Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 73___________________________________________________________________________________________________

expected that the all kitchen floors will be cleaned daily, all kitchen walls wiped down monthly.

Note: Regarding Deep CleaningThe cleaning of all kitchen fixed surfaces will occur annually at a mutually agreed upon time. The cleaning of the kitchen equipment and stainless steel will be the responsibility of the food services contractor.

CHECK which days cleaning will be done if; weekly, 2 x week, 3 x week, ie; M,T,W,T,FThe days of the week you indicate below will form part of the final contract. These forms must be included with your bid response.

Daily 2XWeek

3XWeek

Weekly Other Month or months

ALL FLOORS1. Sweep/dust mop all non-carpeted

floorsX

2. Spot wash all non-carpeted floors X3. Damp mop all non-carpeted floors X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

4. Scrub & wash non-carpeted floors Quarterly5. Strip & refinish non-carpeted floors Annually6. Machine scrub concrete floors Semi-

Annually7. Seal & buff concrete floors Annually8. Auto scrub & burnish concrete floors X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

9. Sweep & wash with germicidaldetergent all washroom floors X

10. Damp mop rubber compound floors X☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

11. Scrub rubber compound floors Semi-Annually

12. Apply finish to rubber compound floors

Semi-Annually

13. Scrub & seal hardwood floors Semi-Annually

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 74___________________________________________________________________________________________________

14. Vacuum common areas, classrooms, lecture theatres, & meeting rooms carpeted floors – wall to wall

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

15. Spot vacuum common areas, classrooms, lecture theatres, meeting rooms carpeted floors

X

Daily 2XWeek

3XWeek

Weekly Other Month or months

16 Vacuum offices & open office areas carpeted floors

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

17. Vacuum & extract water from exterior door walk off mats

X

18. Power wash exterior door walk off mats

Annually

19. Remove black scuff marks from concrete/vinyl floors

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

20 Steam clean carpeted floors Semi-Annually

21 Remove spots/spills from carpeted floor

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

FURNITURE & FITMENTS22. Damp wipe with disinfectant cleaner

chairs & tables (including legs, arms & seats) in all

X

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 75___________________________________________________________________________________________________

common aras, lounges, classrooms, lecture theatres, meeting rooms

23 Vacuum – dust upholstered furniture & damp wipe leather furniture (including under cushions)

Bi-Monthly

24.. Steam clean upholstered chairs As Required25 Realign all tables & chairs in

classrooms, lecture theatres, meeting rooms

X

26. Dust, spot clean bookcases, shelving, cabinets, credenzas, storage cupboards, lockers, locker tops

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

Daily 2XWeek

3XWeek

Weekly Other Month or months

27 Feather dust AV equipment, TV’s etc X☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

28. Damp wipe shelving, cabinets, storage cupboards, lockers

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

29. Dry wipe chalkboards/whiteboard surfaces & damp wipe ledges (unless marked DO NOT REMOVE)

X

DOORS/WALLS/VERTICAL SURFACES

30. Spot wash to nine feet (paying attention to walls behind garbage cans)

X

☐M☐T☐W☐T

☐M☐T☐W☐T

☐M☐T☐W☐T

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 76___________________________________________________________________________________________________

☐F ☐F ☐F31 Remove markings As Required

32 Wash walls & doors floor to ceiling Annually33 Clean all pictures, frames, etc Monthly

34. Clean all notice boards, exposed pipes, wall louvers, clocks, fire bells, fire extinguishers, cabinets, door frames etc.

Monthly

35. Vacuum cement walls, floor to ceiling AnnuallyCOFFEE AREAS/ COPY ROOMS/

LUNCHROOMS36 Wash sinks, counters & outside

cupboardsX

37. Empty waste receptacles; change liners

X

38 Empty paper recycling containers when full, replace liners & deposit in gaylords in recycling room

As Required

39. Fill towel dispensers X40. Clean & polish chrome, stainless

steel & enamel fixtures, all dispensers, splash backs & exposed plumbing

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

Daily 2XWeek

3XWeek

Weekly Other Month or months

ALL PUBLIC & PRIVATE WASHROOMS & SHOWER ROOMS– PORCELAIN FITTINGS & ATTACHMENTS, POLISHED METAL

41. Report & wash graffiti & damage X.42. Sweep & Wash ceramic/quarry floors X43. Machine scrub ceramic/quarry floors Monthly44. Clean with germicidal detergent &

restock all receptacles, dispensers, holders, etc

X

45. Clean with germicidal detergent, inside & out all sinks, toilet/shower

X

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 77___________________________________________________________________________________________________

