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University of Otago Council Part 1

Venue - Council Chamber, First Floor, Clocktower Building

10 September 2019 02:15 PM - 04:30 PM New Zealand Standard Time

Agenda Topic Page

Agenda 1

1. Part 1: Open Committee: Minutes 3

To confirm Part 1 of the Minutes of the meeting of the Council held on 9 July 2019.

2. Disclosure of Interests 6

Members are referred to Section 14 of the Council’s Standing Orders relating to Disclosure of Interests and reminded to advise of any conflicts that might arise in relation to any items on this agenda.

3. Communications from the Senate 10

3.1 Senate - 31 July 2019 10

To receive Communications from the Senate, dated 31 July 2019, and to consider the recommendations relating to (i) Academic Proposals Introduction of Bachelor of Arts and Commerce (BACom) and Bachelor of Commerce and Science (BComSc) Amendment of 4th year requirements for BPharm(Hons) (ii) Scholarships and Prizes New Prizes ANZCA Prize Dr Elspeth Joan Gold Prize Professor Gareth Jones Prize Amended Scholarships The Barbara Heslop Memorial Scholarship The Brian Hardy Memorial Scholarship Phyllis Paykel Memorial Scholarship University of Otago Postgraduate Scholarship in Obstetrics and Gynaecology The Class of 79 Undergraduate Medical Scholarship The Rita Gardiner Travelling Scholarship Bee Nilson Award Science Horizons Scholarship Disestablished Prizes EY Prestige Prize in Accounting Foundation for Malaysia Prize Disestablished Scholarship University of Otago Graduates’ Association Travel Scholarship

3.2 Senate - 28 August 2019 34

To receive Communications from the Senate, dated 28 August 2019, and to consider the recommendations relating to (i) Academic Dress Statute 2011 (Amended) (ii) Scholarships and Study Grants Amended Scholarships University of Otago Prestige Scholarships and University of Otago Scholarships Amended Study Grants University of Otago Study Grants for Māori and Pacific Island Students.

University of Otago Council Part 1 - Agenda

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4. Hocken Collections 45

To receive a memorandum from the Registrar and Secretary to the Council, dated 27 August 2019 on Hocken Collection Trustee responsibilities, together with a report on the Hocken Collections from the University Librarian.

5. Financial Review 55

To receive a Financial Review Part 1 for the period ended 31 July 2019.

6. University Capital Projects 73

To receive a Capital Projects report Part 1, dated 29 August 2019.

7. Council Meeting Dates 2020

To note meeting dates for the University Council for 2020, all at the starting time of 2.15pm: 11 February, 10 March, 21 April, 9 June, 14 July, 8 September, 13 October, 10 November, 8 December,

8. Vice-Chancellor's Business 76

To receive a report from the Vice-Chancellor, dated 3 September 2019.

9. Chancellor's Business

To receive a verbal report from the Chancellor.

10. Exclusion of the Public 85

To approve a motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded from the following parts of the proceedings of this meeting.

University of Otago Council Part 1 - Agenda

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COUNCIL

Minutes of a meeting of the University Council

9 July 2019

Present The Chancellor (in the Chair), the Pro-Chancellor,

the Acting Vice-Chancellor (Professor Richard Blaikie), Mr F B Barton,

Mr M R Dippie, Ms S L Ellison, Mr J P Heath, Ms L C Hobson,

Mr S A Montague-Gallagher, Ms P A Oakley,

Associate Professor C R Pigden and Mr M A Wong.

Apology The Vice-Chancellor.

In attendance The Acting Deputy Vice-Chancellor (Academic), the Deputy Vice-

Chancellor (External Engagement), the Chief Operating Officer,

the Chief Financial Officer (Item 13 by videoconference), the Director of

Strategy, Analytics and Reporting, the Director, Communications,

Ms J A Thompson (Executive Officer) and the Registrar and Secretary to

the Council.

Part 1: Open Committee

1. Minutes Part 1 of the Minutes of the meeting of the Council held on

11 June 2019 was confirmed.

2. Disclosure of Interest and Register of Interests

The Council received the current Register of Interests for members of the

University of Otago Council. There were no further updates or disclosures

by a member of Council for any items on this agenda.

University of Otago Council Part 1 - Part 1: Open Committee: Minutes

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3. Communications from the Senate

The Council received Communications from the Senate, dated 26 June

2019, and

APPROVED recommendations relating to

(i) Limitations of Enrolment for 2020

(ii) New Scholarship – Tā Mason Durie Pae Ora Masters Scholarship

(iii) International Agreements

New Agreements

Memorandum of Understanding (MOU) and Student Exchange

Agreement between the University of Otago and the University

of West England

MOU between the University of Otago and Jinan University,

P.R. China

Renewed Agreements

MOU between the University of Otago and the Max Rubner

Institute, Germany

MOU between the University of Otago and Yonsei University,

South Korea

MOU between the University of Otago and Chulalongkorn

University, Thailand.

4. Finance and Budget Committee

The Council received

(i) Part 1 of the Minutes of the meeting of Finance and Budget

Committee held on 5 July 2019

(ii) a Financial Review Part 1 for the period ended 31 May 2019

The Pro-Chancellor and Convener of the Finance and Budget

Committee, Mr S Higgs, commented briefly on key items in the

Review report.

(iii) a report prepared by the Financial Services Division comparing

information contained in Annual Reports for 2018 from New

Zealand’s eight universities.

5. University Capital Projects

The Council received a Capital Projects report Part 1, dated June 2019.

The Chief Operating Officer noted that students returning for the second

semester were using the new Dental Clinical Services Building which was

performing well.


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6. Treaty of Waitangi Committee

The Council received the Minutes of the meeting of the Treaty of Waitangi

Committee held on 7 June 2019 and a report from the Office of Māori

Development.

7. Vice-Chancellor’s Business

The Council received a report from the Vice-Chancellor, dated 3 July

2019. The report included comment on topical issues, updates from

divisions, Social Impact Studio activities, events and speaking

engagements, and awards and recognition received by students and staff.

The Deputy Vice-Chancellor (External Engagement) noted that good

numbers were viewing the Dare to be Wise Exhibition at the Otago

Museum and advised that the exhibition would be open until 24 November

2019. The Anniversary Gold Ball is the next key event in the 150th events

calendar and will be held on 10 August 2019 at the Dunedin Town Hall.

The Acting Vice-Chancellor advised an upcoming visit to the University

by Nobel Laureate Professor Eric Cornell who has been designated a

University of Otago 150th Distinguished Visitor.

8. Chancellor’s Business

The Chancellor visited the United Kingdom recently, attending alumni

events in Edinburgh and at the Houses of Parliament, Westminster. Sir

Malcolm Grant was the main speaker at the London alumni dinner at which

Jonathan Lemalu gave a performance. The Chancellor also commented on

visits to both the University of Edinburgh and the University of Glasgow,

noting collaborative opportunities with both institutions. Other visits

included to Rhodes House, Trinity College (University of Cambridge) and

Merton College (University of Oxford).

9. Exclusion of the Public

The Council

APPROVED a motion, under Section 48 of the Local Government Official Information

and Meetings Act 1987, that the public be excluded from the remaining

parts of the proceedings of the meeting as set out in detail in the Agenda.


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UNIVERSITY OF OTAGO COUNCIL

REGISTER OF INTERESTS

August 2019

(As disclosed on appointment to the Council and updated as necessary)

Frazer B Barton

Entity Nature of Interest

ALC Trustees No 1 Limited Director

Anderson Lloyd Administration Limited Director

Anderson Lloyd Shareholding Company Limited Director / Partner

Anderson Lloyd Partnership Partner

Anderson Lloyd Trustee Company Limited Director

Calvert & Co Trustees Limited Director

Grow Tree Limited Director / Shareholder

Naseby Development Trust Trustee

Pine Time Limited Director

Presbyterian Support Otago Incorporated Trustee

PSO Retirement Villages Limited Director

TCP Holdings Limited Director / Shareholder

Martin R Dippie


Central Land Holdings Limited Director / Shareholder

Derby Street Limited Director

Hoveton Trustees Limited Director / Shareholder

Ironside Properties Limited Director / Shareholder

Jacks Hardware and Timber Limited Director / Shareholder

Jacks Property Services Limited Director / Shareholder

M10 IP Holding Company Limited Director

M10 IP Trust Limited Director

Mitre 10 (NZ) Limited Director / Shareholder

Mitre 10 Holdings Limited Director

Mitre 10 Imports Limited Director

Orange and Black Limited Director

Orchard Road Holdings Limited Director / Shareholder

Otago Business Park Limited Director / Shareholder

Otago Land & Merchants Limited Director / Shareholder

Otago Land Group Limited Director / Shareholder

Otago Rescue Helicopter Limited Director

Sebring Treasury Limited Director / Shareholder

Three Parks Properties Limited Director / Shareholder

University of Otago Holdings Ltd Director

Wanaka Hardware and Building Supplies Ltd Director / Shareholder

Otago Rescue Helicopter Trust Trustee

University of Otago Council Part 1 - Disclosure of Interests

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August 2019

Suzanne L Ellison


Kati Huirapa Runaka ki Puketeraki Runaka Manager

Ngai Tahu Funds Committee Chair

Manawapopore Trust Trustee

Dunedin City Council Creative Dunedin Partnership Runaka Representative

Professor Harlene Hayne


AAW Jones Custodian Limited Director

Fulbright New Zealand Trust (Inc) Trustee

John F Kennedy Memorial Fund Trustee

McMillan Nominees Limited Director

NZ Vice-Chancellors’ Committee (Universities NZ) Committee Member

Otago Innovation Limited Director

Te Tapuae of Rehua Limited Director

The Treasury Board Member

University of Otago Employee

University of Otago Foundation for Malaysia Ex officio Trustee

University of Otago Foundation Trust Ex officio Trustee

University of Otago Holdings Limited Director

James P Heath


New Zealand Union of Student Associations Executive Committee member

Otago University Students’ Association Employee

University Book Shop (Otago) Limited Director

Stephen J Higgs


Cumberland Property Group Limited Director

Cumberland Rural Properties Limited Director

Disease Research Limited Director

Endovanerra Limited Director

Headwaters NZ Limited Director

Immune Solutions Limited Director

LP Management Services Limited Director

Mitern Limited Director / Shareholder

Motor Trade Finance Limited Director


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August 2019

Stephen J Higgs (cont.)


MTF Direct Limited Director

MTF Finance Limited Director

MTF Leasing Limited Director

MTF Limited Director

MTF Securities Limited Director

MTF Treasury Limited Director

MTFS Holdings Limited Director

Otago Innovation Limited Director

Polson Higgs Wealth Management Limited Director

South Link Health Services Limited Director

University of Otago Foundation Trust Trustee

University of Otago Holdings Limited Director

Vetlife Limited Director

L Caroline (Carrie) Hobson


Hobson Leavy Limited Director / Shareholder

King’s College Foundation Trustee

University of Otago Foundation Trust Trustee

Shane A Montague-Gallagher



Patricia A Oakley


Dunedin Casinos Charitable Trust Trustee

Dunedin International Airport Limited Director

Forsyth Barr Limited Employee / Shareholder

Royal New Zealand Ballet Trustee

Institute of Directors – National Council Council Member

Institute of Directors – Otago Southland Branch Chairperson


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August 2019

Associate Professor Charles R Pigden



Dr Royden J Somerville QC


University of Otago Foundation Trust Ex officioTrustee

University of Otago Holdings Ltd Director

Barristers Chambers Limited Director / Shareholder

University of Otago Foundation for Malaysia Ex officio Trustee

Mr Malcolm A Wong


Aylesbury Investments Limited Director / Shareholder

Book City Limited Shareholder

Chinese Poll Tax Heritage Trust Trustee

CNW Trustees (2007) Limited Director / Shareholder

CNW Trustees (2017) Limited Director / Shareholder

CNW Trustees Limited Director / Shareholder

Cook North & Wong Limited Director / Shareholder

Dunedin Chinese Gardens Trust Trustee

Otago Community Trust Trustee

P M Yelavich Anaesthetics Limited Shareholder

St John’s Parish (Roslyn) Friends of the Aged and Needy Society

Trustee


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COMMUNICATIONS FROM THE SENATE 31 July 2019

The Senate recommends for approval: Academic Proposals

To submit the following proposals to the Committee on University Academic Programmes for approval:

a) To introduce two new interdivisional qualifications, Bachelor of Arts and Commerce (BACom) and Bachelor of Commerce and Science (BComSc);

b) To amend the fourth‐year requirements of the Bachelor of Pharmacy with Honours (BPharm(Hons)), including the introduction of a new paper, PHCY 485 – Applied Pharmacotherapy and Patient Care for Honours, and the deletion of the following papers:

• PHCY 481 – Quality Use of Medicines B for Honours; • PHCY 482 – Professional Pharmacy Practice C for Honours; • PHCY 483 – Quality Use of Medicines C for Honours.

New, Amended, and Disestablished Scholarships and Prizes

To approve the following new prizes, amended scholarships, disestablished prizes, and disestablished scholarship, as detailed in a memorandum from the Scholarships and Prizes Committee (see attached):

a) New Prizes • ANZCA Prize • Dr Elspeth Joan Gold Prize • Professor Gareth Jones Prize

b) Amended Scholarships • The Barbara Heslop Memorial Scholarship • The Brian Hardy Memorial Scholarship • Phyllis Paykel Memorial Scholarship • University of Otago Postgraduate Scholarship in Obstetrics and Gynaecology • The Class of 79 Undergraduate Medical Scholarship • The Rita Gardiner Travelling Scholarship • Bee Nilson Award • Science Horizons Scholarship

University of Otago Council Part 1 - Communications from the Senate

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c) Disestablished Prizes

• EY Prestige Prize in Accounting • Foundation for Malaysia Prize

d) Disestablished Scholarship • The University of Otago Graduates’ Association Travel Scholarship

Matters approved by Senate under delegation through University Statute, for noting: Academic Proposals

a) Board of Undergraduate Studies

i) The Senate approved various consequential and minor changes.

ii) The Senate noted that the following proposals have been approved by the Committee on University Academic Programmes:

Humanities • To introduce a new qualification, Diploma in Theology (DipTheol) • To introduce a new major subject, Global Studies, for the BA • To amend the curriculum of the History major subject for the BA.

Commerce • To amend the name of the Marketing Management subject for all relevant

qualifications to Marketing;

Sciences • To introduce a new minor subject, Mathematical Statistics; • To introduce a new major and minor subject, Agricultural Innovation, for the BAppSc; • To amend the curriculum of the Human Nutrition major subject for the BSc, together

with amendments to various other subjects.

b) Board of Graduate Studies

i) In addition to other consequential and minor changes, the Senate approved the following:

Sciences • SURV 580 – Research Project (new paper); • An amendment to the point value of SURV 590 – Dissertation from 40 points to 60

points; • Amendments to the requirements of the Bachelor of Surveying with Honours

(BSurv(Hons)), of the Geographic Information Systems subject for the BAppSc(Hons), of the Surveying subject for the PGDipSci and the MSc, and of the Master of Surveying (MSurv), relating to the above new and amended papers.


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ii) The Senate noted that the following proposals have been approved by the Committee on University Academic Programmes:

Humanities • To introduce a new qualification, Master of International Development and Planning

(MIDP); • To introduce a new qualification, Master of Arts (Coursework) (MA(Coursework))

modelled on the existing coursework option within the Master of Arts (MA) • To amend the regulations of the Master of Arts (MA) to remove the coursework

option and to amend its name to Master of Arts (Thesis) (MA(Thesis)).

Commerce • To amend the name of the Marketing Management subject for all relevant

qualifications to Marketing.

Health Sciences • To introduce a new qualification, Master of Advanced Nursing Practice (MAdvNP) • To amend the requirements of the Postgraduate Diploma in Primary Health Care

(PGDipPHC) and the Postgraduate Certificate in Primary Health Care (PGCertPHC) • To amend the requirements of the Master of Clinical Pharmacy (MClinPharm) and the

Postgraduate Diploma in Clinical Pharmacy (PGDipClinPharm).


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Memorandum

To Council

From Scholarships and Prizes Committee

Date 31 July 2019

Re New Prizes, Amended Scholarships, Disestablished Prizes and Disestablished Scholarship Proposals

PREAMBLE The approval of Council is sought for the following new prizes, amended scholarships, disestablished prizes and disestablished scholarship. 1. NEW PRIZES

a) The ANZCA Music Prize Department: Te Kāhui Tau/School of Performing Arts Value: $1,500 Background: Australian and New Zealand Cultural Arts Limited has agreed to support

an annual Music prize for Bachelor of Music students, including honours, in the area of contemporary performance. The company supports similar prizes at a number of Australian universities.

Recommended by: Professor Stuart Young, Head of School of Performing Arts, Division of

Humanities Professor Tony Ballantyne, Pro-Vice-Chancellor, Division of Humanities

New Regulations The ANZCA Music Prize Established in 2019 by the University of Otago and Australian and New Zealand Cultural Arts Limited (ANZCA) to acknowledge excellence in contemporary performance by students studying during the second, third or fourth years of a Bachelor of Music or Bachelor of Music with Honors degree course. Contemporary performance may be on the bass guitar, drums, guitar, keyboard or vocals. The prize is awarded annually by the University Council on the recommendation of the Head of the Music Programme. Criteria may include original student work or performance off set repertoire at the higher end of GPA 9 (90% to 100%) for the entire course, at a level of proficiency and imagination such as would be seen as outstanding in a professional context. An award will not be made in any year in which there are no candidates of sufficient merit. The award may be given concurrently with other awards. The prize is valued at $1,500.


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b) The Dr Elspeth Joan Gold Prize (300 Level) Department: Department of Anatomy Value: $500 Background: This new prize will be for the best student in 300 level Anatomy and

Biological Anthropology papers. It acknowledges the work of Dr Elspeth Joan Gold. The Prize will be departmentally funded.

Recommended by: Professor Greg Anderson, Deputy Head of Department of Anatomy, Division

of Health Sciences Professor Richard Barker, Pro-Vice-Chancellor, Division of Sciences

New Regulations

The Dr Elspeth Joan Gold Prize (300 Level)

Established in 2018 by the University of Otago to acknowledge Dr Elspeth Gold, a researcher and advocate for prostate cancer diagnosis and therapies. She served as a passionate and popular lecturer in the Department of Anatomy from 2010 to 2015, prior to her own untimely passing due to breast cancer.

The prize is awarded annually by the University Council on the recommendation of the Head of the Department of Anatomy to the Bachelor of Science or Bachelor of Biomedical Sciences student who gains the highest grades in their best four 300-level Anatomy and Biological Anthropology papers.

The prize is valued at $500. The recipient’s name will also be acknowledged on a trophy displayed in the Department of Anatomy Histology Classroom.

c) The Professor Gareth Jones Prize

Department: Department of Anatomy Value: $500 Background: This new prize will be for the best student in 200 level Anatomy and

Biological Anthropology papers. It acknowledges the work of Professor Gareth Jones. The Prize will be departmentally funded.

