university of michigan administrative information services 2/10/06 project management methodology...
Post on 22-Dec-2015
215 views
TRANSCRIPT
![Page 1: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/1.jpg)
University of
Michigan Administrative Information Services
2/10/06
Project Management Methodology (PMM)
![Page 2: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/2.jpg)
MAIS Project Management Methodology
What is a Project?
“A Project is a temporary endeavor undertaken to create a unique product or service” - PMI (Project Management Institute) Body of Knowledge
(Every project has a definite beginning and a definite end.)
![Page 3: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/3.jpg)
MAIS Project Management Methodology
What is Project Management?
• Application of knowledge, skills, tools and techniques to project activities to meet project requirements. - PMBOK (Project Management Body of Knowledge)
![Page 4: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/4.jpg)
MAIS Project Management Methodology
• Is a detailed definition of an organization’s approach to managing the Project Life Cycle.
• Provides a reusable roadmap to managing and executing projects.
• Provides tools for capturing, analyzing and improving project work efforts.
• Provides a structured approach to creating and sharing project information.
Project Management Methodology(PMM)
![Page 5: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/5.jpg)
MAIS Project Management Methodology
Components of a Project
People
Deliverables
ScheduleBudget
Constraints & Risks
Metrics & Measurements
Communication
![Page 6: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/6.jpg)
MAIS Project Management Methodology
Managing Project Components
• People – Roles & Responsibilities
• Project Deliverables - Acceptance Criteria
• Schedule - Effort, Duration, and Staff Resources to produce specific Project Deliverables
• Budget – Costs and Funding
• Assumptions & Constraints – Issues, Risks to accomplishing objectives of project
• Metrics - Measure progress and success of producing project deliverables within planned schedule and budget
• Communication – Information about Project.
![Page 7: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/7.jpg)
MAIS Project Management Methodology
• A Best-Practices blend of: Existing EAS PMM Methodology
Proven during PS Upgrade. Used with STAT, TAPI, and other projects.
Industry-based PMM Methodologies PMI (Project Management Institute) and the PMI PMBOK (Project
Management Body of Knowledge) model. SEI (Software Engineering Institute) and the CMM-I (Capability
Maturity Model – Integration) model.
Development of MAIS Project Management Methodology (PMM)
![Page 8: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/8.jpg)
MAIS Project Management Methodology
Production Support Planning
Project Management Envelope
Pro
ject
De
finiti
on
& S
tart
up
Po
st P
roje
ct
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rel
ease
/Rol
lout
Project Execution
System Development Lifecycle
Infrastructure Project ManagementP
ract
ice
Mov
es
Change Management
![Page 9: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/9.jpg)
MAIS Project Management Methodology
Refining Definition of Project Deliverables and Outcomes
Project Definition Project Execution
…
![Page 10: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/10.jpg)
MAIS Project Management Methodology
Tools of Methodology
• Process Flows
• Approach Documents
• Templates and Instructions
![Page 11: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/11.jpg)
MAIS Project Management Methodology
Why Use a Methodology?
• Provides a consistent approach to managing projects.
• Provides a predictable roadmap for organizing and storing information on projects.
• Provides a framework for continuous improvement, enabling MAIS to analyze and improve efficiencies of work efforts and resource utilization.
![Page 12: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/12.jpg)
MAIS Project Management Methodology
Project Management Methodology Scalability
Project Management Methodology is “scaled” according to project size, complexity:
Net Result: Not all MAIS Project Management Methodology Deliverables are required all of the time! It varies depending on Project Size!
X-Small (Petite)
Small
Medium
Large
![Page 13: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/13.jpg)
MAIS Project Management Methodology
Next Steps
• Detailed Look at Key Deliverables of MAIS Project Management Methodology
![Page 14: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/14.jpg)
MAIS Project Management Methodology
Questions?
![Page 15: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/15.jpg)
MAIS Project Management Methodology
Project Definition & Startup Phase
Production Support Planning
Pro
ject
De
finiti
on
& S
tart
up
Po
st P
roje
ct
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rel
ease
/Rol
lout
Project Execution
System Development Lifecycle
Infrastructure Project ManagementP
ract
ice
Mov
es
Change Management
![Page 16: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/16.jpg)
MAIS Project Management Methodology
Project Definition Phase - Overview
• Continues the refinement of initial Proposal deliverables into “working” deliverables.
• Sets in motion the operational framework of the project.
• Builds the integrated, deliverables-based project schedule and plans needed to execute the project on a day-to-day basis.
• Establishes the internal procedures, responsibilities, and activities needed to complete the project.
![Page 17: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/17.jpg)
MAIS Project Management Methodology
Project Definition Phase Deliverables
• Charge/Scope Document
• Schedule
• Budget
• Issues Log
• Risks Log
• Change Control/Scope Log
• Roles & Responsibilities
• Communication Plan
• Deliverables Log
![Page 18: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/18.jpg)
MAIS Project Management Methodology
Project Execution Phase
Production Support Planning
Pro
ject
De
finiti
on
& S
tart
up
Po
st P
roje
ct
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rel
ease
/Rol
lout
System Development Lifecycle
Infrastructure Project ManagementP
ract
ice
Mov
es
Change Management
Project Execution
![Page 19: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/19.jpg)
MAIS Project Management Methodology
Project Execution Phase - Overview
• Project Manager, Administrator, Lead(s), Team, and others execute the Plans developed in Definition phase.