seats, urinals, plumbing & fixtures46. Remove liners, clean with germicidal

detergent all sanitary & waste receptacles, replace all liners

X

47.. Clean with germicidal detergent all partitions, walls, enamel, & tile

X

48. Clean all mirrors, bright work etc X49. Wash shower walls & floors,

removing debris/hair from drainX

50. Disinfect change tables & change area

X

WINDOWS, MIRRORS, PLEXIGLASS, BLINDS

51. Spot clean interior glass (including doors & side lights)

X

52. Wash interior glass (including doors, railings & side lights)

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

53. Dust, damp wipe all vertical & pull down blinds

Monthly

54. Spot clean exterior glass (ground floors, patios, walkways only)

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

55. Wash clean exterior glass (ground floors, patios, walkways only)

Monthly

Daily 2XWeek

3XWeek

Weekly Other Month or months

STAIRWAY/ELEVATORS/JANITOR ROOMS, ETC – campus wide

56. Damp wipe handrails, window, ledges, ledges, etc

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

57. Wash handrails, ledges etc. Monthly58. Emergency Exit Stairways sweep,

wash stairs, risers, landings etc.X

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 78___________________________________________________________________________________________________

** These may require daily cleaning during the winter months

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

59. Common Stairways sweep, damp mop stairs, risers, landings etc vacuum, spot wash/extract carpeted staircases** These may require daily cleaning during the winter months

X

60. Buff stairways with NORA stairtread to remove scuffs & scratches

Bi-annually

61. Janitor Rooms - Clean floors, walls, shelves, sinks & all equipment

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

62. Clean interior surfaces of elevators, doors (both sides) windows, railings & door guides (door guides must be kept free from foreign objects)

X

LIGHT FIXTURES, VENTS & DIFFUSERS

63. Wash ceiling vents in food preparation area

Quarterly

64. Dust light diffusers, lenses Monthly65. Dust all wall, door & ceiling vents,

diffusersMonthly

Daily 2XWeek

3XWeek

Weekly Other Month or months

GENERAL66. Empty, damp wipe all waste

receptacles/containers, changing liners as required on

X

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 79___________________________________________________________________________________________________

external(excluding parking lots) & internal containers in common areas

67. Empty waste containers & change liners – offices only

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

68. Wash interior, exterior & lid of waste containers

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

69. Remove cardboard boxes only if marked “garbage” & store in recycling room

X

70. Empty large office recycling boxes & deposit paper in gay lords in recycling room

X

71 Empty recycling containers throughout entire campus & deposit in gaylords in recycling room

X

72. Sweep, disinfect & hose down garbage compactor area

X

73 Refill hand sanitizer dispensers located through campus

X

74. Clean all horizontal ledges below nine ft, including rads, baseboards, window sills, partitions etc

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

75. Clean all metal kick plates, door knobs, push bars etc

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

76. Pick up all dishes, throughout campus & return to kitchen back area

X

77. Sweep 20 ft from external doors X

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 80___________________________________________________________________________________________________

Daily 2XWeek

3XWeek

Weekly Other Month or months

POWER PLANT – CHANGE ROOM, WASHROOM, CONTROL ROOM & OFFICES ONLY

78. Scrub & wash non-carpeted floors X☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

79. Damp wipe arms of chairs, legs & feet

Bi-Weekly

80. Clean washroom fixtures with germicidal detergent, inside & out

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

81. Damp wipe & polish all polished metal

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

82. Clean with germicidal detergent all partitions, walls, enamel, dispensers, holders etc

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

83. Wash cubicles with germicidal detergent

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

84. Remove markings from cubicles X☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

DAYCARE

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 81___________________________________________________________________________________________________

85. Sweep & wash vinyl floors X86. Vacuum carpets & exterior door

mattingX

87. Clean all sinks, countertops, door handles, mirrors & toilets with disinfectant cleaner

X

88. Spot clean window, glass wall & mirrors

X

89 Wash windows, glass wall top to bottom

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

90. Disinfect change table & change area X91. Spot clean walls up to 6 feet X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

92 Wash walls top to bottom Annually93. Shampoo carpets Quarterly

Daily 2XWeek

3XWeek

Weekly Other Month or months

MAINTENANCE SHOP – WASHROOM & LUNCHROOM

94. Wash non-carpeted floors X☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

95. Damp wipe arms of chairs, legs & feet

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

96. Clean washroom fixtures with germicidal detergent, inside & out

X

☐M☐T☐W☐T

☐M☐T☐W☐T

☐M☐T☐W☐T

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 82___________________________________________________________________________________________________

☐F ☐F ☐F97. Damp wipe & polish all polished

metalX

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

98. Clean with germicidal detergent all partitions, walls, enamel, dispensers, holders etc

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

99 Wash cubicles with germicidal detergent

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

100 Scrub non-carpeted floors Annually

STUDENT RESIDENCES – 1 & 2 COMMON AREAS, STAIRS, OFFICES, LAUNDRY ROOM & FOYER

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

101 General frequency schedule applies to common areas

X

102 Students are normally responsible for cleaning of their own suites from Sept 1 to May 31

Not Required

103 As requested by Housing Manager, vacated suites will receive general cleaning by Contractor

As requested

104 As requested by the Housing Manager, suites utilized as conference accommodations will be cleaned, vacuumed & dusted for the duration of the conference period.