Recommended by: Professor Greg Anderson, Deputy Head of Department of Anatomy, Division

of Health Sciences Professor Richard Barker, Pro-Vice-Chancellor, Division of Sciences

New Regulations

The Professor Gareth Jones Prize (200 Level)

Established in 2018 by the University of Otago to acknowledge Professor Gareth Jones, a neuroscientist and bioethicist in the Department of Anatomy. Professor Jones was a longstanding Head of the Department who guided the Department’s transition from a purely medical teaching-focused department to one that is also a leader in biomedical science research and teaching.

The prize is awarded annually by the University Council on the recommendation of the Head of the Department to the student who gains the highest grades in their best three 200-level Anatomy and Biological Anthropology papers. If applicable, one prize will be awarded to a Bachelor of Sciences student and one prize to a Bachelor of Biomedical Sciences student.

The prize is valued at $500. The recipient’s name will also be acknowledged on a trophy displayed in the Department of Anatomy Histology Classroom.


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2. AMENDED SCHOLARSHIPS

d) The Barbara Heslop Memorial Scholarship Department: The Otago Medical School Value: $8,500 plus tuition fees Background: The amendment increases the value of the stipend from $5,000 to $8,500

to acknowledge cost of living increases in recent years and a desire that an increase in stipend value will assist students with the associated costs of undertaking a research project.

Recommended by: Bruce Smith, Manager, Otago Medical School, Division of Health Sciences Professor Lois Surgenor, Associate Dean (Academic), Division of Health

Sciences.

Amended Regulations

The Barbara Heslop Memorial Scholarship

Established in 2014 in memory of the late Professor Barbara Heslop who graduated from the Otago Medical School in 1948 and had a forty year career at Otago in the Departments of Pathology and Surgery, specialising in transplantation research.

The purpose of the scholarship is to assist students to undertake one year research degrees - BMedSc(Hons) for medical students, BSc(Hons) or BBiomedSc(Hons) - in the disciplines of Pathology or Immunology.

Eligibility

Candidates must:

1. be a NZ citizen or NZ permanent resident, and

2. be enrolled for the degree of Bachelor of Medical Science with Honours, Bachelor of Biomedical Science with Honours, or Bachelor of Science with Honours studying a Pathology or Immunology discipline within a department of the Otago Medical School at any of its three main campuses (Christchurch, Dunedin, Wellington).

Value

The scholarship comprises a $5,000 an $8,500 stipend and the coverage of tuition fees for one year. Tuition fees will be paid at the beginning of the course, and a stipend will then be paid monthly for ten months. The final stipend payment will be paid after the thesis is submitted.

Tenure

The scholarship will be held for one year while the candidate is enrolled in the Honours degree.

The scholarship must be taken up in the year for which it is awarded.

The scholarship may be held concurrently with other awards, subject to approval by the Dean of the Otago Medical School.


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Publicity

The University of Otago reserves the right to use the names, photographs and details of successful applicants for the purposes of advertising and publicity. The scholarship holder must agree to be reasonably available to participate in interviews and promotional activities if requested by the University.

Application and Selection Process

Candidates will be invited to apply after approval for admission to the Honours degree. Every candidate must submit an application with a covering letter explaining career aspirations, and a CV by 1st October in the year prior to commencement of their Honour’s study. The Selection Panel will convene to determine the award of the scholarship in mid-October each year.

The selection panel, which will comprise the:

Dean of the Otago Medical School

Dean of the Dunedin School of Medicine

Dean of the School of Biomedical Sciences

Dean of the University of Otago Christchurch

Dean of the University of Otago Wellington or their nominees, shall consider the following factors in awarding the Scholarship:

o the candidate’s previous academic results, and o the candidate’s potential to succeed in their proposed career path.

e) The Brian Hardy Memorial Scholarship

Department: The Otago Medical School Value: $8,000 Background: The amendment increases the value of the Scholarship’s stipend from

$5,000 to $8,000. Recommended by:

Bruce Smith, Manager, Otago Medical School, Division of Health Sciences Professor Lois Surgenor, Associate Dean (Academic), Division of Health

Sciences.

Amended Regulations

The Brian Hardy Memorial Scholarship

Established in 2016 in memory of the late Professor Brian Hardy who graduated from the Otago Medical School in 1964. He completed his surgical training in Dunedin, spending considerable time in immunological research with Dr Barbara Heslop. He subsequently completed a urological fellowship at the University of California Los Angeles and a further fellowship at the Peter Bent Brigham Hospital and the Boston’s Children’s Hospital. His first academic appointment was at the University of Toronto Sick Children’s Hospital. During his 30 year career as Chief of the Division of Paediatric Urology at the Los Angeles Children’s Hospital he built his division into one of the leading paediatric urological programmes in the United States. Many of his contributions were not well known in New Zealand but he retained a firm commitment to the country and his educational heritage.


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The purpose of the scholarship is to assist students in the BMedSc(Hons) programme studying in a Paediatric discipline.

Eligibility

Candidates must:

1. be a NZ citizen or NZ permanent resident, and

2. be enrolled for the degree of Bachelor of Medical Science with Honours studying a Paediatric discipline within a department of the Otago Medical School at any of its three main campuses (Christchurch, Dunedin, Wellington).

Value

The Scholarship comprises a $5,000 an $8,000 stipend.

The stipend will be paid for ten months. The final stipend payment will be paid after the thesis is submitted.

Tenure

The scholarship will be held for one year while the candidate is enrolled in the BMedSc(Hons) degree.

The scholarship must be taken up in the year for which it is awarded.

The scholarship may be held concurrently with other awards, subject to approval by the Dean of the Otago Medical School.

Publicity

The University of Otago reserves the right to use the names, photographs and details of successful applicants for the purposes of advertising and publicity. The scholarship holder must agree to be reasonably available to participate in interviews and promotional activities if requested by the University.

Application and Selection Process

Candidates will be invited to apply after approval for admission to the Honours degree. Every candidate must submit an application with a covering letter explaining career aspirations, and a CV by 1st October in the year prior to commencement of their Honour’s study. The Selection Panel will convene to determine the award of the scholarship in mid-October each year.

The selection panel, which will comprise the:

Dean of the Otago Medical School

Dean of the Dunedin School of Medicine

Dean of the School of Biomedical Sciences

Dean of the University of Otago Christchurch

Dean of the University of Otago Wellington or their nominees, shall consider the following factors in awarding the Scholarship:

o the candidate’s previous academic results, and o the candidate’s potential to succeed in their proposed career path.


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f) Phyllis Paykel Memorial Scholarship

Department: Otago Medical School Value: varies, normally $8,500 Background: The Trustees consider that the earlier prestige of the award is no longer

reflected by its current use to fund studentships and travel during student electives. This use will be discontinued and the Phyllis Paykel Memorial Scholarship has been made available from 2017 to fund the research year of up to two top-rated BMedSc(Hons) students each year. The initial value of the scholarship will be $8,500 per student but this will be adjusted as needed to match the sums paid to BMedSc(Hons) students funded from other sources within the University. The format of the regulations has been amended to the current standard.


Sciences.

Current Regulations Phyllis Paykel Memorial Scholarship Established in 1992 by the Trustees of the Maurice and Phyllis Paykel Trust in memory of Mrs Phyllis Paykel, foundation member and co-founder of the Trust. The Scholarship is intended to assist students at a suitable stage of the medical course, to undertake additional study and research in a selected area of medicine, including the related biological and social sciences.

1. In these Regulations, “the Dean” means the Dean of the School in which the student is currently enrolled, and “the Trustees” means the Trustees of the Maurice and Phyllis Paykel Trust.

2. The award shall be tenable by students who are New Zealand citizens or permanent residents of New Zealand.

3. The Scholarship shall be available to students enrolled for the degree of Bachelor of Medicine and Bachelor of Surgery and who are engaged in or have recently completed the second and third year of the course at the Otago Medical School.

4. The Scholarship shall be awarded by the University Council on the recommendation of a selection committee which will be expected before making a recommendation to consult the Trustees.

5. The selection committee shall consist of the Vice-Chancellor or nominee, the Dean or nominee and three other members of the Faculty of Medicine chosen by the Dean of the Faculty of Medicine.

6. Selection for the Scholarship shall take into account the applicant’s academic performance, research experience, and the nature of the research project.

7. One Scholarship may be awarded in any one year. A Scholarship may be offered on the recommendation of the selection committee to a person who has not submitted an application.

8. The Scholarship shall normally be available in two parts: (a) At an initial stage to provide support during a summer vacation research project; this part must be held within a Department of the Otago Medical School. (b) At a later stage to allow more advanced study and research in an area approved by the Dean of the School of Medicine during the elective period in the sixth year of the medical course.


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9. The total value of the Scholarship shall be the aggregate of the values of the component parts: (a) the value of the initial part will be the same as for summer vacation Studentships awarded by the Health Research Council; (b) the value of the elective part will be fixed according to the nature of the research and where (with the approval of the Dean of the School of Medicine) it is to be undertaken, but will not exceed one and a half times the value of the initial part.

10 The Scholar shall submit to the Council and the Trustees, through the Dean of the School in which the initial part of the Scholarship was held a written report on the work undertaken at the initial stage; and the Scholarship shall not be confirmed for the later stage unless that work is deemed to be satisfactory by that Dean. The Scholar shall also submit a final report at the conclusion of tenure of the Scholarship.

11 Research carried out during the tenure of a Scholarship must conform to the codes of ethical conduct at the University of Otago and must have the approval of the appropriate ethics committees.

12 Any publications resulting from work done during the tenure of a Scholarship shall include acknowledgement of support provided by the Maurice & Phyllis Paykel Trust.

13 Applications for the Scholarship must be received by the Dean of the Faculty of Medicine by Friday 22 August 2003.

Amended Regulations Phyllis Paykel Memorial Scholarship Established in 2017 by the Trustees of the Maurice Phyllis Paykel Trust, to replace the Phyllis Paykel Memorial Scholarship in Medical Sciences running since 1992, the Phyllis Paykel Memorial Scholarship honours Phyllis Paykel who was a foundation member and co-founder of the Maurice and Phyllis Paykel Trust. The scholarship is intended to assist students for the degree of Bachelor of Medical Science (Hons). In these Regulations, “the Dean” means the Dean of the Otago Medical School and “the Trustees” means the Trustees of the Maurice and Phyllis Paykel Trust. Eligibility Applicants must:

be a NZ citizen or NZ permanent resident, and be accepted by the University of Otago as a candidate for the degree of Bachelor of Medical

Science (Hons).

Application and Selection Process Written applications outlining the topic of research to be undertaken and a curriculum vitae must be received by the Manager of the Otago Medical School by the specified closing date. The award shall be made by the University Council on the recommendation of the selection committee, comprising the Dean of the Otago Medical School (or their nominee), and two other members of the Otago Medical School as appointed by the Dean. In awarding the Scholarship the selection committee shall consider the following factors:

the applicant’s previous academic performance the applicant’s research experience the availability of supervision and of appropriate resource provision


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the quality of the proposed research environment Up to two awards may be made in any one year. Value The annual value of the award shall be determined in each case by the selection committee, within a maximum to be set and reviewed from time to time by the Trustees. The current maximum value of the award is $8,500. Tenure

The scholarship will be held for one year while the candidate is enrolled in the BMedSc(Hons) degree.

The scholarship must be taken up in the year for which it is awarded. The scholarship may be held concurrently with other awards, subject to approval by the Dean

of the Otago Medical School. Other Requirements The holder of an award shall provide the Dean and the Trustees with a brief report at the conclusion of the period of tenure. Research carried out during the tenure of an award must conform to the codes of ethical conduct at the University of Otago and must have the approval of the appropriate ethics committee(s). Any publication resulting from work done during the tenure of an award shall include acknowledgment of support provided by the Maurice and Phyllis Paykel Trust.

g) University of Otago Postgraduate Scholarship in Obstetrics and Gynaecology Department: Obstetrics and Gynaecology, Department of Women’s and Children’s

Health, Dunedin School of Medicine Value: $25,000 full-time enrolment Background: Although an amendment was approved in 2014 to remove restrictions on

part-time study, the wording around this needs to be further amended for greater clarity in regards to the logistics of part-time tenure; that if a student has been approved by the selection committee to hold the scholarship as a part-time student, they will receive a pro-rated stipend of $12,500 (half the full-time rate), tuition fees up to a maximum $4,500 per annum (half the full-time maximum amount) and the tenure will be 24 months (double the full-time tenure).


Sciences.


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Current Regulations

University of Otago Postgraduate Scholarship in Obstetrics and Gynaecology

The Postgraduate Scholarship in Obstetrics and Gynaecology was established as a Faculty of Medicine Scholarship in 2004 with funds provided from the New Zealand Obstetrical and Gynaecological Society. These funds, first gifted in 1931, had initially provided travel scholarships when postgraduate training in the discipline was commonly carried out overseas. The establishment of the Royal Australian and New Zealand College of Obstetrics and Gynaecology (RANZCOG) in 1998 meant that postgraduate training towards membership of RANZCOG became commonly undertaken in New Zealand, and this led to the initial amendments to the scholarship, with overseas travel no longer required. The scholarship was further amended to remove restrictions on part-time study in 2014.

The Scholarship is intended to provide support for Obstetrics and Gynaecology trainees to carry out research in Obstetrics, Gynaecology and Women’s Health whilst enrolled at the University of Otago for a graduate research degree, such as a Master of Medical Science (MMedSc) or Doctor of Philosophy (PhD). It is desirable, but not compulsory, that the research be carried out at the University of Otago.

Eligibility

Applications are open to students who are:

Medical graduates (normally Registrars enrolled in the Royal Australian and New Zealand College of Obstetrics and Gynaecology Integrated Training Programme, or Members or Fellows of the College), and

Enrolled in, or intending to enrol in a research Master’s degree or PhD, normally towards a topic in the field of Obstetrics and Gynaecology or Women’s Health.

Application Process

Every applicant must submit an application to the University of Otago Scholarships Office by the specified closing date. Such application should include.

A covering letter detailing the proposed degree and a summary of the research the applicant plans to undertake,

A brief Curriculum Vitae,

The names of three referees who may be contacted to comment on the applicant’s suitability for the scholarship.

Selection Process

The Selection Committee, consisting of the Dean of the Faculty of Medicine or their nominee (in the Chair), the Professors of Obstetrics and Gynaecology from each of the University’s three main campuses or their nominees, a representative of the Royal Australian and New Zealand College of Obstetrics and Gynaecology, and a representative of the New Zealand Medical Association, shall consider the following factors when awarding this scholarship:

Academic ability and attainment,

Research capability,

The merit of the proposed research.


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Usually one scholarship will be offered per year, however more than one scholarship may be offered in any year if funds permit. The Selection Committee reserve the right to not make an offer in any year if applications are deemed of insufficient quality.

Financial Arrangements

The scholarship is set at $25,000 stipend per annum, plus tuition fees (up to a maximum of $9000 incl GST) per annum.

If the applicant withdraws from study or submits their thesis for examination, payments shall cease.

Tenure

The scholarship is for one (equivalent full-time) year only. A recipient studying towards a doctoral degree may apply for a second or third year of support however preference in selection decisions will normally be given to new applicants.

The scholarship may only be held part-time with approval from the Selection Committee. When held part-time the stipend will be paid at half the rate during part-time enrolment.

The scholarship may not be held concurrently with other University of Otago scholarships without approval from the Selection Committee.

Other Requirements

Each Scholarship recipient must:

Provide a report on progress to the Chair of the Selection Committee at the end of their year of tenure.

Agree to be reasonably available to participate in interviews and promotional activities if requested by the University of Otago.

Acknowledge receipt of the scholarship in any publications arising out of work conducted during the tenure of the award.

The Selection Committee may, at its discretion, terminate or suspend the scholarship for what is considered grave cause.

Amended Regulations

University of Otago Postgraduate Scholarship in Obstetrics and Gynaecology Scholarship

The Postgraduate Scholarship in Obstetrics and Gynaecology was established as a Faculty of Medicine Scholarship in 2004 with funds provided from the New Zealand Obstetrical and Gynaecological Society. These funds, first gifted in 1931, had initially provided travel scholarships when postgraduate training in the discipline was commonly carried out overseas. The establishment of the Royal Australian and New Zealand College of Obstetrics and Gynaecology (RANZCOG) in 1998 meant that postgraduate training towards membership of RANZCOG became commonly undertaken in New Zealand, and this led to the initial amendments to the scholarship, with overseas travel no longer required. The scholarship was further amended to remove restrictions on part-time study in 2014.

The Scholarship is intended to provide support for Obstetrics and Gynaecology trainees to carry out research in Obstetrics, Gynaecology and Women’s Health whilst enrolled at the University of Otago for a graduate research degree, such as a Master of Medical Science (MMedSc) or Doctor of Philosophy (PhD). It is desirable, but not compulsory, that the research be carried out at the University of Otago.


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Eligibility

Applications are open to students who are:

Medical graduates (normally Registrars enrolled in the Royal Australian and New Zealand College of Obstetrics and Gynaecology Integrated Training Programme, or Members or Fellows of the College)

and

enrolled in, or intending to enrol in a research Master’s degree or PhD, normally towards a topic in the field of Obstetrics and Gynaecology or Women’s Health.

Application Process

Every applicant must submit an application to the University of Otago Scholarships Office by the specified closing date. The application should include.

A covering letter detailing the proposed degree and a summary of the research the applicant plans to undertake

A brief Curriculum Vitae

The names of three referees who may be contacted to comment on the applicant’s suitability for the scholarship.

Selection Process

The Selection Committee, consisting of the Dean of the Faculty of Medicine or their nominee (in the Chair), the Professors of Obstetrics and Gynaecology from each of the University’s three main campuses or their nominees, a representative of the Royal Australian and New Zealand College of Obstetrics and Gynaecology, and a representative of the New Zealand Medical Association, shall consider the following factors when awarding this scholarship:

Academic ability and attainment

Research capability

The merit of the proposed research.

Usually one scholarship will be offered per year, however more than one scholarship may be offered in any year if funds permit. The Selection Committee reserves the right to not make an offer in any year if applications are deemed of insufficient quality.

Financial Arrangements

The scholarship comprises $25,000 stipend per annum, plus tuition fees (up to a maximum of $9000) per annum.

If the applicant withdraws from study or submits their thesis for examination, payments shall cease.

Tenure

The scholarship is for one year only of equivalent full-time study. A recipient studying towards a doctoral degree may apply for a second or third year of support however preference in selection decisions will normally be given to new applicants.

The scholarship may only be held part-time with approval from the Selection Committee. When held part-time the stipend will be paid at the part-time equivalent rate of $12,500 per annum, and tuition fees will be paid to a maximum of $4,500 per annum. In the case of part-time enrolment the scholarship will normally have tenure of two years.


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The scholarship may not be held concurrently with other University of Otago scholarships without approval from the Selection Committee.

