – Public Involvement (University Neighbors) UMW is in regular communication with local neighborhood associations in an effort to keep community members informed of campus activities such as construction and special events. University officials mail newsletters to local homeowners and are in turn invited to attend periodic neighborhood association meetings. UMW will provide the storm water brochure (discussed in BMP 1.2) in at least one newsletter per year. UMW administrators will solicit comment and questions concerning storm water from the neighborhood associations at least one annual meeting to which they are invited. Measurable Goal: Record of annual mailing of storm water brochure and each meeting in which storm water topics are discussed with neighborhood associations. 2014 result: Goal met. UMW continues to provide information through the Sustainability page on our website, and the Capital Outlay department interacts with the neighborhood to provide updated information concerning earth disturbing projects. 2013 result: Goal met. UMW has provided information to the neighborhood association through access to the Sustainability page on the UMW website and through the Town & Gown meetings held on campus and organized through the UMW President’s office.


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2012 result: Goal not met. 2011 result: Goal not met as no neighborhood association meetings were known. 3. Illicit discharge detection and elimination. BMP 3.1 – Staff Training Historical data indicates that the University’s front line service employees are, by nature of their duties, collectively more likely to observe and report unusual or aberrant conditions than any other constituent group on the University grounds. Consequently all grounds and maintenance services staff will be provided annual training to allow them to detect and eliminate illicit discharges. This training will be provided based on available EPA, DCR and other authoritative resources. Measurable Goal: Record of annual training. 2014 result: Goal met. UMW revisited the training films shown in 2013. We are looking for other such training materials. 2013 result: Goal met. UMW Grounds and Housekeeping staff viewed presentations of “Storm Watch” and “IDDE, Illicit Discharge Detection and Elimination” distributed by EXCAL Visual. 2012 result: Continued training is available through the UMW domain of the VA Knowledge Center. 2011 result: Annual training / review occurs through the Knowledge Center Training which complies with training requirements for state agencies. BMP 3.2 – Campus Community Reporting While Facilities Services staff is most likely to detect illicit discharges, it is still important to provide reporting mechanisms to allow students, faculty, other staff, and visitors to detect and report illicit discharges or suspected discharges. UMW will provide reporting guidelines on the University’s MS4 (storm water) program web site for this purpose. The MS4 Program Plan brochure (see BMP 1.2) will also provide reporting information. The campus community is informed of the web site via the employee electronic information newsletter or other electronic notification. Measurable Goal: Twice yearly announcements via electronic means (web page or email). 2014 result: Goal met. UMW Capital Outlay continues to update the UMW community about project activities that may disrupt the flow of normal business. These activities usually include earth disturbing activities and UMW pointedly speaks about contacting Capital Outlay personnel with questions and concerns. 2013 result: Goal met. UMW continues to employ an E&S inspector certified in the Commonwealth as our primary defense against illicit discharges, and the Sustainability page on the UMW website offers UMW community guidelines on detection along with a reporting avenue.


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2012 result: Goal partially met. As noted in previous reports, the Capital Outlay department employs a certified E&S inspector. The weekly inspection reports are provided to the Facilities Services Vice President at least bi-‐monthly through meetings which involve heads of all departments within Facilities Services. The departments represented include Capital Outlay, Landscape and Grounds, and Maintenance and Skilled Services. Reporting guidelines along with the annual summary are provided on the program website. 2011 result: Goal was not met. The Capital Outlay department of the university has a certified E&S inspector among its members. This inspector monitors all UMW construction sites requiring E&S controls, notifying the RLD of violations and monitoring corrections. This practice is standard across all three campuses. 4. Construction site stormwater runoff control. BMP 4.1 – Erosion and Sediment Control Authority As a state agency, UMW is required to comply with the statutes and regulations of the Commonwealth of Virginia, including construction requirements as reflected in the Code of Virginia and implementing regulations. Erosion and Sediment Control plans are prepared by the University and submitted to DCR for review and approval. As the University performs almost all construction via contracted services, UMW incorporates appropriate contractual requirements by which contractors are required to meet the conditions of the approved Erosion and Control plans. Measurable Goals: All appropriate projects will have approved ESC plans. 2014 result: Goal met. UMW has three active construction projects on the Fredericksburg campus, one with several discrete sites. All these projects have separate E&S programs, and two have recently updated their SWPPPP programs to meet the current Virginia regulations. 2013 result: Goal met. There are two construction projects currently active on UMW campuses, both of them are located on the Fredericksburg campus. Both projects have separate E&S programs employing on-‐going inspections by both the UMW E&S inspector and the DCR regional inspector. 2012 result: One construction project has begun during this reporting period, along with an electrical utility effort to upgrade the underground supply conductors and surface level transformers throughout the Fredericksburg campus. The two construction projects reported in last year’s report have been successfully closed.