As requested

Daily 2X 3X Weekly Other Month or

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 83___________________________________________________________________________________________________

Week Week months105 Emergency steam cleaning of

carpets and/or furniture will be carried out as requested by Housing Manager

As required

106 Damp wipe outside of washing/drying machines & clean lint traps

X

107 Clean light fixtures X As requested

108 Vacuum all carpeted areas, including edges & corners

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

109W Wipe down all baseboards, kickboards, heaters and outlet/switch covers, door knobs, push bars, railings

X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

110Spot Spot wash all horizontal surfaces including doors, walls, frames, windows/sills & blinds

X

111Sw Sweep & mop all non-carpeted flooring

X

112 Wash windows top to bottom Bi-monthly

113 Wash walls top to bottom Annually

114 Non carpeted floors to be stripped & waxed (confirm flooring maintenance specs to ensure it is a waxable flooring)

Annually

115 Empty garbage cans & replace liners X116 Buff stairways with NORA stairtreads

to remove scuffs/scratches (confirm which stairways with Facilities Management

Bi-Annually

CHARLES JAGO NORTHERN SPORTS CENTRE Hours of operation:

M/F Sept-Apr M/F 0530 hours – 2300 hours, S/S 0700 hours – 2200 hours

May – June M/f 0530 – 2200 s/s 0800-2100 hours

July – Aug M/F 0530 – 2100, s/s 0800-1900 hours

117 Field House

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 84___________________________________________________________________________________________________

.

Vacuum concrete in concourse XDaily 2X

Week3XWeek

Weekly Other Month or months

Wash concrete in concourse XSeal and buff concrete floors Semi-Annual

Spot check and clean walls up to 6 ft XDust phones X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

118 Gymnasium – 3 courts including spectator seatingClean (sweep) floor XDust red phones X

Clean & damp mop spectator seats after use

Following Events

Damp mop floor X

Dust top of wall padding XWipe padding with damp cloth & disinfectant

Bi-monthly

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

119 Squash Courts - 2

Vacuum floors XClean interior and exterior glass XClean court walls to 6 ft XClean court walls floor to ceiling Semi-Annual

Damp wipe benches with disinfectant X☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

120 Indoor Track – polytan (rubber) & concreteVacuum fitness areas – concrete areas around track

X

Clean and disinfect water fountains X

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 85___________________________________________________________________________________________________

Damp mop fitness areas – concrete areas around track

X

Clean glass of railing – both sides X☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

Dust and damp wipe all handrails ledges and benches

X

Seal and buff concrete floor Semi-annual

Vacuum storage room floor and damp mop Quarterly

Vacuum track surface with billgoat vacuum

Bi-weekly

Daily 2XWeek

3XWeek

Weekly Other Month or months

121 Lobby and Entrance ☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

Auto scrub concrete floor XSeal and buff concrete floor Semi Annually

Damp wipe lounge seating & tables XClean interior and exterior glass doors

X

Vacuum and damp mop a/v room floor (room 14-212)

Quarterly

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

122 Reception/Ticket Sales Area

Damp mop floors XDamp wipe top & front of reception desk

X

Empty garbage cans & replace liners XClean windows top to bottom X

☐M☐T☐W

☐M☐T☐W

☐M☐T☐W

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 86___________________________________________________________________________________________________

☐T☐F

☐T☐F

☐T☐F

123 Multi Purpose Room (Wolf Pack 14-214Dust mop and damp mop floor XDamp wipe tables & chairs XSeal and buff concrete Semi-Annually

Dust sillsand clean windows XVacuum and damp mop storage room floor (14-218)

Quarterly

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

124 Public Washrooms

Sweep & Damp mop floors XReport and wash graffiti & damage X

Clean with germicidal detergent and restock all receptacles, dispensers holders etc.