Other Requirements

Each Scholarship recipient must:

Provide a report on progress to the Chair of the Selection Committee at the end of their scholarship tenure (one year for full-time candidates, two years for part-time candidates)

Agree to be reasonably available to participate in interviews and promotional activities if requested by the University of Otago

Acknowledge receipt of the scholarship in any publications arising out of work conducted during the tenure of the award

The Selection Committee may, at its discretion, terminate or suspend the scholarship for what is considered grave cause.

h) The Class of 79 Undergraduate Medical Scholarship Department: Otago Medical School Value: may vary, a minimum of $3,000 Background: The Class of 79 Undergraduate Medical Scholarship was established in

2005 by members of the MBChB Class of 1979 and first awarded in 2009. These amendments reflect the desire by the original donors for the value of the Scholarship to now be awarded above the minimum value of $3,000 in any given year where the available funds in the Trust allow. A change is also requested to the makeup of the selection panel. This is to simplify the current requirement such that any three- members of the Class of 1979 can form the selection panel. The panel is to be convened annually (and their recommendations subject to approval) by the Dean of the Otago Medical School. An update of the wording to "Otago Medical School" is also necessary as the current regulations still refer to the former "Faculty of Medicine". There is also a minor amendment to correct the name of the Scholarship in the first paragraph.


Sciences.

Current Regulations The Class of 79 Undergraduate Medical Scholarship The Class of 1979 Undergraduate Medical Scholarship was established in 2005 by members of the MBChB Class of 1979. At least one scholarship will be awarded annually by the University Council to a second or third year (Early Learning Medicine) medical student. The inaugural award will be made in 2009.

Eligibility

Applications are open to University of Otago students who are:


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Enrolled in the second or third year of the course leading to the degrees of Bachelor of Medicine and Bachelor of Surgery at the University of Otago.

A New Zealand Citizen or Permanent Resident.

Application Process

The applicant must submit:

Submit a typed statement (max 750 words), written by the applicant, outlining how the scholarship would help them to continue with their medical studies along with the qualities, interests and achievements that make them a worthy recipient of the scholarship.

A detailed budget report

Application documents must be sent to the Dean of the Faculty of Medicine, University of Otago, no later than 31 March of the year in which the award is to be made.

Selection Process

Financial difficulty or hardship which may limit the student’s ability to otherwise complete the medical course will be the main criterion. This will be the primary criterion by which recipients are selected in conjunction with academic ability and personality.

The Selection Panel will comprise the Dean of the Faculty of Medicine and one representative from each School of Medicine, or nominees (Christchurch, Dunedin and Wellington), and who are members of the class of 1979 where possible. The Scholarship will be awarded by the University Council on the recommendation of the Selection Panel.

Financial

The award is currently set at $3,000 and is reviewed from time to time.

Tenure

The scholarship may be held for one year only and must be taken up in the year in which it is awarded.

The scholarship may be held concurrently with other awards, subject to approval from the Dean of the Faculty of Medicine.

Other Requirements

Every holder of the scholarship must submit a written report on their studies to the Dean by 1 December of the year in which they hold the award. The Dean of the Faculty of Medicine will prescribe the form and content of this report.

Amended Regulations

The Class of 79 Undergraduate Medical Scholarship

The Class of 1979 Undergraduate Medical Scholarship was established in 2005 by members of the MBChB Class of 1979. At least one scholarship will be awarded annually by the University Council to a second or third year (Early Learning Medicine) medical student. The inaugural award will be made in 2009.


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Eligibility

Applications are open to University of Otago students who are:

Enrolled in the second or third year of the course leading to the degrees of Bachelor of Medicine and Bachelor of Surgery at the University of Otago.

A New Zealand Citizen or Permanent Resident.

Application Process

The applicant must submit:

Submit a typed statement (max 750 words), written by the applicant, outlining how the scholarship would help them to continue with their medical studies along with the qualities, interests and achievements that make them a worthy recipient of the scholarship.

A detailed budget report

Application documents must be sent to the Dean of the Otago Medical School, University of Otago, no later than 31 March of the year in which the award is to be made.

Selection Process

Financial difficulty or hardship which may limit the student’s ability to otherwise complete the medical course will be the main criterion. This will be the primary criterion by which recipients are selected in conjunction with academic ability and personality.

On the close of the current scholarship round, the Dean Otago Medical School will convene the Selection Panel. The Panel will comprise three members of the Class of 1979 (where possible) who will report to the Dean with their recommendation for approval. The Scholarship will be awarded on the final approval of the Dean by the University Council.

Financial

The value of each scholarship awarded will be a minimum of $3,000 and may be more depending on funds available as determined annually. Each scholarship shall be awarded at the same amount.

Tenure

The scholarship may be held for one year only and must be taken up in the year in which it is awarded.

The scholarship may be held concurrently with other awards, subject to approval from the Dean of the Otago Medical School.

Other Requirements

Every holder of the scholarship must submit a written report on their studies to the Dean by 1 December of the year in which they hold the award. The Dean of the Otago Medical School will prescribe the form and content of this report.


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i) The Rita Gardiner Award in Medicine Department: Otago Medical School Value: $20,000 Background: “The Rita Gardiner Travelling Scholarship was established in 1908 and

given its current name in 1989. It is awarded annually to the top graduating MBChB student who then has eight years in which to take-up the scholarship and undertake further training at an overseas institution. The Otago Medical School considers the existing regulations have restricted the eligibility of recipient to take up the Scholarship. The School has sought and obtained the opinion of the University’s lawyer to ensure the proposed changes meet the requirements of the Foundation Trust that supports the scholarship. As the Scholarship is awarded on merit to the top student renaming it to an Award has also been deemed appropriate. The Otago Medical School will identify the top graduating student in the BOC 6 results meeting in November each year and then advise Student Administration staff about the outcome.

Recommended by: Professor Sunny Collings, Dean and Head of Campus, University of Otago,

Wellington, Division of Health Sciences Professor Alison Rich, Associate Dean (Postgraduate), Division of Health

Sciences.

Current Regulations The Rita Gardiner Travelling Scholarship Established in 1908 as the “Travelling Scholarship in Medicine”, and amended in 1989 to its present title.

1. The scholarship shall be awarded annually to the student in the graduating class who has gained the highest aggregate of marks in the Second Year, Third Year, Fifth Year and Final Examinations for the degrees of Bachelor of Medicine and Surgery

2. The holder of the scholarship shall within eight years from the date of the award proceed to some recognised school or schools of medicine or other institution or institutions approved by the Dean of the Faculty of Medicine outside New Zealand and shall prosecute graduate studies there for a period of at least one year. In exceptional circumstances, the approval of the Dean, the scholarship may be tenable in New Zealand.

Notes: Before the Scholar leaves New Zealand he or she will be expected to confirm the institution to be attended and complete other necessary formalities with Registrar of that University. The scholarship is now funded from the “Dr E Denny Gillies Trust Fund” established by Dr Gillies in memory of her late sister, Dr Rita Gardiner (nee Gillies), a graduate in Medicine at the University of Otago. It replaces the Rita Gillies Gardiner Memorial Prize established in 1963.

Amended Regulations

The Rita Gardiner Award in Medicine

Established in 1908 as the “Travelling Scholarship in Medicine”, and amended in 1989 to “The Rita Gardiner Traveling Scholarship”, now titled “The Rita Gardiner Award in Medicine”.


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The Award shall be awarded annually to the student in the graduating class who has gained the highest aggregate performance in the Second Year, Third Year, Fifth Year and Final Examinations for the degrees of Bachelor Medicine and Bachelor of Surgery. The intention of the Award is to support postgraduate training overseas.

j) The Bee Nilson Award in Human Nutrition and Food Science Department: Food Science and Human Nutrition Value: $6,000 Background: The amendment primarily extends eligibility to include students

studying Consumer Food Science and removes provision of tuition fees from the scholarship. Minor amendments to administrative components are also made.

Recommended by: Professor Indrawaty Oey, Head of Department, Food Science and Human

Nutrition, Division of Sciences Associate Professor Janice Murray, Deputy Pro-Vice-Chancellor, Division of

Sciences

Current Regulations

Bee Nilson Award in Human Nutrition and Food Science

Established in 1998 from funds bequeathed by Annabel Rhoda (Bee) Nilson (nee Powell), to commemorate her outstanding contribution in the fields of human nutrition and food science.

Bee Nilson graduated from the University of Otago in 1931 with the degree of Bachelor of Home Science. She also gained a Diploma in Education from the University of London and was a state registered dietitian. From 1935 Bee Nilson lived and worked in England. Was Head of the Ministry of Foods experimental kitchen in London, with responsibility for advising the public about making maximum use of the restricted food supply to provide nutritionally adequate meals. In the late 1940's Bee Nilson was head of the Dietetic and Science Department, Department of Catering and Domestic Science, at London's Northern Polytechnic, where she was especially interested in the problems of Asian and African women living in Britain. From 1945 she wrote more than a dozen cookery books designed to improve the quality of meals and management in the home. Penguin books Inc. commissioned her to write "The Penguin Cookery Book" in 1952. This book has been reprinted many times and is still highly regarded as a reliable cookery book. The University of Otago Library holds Bee Nilson's complete set of books and publications.

1. The Awards shall be awarded by the University Council on the recommendation of the Pro-Vice-Chancellor (Sciences), after consultation with the Departments concerned to candidates enrolling in either the final year of an Honours degree or in the papers of a Master’s degree in either Human Nutrition or Food Science.

2. Applications close with the Head of the Department of Human Nutrition or the Head of the Department of the Food Science Section of the School of Consumer Sciences on 1 November each year.

3. The Award shall be paid to the recipients on evidence of enrolment in the course in the following year.

4. The value of the Award shall be the payment of tuition fees and an allowance of $6,000 for one year.


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Amended Regulations

Bee Nilson Award in Human Nutrition and Food Science

Established in 1998 from funds bequeathed by Annabel Rhoda (Bee) Nilson (nee Powell), to commemorate her outstanding contribution in the fields of human nutrition and food science.

Bee Nilson graduated from the University of Otago in 1931 with the degree of Bachelor of Home Science. She also gained a Diploma in Education from the University of London and was a state registered dietitian. From 1935 Bee Nilson lived and worked in England. Was Head of the Ministry of Foods experimental kitchen in London, with responsibility for advising the public about making maximum use of the restricted food supply to provide nutritionally adequate meals. In the late 1940's Bee Nilson was head of the Dietetic and Science Department, Department of Catering and Domestic Science, at London's Northern Polytechnic, where she was especially interested in the problems of Asian and African women living in Britain. From 1945 she wrote more than a dozen cookery books designed to improve the quality of meals and management in the home. Penguin books Inc. commissioned her to write "The Penguin Cookery Book" in 1952. This book has been reprinted many times and is still highly regarded as a reliable cookery book. The University of Otago Library holds Bee Nilson's complete set of books and publications.

1. The Awards shall be awarded by the University Council on the recommendation of the Pro-Vice-Chancellor (Sciences), after consultation with the Departments concerned to candidates enrolling in either an Honours degree or in the papers of a Master’s degree in either Human Nutrition or Food Science or Consumer Food Science.

2. Applications close with Student Administration (Scholarships) on 1 December. 3. The Award shall be paid to the recipients on evidence of enrolment in the course in the

following year. 4. The value of the Award shall be the payment of an allowance of $6,000 for one year. 5. The Award may be given concurrently with other awards. 6. An award will not be made in any year in which there are no candidates of sufficient merit.

k) Science Horizons Scholarship Department: Divisional Office, Sciences Value: up to $3000 Background: The Science Horizons Scholarship was first established in 2006 for

students who were entering BSc or BAppSc degrees at Otago having passed one or two NZQA Scholarship examinations but who, due to the nature of these examinations at the time, had not received any money from NZQA (only students passing three NZQA Scholarship exams were awarded money). Students who were awarded a Science Horizons Scholarship received $3000 pa for the three or four years of their degree (so long as certain requirements were met). The amendment clarifies that recipients will receive up to $3,000 depending on their existing level of NZQA Scholarship. A total of $20,000 is available to award to incoming students each year.

Recommended by: Dr Dave McMorran, Senior Teaching Fellow, Department of Chemistry,

Division of Sciences Associate Professor Janice Murray, Deputy Pro-Vice-Chancellor, Division of

Sciences.


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Current Regulations Science Horizons Scholarship

The University of Otago Science Horizons Scholarships (originally known as University of Otago Frontiers of Science Scholarships) were established by the Division of Sciences in 2006 to encourage high-achieving students to enrol in undergraduate degree programmes in Sciences at the University of Otago. The intention is to offer financial support to high-achieving students who have not received a NZQA New Zealand Scholarship or international equivalent. Up to $20,000 in scholarships may be awarded each year, providing candidates of sufficient merit are available. Eligibility Applications are open to students who: have sat exams for NZQA New Zealand Scholarship or an international equivalent

have passed one or more NZQA New Zealand scholarship exams in a science related subject

must not have previously attended a university

must be intending to enrol in their first year of a programme of study for one of the following degrees at the University of Otago: Science: Bachelor of Science, Bachelor of Applied Science, Bachelor of Arts and Science, Bachelor of Surveying or degrees from the School of Physical Education. (Any students intending to enrol in Health Sciences will not be eligible).

Students need not apply directly from secondary school, but the award is dependent on final year marks in at least one and preferably two science subjects in New Zealand Scholarship or equivalent. Application Process Each student must: submit an application to Scholarships Office on the prescribed form no later than 10 December

in the year prior to intended study at the University of Otago

finalise application on confirmation of the applicants’ NZ Scholarship results or relevant international equivalent, by forwarding a copy of the results notification to the Scholarships Office

arrange for an academic reference from either the School Principal, Deputy Principal or Head of Science from their secondary school to be forwarded to the Scholarships Office no later than 10 December in the year prior to intended study at the University of Otago

Selection Process The scholarships will be awarded primarily on the basis of academic merit. Applicants may be required to attend an interview with the selection panel, in person, by teleconference or by telephone, and the University will meet reasonable expenses associated with participation in such an interview. The selection panel will comprise the Pro-Vice-Chancellor (Sciences) the Convenor of Promotion of Sciences News and Promotion Committee, the Sciences Divisional Marketing and Communications Co-ordinator (or their nominees). Tenure The scholarship may be held for the duration of an undergraduate degree programme in

sciences (for a maximum of three years), providing that the scholar achieves at least a B average each year and satisfactory progress in all respects.

The scholarship may be held concurrently with the University of Otago New Frontiers Scholarship and other awards, subject to approval from the selection panel.


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Other Requirements Recipients must agree to: uphold University rules and regulations of proper conduct throughout the duration of the award

allow to the use of their names, photographs, and/or biographical sketches by the University for advertising and publicity relating to the Scholarship

submit a report to the Undergraduate Scholarships Administrator, no later than 31 July and 1 December in each year of tenure, detailing their activities and experiences during that Semester

present short summaries of their achievements within the duration of the award, if called upon to do so.

Note The current value of the scholarship is $3,000 per annum for those students who have not achieved an NZQA Scholarship Award (as defined in NZQA document 2-10368.pdf), or a supplementary $1,000 per annum for those students who have achieved an NZQA Scholarship Award. The Scholarship will be disbursed in two equal parts, one each semester.

Amended Regulations

Science Horizons Scholarship

The University of Otago Science Horizons Scholarships (originally known as University of Otago Frontiers of Science Scholarships) were established by the Division of Sciences in 2006 to encourage high-achieving students to enrol in undergraduate degree programmes in Sciences at the University of Otago. The intention is to offer financial support to high-achieving students who have not received a NZQA New Zealand Scholarship or international equivalent. Up to $20,000 in scholarships may be awarded each year, providing candidates of sufficient merit are available. Eligibility Applications are open to students who: have sat exams for NZQA New Zealand Scholarship or an international equivalent

have passed one or more NZQA New Zealand scholarship exams in a science related subject

must not have previously attended a university

must be intending to enrol in their first year of a programme of study for one of the following degrees at the University of Otago: Science: Bachelor of Science, Bachelor of Applied Science, Bachelor of Arts and Science, Bachelor of Surveying or degrees from the School of Physical Education. (Any students intending to enrol in Health Sciences will not be eligible).

Students need not apply directly from secondary school, but the award is dependent on final year marks in at least one and preferably two science subjects in New Zealand Scholarship or equivalent. Application Process Each student must: submit an application to Scholarships Office on the prescribed form no later than 10 December

in the year prior to intended study at the University of Otago

finalise application on confirmation of the applicants’ NZ Scholarship results or relevant international equivalent, by forwarding a copy of the results notification to the Scholarships Office


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arrange for an academic reference from either the School Principal, Deputy Principal or Head of Science from their secondary school to be forwarded to the Scholarships Office no later than 10 December in the year prior to intended study at the University of Otago

Selection Process The scholarships will be awarded primarily on the basis of academic merit. Applicants may be required to attend an interview with the selection panel, in person, by teleconference or by telephone, and the University will meet reasonable expenses associated with participation in such an interview. The selection panel will comprise the Pro-Vice-Chancellor (Sciences) the Convenor of Promotion of Sciences News and Promotion Committee, the Sciences Divisional Marketing and Communications Co-ordinator (or their nominees). Tenure The scholarship may be held for the duration of an undergraduate degree programme in

sciences (for a maximum of three years), providing that the scholar achieves at least a B average each year and satisfactory progress in all respects.

The scholarship may be held concurrently with the University of Otago New Frontiers Scholarship and other awards, subject to approval from the selection panel.

Other Requirements Recipients must agree to: uphold University rules and regulations of proper conduct throughout the duration of the award

allow to the use of their names, photographs, and/or biographical sketches by the University for advertising and publicity relating to the Scholarship

submit a report to the Undergraduate Scholarships Administrator, no later than 31 July and 1 December in each year of tenure, detailing their activities and experiences during that Semester

present short summaries of their achievements within the duration of the award, if called upon to do so.

Note The current value of the scholarship will be up to $3,000 per annum, depending on the level of NZQA Scholarship Award already received by the student. The Scholarship will be disbursed in two equal parts, one each semester.


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3. DISESTABLISHED PRIZES

a) EY Prestige Prize in Accounting Department: Accountancy and Finance Value: $1,000 Background: EY has advised the Accountancy and Finance Department that it will no

longer provide financial support for this prize. Recommended by:

Associate Professor Rosalind Whiting, Accountancy and Finance, Division of Commerce

Professor Robin Gauld, Dean Otago Business School and Pro-Vice-Chancellor, Division of Commerce

b) Foundation for Malaysia Prize Department: Graduate Research School Value: RM3,000 Background: The Development and Alumni Relations Office has advised that there

are no longer available Trust funds to support this prize. The Prize has not been offered since 2014.

Recommended by: Professor Rachel Spronken-Smith, Dean, Graduate Research School, Division

of Research Professor Richard Blaikie, Deputy Vice-Chancellor, Research and Enterprise,

Division of Research

4. DISESTABLISHED SCHOLARSHIP

a) The University of Otago Graduates’ Association Travel Scholarship Department: Graduate Research School Value: $200 to $600 Background: On discussion between the Graduate Research School and Mr Gregor

Macaulay, Treasurer of the University of Otago Graduates’ Association, the Association has indicated it wishes to disestablish this scholarship and consolidate its available funding toward an increased value for the Prince of Wales Prize. Amendments to the regulations for the Prince of Wales Prize will be progressed separately.

Recommended by: Professor Rachel Spronken-Smith, Dean , Graduate Research School, Division

of Research Professor Richard Blaikie, Deputy-Vice-Chancellor, Research and Enterprise,

Division of Research


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COMMUNICATIONS FROM THE SENATE 28 August 2019

The Senate recommends for approval: Amended Statute: Academic Dress Statute 2011

To approve amendments, as proposed by the Registrar and Secretary to the Council in consultation with relevant departments and Graduate Women Otago, making additions to the Schedule of Colours in the Academic Dress Statute 2011 to reflect new degree offerings (see attached).