The inaugural construction of the Dahlgren campus was completed. SWPPP was successfully closed and the E&S controls have been superseded by permanent BMP’s.

There were no construction projects involving the Stafford campus. 2011 result: Two projects were completed where SWPPP and E&S controls where maintained per DCR. There are two on-‐going projects, the SWPPP and controls are being maintained and inspected per DCR. BMP 4.2 – Construction Site Operator Training


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The University requires that all land disturbing projects provide the name and telephone number of the DCR certified Responsible Land Developer (RLD). The RLD information is maintained with the official contract files for each respective project and made available to DCR staff as may be requested. A copy of the land disturbance permit is also required. Measurable Goals: All appropriate projects will have a RLD. 2014 result: Goal met. All projects maintain and update their RDL certifications as necessary. 2013 result: Goal met. Both current projects maintain current RLD certificates at their respective jobsite offices. 2012 result: Goal met. UMW’s E&S inspector confirms the currency of each RLD certification. The certification serves as evidence of the site operator’s ongoing training. 2011 result: Each RLD maintains a copy of Certificate, and maintain SWPPP and E&S controls per DCR. BMP 4.3 – Staff Training UMW will ensure that site inspections are conducted by a DCR certified inspector. Copies of certifications will be maintained by the Director of Capital Outlay for the University. Measurable Goal: All appropriate staff will be certified as required by Virginia ESCL. 2014 result: Goal met. UMW’s E&S inspector maintains current certification, has attended continuing education training sessions, and is seeking the most current Virginia inspector’s certificate. 2013 result: Goal met. UMW’s E&S inspector maintains current certification. 2012 result: Goal met. Existing projects noted in the previous report have been successfully completed. The new projects at UMW Fredericksburg are being handled by the certified E&S inspector as prescribed by DCR. 2011 result: Projects with E&S Plans are being inspected by a certified E&S inspector employed by the university, and a DCR state inspector. For the reporting period, four UMW Fredericksburg construction sites had site disturbance, and one construction site at UMW Dahlgren. The sites have approved E&S controls installed, which are being maintained during construction. 5. Post-‐construction stormwater management in new development and re-‐development. BMP 5.1 – Site Monitoring The University will conduct both routine as well as event generated inspection of storm water runoff for a two year period following completion of construction or redevelopment work. Grounds maintenance staff will inspect sites at least once monthly as well as both during and subsequent to major rain fall in order to ensure that constructed storm water management devices are working as designed and intended.