• Project Manager Directs Monitors Adjusts Reports Controls
the activities executed as the project progresses.
![Page 20: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/20.jpg)
MAIS Project Management Methodology
Project Execution Phase Deliverables
• Project Administration Meeting Agendas Meeting Minutes
• Project Reporting PlanView Time Reporting Budget to Actual Reports Project Status Score Card Lessons Learned
![Page 21: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/21.jpg)
MAIS Project Management Methodology
Project Execution Phase Deliverables Cont’d
• Project Control Issues Log Risks Log Change/Scope Control Log
• Project Health Check Health Check Approach Health Check Plan Health Check Questionnaire
![Page 22: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/22.jpg)
MAIS Project Management Methodology
Post Project Phase
Production Support Planning
Pro
ject
De
finiti
on
& S
tart
up
Po
st P
roje
ct
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rel
ease
/Rol
lout
System Development Lifecycle
Infrastructure Project ManagementP
ract
ice
Mov
es
Change Management
Project Execution
![Page 23: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/23.jpg)
MAIS Project Management Methodology
Post Project Phase - Overview
• Discontinues activities of the project in an orderly, controlled manner that includes a review of the project processes and outcomes.
• Project Manager Formally acknowledges project conclusion with Sponsor. Closes any outstanding contracts. Resolves any outstanding issues. Participates in a Post Project Health Check. Reviews and summarizes Lessons Learned. Ensures all relevant Project Deliverables are archived.
![Page 24: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/24.jpg)
MAIS Project Management Methodology
Post Project Phase Deliverables
• Project Conclusion/Acknowledgement
• Post Project Health Check Post Project Health Check Plan Post Project Health Check Questionnaire
• Lessons Learned Summary
• Post Project Checklist
![Page 25: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/25.jpg)
MAIS Project Management Methodology
Methodology Web Page• A Look at the available resources
![Page 26: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/26.jpg)
MAIS Project Management Methodology
Next Steps
• A closer look at Project Management Methodology phases & deliverables and a brief overview of the System Development Lifecycle (SDLC), Performance Support Methodology, and Infrastructure Project Management.
![Page 27: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/27.jpg)
MAIS Project Management Methodology
Questions?
![Page 28: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/28.jpg)
MAIS Project Management Methodology
Project Definition & Startup Phase
EndStart
- Establish Initial PM Control Logs and metrics- Create & Update Project Charge Document- Create list of all Project Deliverables and Acceptance Criteria- Define and Baseline Detailed Project Plan/Schedule- Refine Project Budget- Define Roles & Responsibilities and Training Requirements- Create Project Communications Plan
M 1000A - PM Approach Document(s)Project Proposal Documents from Step 1010
M101 - Project ChargeM102 - Project Plan/Schedule (Planview)M103 - Project BudgetM104 - Issues LogM105 - Risks LogM106 - Change/Scope Control LogM107 - Roles/ Responsibilities and Training RequirementsM108 - Project Communication PlanM110 - Log of Project DeliverablesM111 - Project Kickoff Meeting Agenda
Set UpProject
DocumentRepositories
ProjectDocumentRepository
Review andUpdate PMApproachDocument
M 1000A - PMApproachDocument(Updated)
![Page 29: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/29.jpg)
MAIS Project Management Methodology
Project Execution Phase
End
1220Project
Reporting
1210Project
Administration
1230Project ControlManagement
1300Project Health
Checks
Start2000 - 7000
SDLC
Infrastructure Project
Management
PerformanceSupport
Methodology
![Page 30: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/30.jpg)
MAIS Project Management Methodology
Project Administration Sub Phase
EndStart
Update andMaintain Project
Schedule
Conduct ProjectReview Meetings Meeting Agenda
(Del #131)
Meeting Minutes(Del #132)
Project Plan/Schedule(Del #102)
(maintained)
Review LessonsLearned Lessons
Learned(Del #137)(updated)
Conduct ProjectWorking Team
Meetings
![Page 31: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/31.jpg)
MAIS Project Management Methodology
Project Reporting Sub Phase
Start
Maintain ProjectScore Card
Create Weekly andMonthly Status
Reports
Report Time
Project Score Card(Del #136)
M133 - Project Budget to Actual ReportM134 - Project Variance Report (from Planview)M135 - Project Status Reports
Project Plan/Schedule(Del #102)
(updated-time reported)
Capture LessonsLearned
Lessons Learned(Del #137)(LN DB)
End
![Page 32: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/32.jpg)
MAIS Project Management Methodology
Project Control Management Sub Phase
EndStart
IssuesManagement
RiskManagement
Change/ScopeImpact
Management
M 1000A PM Approach Document
INPUT
![Page 33: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/33.jpg)
MAIS Project Management Methodology
Project Control Management Sub Phase cont’d
Refine Definitionof New Issues
(including roughCost/Impact)
Acceptnew Issue?