X d

Clean with germicidal detergent all partitions, walls, toilets, sinks, ledges & enamel tile

X

Clean all mirrors, bright work etc. XDaily 2X

Week3XWeek

Weekly Other Month or months

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

125 Administration Offices (14-230 to 250) – Day Cleaning OnlyEmpty garbage cans & replace liners XSweep & Damp mop floors XClean glass/windows X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

126 Circuit Training Room (14-264)Strength Room (14-266)Fitness Studio (14-226)Vacuum floor X

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 87___________________________________________________________________________________________________

Damp mop floor XDust mop floor in between classes As Requested

Spot check and clean mirrored walls XClean mirrored walls top to bottom X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

127 Sport Medicine/Physiotherapy (14-254)Follow the same schedule as the rest of NSC

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

128 Change RoomsVarsity/Referee/Public – VarsityMen’s & Women’s rooms cleaned only as requested only during September to April

As requested

Sweep & Damp mop floors XReport and wash graffiti & damage XClean with germicidal detergent and restock all receptacles, dispensers holders etc.

X

Clean with germicidal detergent inside and out, all sinks, toilets, showers, urinals, plumbing and fixtures, partitions, walls, enamel tile and floors

X

Clean all mirrors, bright work etc. XDust tops of suspended light fixtures X

Daily 2XWeek

3XWeek

Weekly Other Month or months

129 First Aid room (14-160A)

Damp mop floor X

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 88___________________________________________________________________________________________________

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

130 Equipment Room – large (off gymnasium 14-158)Community Storage Room (14-160)Vacuum common area XDamp mop common area X

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

131 Ventilated Wax Room (14-166)

Damp mop floor X☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

132 Shipping Receiving Room (14-170)

Damp mop floor As Requested☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

133 Mechanical Room (14-164)

Vacuum and wash floor Semi-Annually☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

☐M☐T☐W☐T☐F

134 CAFETERIA – Dining Hall / Servery / C-StoreEmpty waste containers, damp wipe with germicidal detergent & change liners (post meals x3)

X

Empty recycling & change liners (post meals x3)

X

Damp wipe balcony railing with germicidal detergent & clean plexi glass

X

☐M☐T

☐M☐T

☐M☐T

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 89___________________________________________________________________________________________________

☐W☐T☐F

☐W☐T☐F

☐W☐T☐F

135 KITCHEN / FRONT OF HOUSE - Night ShiftEmpty waste containers, damp wipe with germicidal detergent & change liners

X

Daily 2XWeek

3XWeek

Weekly Other Month or months

Empty recycling, damp wipe with germicidal detergent & change liners

X

Sweep / dust mop non carpeted floors

X

Damp mop non carpeted floors XDust ceiling ventsDEEP CLEAN – ONCE / YEAR (scheduled with Food Services Manager)

Annually

Scrub & wash floors including under kitchen equipmentWash windows / sills / walls above 6 ftWash ceiling vents with germicidal detergent

136 GENERAL – Throughout Facility

Clean interior surfaces & floor of elevator, doors (both sides) and door guides

X

Remove markings on all doors and walls

X

Dust light diffusers, lenses Monthly

Clean all metal kick plates, door knobs and push bars etc.

X

Dust tops of vending machines and trophy cases

Quarterly

Wash all water fountains with germicidal detergent

X

Spot check & clean interior windows, glass, railings

X

Damp wipe all ledges, sills, benches XEmpty garbages & replace liners (excluding offices)

X

Clean walls top to bottom Annually

Spot wash walls up to 6 ft

Frequency ScheduleMUST BE INCLUDED WITH RFP SUBMISSION Page 90___________________________________________________________________________________________________

This frequency schedule will be posted in every department and classroom. Departments will check daily to ensure their area is being cleaned satisfactorily and according to the schedule.

Schedule IPricing

Page 91___________________________________________________________________________________________________

Pricing

1. All prices proposed must be exclusive of taxes. If applicable, taxes such as GST and PST are to be shown as separate line items. Please refer to staffing requirements listed in Section 3 of Specifications and Summary of Work, Duration of Work Week and Year.

2. The Proposal pricing to clean Areas below, as detailed in Specification and Summary of Work, shall be as follows:

Year 1

Main Campus is comprised of Areas One Main Exterior, Area Two Power Plant, Area Three Agora, Area Four Administration, Area Five Research Laboratory, Area Six A Conference, Area Seven Library, Area Eight Residences, Aea Nine Daycare Centre, Area Ten EFL, Area Eleven Teaching Laboratory, Area Twelve Lab Link, Area Thirteen Maintenance Shop, Area Fourteen Dr. Donald Rix Northern Health Sciences Centre, Area Fifteen Teaching and Learning Centre, Area Eighteen Bio Energy Plant, Area Nineteen Day Cleaning

Main Campus....................................................................... 2016/2017

$ per year

Area Six B Northern University Student Centre.............. 2016/2017

$ per year

Area Eight Student Residences Common Area I & II .............................. 2016/2017