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Measurable Goals: All designated sites will be inspected monthly for the first two years following completion of construction. 2014 result: Goal met. The Dahlgren campus has now exceeded the two-‐year monthly inspection period. During that time monthly inspections were conducted and deficiency reports issued as necessary to correct any stormwater issues which developed. On the Fredericksburg campus, the Battleground Athletic Complex sports turf fields moved beyond the two-‐year monthly inspection period. There was no construction activity requiring monitoring at the Stafford campus. For all campuses, BMP devices are inspected for correct function within 48 hours after significant weather events. BMP devices are cleared of collected debris. 2013 result: Goal met. UMW’s E&S inspector, and separately the UMW Grounds Supervisor, conduct monthly inspection of the Dahlgren campus and the Fredericksburg campus, where recent projects fall within the BMP parameter. Additionally, both current construction and general campus facilities are inspected within 48 hours of major storm events. 2012 result: Goal met. Both the UMW E&S inspector and the Grounds supervisors conduct reviews of stormwater control devices within 48 hours of weather events. 2011 result: BMPS were monitored as required. Re-‐inspection and renewing are done per major event and / or quarterly, semiannual, or annually as required. BMP 5.2 Records Management The availability of accurate utility drawings is essential for staff that may need to respond to illicit discharges, plan for new facilities, and for training new staff. UMW shall maintain accurate and detailed drawings of all storm water system features. Drawings shall be updated following every major construction project. Measurable Goals: All storm water system components shall be mapped and available for plan review. 2014 result: Goal met. The policy of mapping existing utilities and stormwater conveyances through construction project civil work continues in force. System changes are duly recorded. 2013 result: Goal met. Current projects are required to map existing utilities including stormwater conveyances, and record any changes to systems. 2012 result: No new information was added to the 2011 result. 2011 result: A Geographic Information System (GIS) student-‐intern collected information including location and pictures of stormwater inlets and BMPs on the Fredericksburg Campus. There is no new activity to report during this cycle. 6. Pollution prevention / good housekeeping for municipal operations. BMP 6.1-‐ Nutrient Management Program


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In accordance with DCR requirements, the University has prepared nutrient management plans for each major discrete physical area owned by UMW. The university is committed to responsible environmental stewardship and will maintain turf and field areas, as well as naturalized areas with care to control storm water runoff of chemical and biological elements. Measurable Goals: Campus grounds operations shall comply with approved Nutrient Management Plans. 2014 result: Goal met. The University continues to follow the prescribed Nutrient Management plan. 2013 result: Goal met. In addition to review of and compliance with the Nutrient Management plan, UMW sponsored Field Days for the Virginia Sports Turf Managers Association in June 2013. The two-‐day event included education sessions, one of which was specifically focused on Nutrient Management. 2012 result: UMW’s Division of Landscape & Grounds limits the amounts of fertilizer applied to its’ properties and utilizes fertilizer blends with no Phosphorous, meeting and or exceeding the University’s Nutrient Management Program. All fertilization is based on soil tests. UMW received certification for the current Nutrient Management Plan. 2011 result: UMW’s Division of Landscape & Grounds limits the amounts of fertilizer applied to its’ properties and utilizes fertilizer blends with no Phosphorous, meeting and or exceeding the University’s Nutrient Management Program.

During winter weather treatment, no snow melting chemicals containing urea are utilized. Sand alone is utilized on roadways and lots (Fredericksburg campus) for Snow and Ice Management. BMP 6.2 – Recycling Program For over fifteen years the university has operated a highly effective recycling program aimed not only at high volume materials such as paper, glass, and aluminum, but also including relative low volume, but equally important potential pollutants such as vehicle batteries, printer cartridges, and fats/greases. Measurable Goals: Maintain or improve the annual amount of recycled material. Accurate figures are not available on monthly or annual waste amounts so accurate comparisons of waste to recycling are not possible. 2014 result: Goal met. UMW continues to dominate Virginia in RecycleMania, retaining its’ #1 ranking. Internationally, UMW is now ranked #4. 2013 result: Goal met. UMW retained its’ title as #1 in Virginia, and climbed to 12th place overall in the RecycleMania tournament. Details are on the UMW website, Sustainability page. 2012 result: The UMW recycling program continues to be comprehensive in its collection of recyclables and encouragement of waste reduction. We constantly seek new avenues for communication and education. The recycling program has expanded with the addition of the Anderson Center, opening of


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newly renovated residence halls, and a new satellite campus at Dahlgren. UMW placed 18th in the 2012 Recyclemania per capita contest and first Virginia. 2011 result: The following efforts were made to increase effectiveness of the recycling program:

• Office Paper and Brown Paper/Cardboard is source separated, marketing of Office Paper resulted in lower costs to the university

• Reusable mug were distributed to incoming first year students • New graphic signs with recycling collection information were designed and made printable from

the recycling web site • Increased communication about recycling with sustainability coordinators in residence hall held

monthly meetings • UMW participated in RECYCLEMANIA 2010, many forms of media were used for publicity

increasing awareness in recycling • Educational sessions were held with Resident Assistants, Sustainability Organizers, Housekeeping

Staff • Outreach session on recycling and Recyclemania were held with the following departments:

Library, Faculty Senate, Residence Life, Alumni Executive Center, Admissions, Academic Services , Banner Users Group, Career Services, Foundation, and University Advancement, Registrar.