Amended Scholarships and Study Grants

To approve the following amended scholarships and study grants, as recommended by the Scholarships and Prizes Committee (see attached):

a) Amended Scholarships • University of Otago Prestige Scholarships and University of Otago Scholarships;

b) Amended Study Grants • University of Otago Study Grants for Māori and Pacific Island Students.

Matters approved by Senate under delegation through University Statute, for noting: Academic Proposals

a) Board of Undergraduate Studies

In addition to noting other minor changes, the Senate noted that the following has been approved by the Division of Commerce:

ECON 351 – Economics of Households and Wellbeing (approved special topic).

b) Board of Graduate Studies

In addition to approving consequential and minor changes, the Senate noted that the following have been approved:

Humanities

ANTH 410 – Archaeological Science (approved special topic);

Sciences

NEUR 472 – Computational Neural Modelling (approved special topic).


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MEMORANDUM / MANATU To / Ki a Senate and Council From / Nā Chris Stoddart

Registrar and Secretary to the Council Date / Te rā 16 August 2019 Subject / Te Kaupapa Additions to the Schedule of Colours in the Academic Dress Statute

2011 Updates are required to the Schedule of Colours in the Academic Dress Statute 2011 to reflect new degree offerings. The current schedule, as attached, appears on pages 170-171 of the 2019 University of Otago Calendar. Proposed colours have been selected in consultation with relevant departments and Graduate Women Otago, taking into account established colour conventions in relation to subject areas, aesthetics, and practical considerations in sourcing materials. The proposed additions to the Schedule, all representing new Masters’ degrees (to appear under ‘Masters’ Degrees not otherwise provided for’), are as follows: Humanities

International Development and Planning – rose pink (BCC32) bordered with sapphire (BCC88) [To appear immediately after Planning and Regional and Resource Planning – see page 171 attached]

Education and Learning – coral (BCC93) bordered with purple navy (BCC219)

[To appear immediately before Teaching and Learning – see page 171 attached] Faith-based Leadership and Management – kingfisher blue (BCC164) bordered with Alice blue (BCC43)

[To appear immediately after Ministry – see page 171 attached] Sciences

Sport Development and Management – mistletoe (BCC9) bordered with marigold (BCC56) [To appear immediately after Dance Studies – see page 171 attached]

Health Sciences

Advanced Nursing Practice – magenta (BCC198) bordered with sapphire (BCC88) [To appear immediately before Nursing Science – see page 171 attached]


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The separation of the Master of Arts into Master of Arts (Thesis) and Master of Arts (Coursework) has also been considered, and it has been determined that both these degrees will continue to wear a borderless rose pink hood, as for the current Master of Arts. No amendment to the Schedule is required for this. SENATE is asked to ENDORSE the additions to the Schedule of Colours as detailed. COUNCIL is asked to APPROVE amendment to the Academic Dress Statute 2011 to include additions to the Schedule of Colours as detailed.


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Stat

utes

and

Gen

eral

Reg

ulat

ions

170

2019 University of Otago Calendar

Schedule – ColoursThe colours referred to in this Schedule are defined using the British Colour Council Dictionary of Colour Standards (“BCC”) or the Munsell Book of Colour system of colour classification (“Munsell”).

Ordinary Bachelors’ and Related DegreesInterdivisionalBachelor of Arts and Science – jet black (BCC 220) with an outer border (next to the fur) of lido blue (BCC 89) and an inner border of rose pink (BCC 32).HumanitiesArts – rose pink (BCC 32) Music – white (BCC 1) Performing Arts – dusk (Munsell 5 RP 4/4) Social Work, and Social and Community Work – sulphur (BCC 112) Mäori Traditional Arts – fawn (BCC 138) Laws – powder blue (BCC 193) Teaching – flame (BCC 95) Education Studies – rustic brown (Munsell 10 R 3/10) Education – coral (BCC 93) Theology – kingfisher blue (BCC 164) Divinity – violet grey (BCC 41)SciencesHome Science, and Consumer and Applied Sciences – straw gold (BCC 51) Physical Education – mistletoe (BCC 9) Science – lido blue (BCC 89) Applied Science – straw gold (BCC 51) or (for graduates in 2012 or earlier) salvia blue (BCC 146) Mineral Technology – rust (BCC 58) Surveying – reseda (BCC 77)CommerceCommerce – tangerine (BCC 55) Tourism – purple brown (BCC 136)Health SciencesDental Surgery – spectrum violet (BCC 214) Dental Technology – parma violet (BCC 216) Oral Health – amethyst (Munsell 7.5 P 6/8) Health Sciences – magenta (BCC 198) Biomedical Sciences – fuchsia (BCC 199) Medical Laboratory Science – petunia (BCC 108)Radiation Therapy – purple grape (Munsell 2.5 RP 3/10) Medicine and Surgery – lilac (BCC 176) Medical Science – crocus mauve (BCC 177) Pharmacy – spectrum green (BCC 100) Physiotherapy – peacock green (BCC 123)

Masters’ Degrees not otherwise provided forInterdivisionalHigher Education – graphite (BCC 155)HumanitiesFine Arts – rose pink (BCC 32) bordered with sky green (BCC 101) International Studies – rose pink (BCC 32) bordered with pompadour (BCC 194 Literature – cardinal red (BCC 186) Peace and Conflict Studies – rose pink (BCC 32) bordered with bottle green (BCC 25)

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2019 University of Otago Calendar

Planning, and Regional and Resource Planning – rose pink (BCC 32) bordered with claret (BCC 36)Politics – rose pink (BCC 32) bordered with violet grey (BCC 41) Public History – rose pink (BCC 32) bordered with imperial purple (BCC 109) Social Welfare – straw gold (BCC 51) bordered with imperial purple (BCC 109) Indigenous Studies – fawn (BCC 138) bordered with ruby (BCC 38) Teaching and Learning – flame (BCC 95) bordered with mid blue (Munsell 6.25 PB 4/14) Jurisprudence – turquoise blue (BCC 118)Emerging Technologies Law – powder blue (BCC 193) bordered with guardsman red (BCC 126) Chaplaincy – kingfisher blue (BCC 164) bordered with purple navy (BCC 219)Ministry – kingfisher blue (BCC 164) bordered with violet grey (BCC 41)SciencesDesign – straw gold (BCC 51) bordered with guardsman red (BCC 126) Dietetics – straw gold (BCC 51) bordered with bottle green (BCC 25) Dance Studies – mistletoe (BCC 9) bordered with buttercup (BCC 53) Science Communication – lido blue (BCC 89) bordered with guardsman red (BCC 126) Wildlife Management – lido blue (BCC 89) bordered with eau-de-nil (BCC 21)CommerceBusiness – tangerine (BCC 55) bordered with peony (BCC 37) Business Data Science, Economics, Finance, International Business, Marketing, Professional Accounting, Sustainable Business, and Māori and Indigenous Business – tangerine (BCC 55) bordered with Alice blue (BCC 43) Business Administration – tangerine (BCC 55) bordered with grenadine red (BCC 94) Entrepreneurship – tangerine (BCC 55) bordered with grass green (BCC 103)Health SciencesCommunity Dentistry – spectrum violet (BCC 214) bordered with pompadour (BCC 194) Dentistry – spectrum violet (BCC 214) bordered with buttercup (BCC 53)Bioethics and Health Law – lilac (BCC 176) bordered with powder blue (BCC 193)Medical Imaging – magenta (BCC 198) bordered with Alice blue (BCC 43)Nursing Science – magenta (BCC 198) bordered with violet grey (BCC 41) Aviation Medicine, Aeronautical Retrieval and Transport, and Occupational Medicine – lilac (BCC 176) bordered with violet grey (BCC 41) General Practice – lilac (BCC 176) bordered with imperial purple (BCC 109) Ophthalmology – lilac (BCC 176) bordered with amethyst (BCC 28) Primary Health Care – lilac (BCC 176) bordered with purple navy (BCC 219) Public Health – lilac (BCC 176) bordered with fuchsia (BCC 199) Travel Medicine – lilac (BCC 176) bordered with pompadour (BCC 194) Clinical Pharmacy – spectrum green (BCC 100) bordered with sky green (BCC 101) Manipulative Physiotherapy – peacock green (BCC 123) bordered with purple navy (BCC 219)

Doctor of Philosophy and Doctors in Professional ProgrammesPhilosophy – ruby red (BCC 38) Business Administration – tangerine (BCC 55) Musical Arts – white (BCC 1) bordered with grenadine red (BCC 94) Education – coral (BCC 93) Clinical Dentistry – spectrum violet (BCC 214)

Other DoctorsLiterature – rose pink (BCC 32) Commerce – tangerine (BCC 55) Music – white (BCC 1) Dental Surgery or Dental Science – spectrum violet Laws – powder blue (BCC 193) (BCC 214)Divinity – violet grey (BCC 41) Medicine – lilac (BCC 176) Science – lido blue (BCC 89) Note: This Statute was amended by resolution of the University Council on 9 October 2012, 8 April 2014, 13

December 2016, and 11 April 2017.

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1

Memorandum To Council

From Scholarships and Prizes Committee

Date 28 August 2019 Re Amended scholarship regulations – University of Otago 300-level

Prestige Scholarships and Maori and Pacific Islands Study Grants

This paper recommends amendments to the regulations for University of Otago Māori and Pacific Islands Study Grants and for University of Otago Prestige Scholarships and University of Otago Scholarships (usually referred to as 300 level Scholarships). The amendments would enable partial co-tenure of both awards. University of Otago Prestige Scholarships and University of Otago Scholarships These scholarships are awarded annually by the Scholarships and Prizes Committee each December on delegation from the University Council. Students do not apply for the scholarship. Award is made to students who meet a specified grade requirement at 300 level study. For a University of Otago Scholarship ($750) this requirement is GPA 7.5 and for a University of Otago Prestige Scholarship ($1,500), GPA 8.5. On award by the Committee, the Scholarship appears on a student’s transcript. However, the student does not receive an emolument unless they enrol in a related 400-level programme the following year. The Scholarships are currently tenable with any award except another University of Otago Prestige Scholarship or University of Otago Scholarship. University of Otago Māori and Pacific Islands Study Grants University of Otago Study Grants for Māori and Pacific Island Students are intended to encourage the progression of students of Māori or indigenous Pacific Island origin towards the completion of undergraduate study, and study at postgraduate level, at the University of Otago. The scholarships are usually awarded in the final year of undergraduate study. They provide an emolument of $3,000. The student makes a formal application for the Grants, which, like 300-level Scholarships, are considered by the Scholarships and Prizes Committee at its December meeting. The regulations for the Study Grant do not currently allow co-tenure with a University of Otago Prestige Scholarship or a University of Otago Scholarship. Discussion The requirement in the Study Grant regulations excluding co-tenure with a 300-level Scholarship seem anomalous. A student does not apply for a 300-level Scholarship but is awarded one automatically on the basis of grades. Yet if they are awarded a 300-level Scholarship by the Committee, it precludes tenure of the larger Study Grant for which they have actually made a formal application. This does not seem equitable. The presumption for excluding co-tenure appears to be that both types of scholarship are funded out of the same activity centre in the Scholarships Committee Budget (SCC02) and therefore the Study Grant has been treated as if it were another 300-level Scholarship.


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2

A more equitable position might be that partial co-tenure is considered where both awards can appear on a student’s transcript but the recipient can only receive the emolument for the Study Grant. In this way a Māori or Pacific student who has achieved a strong GPA still receives academic recognition of that grade whilst remaining entitled to the larger emolument of the Study Grant. Appendix A contains amendments to both regulations to enable partial co-tenure.

Recommendations Council is asked to approve the following amended regulations:

i. University of Otago Prestige Scholarships and University of Otago Scholarshipsii. University of Otago Study Grants for Māori and Pacific Island Students


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3

Appendix A Current Regulations

Regulations for University of Otago Prestige Scholarships and University of Otago Scholarships University of Otago Prestige Scholarships and University of Otago Scholarships are awarded by the University Council on the basis of high academic achievement, to students completing either the third year of a specific degree programme (see note 1) or the 300-level Major subject requirement of other degree or Diploma programmes.

1. University of Otago Prestige Scholarships are awarded to outstanding students andUniversity of Otago Scholarships are awarded to excellent students.

2. Wherever possible, specified named Scholarships funded by bequest or other special funds,shall be awarded to qualified students; other eligible students shall be awarded anunspecified University of Otago Prestige Scholarship or University of Otago Scholarship.

3. To be eligible to receive the remuneration of the Scholarship, a student to who an awardhas been made, must be enrolled at the University of Otago, in the following year in a full-time course at 400-level or 500-level towards a degree or postgraduate diploma in the samediscipline for which the award was made.

4. No student may hold more than one University of Otago Prestige Scholarship or Universityof Otago Scholarship in any year but otherwise a Scholarship is tenable concurrently withany other award.

5. Students may apply in writing to the Manager, Postgraduate Scholarships, Prizes andAwards, for permission to defer their qualifying enrolment for up to a maximum of twoyears.

6. The values of the Scholarships are as set down in the current schedule of Scholarships andPrizes.

Note 1. Bachelors degrees in Applied Science, Dentistry, Medicine, Pharmacy, Law, Surveying, Physical Education or Physiotherapy.

[Current values: Prestige Scholarship $1500; Scholarship $750]

Amended Regulations

Regulations for University of Otago Prestige Scholarships and University of Otago Scholarships University of Otago Prestige Scholarships and University of Otago Scholarships are awarded by the University Council on the basis of high academic achievement, to students completing either the third year of a specific degree programme (see note 1) or the 300-level Major subject requirement of other degree or Diploma programmes.


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4

1. University of Otago Prestige Scholarships are awarded to outstanding students andUniversity of Otago Scholarships are awarded to excellent students.

2. Wherever possible, specified named Scholarships funded by bequest or other special funds,shall be awarded to qualified students; other eligible students shall be awarded anunspecified University of Otago Prestige Scholarship or University of Otago Scholarship.

3. To be eligible to receive the remuneration of the Scholarship, a student to who an awardhas been made, must be enrolled at the University of Otago, in the following year in a full-time course at 400-level or 500-level towards a degree or postgraduate diploma in the samediscipline for which the award was made.

4. No student may hold more than one University of Otago Prestige Scholarship or Universityof Otago Scholarship in any year. Students holding a University of Otago Study Grant forMāori and Pacific Island Students may also hold a University of Otago Prestige Scholarshipor University of Otago Scholarship on their academic transcript but no emolument will bepaid for the University of Otago Prestige Scholarship or University of Otago Scholarship.A University of Otago Prestige Scholarship or University of Otago Scholarship is tenablewith all other awards, where their regulations so allow.

5. Students may apply in writing to the Manager, Postgraduate Scholarships, Prizes andAwards, for permission to defer their qualifying enrolment for up to a maximum of twoyears.

6. The values of the Scholarships are as set down in the current schedule of Scholarships andPrizes.

Note 1. Bachelors degrees in Applied Science, Dentistry, Medicine, Pharmacy, Law, Surveying, Physical Education or Physiotherapy.

[Current values: Prestige Scholarship $1500; Scholarship $750]

Current Regulations

University of Otago Study Grants for Māori and Pacific Island Students University of Otago Study Grants for Māori and Pacific Island Students are intended to encourage the progression of students of Māori or indigenous Pacific Island origin towards the completion of undergraduate study, and study at postgraduate level, at the University of Otago.

Eligibility Applications are open to students of Māori or indigenous Pacific Island descent who: Are citizens or permanent residents of New Zealand; and Are currently enrolled as Māori or Pacific Island students at the University of Otago

in a full-time course of study, In the following year enrol in a full time course of study for one of the following:

o The final year of an undergraduate degree programme (including that of anHonours degree);


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o The fourth or fifth year of the programme for any of the following degrees:Bachelor of Medicine and Bachelor of Surgery, Bachelor of Dental Surgeryand the third or fourth year of the programme for any of the followingdegrees: Bachelor of Pharmacy, Bachelor of Physiotherapy, Bachelor ofMedical Laboratory Science;

o The first year of a postgraduate degree or diploma (including the Diplomafor Graduates with all papers at 400-level).

Application Process Applications must be submitted on the prescribed application form to the Undergraduate Scholarships Administrator, Graduate Research School, University of Otago, P O Box 56, Dunedin 9054, by 1 November of the year preceding that in which the award is to be held.

Selection Process Provided candidates of sufficient merit are available, three awards will be made annually within each of the University’s academic divisions (Commerce, Humanities, Health Sciences and Sciences), two for Māori and one for an indigenous Pacific Island student in each case. Awards will be made by the University Council on the recommendation of the Scholarships Committee of the Board of Graduate Studies, and will be determined on academic merit.

Financial Value is a $3,000 one off payment

Tenure

Study Grants may be held only by students enrolled in a course specified in theeligibility section above, or a course approved by the Scholarships Committee.

Study Grants may be held concurrently with any other awards except a Universityof Otago Prestige Scholarship or a University of Otago Scholarship.

A Study Grant cannot be deferred and must be taken up in the year for which it isawarded.

Amended Regulations

University of Otago Study Grants for Māori and Pacific Island Students University of Otago Study Grants for Māori and Pacific Island Students are intended to encourage the progression of students of Māori or indigenous Pacific Island origin towards the completion of undergraduate study, and study at postgraduate level, at the University of Otago.

Eligibility Applications are open to students of Māori or indigenous Pacific Island descent who: Are citizens or permanent residents of New Zealand; and


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6

Are currently enrolled as Māori or Pacific Island students at the University of Otagoin a full-time course of study,

In the following year enrol in a full time course of study for one of the following:o The final year of an undergraduate degree programme (including that of an

Honours degree);o The fourth or fifth year of the programme for any of the following degrees:

Bachelor of Medicine and Bachelor of Surgery, Bachelor of Dental Surgeryand the third or fourth year of the programme for any of the followingdegrees: Bachelor of Pharmacy, Bachelor of Physiotherapy, Bachelor ofMedical Laboratory Science;

o The first year of a postgraduate degree or diploma (including the Diplomafor Graduates with all papers at 400-level).

Application Process Applications must be submitted on the prescribed application form to the Undergraduate Scholarships Administrator, Graduate Research School, University of Otago, P O Box 56, Dunedin 9054, by 1 November of the year preceding that in which the award is to be held.

Selection Process Provided candidates of sufficient merit are available, three awards will be made annually within each of the University’s academic divisions (Commerce, Humanities, Health Sciences and Sciences), two for Māori and one for an indigenous Pacific Island student in each case. Awards will be made by the University Council on the recommendation of the Scholarships Committee of the Board of Graduate Studies, and will be determined on academic merit.

Financial Value is a $3,000 one off payment

Tenure

Study Grants may be held only by students enrolled in a course specified in theeligibility section above, or a course approved by the Scholarships Committee.

Study Grants may be held concurrently with any other awards where theirregulations so allow.

A Study Grant cannot be deferred and must be taken up in the year for which it isawarded.