$ per year

Area Eight Student Residence Suite Cleaning

$________________________ per 2-bedroom Suite$________________________ per 4-bedroom Suite

Area Sixteen BMO (downtown location)........................... 2016/2017

$ per year

Area Seventeen Charles Jago Northern Sports Centre... 2016/2017

$ per year

Schedule IPricing

Page 92___________________________________________________________________________________________________

YEAR II

Main Campus is comprised of Areas One Main Exterior, Area Two Power Plant, Area Three Agora, Area Four Administration, Area Five Research Laboratory, Area Six A Conference, Area Seven Library, Area Eight Residences, Aea Nine Daycare Centre, Area Ten EFL, Area Eleven Teaching Laboratory, Area Twelve Lab Link, Area Thirteen Maintenance Shop, Area Fourteen Dr. Donald Rix Northern Health Sciences Centre, Area Fifteen Teaching and Learning Centre, Area Eighteen Bio Energy Plant, Area Nineteen Day Cleaning

Main Campus........................................................................ 2017/2018

$ per year

Area Six B Northern University Student Centre.............. 2017/2018

$ per year

Area Eight Student Residences Common Area I & II .............................. 2017/2018

$ per year

Area Eight Student Residence Suite Cleaning

$________________________ per 2-bedroom Suite$________________________ per 4-bedroom Suite

Area Sixteen BMO (downtown location)........................... 2017/2018

$ per year

Area Seventeen Charles Jago Northern Sports Centre... 2017/2018

$ per year

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YEAR III

Main Campus is comprised of Areas One Main Exterior, Area Two Power Plant, Area Three Agora, Area Four Administration, Area Five Research Laboratory, Area Six A Conference, Area Seven Library, Area Eight Residences, Aea Nine Daycare Centre, Area Ten EFL, Area Eleven Teaching Laboratory, Area Twelve Lab Link, Area Thirteen Maintenance Shop, Area Fourteen Dr. Donald Rix Northern Health Sciences Centre, Area Fifteen Teaching and Learning Centre, Area Eighteen Bio Energy Plant, Area Nineteen Day Cleaning

Main Campus........................................................................ 2018/2019

$ per year

Area Six B Northern University Student Centre.............. 2018/2019

$ per year

Area Eight Student Residences Common Area I & II .............................. 2018/2019

$ per year

Area Eight Student Residence Suite Cleaning

$________________________ per 2-bedroom Suite$________________________ per 4-bedroom Suite

Area Sixteen BMO (downtown location)........................... 2018/2019

$ per year

Area Seventeen Charles Jago Northern Sports Centre... 2018/2019

$ per year

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YEAR IV

Main Campus is comprised of Areas One Main Exterior, Area Two Power Plant, Area Three Agora, Area Four Administration, Area Five Research Laboratory, Area Six A Conference, Area Seven Library, Area Eight Residences, Aea Nine Daycare Centre, Area Ten EFL, Area Eleven Teaching Laboratory, Area Twelve Lab Link, Area Thirteen Maintenance Shop, Area Fourteen Dr. Donald Rix Northern Health Sciences Centre, Area Fifteen Teaching and Learning Centre, Area Eighteen Bio Energy Plant, Area Nineteen Day Cleaning

Main Campus........................................................................ 2019/2020

$ per year

AreaSix B Northern University Student Centre.............. 2019/2020

$ per year

Area Eight Student Residences Common Area I & II .............................. 2019/2020

$ per year

Area Eight Student Residence Suite Cleaning

$________________________ per 2-bedroom Suite$________________________ per 4-bedroom Suite

Area Sixteen BMO (downtown location)........................... 2019/2020

$ per year

Area Seventeen Charles Jago Northern Sports Centre... 2019/2020

$ per year

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Unit Costs

Unit costs are to be used for the purpose of additions to, or deductions from, the contract and adjusting the contract price accordingly. The unit prices are to include all work specified to be carried out in the various types of building areas listed below.