BMP 6.3 – Waste Management Program Along with the recycling efforts of the University, the Facilities Services department has also led numerous initiatives to minimize waste stream of hazardous as well as non-‐hazardous materials. Wastes are segregated and handled to reduce weight (e.g. allowing waste latex paints to evaporate water vapor prior to disposal of remaining paint solids) as well as for reducing waste management costs. Measurable Goals: See BMP 6.2 2013 result: This item incorporates information found in BMP 6.2, and has been dropped from the revised MS4 Program plan. 2012 result: All yard waste is composted and used on site, commercial tree companies dump chips which are used as mulch on the main campus. Education of res life staff, first year students and ongoing programming with students has waste reduction and energy conservation component. CFL exchange program has waste reduction component due to long life. Hydration stations are used at Move-‐in to encourage use of reusable water bottles and set culture of reuse on campus. 2011-‐12 Do One Thing campaign promoted waste reduction through individual responsibility. 2011 result: Approximately 400 yards of wood chips have been recycled as mulch. Approximately 100 yards of leaves and yard waste have been composted and being utilized throughout campus. All other leaves are shredded on site and returned to the soil for decomposition. Logs from tree operations are either chipped up for mulch or utilized for fire wood by local citizens. Wood products in natural state are not relegated to any land fill.


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Required Section IB9 information 1. Copy of updated MS4 Program Plan along with any new information regarding TMDL. UMW’s revised (June 2013) MS4 Program Plan is found in this document, beginning on page 17. 2. Estimate of the cubic foot volume of stormwater discharged, and the quantity of pollutant identified in the WLA. 2014 Estimated stormwater totals, utilizing precipitation observations from the National Weather Service at Dulles International Airport, totaling 42.20”. Precipitation distributions across the three university campuses are: UMW Fredericksburg (170 acres): 194,802,796 gallons / 26,041,346 cu ft UMW Stafford (48 acres): 055,003,142.4 gallons / 7,352,851 cu ft UMW Dahlgren (28 acres): 032,085,166.4 gallons / 4,289,163 cu ft 2013 Estimated stormwater totals, utilizing precipitation observations from the National Weather Service at Dulles International Airport, totaled 39.65 inches. Precipitation distribution across the three university campuses are: UMW Fredericksburg (170 acres): 183,033,492 gallons / 24,468,019 cu ft UMW Stafford (48 acres): 051,680,045 gallons / 06,908,617 cu ft UMW Dahlgren (28 acres): 030,146,682 gallons / 04,030,025 cu ft 2012 Estimated stormwater totals, utilizing precipitation observations from the National Weather Service at Dulles International Airport, totaled 41.76 inches. Precipitation distribution across the three university campuses are: UMW Fredericksburg (170 acres): 192,773,700 gallons / 25,773,844 cu ft UMW Stafford (48 acres): 054,430,221 gallons / 07,277,321 cu ft UMW Dahlgren (28 acres): 031,752,132 gallons / 04,245,260 cu ft 2011 The estimated stormwater for the period was 28 million cubic feet, most of which was discharged from the site through the established stormwater conveyance systems. Concerning Waste Load Allocation, UMW’s permit does not establish an individual allocation.

Illicit Discharge information

2014: The Fredericksburg campus has all the active construction sites. Two are single-‐site projects while the third is composed of seven small projects. Three permits cover all the projects, and E&S measures are in place at every active site.