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MEMORANDUM / MANATU

To / Ki a University Council

From / Nā Chris Stoddart

Registrar and Secretary to the Council

Date / Te rā 27 August 2019

Subject / Te Kaupapa Hocken Collection Trustee Responsibilities

1. This memorandum, prepared in consultation with the University solicitor, is intended to assist members of the University Council in understanding their responsibilities as

Trustees of the Hocken Collection.

2. The Hocken Collection is a collection of documents and works of art held by the University Council on Trust under the terms of a Deed of Trust settled in 1907. That Deed passed

ownership of Dr Thomas Hocken’s existing personal collection to the Council of the

University and allowed for items to be added to the Collection over time. The Deed was varied with Court approval in 1966 to allow the Collection to be rehoused and to authorise

the Trustees to lend items to other institutions.

3. Separately, the University of Otago Foundation Trust holds a number of funds for purposes

related to the Hocken Library. These are principally endowments from which income only

can be used, with that use being primarily limited to the acquisition of additional items for the Collection.

4. The Deed lays out specific Trustee responsibilities as follows:

i. The Council shall make suitable provision for the care, preservation and maintenance of the Collection, including repair of manuscript bindings from time-to-time as

required.

ii. The Collection shall be insured against loss or damage by fire in such sum as the

Council deems sufficient.

University of Otago Council Part 1 - Hocken Collections

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iii. The Collection may be housed in such building or buildings of the University as the

Council sees fit provided that the items of the original Hocken Collection donated by Thomas Hocken shall always be housed together.

iv. The Collection shall be catalogued and referenced so as to be readily available to the general public for reference and use.

v. All parts of the Collection shall be open to the general public without fee or charge at times and hours fixed by the Council which are to be approximately the same as the

hours during which the University Library is open.

vi. Items may be loaned short-term to such institutions as the Council thinks fit, for

inspection, reference or display, but all necessary steps must be taken to ensure any

such items are suitably housed, guarded and cared for, and no such loan may be made to an individual.

vii. Duplicate items, other than items of the original Hocken Collection donated by

Thomas Hocken, may be sold, exchanged or otherwise disposed of.

5. In practice, the Hocken Library has largely been treated in the same way as other

University activities for funding and management purposes. University staff with

operational responsibility for the Collection budget through normal University processes, and capital initiatives which rely on University funds are prioritised alongside other

University projects in the usual way. At the same time the Council needs to ensure that its responsibilities as Trustee for matters such as the preservation of the Collection are met.

6. A brief report from the University Librarian is attached. It is recommended that the Council

considers establishing annual reporting by the University Librarian to allow ongoing compliance with the terms of the Trust Deed to be confirmed.


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Report to the University Council

Hocken Collections

August 2019

Background The Hocken Collections include Dr Hocken’s original material as well as material subsequently acquired by purchase, donation or deposit. The Hocken is a major documentary heritage library and art museum of national significance. With 330,000 published volumes, 10 km of archives, 17,000 artworks and 2 million photographs in its collections, the Hocken is an important source for both historical and contemporary research. On average, some 6,000 researchers visit in person each year, and use 22,500 items from the collections. In 2018, 1,840 distance enquiries were received from around the world. As an Approved Repository under the Public Records Act (PRA), the Hocken is the University's archival repository. University archival holdings include the older corporate records of the Registry, and many records and archives of departments, schools, prominent academics, students and other units of the University. This fulfils the University’s obligations under the PRA. The Hocken Collections are managed as part of the University of Otago Library and the Hocken Librarian is a member of the University Library’s Executive Management Group. The Hocken Collections Committee is a sub‐committee of the Library Services Committee, a Committee of Senate. It receives reports from the Hocken Librarian and University Librarian on developments and activities and the Minutes of the Committee are forwarded to the Library Services Committee.

Access to the Collections and hours of opening Under the terms of the Trust, the Collections are open to the public, free of charge. The Researcher Services area, Reading Room and Gallery are open 10am to 5pm Monday to Saturday. Pictorial Research services are open 1pm to 4pm Mondays to Friday, or by appointment. A broad range of people use the collections. In 2018:

40% independent and family researchers

30% other researchers

22% UO staff and students

5% secondary students

3% “other”

Care of the Collections The items of the original Hocken Collection, donated by Dr. Hocken, continue to be housed together as required by the Deed of Trust and the Deed Variation. The collections are administered and curated by staff with the appropriate training and expertise. Published material is catalogued by the University Library’s Information Resources staff. Other material is arranged and described by Hocken specialist Curators and collection assistants. Staff at the Hocken maintain a high public profile; with an active programme of community engagement and communication. In 2018, the Hocken hosted 136 tours and classes and produced or contributed to 80 stories in print or online posts. Between four and six exhibitions are presented each year. The Gallery and the public programmes are free of charge.


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Insurance As required under the Deed of Trust the Hocken Collections are insured for loss or damage through the University’s insurance provider to cover loss or damage to Artworks and Artefacts. The current policy covers the collections valued at $94,125,967 of which the original Hocken collection is valued at $81,257,881. This figure was calculated from the 2014 valuation plus all additions purchased from University funds. The University’s 2018 Annual Report valuation has the Hocken Collection valued at $120,000,000 and in March 2019, the Pictorial collections were revalued. A review of the current insurance coverage and the valuation of the collections is in progress.

Housing the Collections The Hocken Collections moved to their current location in Anzac Avenue in 1998. In general, the collections are well housed in appropriate storage that provides the necessary environmental and security protection. Collections are stored in preservation packaging with shelving and cabinets designed to prevent deterioration. Storage conditions are maintained to international standards for temperature, humidity and light levels. The Hocken Collections have now been in the Anzac Ave building for 20 years and the building has reached its capacity. Issues related to storage space constraints and the age of the heating and cooling systems (HVAC) have been documented using the appropriate University processes and options addressing these are being considered.

Loans Hocken staff manage an active lending programme to other institutions’ exhibitions. This activity raises the profile of the collections and contributes to extending access to them. Loans are mainly from pictorial collections but this year manuscripts are on loan to National Library of Singapore and Christchurch City Library. On average, 48 items a year are lent to other institutions. Service charges were introduced in line with the practices across the Galleries, Libraries, Archives and Museum (GLAM) sector, to recover some of the costs associated with these loans. The work done to update collection documentation three years ago also covered loan agreements and took into account the Trust deed amendment to allow collection material to be lent to other institutions and the conditions under which that can be done. The Hocken Collections also borrows from other institutions and from private owners to support the exhibition programme. Institutional exchanges rely on a mutual agreement that environmental, security and handling standards will be maintained. The exhibition programme is the main way that art galleries and museums make their collections accessible to the public.

Funding the Collections Purchases of published material are funded from the University Library’s print resources budget. Unpublished material (archival material artworks etc.) is funded from Trust funds. Trust funds are available for acquisition and supporting activities such as administering the Hocken Lecture and limited digitisation of collections. These funds are held as part of the University’s Foundation Trust. They are under the oversight of the Foundation Trustees and are administered accordingly. The University Library provides an annual return to Financial Services Division to warrant that funds are expended in accordance to the relevant terms of Trust. Expenditure from these funds is in accordance with the University’s Financial Delegations policy.


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Managing the Collections As well as care and preservation of the material, managing them includes ensuring integrity of additions to the collections. Duplicate items are identified and removed either prior to accessioning or by de‐accessioning. Disposal of material is carried out with sensitivity in acknowledgment of Dr. Hocken’s original intention that material is curated and preserved for the benefit of all New Zealanders. Increasingly, collection material is only in digital format and the Hocken Collections have some 50,000 “born digital” files in 76 formats. To present this material and ensure the same secure, long‐term preservation of this material a digital asset management system (DAMS) has been developed. While still in its infancy, this will allow researchers to open digital objects via the Library’s catalogues.

Recent activities of note As part of the University’s 150th celebrations, Hocken Collections mounted an exhibition A Garden of Earthly Delights with a mixture of art and scientific objects, which drew on materials from collections across the University. The exhibition was the most highly visited Hocken exhibition for the past 10 years, which drew 4,000 visitors and significant media coverage. At the end of 2018 the Herries Beattie paper were added to the New Zealand UNESCO Memory of the World Register. The register, which sits alongside UNESCO’s World Heritage List and Register of Intangible Cultural Heritage, highlights significant documentary heritage. Hocken Collections has six collections registered. The Herries Beattie collection records thousands of South Island Māori place names gathered by Beattie from his lifetime work of interviewing Ngāi Tahu people. The other registrants are:

Charles Brasch Literary and Personal Papers Charles Brasch founded Landfall New Zealand's oldest extant literary magazine. His generosity supported the foundation of the University of Otago’s Arts Fellowships.

Dr Hocken’s Church Missionary Society Records The records document the development of the Anglican mission in the Bay of Islands including

Marsden’s first sermon. The documents are written by a variety of people Samuel Marsden, Thomas

Kendall, William Hall, John King, John Butler, Reverend Henry Williams, James Kemp, Richard Davis,

George Clarke, James Hamlin, William Colenso and the CMS officials in London.

Lance Richdale papers This collection consists of material created by Richdale during his ornithological studies. The use of motion picture film for ornithological study in the late 1930s is probably a first in NZ. The collection documents the establishment of the Royal Albatross breeding colony at Taiaroa Heads on the Otago Peninsula under the protection established by Richdale.

Pickerell Papers on Plastic Surgery An important medical archive of the modern specialty of plastic surgery. (Pickerell was the first Director of the University’s Dental School and carried out facial reconstruction and plastic surgery during and after WWI). It is the only collection documenting the history of plastic surgery in a public collection in NZ.

Salmond Anderson Architect Records A record of more than a century of architectural development in New Zealand for thousands of building projects between 1862 and 2008.

Howard Amos University Librarian 26 August 2019


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Hocken events and exhibitions 2018

Exhibition Programme

Continuity and Change 9 Dec 2017 – 27 Jan 2018

Toot floor Campbell Patterson [Frances Hodgkins Fellow] 17 Feb – 14 April 2018

The order of things 5 May – 16 June

Primary Care 30 June – 25 August

Sisters Communing [125 Women’s Suffrage] 15 Sept – 20 October

Gallery closed for relining and installation of new lighting infrastructure

Hand in hand; photographers and painters alike [Frances Hodgkins 150th birthday] 8 Dec – 26 January 2019

Events

17 Feb Artists talk by Campbell Patterson in associations with his FHF exhibition toot floor

The Hocken hosted the ‘Welcome for the 2018 University of Otago Fellows’ event on Wednesday 7 March at 5.30.

Four events were held at the Hocken to celebrate May Music month:

o 3 May Lecture by Dr David Murray: False Accents: the extraordinary manipulations

of Monsieur Léon‐Driver

o 10 May Panel: From Beethoven to Bolan … and beyond. Four talks on a range of

research topics by University of Otago Doctoral Students.

o 17 May Lecture by Dr Ian Chapman, "If the homework brings you down then we’ll

throw it on the fire and take the car downtown" (Bowie): The Writing Adventures of

a Kiwi High School Drop‐out

o 26 May Between the sheets: A sing‐along of treasures in the Hocken sheet music

collection

Saturday 21 July at 1.00pm. Francis Kewene, Professional Practice Fellow ‐ Māori Health, Preventive and Social Medicine (DSM), performance of the play ‘Barrier Ninja’ at the Hocken in association with the ‘Primary Care’ exhibition.

Our contributions to the Puaka Matariki Festival activities included:

a well‐attended lunchtime talk on sources for whakapapa at Hocken was presented by

Jacinta Beckwith and Megan Vaughan

two lunchtime raranga (flax weaving) workshops for library staff and whanau were led

by Anna Blackman..

Christine Mulligan gave a lunchtime talk about the Dunedin Hospital Art as part of the ‘Primary Care’ exhibition

Te Wiki o Te Reo Māori event programme, o 10 Sept Opening of week and Post Grad student Louise Kewene‐Doig’s He Kohinga

Pao exhibition at Central Library ISB o 12.Sept Postgraduate Māori Research Seminar was highly fascinating and well‐

attended. o 14 Sept Te Rēhi Mīharo, (a rewarding collaboration with Te Huka Mātauraka which

achieved great success.


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Extract from Report on Library Staff Development and Travel Activities for 2018

The Library recognises that professional development, education and on‐going training for staff are central to the Library’s ability to develop and deliver quality services for its University community. It budgets annually (subject to University approval) approximately 1.8% of the Library’s salary budget for staff development.

A number of the Library’s staff have also made a significant contribution to their professions examples including Hocken Librarian’s term on Library and Information Advisory Commission and the UNESCO Memory of the World Trust and Head Curator Archives Anna Blackman’s appointment to the Archives Council.

STAFF PUBLICATIONS, PRESENTATIONS ETC BOOKS

Clarke, A. J. (2018). Otago: 150 years of New Zealand’s first university. Dunedin, New Zealand: Otago University Press.

Murray, D., Naghibi, S., & Davidson, M. (2018). Hardwicke Knight: Through the lens. London, England: August Studio.

CONFERENCE PAPERS AND PRESENTATIONS

Beckwith, J. (2018, July). Cultivating Māori student engagement with libraries. Presentation at the Asia‐Pacific Library

and Information Conference, Gold Coast, Australia.

Dell, S. (2018, May). Keynote address at the Pacific Librarianship Conference, Honolulu H.A.: University of Hawai’i

Dell, S. (2018, September). Marsden online: Bringing records of New Zealand’s first settlement to the world. Presentation at the Pacific Rim Research Libraries Alliance annual meeting. Berkeley, C.A.: University of California.

Milburn, K. (2018, September). Unpicking the poses: The depiction of women in New Zealand knitting patterns. Paper

presented at Costume & Textile Association of New Zealand Symposium, Dunedin, New Zealand.

Mills, A. (2018, November). Waking the dead: Preserving obsolete audiovisual formats in New Zealand heritage

libraries and archives. Paper presented at IAML NZ conference, Wellington, New Zealand.

Murray, D. & Riley, T. (2018, August). Putting Marsden online: The Mining Marsden project. Presentation at Archives

and Records Association of New Zealand conference, Rotorua, New Zealand.

Petersen, A (2018, April). Hocken album 052: Creating photographs with a difference in southern New Zealand. Paper

presented at Photo History/ Photo Future conference, Rochester, N.Y.

CATALOGUES

Bell, A. (2018). The order of things [Exhibition catalogue]. Dunedin, New Zealand: Hocken Collections, University of Otago Library.

Bell, A. (2018). Primary care [Exhibition catalogue]. Dunedin, New Zealand: Hocken Collections, University of Otago Library.

Petersen, A (2018, December). Hand in hand: Photographers and painters alike. [Exhibition catalogue] Dunedin, New

Zealand: Hocken Collections, University of Otago Library.


51

2

LECTURES AND TALKS

Beckwith, J. (2018, June). Highlights at the Hocken Collections. Presentation at Connecting with our Community

University of Otago HR Professional Development Programme, Dunedin, New Zealand.

Beckwith, J. & Vaughan, M. (2018, June). Whakapapa. Presentation at the 2018 Puaka Matariki Ōtepoti Festival.

Dunedin, New Zealand.

Bell, A. (2018, August). Contemporary curating: Inside and outside the institution. Guest lecture presentation at the Dunedin School of Art Professional Methodologies class. Dunedin, New Zealand.

Milburn, K. (2018, May). The Hunter Collection: An example of a mid‐twentieth century Socialist and Communist

collection at the Hocken Collections, University of Otago. Presentation at the Friends of the Hocken Collections.


Mills, A. & Milburn, K. (2018, May). Dunedin Sound posters at Hocken. Presentation to Friends of the Dunedin Public

Art Gallery. Dunedin, New Zealand.

Mills, A. (2018, May). Sounding out: A foray into the Hocken’s music collections. Presentation at Dunedin Public

Library. Dunedin, New Zealand.

Murray, D. (2018, May 26). Between the sheets: Gems from the Hocken sheet music collection Presentation at New

Zealand Music Month programme, Hocken Collections, University of Otago Library. Dunedin, New Zealand.

Murray, D. (2018, March 16). Early architects of Dunedin and their buildings. Lecture presented at U3A. Dunedin,

New Zealand.

Murray, D. (2018, May 3). False accents: The extraordinary manipulations of Monsieur Léon‐Driver. The finest solo

pianist who has ever visited the colonies. Presentation at New Zealand Music Month programme, Hocken Collections,

University of Otago Library. Dunedin, New Zealand.

Murray, D., & Davidson, M. (2018, August 14). Hardwicke's Britain. Presentation at Dunedin Public Library. Dunedin

New Zealand.

Murray, D., & Davidson, M. (2018, September 12). Hardwicke's Britain. Presentation for Dunedin South Rotary.


Murray, D. (2018, April 20). Music at the New Zealand and South Seas Exhibition 1889‐1890. Presentation at Mosgiel

branch meeting of the New Zealand Society of Genealogists. Mosgiel, New Zealand.

Petersen, A (2018, April). Caring for Maori Photographs in the Hocken Collections. Presentation at Library and

Archives, Canada. Ottawa, Canada.

JOURNAL, NEWSPAPER AND MAGAZINE ARTICLES

Beckwith, J. (2018). Richard Walter and Peter Sheppard, Archaeology of the Solomon Islands. Takahē magazine, 92.

Retrieved from http://www.takahe.org.nz/t‐92‐richard‐walter‐and‐peter‐sheppard‐archaeology‐of‐the‐solomon‐

islands/

Bell, A. (2018, June 11). An ode to filing. Otago Daily Times. Retrieved from https://www.odt.co.nz/lifestyle/magazine/ode‐filing

Beckwith, J. (2018). He Tohu, Ngā Taonga Tuku Iho. Library Life, 467, 11‐12. Retrieved from

https://lianza.org.nz/sites/default/files/LL%20467%20June_0.pdf

Beckwith, J. (2018). Waikouaiti resources at Hocken. River Estuary Watch, 2018 (June), 3‐4.

Bell, A. and Notman, R. (2018). An inclusive approach to feminism. art news New Zealand, 38 (3) 113.


52

3

Blackman, A. (2018, December 8), Gwenda gives film a good go. Otago Daily Times. Retrieved from https://www.odt.co.nz/lifestyle/magazine/gwenda‐gives‐film‐good‐go

Clarke, A. J. (2018). From drawer to archive: The Blackie family collection at the Hocken Library, Archifacts, 2018 (1)

25‐29.

Davies, C. (Editor) & Dell, S. (Presenter) (2018). Hocken Collections ‐ Uare Taoka o Hākena, the first in a series, part

one: Foundations, Dr T Morland Hocken and an interview with Hocken Librarian, Sharon Dell. Down in Edin

magazine, 14 (September), 126‐141. Retrieved from

https://issuu.com/downinedinmagazine/docs/downinedinissue14

Mills, A. (2018, May 5) Label lives on at the Hocken. Otago Daily Times. Retrieved from

https://www.odt.co.nz/entertainment/music/label‐lives‐hocken

Murray, D. (2018, November 11). Marking sacrifice and loss of life. Otago Daily Times. Retrieved from:

https://www.odt.co.nz/lifestyle/magazine/marking‐sacrifice‐and‐loss‐life.