A. Types of Area

1) Offices $ /10 sq. feet

2) Classrooms $ /10 sq. feet

3) Laboratories $ /10 sq. feet

4) Cafeterias $ /10 sq. feet

5) Coffee Rooms $ /10 sq. feet

6) Lounges $ /10 sq. feet

7) Kitchens $ /10 sq. feet

8) Lecture Theatres $ /10 sq. feet

9) Stairways & Landings $ /10 sq. feet

10) Washrooms $ /10 sq. feet

11) Shower Rooms $ /10 sq. feet

12) Walkways/Breezeways $ /10 sq. feet

13) Hallways/Foyers $ /10 sq. feet

14) Squash & Racquetball Courts $ /10 sq. feet

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B. Function

Sweeping Halls & Corridors $ /10 sq. feet

Dust Mopping (unobstructed) $ /10 sq. feet

Dust Mopping (obstructed) $ /10 sq. feet

Damp Mopping (unobstructed) $ /10 sq. feet

Damp Mopping (obstructed) $ /10 sq. feet

Wet mop & rinse (unobstructed) $ /10 sq. feet

Wet mop & rinse (obstructed) $ /10 sq. feet

Machine scrubbing $ /10 sq. feet

Hand scrubbing $ /10 sq. feet

Strip & rewax (1 person) $ /10 sq. feet

Spray Buffing (1 person obstructed) $ /10 sq. feet

Carpet Vacuuming (unobstructed) $ /10 sq. feet

Carpet Vacuuming (obstructed) $ /10 sq. feet

General washroom cleaning $ /10 sq. feet

Window washing $ /10 sq. feet

Stairway Cleaning (Sweep & Dust Mop) $ /10 sq. feet

Stairway Cleaning (Damp Mop) $ /10 sq. feet

Wall Washing $ /10 sq. feet

Price increase for $________/10 sq. feet in year’s two, three & four must be pre-approved by the University.

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C. Cost for Work Not Included in the Stipulated Price

The following prices shall apply for work specified in the contract when requested by UNBC.

1) Regular Time Charges

Hourly Rate: Heavy $ / hour per person

Light $ / hour per person

2) Overtime Charges

Hourly Rate: Heavy $ / hour per person

Light $ / hour per person

D. Costs for Work Not Included in the Stipulated Price

The following unit prices shall apply for additional work when ordered by UNBC.

1) Light Fixture Washing $ per 4’ unit

2) Ceiling Washing $ per 10 sq. feet

3) Carpet Cleaning $ per 10 sq. feet

4) Furniture Cleaning $ per unit furniture

E. (Hourly) (Benefits not included)

a) Resident Manager

b) Supervisor

c) Janitor (heavy duty)

d) Janitor (light duty)

e) Other:

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ADDITIONAL PRICING IS REQUESTED FOR THE FOLLOWING RESIDENCE SUITE CLEANING WHICH MAY OR MAY NOT FORM PART OF THE UNIVERSITY SERVICES CONTRACT RESULTING FROM THIS RFP.

Deep Cleaning of Residence Suites (as noted on page 31)

Spring $___________/hr

December $___________/hr

August $___________/hr

During Regular School Semesters $_________/hr

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The University reserves the right to contract the following items directly with another supplier. Included in this proposal is a list of our supplies and the estimated annual quantities ordered. This list does not reflect any commitment by the University of products or quantities it intends to order. As buildings are constructed and times change, so may the products required by the University. This list may increase or decrease over the term of this contract. Additional items must receive the same pricing structure as is applied to the rest of the items listed. The description of the products listed may change over the course of the term of this contract. No item is to be altered or substituted without written approval from the University in the form of a change order. The pricing structure quoted on the items listed herein, is to be applied to any and all supplies requested by the University during the term of the contract resulting from this RFP. Contractor is to supply pricing that will remain in effect for a minimum of six (6) months and must apply for an increase which must be approved by UNBC.

Below descriptive sizes may be approximates, otherwise descriptions are not to be altered.

Item # Description Unit Estimated Annual PriceOrder Quantity

CanlinersRegular, Black, Garbage Bags, Low Density, Polyethylene

1. 22” x 24”, see Tyco Plastics UX2022R 500/case 165 cases $_______2. 30” x 38”, see Tyco Plastics UX2636R 250/case 200 cases $_______3. 35” x 50”, see Tyco Plastics UX3550R 150/case 160 cases $_______4. 42” x 48”, see Tyco Plastics UX4248R 125/case 6 cases $_______

Feminine Hygiene5. Liners, kraft, waxed, with gussets,

7-1/2” x 10-1/4” x 3-1/2”see Hospital Specialty Co. KL260 500/case 40 cases $_______

Paper Products6. Bathroom Tissue, Scott, 2-ply, 100% Recycled, white

605 sheet, standard, 48040 40 rolls/case 335 cases $_______7. Bathroom Tissue, Scott JRT, 2-ply, 100% Recycled

Jumbo Jr, 1000 feet, white, 07805 12 rolls/case215 cases $_______8. Paper Towel, roll, 350 feet, natural,

see Fort James 26008 12 rolls/case 215 cases $_______9. Paper Towel, Singlefold, prefer brown,

See Fort James 20786 4000/case 200 cases $_______

Hands Free Roll Towel Dispenser, Insight Transparent Grey

Item # Description Unit Estimated Annual Price

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Order Quantity

Skin Care10. Lotion Soap, 4l 4/case 11 cases $_______11. Foam Soap 4/case 25 cases $_______12. Purell Hand Sanitizer 6/case 30/cases $_______13. 1000ml Skin Care Dispenser – White

Urinal Block14. Urinal Tab, see Sipco Industrial – TTU 12/case 52 cases $_______

Schedule IIContract Staffing Proposal

Page 101___________________________________________________________________________________________________

In order to ensure that the Contractor provides the complete Janitorial Service described, it is required that a list of the proposed contract staffing requirements be submitted with proposal submission.