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2013: Only two projects are currently active across all three UMW campuses. All illicit discharges resulted from failures in E&S controls. All discharges were documented and reported by the E&S inspector to the appropriate RLD, and corrections were made within the allotted correction period.

2012 Four of UMW Fredericksburg’s five projects closed during the reporting period. Of those projects,

two continue to deal with permanent establishment of native grasses is small areas. No illicit discharges were noted after removal of E&S controls.

One new project was begun on the UMW Fredericksburg campus. E&S controls have been successfully established, and no illicit discharges have been observed.

UMW Dahlgren project completed, with all illicit discharge issues satisfactorily resolved. UMW Stafford had no projects.

2011 Five projects were active on the Fredericksburg campus while one project was active at the Dahlgren campus. Four of the Fredericksburg sites suffered occasional E&S failures. These failures were identified within the prescribed 48-‐hr inspection period following all falling weather events. The Dahlgren site also suffered occasional failures. As noted at the Fredericksburg campus, these failures were identified within the prescribed 48-‐hr period, reports written and corrective action taken. All failures were corrected by the RLD within the prescribed correction period.

Regulated Land Disturbance Activities

2014: UMW’s E&S inspector monitors the land disturbance-‐related activities for the active construction sites. This year those activities were confined to the Fredericksburg campus, but included the monitoring of short-‐term stockpiled materials, the movement of soils to and from the campus through truck ticket information, and the inspection of E&S controls every two weeks. Monitoring and reporting includes site inspections within 48-‐hours of storm events.

2013: UMW Fredericksburg continually monitors the activities of the two on-‐going construction projects, and conducts regular inspections at two week intervals of these projects for maintenance of E&S controls. Reports are issued to the project RLD’s the day following each inspection.

2012 UMW Fredericksburg continues to monitor permanent grass establishment on two of the otherwise completed projects, as noted in the previous item, Illicit Discharge Information. Also of note is the joint effort between the university and the neighboring National Park Service along their joint boundary. The work includes removal of an established bamboo area which is to be replaced with native plantings. This work is expected to continue through the fall of 2012. Finally, work has begun on the IT Convergence Center. All identified and necessary E&S controls are in-‐place and being properly maintained.

UMW Dahlgren continues to deal with small areas of native grass establishment. UMW Stafford had no land disturbance projects during this period.


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2011 During the reporting period, UMW Fredericksburg had four regulated land disturbance activities. Appropriate E&S controls for surface runoff and inlet protection were placed in service and are being maintained throughout the construction period at all sites. The active sites are characterized as: 1) New building construction abutting two existing structures. Permanent stormwater management

devices are being retro-‐fitted to accommodate the increased impervious area of the project. 2) Roadway re-‐construction without previous adequate stormwater management. New stormwater

management installations control the discharge from the re-‐constructed area down a steep slope to an adapted rip-‐rap plunge pool / level spreader.

3) Dormitory renovation which includes stormwater facilities for most of the affected site, where no controls or filtration previously existed.

4) Artificial turf renovations of two natural turf fields. These fields incorporate the very good drainage characteristics of the subsoil to advantage by eliminating the need for stormwater drainage devices on the fields. The artificial surface allows continuous drainage through the fabric to the subsoil where the water percolates away. Fertilizers are no longer necessary.

UMW Stafford had no land disturbance activities during this period. UMW Dahlgren has only one regulated land disturbance associated with the development of this

campus in an otherwise undeveloped area.


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Appendix A

Stormwater Management Facility data

Contech(StormFilter((Fredericksburg,(ITCC) 8.02((offsite)Concrete(Vault(Detention((Fredericksburg,(ITCC) 0.8

Bioretention(#3C((Dahlgren) 0.92Bioretention(#3D((Dahlgren) 1.01Bioretention(#3E((Dahlgren) 0.68

Bioretention(Pond(A((Dahlgren) 2.87Bioretention(#1G((Dahlgren) 0.42Bioretention(#1H((Dahlgren) 0.68

1.460.0452.149.723.07

Roof(Downspout(Infiltration((Woodard(Campus(Center)Detention(and(Filtration(system((MasonVRandolph)