Notman, R. (2018, January 22), Spreading her wings. Otago Daily Times. Retrieved from

https://www.odt.co.nz/lifestyle/magazine/spreading‐her‐wings

BLOG POSTS

Bell, A. (2018, July 23). ‘Primary Care’: Changing values on display [Blog post]. Retrieved from https://corpus.nz/primary‐care‐changing‐values‐on‐display/

Clarke, A. J. (2018, January). Out of the box: The Blackie family collection [Blog post]. Retrieved from

https://blogs.otago.ac.nz/thehockenblog/2018/01/11/out‐of‐the‐box‐the‐blackie‐family‐collection/

Henderson, J. (2018, August 2). Murder on the Maungatapu [Blog post]. Retrieved from

https://blogs.otago.ac.nz/thehockenblog/2018/08/02/murder‐on‐the‐maungatapu/

Hibbs, S. (2018, November 8). With the New Zealand footballers [Blog post]. Retrieved from

https://blogs.otago.ac.nz/thehockenblog/2018/11/08/with‐the‐new‐zealand‐footballers/

Mills, A. (2018, May 30). Between the sheets: Gems from the Hocken sheet music collection. [Blog post]. Retrieved

from https://blogs.otago.ac.nz/thehockenblog/2018/05/30/between‐the‐sheets‐gems‐from‐the‐hocken‐sheet‐

music‐collection/

Murray, D. (2018, November 11). Influenza and the armistice celebrations of 1918 [Blog post]. Retrieved from

https://blogs.otago.ac.nz/thehockenblog/2018/11/11/influenza‐and‐the‐armistice‐celebrations‐of‐1918/.

Vaughan, M. (2018, December 10). Stitching in the detail [Blog post]. Retrieved from

https://blogs.otago.ac.nz/thehockenblog/2018/12/10/stitching‐in‐the‐detail/

Wilson‐Allan, K. (2018, August 14). Reading between the lines in Blighty [Blog post]. Retrieved from

https://blogs.otago.ac.nz/thehockenblog/2018/08/14/reading‐between‐the‐lines‐in‐blighty/

Wilson‐Allan, K. (2018, December 19). Stirring up the stacks #1: Variety salad in tomato aspic [Blog post]. Retrieved

from https://blogs.otago.ac.nz/thehockenblog/2018/12/19/stirring‐up‐the‐stacks‐1‐variety‐salad‐in‐tomato‐aspic/

RADIO INTERVIEWS

Beckwith, J. (Presenter) (2018, June 22). Interview with Vicki Lenihan. Mā Te Oro Ka Ora – Good Sounds Good Health [Radio broadcast]. Dunedin, New Zealand: Otago Access Radio. Retrieved from https://static.accessradio.org/StationFolder/otago/NZOA64k‐2018‐06‐22%20‐%20Ma%20Te%20Oro%20Ka%20Ora.mp3


53

4

Bell, A. (Presenter) (2018, January – December). Art is real w/ Andrea Bell ‐ Jamie Green [Radio broadcast]. Dunedin, New Zealand: Radio One. Retrieved from https://www.r1.co.nz/podcasts

Milburn, K. (Presenter) (2018, October). Interview with Marion O’Kane and Simon Vare about Scottish sources at

Hocken Collections. Kilts and Kiwis [Radio broadcast]. Dunedin, New Zealand: Otago Access Radio.

Mills, A. (Presenter) (2018, May). Interview with Damian Newell about Hocken Collections’ Music Month poster wall.

Weekdays 6‐10AM [Radio broadcast]. Dunedin, New Zealand: The Breeze.

Mills, A. (Presenter) (2018, May). Interview with Jeff Harford on Hocken Collections’ Music Month activities and

events. OARsome Morning Show [Radio broadcast]. Dunedin, New Zealand: Otago Access Radio.

Mills, A. & Milburn, K. (Presenters) (2018, May 13). In tune with NZ music poster history. Sunday Morning [Radio

broadcast]. Auckland, New Zealand: Radio New Zealand. https://podcast.radionz.co.nz/sun/sun‐20180513‐0745‐

in_tune_with_music_poster_collectibles‐128.mp3


54

FINANCIAL REVIEW For The Period Ended 31 July 2019

Executive Summary The operating surplus for the seven months ended 31 July 2019 was $170.4 million, which was $4.1 million lower than the first forecast surplus of $174.5 million.

The primary contributors to the negative variance against forecast were lower tuition-related income and higher salary costs, partially offset by savings in consumable and general expenditure. Recognition of the actuarial accrual for long service leave, sick leave and retirement gratuities in July had a negative impact on the surplus of $4.7 million. This increased cost was due to the cost of living increases for staff and lowering of long term interest rates.

Student enrolments were 137 EFTS higher for the University Parent (+0.7%) at the end of July 2019 that at the end of July 2018. This gain over 2018 should be maintained until years end and the University will comfortably meet its TEC funding targets, though EFTS are currently forecast to be 134 ETTS (-0.7%) below budget at year end.

Liquidity continued to be strong with sufficient cash reserves to meet the significant forecast expenditure on major projects until August 2020. If capital projects continue to progress according to plan, then the University will need to have a borrowing facility in place by that time.

170.4 174.5

16.08.1

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-50

0

50

100

150

200

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

YTD Surplus/(deficit) ($ million)

Last Year Actual First Forecast Continuous Forecast

University of Otago Council Part 1 - Financial Review

55

Year to date surplus/(deficit) by function ($ million):

Full Year Year to Date Last Year

First Forecast

Council Budget Actual

First Forecast Var

Last Year

$173.4 $192.0 $193.4 Teaching $262.9 $266.5 $(3.6) $249.1 $34.4 $17.9 $17.9 Research $15.0 $14.2 $0.7 $19.1 $4.9 $6.9 $7.7 Commercial $7.7 $6.3 $1.4 $4.7 $6.0 $2.3 $2.3 Treasury $2.9 $1.9 $1.0 $3.8

$(177.8) $(203.2) $(199.3) Administration $(118.0) $(114.4) $(3.6) $(105.5)

$40.9 $16.0 $22.0 $170.4 $174.5 $(4.1) $171.1

Tuition-related income is largely recognised in March and July at the time of first and second semester enrolments, rather than evenly throughout the year. This shows the impact of enrolment numbers as early as possible, allowing time for decisions to be made about the consequences of variances against income budgets. This phases the University surplus as shown in the graph above, with income being recognised early in the year.

Forecast The University has moved to preparing a rolling forecast throughout the year rather than providing a forecast to Council twice a year at a fixed point in time.

Subsequent to Council approving the 2019 budget in October 2018 a number of additional cost pressures have been identified. Some of these have been offset by staff vacancy savings, however a reduced year end surplus is now anticipated as detailed below. Efforts continue to identify further savings in an effort to increase the forecast surplus position by year end.


56

Forecast 2019 $ million

Council Approved 2019 Budget Surplus 22.0 2018 expenditure delayed until 2019 (2.7) Additional operating costs new Dental School (2.3) Additional Alumni & Development staff cost - offset in additional Foundation Trust donations (0.9)

Accommodation Repairs and Maintenance (0.8) Lower Tuition related income (3.3) Transitional staff and new roles (3.7) Lower PBRF income (1.0) Increased energy and rates charges (1.3) Additional depreciation (1.9) Additional investment income due to higher cash balances 1.5

Staff vacancy and consumables expenditure savings 6.5

Actuarial accrual of long service leave, sick leave and retirement gratuities (4.7)

Additional Intellectual Property Income 1.3

Lower commercial income (0.6)

Current Forecast Surplus at 31 December 2019 8.1

The main reason for the movement in surplus from the previous report is the forecast actuarial accrual for long term employee entitlements.


57

Divisional Operating Contribution Summary

Year to Date ($ millions) Commentary

Actual Budget Var

Commerce 5.0 6.1 (1.1) Lower international enrolments than budget

Health Sciences 32.0 33.7 (1.7) Lower enrolments, reduced dental clinic income, higher academic salaries and scholarships offset by savings in consumables and general expenses

Humanities 11.7 12.8 (1.1) Lower domestic enrolments and commercial income partially offset by savings in consumable and general expenditure

Sciences 16.3 16.5 (0.2)

Total Academic Divisions 65.0 69.1 (4.1)

Academic & Student Services 19.9 19.2 0.7

Campus & Collegiate Life Services

9.7 8.3 1.4 Savings in repairs & maintenance and professional fees, higher sundry accommodation income

Committees 7.5 8.0 (0.5)

Corporate 12.9 17.1 (4.2) Increased actuarial accrual for long service leave, sick leave and retirement gratuities partially offset by higher investment income

External Engagement 9.9 7.9 2.0 Salary savings due to unfilled vacancies plus timing related savings on advertising campaigns and slower than budgeted spend on 150th celebrations

Financial Services 2.8 2.9 (0.1)

Human Resources 2.3 1.9 0.4

Information Technology Services

13.8 12.6 1.2 Timing related savings in software maintenance and licensing, along with electronic communications and network maintenance

Operations 4.0 3.5 0.5 Underspend against budget for capital project feasibility work

Property Services (1.6) (0.6) (1.0) Overspent on electricity and depreciation

Research 2.3 2.2 0.1

Shared Services 20.1 21.3 (1.2) Less staff vacancies than budgeted

Vice Chancellor's Office 1.8 1.1 0.7

Total Other Divisions 105.4 105.4 0.0

Grand Total 170.4 174.5 (4.1)

Treasury


58

Investment Income Investment income was $2.9 million year to date, which was $1.0 million higher than forecast as a result of higher cash balances from deferred capital expenditure.

Cash balance Cash on hand was $35.1 million greater than forecast. This resulted mainly from slower spend on capital projects and consumables savings, with offsetting reduced tuition income.

Since last month’s report, the anticipated date when borrowing will be required has extended out to August 2020 as a result of a major review of the major capital program cash flow.

Cash flow from operations was $119.2 million year to date, this was $6.2 million higher than forecast as a result of reduced consumable and general expenditure.

Net cash outflow from investing was $71.9 million year to date. This was $28.8 million less than forecast as a result of delays in expenditure on capital projects.

Capital Total capital expenditure year to date was $77.7 million. This was $25.2 million less than budget.

Capital Projects Major (project budget $10 million +) capital project variances were:

Year to date

Project Life to Date

Project Actual Budget Var Actual Budget % spent % complete

$m $m $m $m $m

Manukau Dental Facility 6.3 10.0 3.7 8.4 28.3 30% 50%

Music and Theatre Relocation 10.1 9.7 (0.4) 14.9 28.7 52% 50%

Eccles Building 11.1 18.6 7.5 35.6 49.3 72% 60%

School of Dentistry Upgrade 14.1 15.2 1.1 105.2 131.7 80% 80%

Other projects 23.8 26.7 2.9

Total Major Projects 65.4 80.2 14.8

Annual Capital pools 12.3 22.7 10.4

TOTAL CAPITAL 77.7 102.9 25.2


59

MONTHLY FINANCIAL STATEMENTS31 July 2019

CONTENTS PAGE

Monthly Overview 1

Statement of Financial Performance 2

Analysis of Consumables 3

Statement of Financial Position 4

Statement of Cash Flows 5

Statement of Cost Services Commerce 6 Health Sciences 7 Humanities 8 Sciences 9 Service Divisions 10

Statement of Capital Expenditure 11

Statement of Capital Works, SignificantEquipment & Other Projects 12

Financial Commentary


60

ActualFirst

Forecast Last Year($,000's) ($,000's) ($,000's)

Surplus Year to Date 170,351 174,507 171,144

Total Cash Flow 47,516 12,464 39,160131,941 96,951 160,709

Total Assets 2,133,851 2,124,730 2,094,182

MONTHLY OVERVIEWFor the period ended 31 July 2019

-100,000

-50,000

0

50,000

100,000

150,000

200,000


$ ('0

00's

)

University of Otago Actual and Budgeted Surplus

2019 Actual 2019 Budget 2018 Actual 2017 Actual

-100,000

-50,000

0

50,000

100,000

150,000

200,000

250,000


($,0

00's

)

University of Otago Monthly Cash on Hand

2019 Actual 2019 Budget 2018 Actual 2017 Actual

1


61

31 July 2019

Last YearFirst

ForecastCouncil Budget Actual

First Forecast Variance Last Year

$000's $000's $000's $000's $000's $000's $000's

INCOME240,613 247,398 247,356 Vote Education 239,942 242,601 (2,659) 232,212

63,410 63,573 63,574 Performance Based Research Funding 37,166 37,084 82 36,9891,648 2,076 2,119 Vote Health 1,054 1,739 (685) 1,324

114,241 118,472 118,392 Domestic Tuition Fees 114,957 116,381 (1,424) 112,06245,752 48,879 48,680 International Tuition Fees 47,854 48,326 (472) 44,826

5,998 2,305 2,305 Investment Income 2,874 1,898 976 3,77638,990 23,652 24,408 Sundry Income 19,042 17,047 1,995 14,394

133,655 138,900 139,132 Externally Funded Research 79,918 80,858 (940) 77,15410,615 10,105 10,452 Distribution from Trusts 4,455 4,933 (478) 4,75680,080 81,667 80,370 Consulting & Commercial Income 49,716 50,685 (969) 48,451

161 226 144 Intellectual Property 91 62 29 553,025 4,618 3,372 Capitalisation of internal costs 1,793 2,744 (951) 1,614

738,188 741,871 740,304 Total Income 598,862 604,358 (5,496) 577,613

EXPENDITURE216,842 215,133 221,836 Salaries - Academic 127,830 125,344 (2,486) 125,265162,844 164,467 159,580 Salaries - Professional 97,289 95,603 (1,686) 94,164

24,976 25,897 24,774 Staff Related Costs 20,382 15,561 (4,821) 14,81727,749 30,186 25,525 Subcontracted Services 17,037 17,111 74 16,158

110,414 128,539 126,261 Consumables & General 61,105 74,029 12,924 58,27042,838 44,546 43,999 Occupancy Costs 26,234 25,541 (693) 23,64465,980 67,935 67,936 Depreciation 39,867 39,031 (836) 38,96245,616 49,163 48,393 Scholarships 38,767 37,631 (1,136) 35,189

697,259 725,866 718,304 Total Expenditure 428,511 429,851 1,340 406,469

40,929 16,005 22,000 Operating Surplus / (Deficit) 170,351 174,507 (4,156) 171,144

University of OtagoStatement of Financial Performance

Period Ended 31 July 2019

Full Year Year to Date

2


62

31 July 2019

Last YearFirst

Forecast ActualFirst

Forecast Variance Last Year$000's $000's $000's $000's $000's $000's4,351 4,072 Administration Expenses 2,588 2,369 (219) 2,5122,692 2,681 Communications Expenses 1,374 1,574 200 1,4977,744 8,207 Equipment Expenses 4,515 5,097 582 4,446

12,018 16,417 Laboratory Expenses 6,516 8,732 2,216 6,6358,938 10,632 Computing Expenses 7,629 8,141 512 6,641

13,020 13,916 Reference Material Costs 2,399 2,933 534 2,61117,558 17,629 Travel & Accommodation Expenses 9,812 10,737 925 10,193

3,632 4,827 Advertising & Promotion 1,791 2,868 1,077 1,6648,671 11,585 Professional, Consulting & Affiliation 5,464 7,986 2,522 5,0574,585 4,718 Student Related Expenses 2,440 3,238 798 2,7642,261 2,142 Corporate Expenses 1,245 1,189 (56) 1,082

10,594 10,821 Goods For Resale & Catering Expenses 6,178 6,295 117 5,93714,350 20,892 Other Expenses 9,154 12,870 3,716 7,231

110,414 128,539 Total Consumables & General 61,105 74,029 12,924 58,270

University of OtagoAnalysis of Consumables and General



3


63

31 July 2019

Last YearFirst

ForecastCouncil Budget Actual

First Forecast Variance Last Year

$000's $000's $000's $000's $000's $000's $000's

ASSETS

CURRENT ASSETS7,487 5,000 5,000 Cash and Bank 8,003 5,000 3,003 4,774

27,500 - - Bank Term Deposits 124,000 91,951 32,049 156,00034,892 27,124 24,863 Accounts Receivable 128,994 128,015 979 126,86910,211 10,143 9,077 Prepayments 5,664 4,337 1,327 4,146

1,171 1,193 1,169 Inventory 1,219 1,318 (99) 1,301

81,261 43,460 40,109 Total Current Assets 267,880 230,621 37,259 293,090

INVESTMENTS5,739 5,094 9,263 Loans and Advances 5,658 5,441 217 10,282

82,672 33,172 33,104 Investments 33,024 33,172 (148) 33,104

88,411 38,266 42,367 Total Investments 38,682 38,613 69 43,386

1,791,623 1,950,369 1,972,842 FIXED ASSETS 1,827,289 1,855,496 (28,207) 1,757,706

1,961,295 2,032,095 2,055,318 TOTAL ASSETS 2,133,851 2,124,730 9,121 2,094,182

LIABILITIES

CURRENT LIABILITIES39,581 38,595 32,035 Accounts Payable 32,373 29,907 2,466 29,36226,849 31,233 39,423 General Accruals 34,792 25,318 9,474 25,96256,143 49,872 50,495 Employee Entitlements 51,427 51,002 425 50,53011,892 21,027 9,356 Student Fees Received in Advance 3,782 7,272 (3,490) 7,01442,023 44,662 42,714 Research Funds Received in Advance 44,985 44,523 462 43,654

2,843 3,110 3,125 Other Income Received in Advance 10,429 9,042 1,387 10,017

179,331 188,499 177,148 Total Current Liabilities 177,788 167,064 10,724 166,539

TERM LIABILITIES44,891 46,086 45,103 Employee Entitlements 49,631 46,086 3,545 43,941

- 44,432 73,985 Bank Loans - - - -

44,891 90,518 119,088 Total Term Liabilities 49,631 46,086 3,545 43,941

EQUITY579,917 601,332 591,442 General Reserve 604,428 601,332 3,096 570,477

34,354 34,354 34,354 Capital Injections 34,354 34,354 - 34,35497,683 107,759 101,242 Carry Forwards 104,768 107,759 (2,991) 97,683

984,190 993,628 1,010,044 Property Revaluation Reserve 992,531 993,628 (1,097) 1,010,04440,929 16,005 22,000 Operating Surplus/(Deficit) 170,351 174,507 (4,156) 171,144

1,737,073 1,753,078 1,759,082 Total Equity 1,906,432 1,911,580 (5,148) 1,883,702

1,961,295 2,032,095 2,055,318 TOTAL LIABILITIES AND CAPITAL 2,133,851 2,124,730 9,121 2,094,182

University of OtagoStatement of Financial Position

As at 31 July 2019

Full Year

4


64

31 July 2019

Last YearFirst


Forecast Variance Last Year$000's $000's $000's $000's $000's $000's

OPERATING ACTIVITIESCash was provided from:

303,701 316,371 Income from Government Grant 182,877 185,544 (2,667) 176,199172,455 188,537 Income from Student Fees 162,695 166,860 (4,165) 156,329235,856 248,813 Income from Services 152,818 152,528 290 150,490

6,562 2,862 Interest & Dividends Received 2,506 1,855 651 2,610

718,574 756,583 500,896 506,787 (5,891) 485,628Cash was applied to:

378,104 383,099 Paid to Employees 223,673 219,350 (4,323) 215,685237,282 273,426 Paid to Suppliers 157,966 174,409 16,443 151,000