Does Issueintroduce
Risk?
RiskManagement
Issue NeedsProject Change?(per thresholds)
Change/ScopeManagement
End
UpdateIssue Log(rejected)
Start
Yes
No
Yes
No
Address Issueas action item
UpdateIssue Log
(open/deferred)
Project IssueLog
(Del #104)
Review Open/Deferred Issues(Update Status if
necessary)
NewIssues?
YES
Yes
No
No
Issues Management Process
![Page 34: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/34.jpg)
MAIS Project Management Methodology
Project Control Management Sub Phase cont’d
Risk Management Process
Review Open/Deferred Risks
(Update Status ifnecessary)
Refine Definitionof New Risks
(including roughCost/Impact/Probability)
New RiskImpacts Project? (per thresholds)
Develop andReview
Risk MitigationPlan
End
Update Risk Log(Rejected)
Start
Yes
No
Update Risk Log(accepted/deferred)
Change/ScopeManagement
Project Risk Log(Del #105)
New Risks?
Input
NO
Yes
![Page 35: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/35.jpg)
MAIS Project Management Methodology
Project Control Management Sub Phase cont’d
Change Control/Scope Management Process
Review Open/DeferredChanges
(Update Statusif necessary)
Refine Definitionof New Changes(including rough
Cost/Impact)
Accept NewChanges? End
UpdateChange Control/
Scope Management Log
(rejected)
Start
Yes
No
New RisksIntroduced?
RiskManagement
UpdateProject Plan/
Schedule
AssignResources toAccomplish
ChangeOrder
UpdateChange
Control/ScopeManagement
Log(Open/defered)
Add NewRisk to
Risk Log
Project ChangeControl/Scope
Management Log(Del #106)
NewChanges?
Input
No
Yes
Yes
No
![Page 36: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/36.jpg)
MAIS Project Management Methodology
Project Health Check Sub Phase
End
Complete theProject
Health CheckPlan
Project HealthCheck Plan(Del #141)
Review ProjectHealth Check
ApproachDocument
Train &Prepare
Project Teamfor Project
Health Check
AdministerProject Health
CheckQuestionnaire
M 1400A ProjectHealth Check
ApproachDocument
ExamineProjectArtifacts
ConductInterviews
AnalyzeInformation
and DevelopCorrection
Action Plans
Prepare &Review
DraftFindings
ConductManagement
ReviewMeeting
Prepare &Publish Final
Findings
Project HealthCheck
Questionnaire &Report
(Del #142)
Start
INPUT
![Page 37: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/37.jpg)
MAIS Project Management Methodology
System Development Lifecycle (SDLC)
The progressive phases of work to develop and deliver the unique product of a project.
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rol
lout
System Development Lifecycle
Pra
ctic
e M
oves
![Page 38: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/38.jpg)
MAIS Project Management Methodology
MAIS Performance Support Methodology
Relationship Between MAIS PMM, SDLC, & Performance Support Methodologies & Phases
Project Management Methodology
Release/Rollout
PracticeMoves
System Test
Develop/Unit Test
DesignRqmts/
Analysis
Assessment
Design
Development
Delivery
MAISPerformance
Support Phases
MAISSDLC
MAISPMM
Stabilization
![Page 39: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/39.jpg)
MAIS Project Management Methodology
Infrastructure Project Management
• Environment Preparation is executed throughout the project, preparing and configuring the needed environment(s) for each SDLC phase.
• Planning Items: User Technical & Functional Support Requirements. Approach to environment procurement, configuration, delivery, and support. Timeline. System Architecture Diagrams.
![Page 40: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/40.jpg)
MAIS Project Management Methodology
Post Project Phase
Start
Capture final PMInfo -
Issue, Risks,Change/ScopeManagement,
Lessons Learned,Score Card
1400Project Health
Check(for Post Project)
Close ProjectPlan/Schedule
Inputs
Close Out &Archive Project
Repositories
Post-ProjectChecklist
(Del #192)(completed)
ProjectDocument
Repositories
End
CloseContracts
(if needed)
Post-Project Checklist (Del # 192)Lessons Learned LN DB (Del #137)
Review/Evaluate Final
LessonsLearned
ProjectDocument
Repositories
ArchivedProject
DocumentRepositories
Lessons LearnedSummary(Del #191)
CompletePost-Project
Checklist
ProjectConclusionAcknowledgement(Del. #190)
Final ProjectSummaryMeeting
![Page 41: University of Michigan Administrative Information Services 2/10/06 Project Management Methodology (PMM)](https://reader035.vdocument.in/reader035/viewer/2022062715/56649d775503460f94a58fe6/html5/thumbnails/41.jpg)
MAIS Project Management Methodology
Project Management Methodology
Questions?