Bioretention(Pond((Stafford(Campus)Bioretention(Area((Stafford(Campus)

Sand(Filter((Artificial(Turf(Field)Water(Quality(vault((Lee(Hall)

1.8512.210.841.65

3.47

0.721.260.681

5.39

2.74

Bioretention((Indoor(Tennis(Facility)Bioretention(Green(Alley((Indoor(Tennis(Fac)Infiltration(/(Poly(Chamber((Indoor(Tennis(Fac)Infiltration(Trench((Alumni(Executive(Center)

Underground(System((Sunken(Road(Parking)

Bioretention((Jepson(Science(Center)Retention((Jepson(Science(Center)

Bioretention((Sunken(Road)Water(Quality(vault((Parking(Garage)Extended(Detention((Arrington(Hall)

University*of*Mary*WashingtonPermit'Number: !VAR040094

Permit!Year!1!HUC:(RA46((((((((((((((((((((IMPAIRED'WATER:(Rappahannock(River

BMP*Type NO.*OF*ACRES*TREATED


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Appendix B University of Mary Washington Facilities Services Policy Directive 005 Policy Name: Storm Water Management Date: February 1, 2007, rev. June 2013

I. PURPOSE To assure that University operations comply with best practices for the protection of storm water and comply with the MS4 Permit VA040094.

II. BACKGROUND The Virginia Department of Conservation and Recreation (DCR) is tasked with regulation of discharges of contaminates from businesses and industry to surface water. The majority of pollution to surface water now comes from non-‐specific sources such as pesticide over-‐applications, motor oil from poorly maintained vehicles, and run off carrying animal waste, construction sediment, etc. In an effort to address this type of pollution, DCR's storm water management requirements were established to guide municipalities to reduce contamination of this nature and to educate the public concerning best practices to protect surface water. Procedures to identify and remediate illicit discharges to storm water systems are also part of storm water protection programs.

III. POLICY Under this policy it is not permitted for any University employee, student or contractor to place any chemical or chemical containing solution into a drain that leads to the storm water system without prior approval from Facilities Services. The University in partnership with the City of Fredericksburg and Stafford County is committed to implementing a storm water management program that addresses the four areas of public education and outreach, public involvement and participation, illicit discharge and removal, and construction site runoff control.


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The University will complete the requirements set forth in the permit obtained through DCR and will report activities as required. For more information regarding storm water management or to view permit requirements please contact Facilities Services at 654-‐1047.


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MS4 Program Plan PUBLIC EDUCATION AND OUTREACH ON STORM WATER BMP 1.1 – EDUCATION As a state supported institution of higher education, UMW recognizes the value of both formal as well as informal education and supports life-‐long learning opportunities for the citizens of the Commonwealth of Virginia. As a practical effort I student learning and community education the University will annually support the employment of a student position to work approximately 150 hours per year with Facilities Services staff in support of education and outreach regarding the university’s environmental stewardship programs including, but not exclusively, stormwater. The University expects to hire new individuals into the position on an annual basis. Consequently the staff in Facilities Services will endeavor to establish discrete, varying annual objectives for the student hired into the position. Sample objectives: update and revise websites; coordinate with student clubs such as the Ecology Club in project development; develop materials for Residence Life staff programs; and develop project that may be integrated with local jurisdictions or organizations such as the Friends of the Rappahannock. Policy: The Facilities Services department will endeavor to complete the annual hiring of the student by September of each year. As a part of the hiring process, student interest and ability to support environmental stewardship programs will be considered. A set of specific objectives will be defined by the end of each October. During the following April the student’s efforts will be evaluated by both the student and members of the Facilities Services staff. A summary report shall be provided to the AVP for Facilities Services. Responsible Parties: AVP for Facilities Services and subordinate staff as tasked. Necessary Documents: Approved budget for student position. Definition of annual objectives. Annual evaluation report. Measurable Goals: UMW will promote stormwater awareness through the UMW website. This will include a summary statement of the annual evaluation report. BMP 1.2 – Outreach For several years the University has worked jointly with local organizations including: the George Washington Regional Green Commission, Fredericksburg Clean and Green Commission, Friends of the Rappahannock, the Rappahannock Group Sierra Club, Tri-‐County / City Soil and Water Conservation District, Rappahannock Regional R-‐Board, and Stafford County. Meetings of these groups cover a range of horticultural, conservation, and environmental topics, provide educational and outreach opportunities allowing for the dissemination of informational brochures. UMW shall, at least once annually, provide informational brochures concerning stormwater, the University’s MS4 Program or other sustainability related topics at a public event.