615,386 656,525 381,639 393,759 (12,120) 366,685

103,188 100,058 Net Cash Flows from Operating Activities 119,257 113,028 6,229 118,943

INVESTING ACTIVITIESCash was provided from:

59,543 645 Investments 81 298 (217) 826618 18 Disposal of Fixed Assets 43 - 43 160

60,161 663 124 298 (174) 986

Cash was applied to:- - Investments - - - -

144,476 224,640 Purchase of Fixed Assets 71,865 100,862 28,997 80,769

144,476 224,640 71,865 100,862 28,997 80,769

(84,315) (223,977) Net Cash Flows from Investing Activities (71,741) (100,564) 28,823 (79,783)

FINANCING ACTIVITIESCash was applied to:Loans / Advances

- - - - - -

- - Net Cash Flows from Financing Activities - - - -

18,873 (123,919) Total Cash Flows 47,516 12,464 35,052 39,160

16,114 84,487 Opening Balance 84,487 84,487 - 121,614

34,987 (39,432) Closing Balance 132,003 96,951 35,052 160,774

Represented by:7,487 5,000 Cash and Bank 8,003 5,000 3,003 4,774

27,500 - Bank Term Deposits 124,000 91,951 32,049 156,000- (44,432) Bank Loans - - - -

34,987 (39,432) 132,003 96,951 35,052 160,774

University of OtagoStatement of CashflowsPeriod Ended 31 July 2019


5


65

31 July 2019

Last YearFirst



INCOME17,014 16,874 Vote Education 16,626 16,510 116 16,489

2,304 2,352 Performance Based Research Funding 1,372 1,372 - 1,34413,073 13,180 Domestic Tuition Fees 12,624 12,571 53 12,437

8,356 9,971 International Tuition Fees 8,106 9,632 (1,526) 7,94452 3 Sundry Income 61 2 59 17

1,403 1,456 Externally Funded Research 1,520 1,130 390 737431 535 Distribution from Trusts 242 269 (27) 227479 523 Consulting & Commercial Income 216 231 (15) 289

3,155 2,615 Internal Income 1,647 1,377 270 1,414

46,267 47,509 Total Income 42,414 43,094 (680) 40,898

EXPENDITURE16,421 16,519 Salaries - Academic 9,946 9,744 (202) 9,342

2,184 1,046 Salaries - Professional 719 641 (78) 1,7721,329 1,226 Staff Related Costs 747 760 13 825

47 30 Subcontracted Services 20 23 3 64,473 4,172 Consumables & General 2,472 2,292 (180) 2,088

465 431 Occupancy Costs 252 251 (1) 2881,340 1,480 Internal Rent 841 863 22 783

18,380 21,764 Service Division Costs 21,764 21,764 - 18,380(2,673) (3,528) Subventions (3,528) (3,528) - (2,673)3,200 3,875 Interest on Capital 3,875 3,875 - 3,200

150 126 Depreciation 78 74 (4) 91200 368 Scholarships 241 273 32 143

45,516 47,509 Total Expenditure 37,427 37,032 (395) 34,245

751 - Net Surplus / (Deficit) 4,987 6,062 (1,075) 6,653

Division of CommerceStatement of Cost of Services



6


66

31 July 2019

Last YearFirst



INCOME135,149 138,654 Vote Education 132,930 135,097 (2,167) 128,348

36,605 36,317 Performance Based Research Funding 21,185 21,185 - 21,3531,648 2,076 Vote Health 1,054 1,739 (685) 1,324

52,584 54,355 Domestic Tuition Fees 52,254 53,109 (855) 51,29620,332 20,657 International Tuition Fees 20,765 20,417 348 19,964

5,080 4,956 Sundry Income 3,392 3,072 320 3,15793,134 96,423 Externally Funded Research 56,279 55,099 1,180 52,942

4,915 4,436 Distribution from Trusts 2,016 2,127 (111) 1,73615,255 15,797 Consulting & Commercial Income 8,578 9,424 (846) 8,371

154 215 Intellectual Property 87 54 33 5072,603 74,388 Internal Income 47,574 44,917 2,657 42,450

437,459 448,274 Total Income 346,114 346,240 (126) 330,991

EXPENDITURE124,641 126,459 Salaries - Academic 75,257 73,409 (1,848) 71,942

38,571 26,425 Salaries - Professional 16,331 15,789 (542) 25,70511,358 10,698 Staff Related Costs 6,655 6,497 (158) 6,87416,992 16,375 Subcontracted Services 9,005 8,818 (187) 9,869

101,089 108,427 Consumables & General 62,022 63,974 1,952 57,5336,005 6,105 Occupancy Costs 3,533 3,553 20 3,408

15,879 19,559 Internal Rent 11,413 11,409 (4) 9,29973,683 102,093 Service Division Costs 102,093 102,093 - 73,68310,594 (550) Subventions (550) (550) - 10,59418,185 19,448 Interest on Capital 19,448 19,448 - 18,185

8,545 8,512 Depreciation 4,865 4,891 26 4,9695,108 4,723 Scholarships 4,074 3,208 (866) 3,787

430,650 448,274 Total Expenditure 314,146 312,539 (1,607) 295,848

6,809 - Net Surplus / (Deficit) 31,968 33,701 (1,733) 35,143

Division of Health SciencesStatement of Cost of Services



7


67

31 July 2019

Last YearFirst



INCOME34,530 36,612 Vote Education 35,722 36,348 (626) 32,831

7,792 7,878 Performance Based Research Funding 4,596 4,596 - 4,54623,955 25,386 Domestic Tuition Fees 24,563 25,177 (614) 23,735

7,369 7,940 International Tuition Fees 7,940 7,911 29 7,291482 292 Sundry Income 344 226 118 306

7,020 7,730 Externally Funded Research 3,887 5,035 (1,148) 4,6642,843 2,681 Distribution from Trusts 844 860 (16) 1,1543,836 3,759 Consulting & Commercial Income 2,276 2,638 (362) 2,355

4 6 Intellectual Property 2 3 (1) 15,859 5,383 Internal Income 3,243 3,556 (313) 3,499

93,690 97,667 Total Income 83,417 86,350 (2,933) 80,382

EXPENDITURE39,259 37,685 Salaries - Academic 22,312 22,319 7 23,335

4,874 2,287 Salaries - Professional 1,355 1,391 36 3,3602,926 2,913 Staff Related Costs 1,695 1,800 105 1,7721,503 1,757 Subcontracted Services 856 1,178 322 9338,411 9,243 Consumables & General 4,153 5,794 1,641 4,8161,228 1,181 Occupancy Costs 763 682 (81) 6883,632 3,828 Internal Rent 2,279 2,233 (46) 2,140

33,701 41,642 Service Division Costs 41,642 41,642 - 33,701(15,307) (11,798) Subventions (11,798) (11,798) - (15,307)

6,594 7,355 Interest on Capital 7,355 7,355 - 6,594735 750 Depreciation 490 440 (50) 429

1,095 824 Scholarships 600 539 (61) 812

88,651 97,667 Total Expenditure 71,702 73,575 1,873 63,273

5,039 - Net Surplus / (Deficit) 11,715 12,775 (1,060) 17,109

Division of HumanitiesStatement of Cost of Services



8


68

31 July 2019

Last YearFirst



INCOME52,698 53,988 Vote Education 54,203 53,905 298 51,06016,747 16,867 Performance Based Research Funding 9,839 9,839 - 9,76924,567 25,559 Domestic Tuition Fees 25,486 25,520 (34) 24,547

9,642 10,309 International Tuition Fees 10,901 10,296 605 9,6261,353 1,216 Sundry Income 1,386 815 571 938

32,052 33,148 Externally Funded Research 18,166 19,481 (1,315) 18,790713 660 Distribution from Trusts 412 470 (58) 477

1,410 1,250 Consulting & Commercial Income 674 833 (159) 9464 5 Intellectual Property 2 5 (3) 4

24,293 32,385 Internal Income 15,588 15,407 181 14,394

163,479 175,387 Total Income 136,657 136,571 86 130,551

EXPENDITURE43,796 41,814 Salaries - Academic 25,358 24,599 (759) 25,05412,269 8,448 Salaries - Professional 5,551 4,973 (578) 8,043

3,917 3,477 Staff Related Costs 2,344 2,040 (304) 2,2955,529 8,107 Subcontracted Services 4,871 4,729 (142) 3,278

32,440 42,368 Consumables & General 19,690 21,088 1,398 19,0003,506 3,368 Occupancy Costs 2,019 1,932 (87) 1,9279,429 10,068 Internal Rent 5,825 5,873 48 5,475

39,657 48,912 Service Division Costs 48,912 48,912 - 39,657(10,068) (13,059) Subventions (13,059) (13,059) - (10,068)12,280 14,465 Interest on Capital 14,465 14,465 - 12,280

3,759 3,549 Depreciation 2,028 2,081 53 2,1613,232 3,870 Scholarships 2,309 2,421 112 2,200

159,746 175,387 Total Expenditure 120,313 120,054 (259) 111,302

3,733 - Net Surplus / (Deficit) 16,344 16,517 (173) 19,249

Division of SciencesStatement of Cost of Services



9


69

31 July 2019

Last YearFirst



INCOME1,223 1,270 Vote Education 462 741 (279) 3,485

(38) 159 Performance Based Research Funding 174 93 81 (22)63 (8) Domestic Tuition Fees 29 4 25 4753 2 International Tuition Fees 143 71 72 -

5,998 2,305 Investment Income 2,874 1,898 976 3,77632,022 17,185 Sundry Income 13,860 12,932 928 9,976

45 142 Externally Funded Research 67 113 (46) 221,714 1,794 Distribution from Trusts 941 1,206 (265) 1,162

59,101 60,339 Consulting & Commercial Income 37,973 37,558 415 36,49192,236 106,743 Internal Income 62,340 62,929 (589) 53,440

192,417 189,931 Total Income 118,863 117,545 1,318 108,377

EXPENDITURE3,939 3,471 Salaries - Academic 1,976 1,928 (48) 1,917

106,750 127,367 Salaries - Professional 74,412 73,533 (879) 56,1956,246 8,360 Staff Related Costs 9,460 4,946 (4,514) 3,5003,678 3,918 Subcontracted Services 2,284 2,362 78 2,071

75,555 89,860 Consumables & General 46,962 52,765 5,803 42,33054,329 57,974 Occupancy Costs 33,751 33,221 (530) 30,35216,771 19,231 Internal Rent 11,347 11,218 (129) 9,756

(165,421) (214,411) Service Division Costs (214,411) (214,411) - (165,421)17,454 28,935 Subventions 28,935 28,935 - 17,454

(40,259) (45,142) Interest on Capital (45,142) (45,142) - (40,259)52,792 54,999 Depreciation 32,405 31,544 (861) 31,31435,982 39,378 Scholarships 31,543 31,190 (353) 28,246

167,816 173,940 Total Expenditure 13,522 12,089 (1,433) 17,455

24,601 15,991 Net Surplus / (Deficit) 105,341 105,456 (115) 90,922

Last YearFirst



7,808 4,336 Campus & Collegiate Life Services 9,673 8,292 1,381 8,0712,116 (3,738) Academic & Student Services 19,819 19,156 663 23,130

106 - Committees 7,499 8,044 (545) 7,84236,354 17,671 Corporate 12,881 17,136 (4,255) 26,746

(130) - External Engagement 9,853 7,878 1,975 6,689(1,517) - Financial Services 2,856 2,949 (93) 1,3851,358 - Human Resources 2,312 1,952 360 2,3292,157 (487) Information Technology Services 13,820 12,552 1,268 13,816

296 487 Operations 4,091 3,531 560 2,230(3,290) - Property Services (1,643) (604) (1,039) (2,379)

50 (491) Research 2,333 2,219 114 2,728(19,979) - Shared Services 20,084 21,254 (1,170) (1,449)

(728) (1,787) Vice Chancellor's Office 1,763 1,097 666 (216)

24,601 15,991 Net Surplus / (Deficit) 105,341 105,456 (115) 90,922


Service DivisionsStatement of Cost of Services



10


70

31 July 2019

Last YearFirst



LAND AND BUILDINGS

125,003 175,200 Capital Works Programme 59,519 74,837 15,317 85,938

Divisional Land & Buildings942 230 Service Divisions 394 119 275 126

1,039 1,849 Campus & Collegiate Life Services 569 969 401 3633 - Corporate 8 - (8) -

171 1,118 Division of Health Sciences 13 1,075 1,062 8288 - Division of Sciences 2 - (2) -

2,243 3,197 Total Divisional Land and Buildings 986 2,163 1,177 571

127,246 178,397 Total Land & Buildings 60,505 77,000 16,495 86,509

FURNITURE AND EQUIPMENT

1,221 1,500 Equipment Committee 349 1,088 739 7161,258 1,307 Capital Works Programme 2,804 619 (2,185) 15

Divisional Furniture & Equipment5,897 5,911 Service Divisions 1,554 4,107 2,553 2,9211,152 1,717 Campus & Collegiate Life Services 620 1,190 570 686

74 114 Division of Commerce 79 75 (4) 5122 17 Corporate 37 17 (20) 5

9,728 9,422 Division of Health Sciences 4,247 5,987 1,740 4,881667 570 Division of Humanities 262 487 225 491

3,318 2,832 Division of Sciences 1,991 2,235 244 1,889

23,337 23,390 Total Furniture & Equipment 11,943 15,805 3,862 11,655

SOFTWARE & SYSTEMS

7,691 17,053 Capital Works Programme 3,146 4,811 1,666 1,019

Divisional Software & Systems2,703 4,128 Service Divisions 340 2,853 2,513 448

3 8 Campus & Collegiate Life Services - 8 8 3- - Corporate - - - 46

325 621 Division of Health Sciences 40 581 541 27544 11 Division of Humanities 8 11 3 3598 36 Division of Sciences 14 28 14 42

10,864 21,857 Total Software & Systems 3,548 8,292 4,744 1,868

LIBRARY BOOKS AND PERIODICALS2,739 2,936 Academic & Student Services 1,603 1,740 137 1,551

72 105 Division of Health Sciences 39 67 28 49

2,811 3,041 Total Library Books & Periodicals 1,642 1,807 165 1,600

164,258 226,685 TOTAL CAPITAL EXPENDITURE 77,638 102,904 25,266 101,632

University of OtagoStatement of Capital Expenditure



11


71

31 July 2019

Last YearFirst


Forecast Variance$000's $000's $000's $000's $000's

CDC Capex - Approved Building Projects- - 180 Albany St - Hazard Mitigation 4 - (4)- - Adams Building 7 - (7)

272 3,128 Adams Building - Pharmacy Accreditation 2,613 3,100 487- - All Other SSR Hubs 55 - (55)

696 465 Animal Housing - - - 1,612 18,800 Auckland Dental Facility 6,307 10,000 3,693

101 - Castle St Landscaping Projects 481 - (481)321 5,150 Christchurch University of Otago 1,550 1,261 (289)

- 2,935 Clock Tower Refurbishment 887 886 (1)717 - Commerce Renovation Project 181 - (181)

- - Cumberland Seismic / Fire - 870 870- 192 Generator Replacement at 444 - - -

6,219 4,107 Hayward Seismic / Fire 4,170 4,107 (63)279 671 Invercargill Learning Centre - Health Sciences 1,077 671 (406)

1,206 - ISB Ask Otago Fitout 5 - (5)3,228 17,700 Music and Theatre Studies 10,126 9,691 (435)

- - ORC Leith Union St to Leith St Landscaping 175 - (175)99 - Portobello - Aquarium 40 - (40)

12,609 22,107 Research Support Facilities Stage 2 & 3 11,150 18,620 7,47052,632 30,267 School of Dentistry Upgrade & Extension 14,185 15,150 965

8,064 250 Science Precinct - Laboratory Redevelopment 2,702 250 (2,452)5 270 Slips and Trips 5 110 105

7,551 - St David II General Fit-Out (29) - 29179 750 University Plaza Building One 233 750 517103 - Wickliffe Block - Demolition & Car Parking 8 - (8)

95,893 106,792 55,932 65,466 9,534CDC Capex - New Buildings

24,615 - Property Purchases - - -

24,615 - - - - CDC Capex - Approved IT Projects

- 650 CCTV - 619 619- 988 Customer Relationship Management Project 266 700 434

1,972 505 Dental ICT Requirements 601 440 (161)- 923 Exodus Upgrade - Network Internet Edge Replacement 1,154 923 (231)- 355 Infloblox - 355 355

3,540 4,000 Network Upgrade Project - Phase 2 1,473 2,333 860519 - Placement Administration System 42 - (42)

- - Service Delivery Management 3 - (3)28 60 Student Mobile App 50 60 1045 - Wireless Network Upgrade - - -

6,104 7,481 3,589 5,430 1,841Property Services - Capital Portion of R & M Budgets

1,838 2,500 Statutory Projects 1,214 1,463 2491,609 2,000 Adaption Projects 1,666 1,170 (496)3,204 11,601 Preventative Maintenance 3,073 6,738 3,665

388 - Energy Infrastructure Maintenance (7) - 7300 - Compliance Remedial Works - - -

7,339 16,101 5,946 9,371 3,425

133,951 130,374 TOTAL 65,467 80,267 14,800

Available Funding for Projects not yet Approved- 39,464 CDC - Campus Development available funds - - - - 7,962 CDC - ICT Projects available funds - - - - - CDC - Pre Business Case Feasibility - - - - 2,260 CDC - SSR ICT Projects available funds - - - - 13,500 CDC- SSR Space Projects available funds - - -

- 63,186 - - -

133,951 193,560 CAPITAL WORKS ADDITIONS TO FIXED ASSETS 65,467 80,267 14,800

University of OtagoStatement of Capital Works, Significant Equipment and Other Projects



12


72

2019 Operations Division Portfolio NB. All figures in 000's

ID Fund Source Project NameCurrent Stage

Current Overall Status Flag

Previous Overall Status Flag

% Project Complete

Business Case Approved

Practical Completion

All Years Original Approved Budget

All Years Revised Approved Budget

All Years Actuals

All Years CEP Estimated Final Cost

Campus Development - Health & Safety / Compliance $43,212 $48,184 $29,822 $278,576