Schedule IIIContractor Insurance Requirements

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The Contractor shall furnish evidence of Worker's Compensation Board coverage for all employees for performance of the duties as specified herein.

Schedule IVContractor Union Agreements

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Contractor is to list all Union agreements to which Contractor is signatory presently, and their expiry dates.

Agreement With: Expiry Date:

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

____________________________________ _____________________________

Schedule VSafety and Security Program

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Proponent's safety and security organization and techniques currently employed within the company, including:

1. Organization of the Proponent's safety and security functions, including organizational responsibility/reporting:

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

2. Summary of Proponent's and its major subcontractors' (by name) safety record, including a list of client reference contacts and identification of frequency/severity rates for the two (2) best and two (2) worst projects in Canada in the past five (5) years, in accordance with the formula outlined below:

Frequency Rate =(No. of Medical Aids & No. of Disabling Injuries) x 200,000Actual Man-hours Worked

Severity Rate =(No. of Days Lost) x 200,000Actual Man-hours Worked

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

(Proponent should attach and properly designate additional sheets if necessary)

Schedule VSafety and Security Program

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3. Contractor has attached hereto a copy of its latest WCB Experience Rating Statement and same for each of its proposed major subcontractors. Contractor has identified below those proposed subcontractors whose Rating Statements are worse than industry average and its proposed surveillance program for monitoring these subcontractors.

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

Schedule VICompany History and Related Information

Page 106______________________________________________________________________________________

1. Please give a brief history of your organization. Include number of employees, location of head office, personnel who would be assigned to this project, with their academic and professional qualifications, and their office location.

Schedule VIIEquipment to be used on Campus

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List all equipment and the age of the equipment that will be used on campus.

NOTE: A minimum of 2 heavy duty carpet steam cleaners will be required.

Schedule VIIIReference Information

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Proponents are required to submit with the proposal submission, a minimum of two (2) references, complete with current contact names, phone numbers and email addresses, to verify the Proponent’s experience, quality of work, and capability to provide the services outlined in this RFP document. Include company name, description of service and time period service was provided. References should be for customers who have utilized the services of the contractor within the last 24 months.

Schedule IXPerformance Measurements

Page 109______________________________________________________________________________________

The Contractor is to list their performance measurement tables as well as a detailed procedure including response time and remedy for all problems as reported to them by the UNBC Supervisor’s Office.

Schedule X(A)Proposal Response Form

RFP16-1596Page 110

______________________________________________________________________________________

This proposal response form must be completed by each Contractor and forwarded to The University of Northern British Columbia. All requirements outlined in the Request for Proposal with their submission and any other documentation requested by UNBC, and any important information developed by the Contractor as part of its presentation, must accompany this form.

PROPOSAL

We, ____________________________, having examined the Request for Proposal and all other information and documents included in the Request for Proposal, do hereby offer and agree to provide the service as described.

1. Receipt of the following addenda is acknowledged:Addendum No._______________ Date: __________________Addendum No._______________ Date: __________________Addendum No._______________ Date: __________________

2. The University reserves the right to waive irregularities and informalities, to reject proposals from Contractors found not to be responsive according to the terms of the invitation, and the right to reject all proposals.

3. Each bidder shall submit with their response to this Request for Proposal proof of a bid bond in the amount not less than ten percent (10%) of the first year bid amount, payable to UNBC and issued by a corporate guarantee or surety company chartered in Canada, licensed to do business within the Province of British Columbia, and acceptable to UNBC. Upon request by UNBC, the original Bid Bond must be received by UNBC within 4 business days, at which time it would be held until a contract and requisite Performance Bond have been fully executed and delivered to UNBC after which any and all requested bid bonds will be returned to the respective proponents. The Bid Bond shall be in effect until January 31, 2017. If any Proponent declines to enter into a Contract within the period set out in the Request for Proposal, or a further agreed to period of time, the principal and surety will be required to pay to UNBC, a sum equivalent to the difference between the proponent's bid and the accepted bid or TEN PERCENT (10%) of the proponent's bid, whichever is the lesser.