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Policy: The Facilities Services department will annually prepare a brochure for distribution at events. Responsible Parties: AVP for Facilities Services and subordinate staff as tasked. Necessary Documents: MS4 Program Plan brochure. Measurable Goal: Provision of brochures at designated event. PUBLIC INVOLVEMENT AND PARTICIPATION BMP 2.1 – Public Involvement (Local Jurisdictions) The University has endeavored to maintain effective communication and coordination with officials both in the City of Fredericksburg and in Stafford County. Numerous formal and informal meetings and communications are exchanged on a variety of topics throughout any year. The University will specifically include storm water as an agenda topic at least once annually in meeting with the appropriate administrative staff personnel in the two local jurisdictions. Policy: UMW will comply with state and local public notice requirements for stormwater management programs. Responsible Party: AVP for Facilities Services, and AVP for Enrollment and Communications. Necessary Documents: MS4 Program Plans for UMW, the City of Fredericksburg, and Stafford County. Measurable Goal: Record of each meeting in which storm water topics are discussed. BMP 2.2 – Public Involvement (University Neighbors) UMW is in regular communication with local neighborhood associations in an effort to keep community members informed of campus activities such as construction and special events. University officials mail newsletters to local homeowners and are in turn invited to attend periodic neighborhood association meetings. UMW will provide the storm water brochure (discussed in BMP 1.2) in at least one newsletter per year. UMW administrators will solicit comment and questions concerning storm water from the neighborhood associations at least one annual meeting to which they are invited. Policy: The Facilities Services department will provide copies of the stormwater brochure to the President’s Office for inclusion in the newsletter once per year. The department will also provide the President’s Office with a form for recording attendance and any comments or questions arising from the neighborhood meetings. Department staff will be available to accompany UMW administrators to the neighborhood meetings if requested.


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Responsible Parties: UMW President’s Office, Vice President for Administration and Finance, AVP for Facilities Services and subordinate staff as tasked. Necessary Documents: MS4 Program Plan brochure. Measurable Goal: Record of annual mailing of storm water brochure and each meeting in which storm water topics are discussed with neighborhood associations.


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ILLICIT DISCHARGE DETECTION AND ELIMINATION BMP 3.1 – Staff Training Historical data indicates that the University’s front line service employees are, by nature of their duties, collectively more likely to observe and report unusual or aberrant conditions than any other constituent group on the University grounds. Consequently all grounds and maintenance services staff will be provided annual training to allow them to detect and eliminate illicit discharges. This training will be provided based on available EPA, DCR and other authoritative resources. Policy: UMW will provide training sessions throughout the year to all departments within Facilities Services to reinforce identification and reporting procedures for illicit discharge elimination. An annual summary report will be furnished to the AVP for Facilities Services. Responsible Party: AVP for Facilities Services, and department heads as assigned. Measurable Goals: Record of annual training. BMP 3.2 -‐ Campus Community Reporting While Facilities Services staff is most likely to detect illicit discharges, it is still important to provide reporting mechanisms to allow students, faculty, other staff, and visitors to detect and report suspected illicit discharges. Currently the campus can report illicit discharges through the Work Order management feature of the Facilities Services website. Policy: UMW is committed to active community participation in identifying and remediating illicit discharge to the stormwater system. Responsible Party: AVP for Facilities Services through the Landscape and Grounds department. Measurable Goals: Twice yearly announcements via electronic means (web page or email).