Schedule X(B)Proposal Signature(s)

RFP16-1596Page 111

______________________________________________________________________________________

The undersigned agrees not to withdraw or modify this Proposal for a period of sixty (60) days from submission deadline. THIS PAGE MUST BE RETURNED WITH YOUR BID, FAILURE TO DO SO WILL RESULT IN YOUR BID BEING DISQUALIFIED.

LEGAL/REGISTERED CORPORATE NAME OF FIRM AS IT APPEARS ON INCOME TAX:

_____________________________________________________________

AUTHORIZING SIGNATURE: ______________________________________

______________________________________Print Name

Official Capacity/Title of Individual Signing: ________________________________________________

Address: _________________________________________________

City: _________________________________________________

Province or State: _________________ Postal or Zip Code: ___________

Date: _________________________________________________

Telephone: _________________ Fax:________________________

Email: ______________________________________________

Duly authorized officers of the Contractor(s) shall properly execute the Proposal as follows:If the Contractor is a corporation, the proposal shall be signed in the name of the corporation by a duly authorized officer of the corporation, with the designation of hislher official capacity, and attested properly. The proposal shall show the place in which the corporation is chartered.

If the Contractor is an individual, he or she shall sign the proposal in person or by representative and be witnessed, stating the name or style, if any, under which he or she is doing business. If the signing is by representative, his or her power of attorney or other authorization shall be stated, and a certified copy thereof shall be attached to the Proposal.

If the Contractor is a joint venture or partnership, the proposal shall be signed by each of the persons or firms, which is a party to the joint venture agreement. A certified copy of the joint venture agreement shall be attached to the Proposal. A joint venture will not be accepted unless the joint venture agreement or some other signed and legally binding instrument is certified and attached to the proposal, containing provisions for one of the parties to the joint venture to be in full direction of the project and to exercise this direction through a single individual, to be appointed Manager of Operations with the consent of all parties to the joint venture agreement.

Schedule X(B)Proposal Signature(s)

RFP16-1596Page 112

______________________________________________________________________________________

On behalf of the company or enterprise submitting this bid, I hereby certify, under penalty of perjury, that the proponent is not affiliated with any other company or enterprise which is submitting a bid on this project, with the exception of:

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

The undersigned also certifies that the price of this bid has been determined independently of the price of any other bidder on this project except those so noted above.

LEGAL NAME OF FIRM: ________________________________________________

PER: ______________________________________________________(Title of Official of Firm)

SIGNATURE: ______________________________________________________

DATE: ______________________________________________________

EMAIL: ______________________________________________________

NOTE: Include with submission proof of the Bid Bond of 10% of the value of the first year bid amount of the proposal.

Page 113______________________________________________________________________________________

APPENDIX INON-DISCLOSURE AGREEMENT

RFP16-1596

The following documentation will be expected to be signed by the successful proponent upon award of the RFP.

NON-DISCLOSURE AGREEMENT FOR SERVICE PROVIDERS OF UNBC

1. In consideration of being given access, or potential access, to confidential information (the “Information”) to complete duties of service for the University of Northern British Columbia (“UNBC”) detailed in ___________ (“the Contract”) the ___________________________ (“Recipient”) agrees to maintain the Information in confidence, and will not use, publish, release or disclose or permit to be published, released or disclosed to a party other than the Recipient, the Information, except insofar as permitted by section 33 of the Freedom of Information and Protection of Privacy Act RSBC 1996 c. 165 (“the Act”).

2. Paragraph 1 does not apply to any information that:(a) was already known by the Recipient prior to receiving it from UNBC, without being subject to

an obligation to maintain its confidentiality;(b) is or becomes generally known to the public without breach of this or any other confidentiality

agreement by the Recipient;(c) is also obtained by the Recipient from someone other than UNBC without an obligation to

keep such Information confidential;(d) is independently developed by the Recipient without use of confidential Information; or(e) is required by law to be published, released or disclosed.

3. The Recipient acknowledges that:

(a) the Information may contain third party business and personal information that may normally have been withheld under the provisions of the Freedom of Information and Protection of Privacy Act and will only be collected or retained for specific required purposes within the Contract.

(b) whether or not the information is encountered on purpose or by accident, the Recipient is responsible for maintaining the security and confidentiality of the Information and agrees not to share the Information with any other party, and except as reasonably required by section 33 of the Freedom of Information and Protection of Privacy Act, will not, either directly or indirectly, make any further copies of or otherwise reproduce the documents or Information in any manner or medium whatsoever without the prior written permission of UNBC;

(c) if there is a premediated need to use, publish, release or disclose the Information, UNBC will be consulted beforehand, and if there is an accidental incident of use, publication, release or disclosure of the Information, UNBC will be notified as soon as the incident occurs or is discovered.

(d) UNBC expects the Recipient will have safeguards in place within standard practices to ensure the above terms will be satisfied