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CONSTRUCTION SITE STORMWATER RUNOFF CONTROL BMP 4.1 – Erosion and Sediment Control Authority As a state agency, UMW is required to comply with the statutes and regulations of the Commonwealth of Virginia, including construction requirements as reflected in the Code of Virginia and implementing regulations. Erosion and Sediment Control plans are prepared by the University and submitted to DCR for review and approval. As the University performs almost all construction via contracted services, UMW incorporates appropriate contractual requirements by which contractors are required to meet the conditions of the approved Erosion and Control plans. Policy: UMW will regulate and monitor construction-‐related land disturbance activities through its Capital Planning and Development projects. Responsible Party: AVP for Facilities Services through the Capital Planning and Development department. Measurable Goals: All appropriate projects will have approved ESC plans. BMP 4.2 – Construction Site Operator Training The University requires that all land disturbing projects provide the name and telephone number of the DCR certified Responsible Land Developer (RLD). The RLD information is maintained with the official contract files for each respective project and made available to DCR staff as may be requested. A copy of the land disturbance permit is also required. Policy: UMW requires land disturbing contractors be certified Responsible Land Developers through OCR. Responsible Party: Director of Purchasing and Director of Capital Planning and Development. Measurable Goals: All appropriate projects will have a RLD. BMP 4.3 – Staff Training UMW will ensure that site inspections are conducted by a DCR certified inspector. Copies of certifications will be maintained by the Director of Capital Outlay for the University. Policy: UMW requires that E&S inspectors be certified through the Department of Soil and Water Conservation. Responsible Party: Capital Planning and Development department. Measurable Goal: All appropriate staff will be certified as required by the Commonwealth of Virginia ESCL.


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POST CONSTRUCTION STORMWATER MANAGEMENT BMP 5.1 -‐ Site Monitoring The University will conduct both routine as well as event generated inspection of storm water runoff for a two year period following completion of construction or redevelopment work. Grounds maintenance staff will inspect sites at least once monthly as well as both during and subsequent to major rain fall in order to ensure that constructed storm water management devices are working as designed and intended. Policy: UMW will require revision of the approved Stormwater Master Plan to include provisions for new stormwater management features. Responsible Party: Jointly by Capital Planning and Development department through the project warranty period followed by landscape and Grounds department. Measurable Goals: All designated sites will be inspected monthly for the first two years following completion of construction. BMP 5.2 -‐ Records Management The availability of accurate utility drawings is essential for staff that may need to respond to illicit discharges, plan for new facilities, and for training new staff. UMW shall maintain accurate and detailed drawings of all storm water system features. Drawings shall be updated following every major construction project. Policy: UMW shall maintain accurate, detailed drawings of all stormwater system features. Responsible Party: AVP for Facilities Services, and department heads as assigned. Measurable Goals: All storm water system components shall be mapped and available for plan review.


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POLLUTION PREVENTION / GOOD HOUSEKEEPING FOR UMW OPERATIONS BMP 6.1 -‐ Nutrient Management Program In accordance with DCR requirements, the University has prepared nutrient management plans for each major discrete physical area owned by UMW. The university is committed to responsible environmental stewardship and will maintain turf and field areas, as well as naturalized areas with care to control storm water runoff of chemical and biological elements. Policy: UMW will maintain nutrient management plans for each major discrete physical area owned by UMW. Responsible Party: Director of Landscape and Grounds. Measurable Goals: Campus grounds operations shall comply with approved Nutrient Management Plans. BMP 6.2 -‐ Recycling Program For over fifteen years the university has operated a highly effective recycling program aimed not only at high volume materials such as paper, glass, and aluminum, but also including relative low volume, but important potential pollutants such as vehicle batteries, printer cartridges, and fats/greases. Policy: UMW will continue the current recycling program and add new components based on need. Responsible Party: Director of Landscape and Grounds Measurable Goals: Maintain or improve the annual amount of recycled material. Accurate figures are not available on monthly or annual waste amounts so accurate comparisons of waste to recycling are not possible.