173 CDC CAPEX - Campus Dev

Hayward College Refurbishment 4.Adopt Green - As Planned

Green - As Planned

100% Actual 13/09/16

Actual 15/02/19

$8,139 $11,120 $11,032 $11,032


Adams Pharmacy Accreditation 4.Adopt Green - As Planned

Green - As Planned

98% Actual 13/11/18

Actual 27/03/19

$3,697 $3,697 $3,066 $3,296


Music & Theatre Relocation Project 3.Deliver Amber - Managed

Amber - Managed

50% Actual 11/07/17

Forecast 01/04/20

$26,693 $28,684 $14,919 $29,678


Slips and Trips 2.Plan Green - As Planned

Green - As Planned

10% Actual 09/04/19

Forecast 29/05/20

$1,928 $1,928 $129 $1,919


Health Sciences Building One (HSB1) 1.Evaluate Green - As Planned

Green - As Planned

Forecast 18/11/20

Forecast 07/05/24

$250 $250 $241 $139,589


Cumberland Seismic, Compliance and Enhancement

1.Evaluate Green - As Planned

Green - As Planned

Forecast 31/07/20

Forecast 09/02/24

$870 $870 $47 $30,047


Food Science Building 1.Evaluate Green - As Planned

Green - As Planned

3% Forecast 30/04/20

Forecast 01/06/22

$719 $719 $175 $18,199


Physical Education 1.Evaluate Green - As Planned

Green - As Planned


Forecast 30/07/22

$666 $666 $195 $15,216


Science II - Facade 1.Evaluate Green - As Planned

Green - As Planned

TBD Forecast 30/06/22

$200 $200 $7,095


Science 3 Fire 1.Evaluate Green - As Planned

Green - As Planned

Forecast 12/11/19

Forecast 30/06/21

$50 $50 $3,216


Arana Seismic / Fire 0.Concept Green - As Planned

Green - As Planned

Forecast 29/05/20

Forecast 11/02/22

$9 $10,560


Studholme Seismic / Fire 0.Concept Green - As Planned

Green - As Planned

Forecast 29/05/20

Forecast 09/02/24

$9 $6,728


Union Court 0.Concept Green - As Planned

Green - As Planned

Forecast 12/11/19

Forecast 30/09/22

$2,000

Above the Line

Campus Development - Asset Preservation $121,431 $123,565 $113,531 $135,425


Castle St Landscaping Projects Realised Green - As Planned

Green - As Planned

100% Actual 25/11/14

Actual 30/08/17

$6,995 $9,129 $10,011 $10,011


St David II General Fit-out 4.Adopt Green - As Planned

Green - As Planned

100% Actual 19/04/17

Actual 27/07/18

$9,100 $9,100 $9,005 $9,005


Sciences Precinct - Laboratory Redevelopment

3.Deliver Amber - Managed

Amber - Managed

100% Actual 31/03/15

Actual 16/02/19

$55,996 $55,996 $58,918 $58,918


Eccles Building (formerly Research Support Facility project)

3.Deliver Amber - Managed

Amber - Managed

60% Actual 12/04/16

Forecast 30/04/20

$49,340 $49,340 $35,597 $57,491

Above the Line

Campus Development - Service / Asset Expansion $170,594 $168,594 $119,685 $455,948

168 Divisional CAPEX

Health Sciences Southland Learning Centre

4.Adopt Green - As Planned

Green - As Planned

99% Actual 13/03/18

Actual 12/04/19

$1,505 $1,505 $1,418 $1,418


Dental School Redevelopment 3.Deliver Amber - Managed

Amber - Managed

78% Actual 31/03/15

Forecast 03/09/20

$133,684 $131,684 $105,199 $138,832


Auckland Dental 3.Deliver Green - As Planned

Green - As Planned

50% Actual 13/06/17

Forecast 31/01/20

$28,310 $28,310 $8,433 $25,350


UOC Campus Redevelopment (UOCCR)

2.Plan Amber - Managed

Amber - Managed

2% Actual 11/09/18

Forecast 17/03/23

$5,150 $5,150 $3,691 $154,319


Te Rangi Hiroa Replacement 1.Evaluate Green - As Planned

Green - As Planned

Actual 12/08/19

Forecast 31/03/23

$1,000 $1,000 $540 $102,923


Student Hub Transformation (ISB Link and Union Building)


Green - As Planned

TBD TBD $160 $160 $10,000


Hākitekura 1.Evaluate Green - As Planned

Green - As Planned

Actual 26/07/19

TBD $261 $261 $403 $9,042


UOW Space Reconfiguration 1.Evaluate Green - As Planned

Green - As Planned

TBD TBD $24 $24 $1 $3,251

268 CDC CAPEX - PS

Union Flats 1.Evaluate Green - As Planned

Green - As Planned

TBD TBD $814


Dunedin Hospital Interprofessional Learning Centre (ILC)

0.Concept Green - As Planned

Green - As Planned

TBD TBD $500 $500 $10,000

Above the Line

Campus Development - Enabling Excellence Space Programme $5,250 $5,250 $2,228 $4,649

17 CDC CAPEX - EE Space

ISB Ask Otago Fitout 4.Adopt Green - As Planned

Green - As Planned

100% Actual 08/05/18

Actual 06/07/18

$1,470 $1,470 $1,242 $1,242


Clocktower Refurbishment 3.Deliver Green - As Planned

Green - As Planned

23% Actual 13/11/18

Forecast 05/06/20

$3,355 $3,355 $930 $3,352


AskOtago and IT Hubs 2.Plan Green - As Planned

Green - As Planned

25% Actual 12/03/19

TBD $425 $425 $55 $55


Enabling Excellence Consequential Building Adaptions


Green - As Planned

N/A N/A $1

Above the Line

University of Otago Council Part 1 - University Capital Projects

73




% Project Complete





All Years Actuals


Learning & Teaching $7,034 $7,034 $3,557 $7,368

Sum: IT Projects with Estimated Final Cost <$250K $217 $217 $113 $113

114 Divisional CAPEX

Placements Administration Project - Phase 2

Realised Green - As Planned

Green - As Planned

90% Actual 12/03/18

Actual 31/07/19

$533 $533 $562 $712


Dental ICT 3.Deliver Green - As Planned

Green - As Planned

75% Actual 11/09/17

Forecast 29/05/20

$4,720 $4,720 $2,883 $3,716

80 CDC CAPEX - EE IT

EE - SMS Enhancements 3.Deliver Green - As Planned

Green - As Planned

TBD TBD $1,317 $1,317 $1,105

299 CDC CAPEX - IT Projects

Professional Staff eLearning 3.Deliver Green - As Planned

Green - As Planned

Actual 12/08/19

TBD $247 $247 $250


Placements Administration Project - Stage 3


Green - As Planned

TBD TBD $723

Above the Line


Timetabling Enhancements 0.Concept N/A Below the Line

N/A Below the Line

TBD TBD $750

Research $262 $262 $2 $2,702

Sum: IT Projects with Estimated Final Cost <$250K


Otago Research Information System (ORIS)


Green - As Planned


TBD $125 $125 $2 $502

289 CDC CAPEX - Other

Polaris II Replacement 1.Evaluate Green - As Planned

Green - As Planned

TBD TBD $137 $137

Above the Line


HPC Gateway Services 0.Concept N/A Below the Line

N/A Below the Line

TBD TBD $1,500


Build a Shared, Research IT Innovation Hub

0.Concept N/A Below the Line

N/A Below the Line


$500

Brand Management, Marketing & Stakeholder Relationships $6,243 $6,243 $442 $1,437

Sum: IT Projects with Estimated Final Cost <$250K $4,203 $4,203 $140


Customer Relationship Management (CRM) Tool - Phase 1

3.Deliver Green - As Planned

Green - As Planned

8% Actual 13/11/18

Forecast 08/04/20

$2,040 $2,040 $442 $947


Conference management software 1.Evaluate Green - As Planned

Green - As Planned

2% TBD Forecast 30/11/19

$350

Above the Line

Facilities & Property Management $525 $525 $81 $1,561



Colleges Masterplan 3.Deliver Never Updated

Never Updated

TBD TBD $10 $10


Health Sciences Precinct Masterplan 3.Deliver Green - As Planned

Green - As Planned

TBD TBD

202 Multiple Fund Sources

Net Zero Carbon 1.Evaluate Green - As Planned

Green - As Planned

TBD TBD $485 $485


District Energy and Heating Project 0.Concept Never Updated

Never Updated

TBD TBD $30 $30

Above the Line


Smart Buildings and Information and Communications Technology (ICT)


N/A Below the Line


$500


ERP Expansion - Property Services / Asset Management


N/A Below the Line

TBD TBD $500

Finance Management $900

Sum: IT Projects with Estimated Final Cost <$250K $200


EE - Supply Chain Programme 0.Concept Green - As Planned

Green - As Planned

Forecast 23/09/19

TBD $700

Above the Line

Human Resource Management $6 $6 $8 $1,258



PDR System Replacement 1.Evaluate Green - As Planned

Green - As Planned

5% TBD TBD $250

Above the Line


ERP Expansion - HR On Hold N/A Below the Line

N/A Below the Line

TBD TBD $1,000


74




% Project Complete





All Years Actuals


Information & Communication Technology Management $11,198 $11,370 $6,164 $15,064

Sum: IT Projects with Estimated Final Cost <$250K $30 $30 $350


Network Project 3.Deliver Green - As Planned

Green - As Planned

49% Actual 13/03/18

Forecast 26/06/20

$10,245 $10,245 $5,010 $10,245


Network Internet Edge replacement [Exodus upgrade]


Amber - Managed

20% N/A Forecast 18/11/19

$923 $1,095 $1,154 $1,504


Replacement back-up generator at 444 GKS


Amber - Managed

15% Actual 19/04/19

Forecast 30/11/19

$500


iPaas Cloud Integration Platform 1.Evaluate Green - As Planned

Green - As Planned

TBD TBD $500


Unified Communications Implementation

0.Concept Green - As Planned

Green - As Planned

Actual 31/03/19

Forecast 30/09/20

$1,080

Above the Line


Network IP Address Management (IPAM) replacement

On Hold N/A Below the Line

N/A Below the Line


$355

Information Management $4,175



Adopt Microsoft Office 365 Applications / Exchange / One Drive


Green - As Planned

10% Forecast 20/12/19

Forecast 31/12/19

$825


Business Intelligence 0.Concept Green - As Planned

Green - As Planned

1% TBD Forecast 31/12/20

$3,100

Above the Line


Identity Management - IDaas Identity System

On Hold N/A Below the Line

N/A Below the Line


$250

Organisation Performance $2,511 $2,511 $1,091 $2,911



OSC Enhancements - Phase 1 2.Plan Green - As Planned

Green - As Planned

Actual 18/07/19

TBD $247 $247 $250


EE - Service Management 1.Evaluate Green - As Planned

Green - As Planned

3% Actual 08/07/19

TBD $91 $91 $3 $503

Above the Line

Strategy Management $40 $40 $34 $34


205 Multiple Fund Sources

Sustainable Futures 0.Concept Green - As Planned

Green - As Planned

TBD TBD $40 $40 $34 $34

Supporting Services $51 $51

Sum: IT Projects with Estimated Final Cost <$250K $51 $51

CDC CAPEX - Campus Dev TOTAL: CDC CAPEX - Campus Dev $338,491 $343,597 $264,504 $871,433

CDC CAPEX - IT Projects TOTAL: CDC CAPEX - IT Projects $18,328 $18,500 $6,722 $27,485

CDC CAPEX - EE Space TOTAL: CDC CAPEX - EE Space $5,250 $5,250 $2,228 $4,649

CDC CAPEX - EE IT TOTAL: CDC CAPEX - EE IT $1,407 $1,407 $3 $2,738


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of 9

VICE-CHANCELLOR'S OFFICE

VICE- CHANCELLOR’S REPORT TO THE UNIVERSITY COUNCIL (Part 1)

3 September 2019

Topical Issues Semester 2 Enrolment Update The University remains on track to record solid enrolment growth this year following the conclusion of the Semester 2 enrolment period. Enrolments rose in line with expectations, increasing by 912 EFTS over the Semester 2 enrolment period for the University, and by 944 EFTS for the wider Group (inclusive of Foundation Studies). This brings total EFTS for the year to 18,593 EFTS for the University and 18,819 EFTS for the Group. Further enrolments totalling approximately 100 EFTS are anticipated between now and year’s end, comprising mainly postgraduate research students (who may enrol at any time) and EFTS generated by a small number of ‘pre-Christmas’ summer school papers. As previously reported, the University has secured both domestic and international growth this year, comprising growth at both undergraduate and postgraduate levels, and growth in both first year and returning numbers. Enrolments of Māori and Pacific students are both strongly up on 2018 too. This year’s growth is concentrated within the Divisions of Humanities and Sciences. Head of the National Cancer Action Plan Professor Diana Sarfati, Head of the Department of Public Health at the University of Otago, Wellington, and Director of the Cancer and Chronic Conditions research group has been named by the government as the interim National Director of Cancer Control. The group will lead the government’s new National Cancer Action Plan. Communicating Māori Success More Māori communities are getting access to important information and research stemming from the University of Otago thanks to a new initiative. The University’s Māori Communications Advisor Matiu Workman has created partnerships with both TahuFM and Radio Waatea, Māori radio stations based in Christchurch and Auckland respectively. The segments aim to promote the wide and varied work involving Māori students, staff and researchers. OtagoExtra On 8 July 2019 the University’s Career Development Centre launched OtagoExtra, a new Employability Programme for Otago students, aiming to help them begin preparing for their graduate job applications. OtagoExtra, which is facilitated online through OtagoCareerHub, is targeted at students in their second-to-last year of study culminating in an Employability Award.

University of Otago Council Part 1 - Vice-Chancellor's Business

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Emergency Preparedness Week and Memorandum of Understanding The University, in conjunction with the OUSA and Civil Defence Emergency Management and Emergency Services, is running an Emergency Preparedness Week from 2-6 September 2019 at the Dunedin Campus. Events involving staff and students include a ShakeOut Drill, an Emergency Lockdown Drill, a blood donation drive and testing of the Emergency Broadcast System. In addition, a Memorandum of Understanding has recently been signed between the University of Otago and Dunedin Civil Defence Emergency Management. In the event of an emergency the University will provide relief facilities such as food and shelter to staff, students and members of the local community if needed, as well as providing staff who have been trained in emergency operation to assist in the Dunedin Emergency Operations Centre. OUSA Executive Structure The OUSA has recently added a Political Representative to its Executive to reflect its interest in engaging with the local and central government. The representative will be responsible for submitting on Dunedin City Council annual plans and select committees, and driving the Association’s political involvement. A number of other positions have been amended: an Academic Representative and a Welfare and Equity Representative will replace the Association’s Education Officer and Welfare Officer, and the Colleges’ Officer has become the “Residential Representative,” acting on behalf of students in flats as well as those in Colleges. Tertiary Education Commission Key Performance Indicators The Tertiary Education Commission released its annual educational performance indicator report in mid-July 2019. The University of Otago came top of New Zealand’s eight universities in three of the four indicators - course completion, qualification completion and retention of its first-year students. Most pleasingly, Otago ranked first this time for Māori and Pacific Island student qualification completions, first for retention of Māori students, second for retention of Pacific Island students, and second for both Māori and Pacific student course completion. Enviroweek From 15-21 July 2019, the OUSA revived Enviroweek, a week of celebrating all things green. Enviroweek had not been held for a few years, and proved to be extremely popular, with thousands of students attending events including composting workshops, a stitch kitchen workshop and an information day. The week was organised by OUSA and its affiliated clubs, and by the Dunedin City Council, the University's Sustainability Centre and Keep Dunedin Beautiful. Architecture Awards University building projects have been recognised at the recent Southern Architecture Awards. Awards were made for the redevelopment of St David II and the redevelopment of the Mellor Laboratories. The University also received a merit award for Mellor Laboratories at the Property Council of New Zealand Awards, in the education property section. Black Christmas The University will feature in an upcoming Hollywood horror film, Black Christmas. In late June 2019 the Clocktower Building was transformed into fictional Hawthorne College with more than 70 Otago students involved as extras, production hands and site control helpers. The film will be released in December 2019 by Universal Pictures.


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150th Anniversary Celebrations • As Council Members will be aware, on 5 August 2019 a time capsule was officially

sealed within the St David II building, to be opened in 50 years, at the time of the University’s 200th birthday.

• The 150th Anniversary Gold Ball, held on 10 August 2019, was an excellent town-and-gown celebration, attended by staff, students, alumni and their friends.

• On 27 August 2019 the Otago Light of Peace ceremony was held on the Clocktower Lawn. The event, which was part of the Dhammachai International Research Institute’s contribution to the University’s 150th anniversary celebrations, was organised in cooperation with Otago’s Religion programme and involved lighting 150 LED candles.

• A University of Otago 150th anniversary rose has recently been released. The specially bred rose will be available to the public next year through Wairere Nursery.

Divisional Updates Health Sciences • Professor Mike Morgan, currently Head of the Melbourne Dental School, Faculty

of Medicine, Dentistry and Health Sciences, at the University of Melbourne, has been appointed as Dean of the Faculty of Dentistry. Professor Morgan will begin his new role early next year.

• On 5 July 2019 the School of Pharmacy celebrated the newly completed Virtual Professional Practice Laboratory which provides an innovative teaching facility for pharmacy students.

• On 12 July 2019, Education Minister Chris Hipkins toured the new Clinical Services Building at the Faculty of Dentistry and met a number of dental students.

• The new $1.5million study hub at Southland Hospital, the Southland Learning and Research Centre, was officially opened in August 2019, proving to be hugely popular with students and staff.

• The University of Otago, Wellington, Pacific Office opening was held on 31 July 2019, acknowledging a strong Pacific presence, particularly within the Medical School and in other undergraduate and postgraduate programmes. Speakers at the opening included the Hon. Jenny Salesa, New Zealand’s first Tongan-born, Tongan-speaking Member of Parliament and the first Tongan-born Cabinet Minister, and the Minister for Pacific Peoples, Hon. Aupito Tofae Su’a William Sio.

• Three Otago academics have been invited to join the Prime Minister’s Scientific Advisors Expert Committee on cannabis law reform; Associate Professor Joseph Boden (Psychological Medicine, University of Otago, Christchurch), Professor Michelle Glass (Pharmacology and Toxicology), Professor Doug Sellman (Psychological Medicine, National Addiction Centre, University of Otago, Christchurch). The Committee will provide balanced, evidence-based assessments of the issues to inform the public in the lead up to the referendum on the legalisation of cannabis in 2020.

• In June 2019 more than 200 Canterbury secondary school students from almost 30 schools visited the University of Otago, Christchurch campus for a showcase of the campus and options for a career in health science. Held for the first time, the event named D.A.R.E (Discover, Achieve, Research and Engage) Otago - involved staff


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and students from the campus sharing their career and study stories and demonstrating the full breadth of health science pathways.

• On 27 June 2019 Otago and Auckland University medical students visited year 10, 11, and 12 classrooms at Lincoln High School to talk about studying, scholarship and having a career in medicine as part of a wider visit from the New Zealand Rural General Practice network.

• The University of Otago, Christchurch recently hosted more than 200 mental health professionals keen to learn about the Muslim faith and how to better support patients. The training session was a joint initiative of the University’s Christchurch health campus, the New Zealand College of Clinical Psychologists, the New Zealand Psychological Society and the Canterbury Charity Hospital. In addition to the training, more than $3,000 was raised for those in need in the Canterbury Muslim community.

• Staff and students from the University of Otago, Christchurch visited a Hare Krishna temple recently as part of an initiative to raise awareness of different cultures. The visit was arranged by the Postgraduate Society of Christchurch.

Sciences • The University is now offering an applied science in agricultural innovation degree

that will draw on the University’s academic and research expertise across subjects as diverse as environment, ecology, technology, business, marketing, bioinformatics and genetics.

• As part of the University’s 150th anniversary celebrations, the Department of Food Science held a reunion in late June 2019 with 65 current and former staff, students, guests and friends of the University celebrating the milestone. The School of Home Science was established in 1911, with the Department of Food Science coming into existence as a separate entity in 1986.

• The 10th International Penguin Conference, bringing together researchers, conservation practitioners and other stakeholders was hosted at the University from 24 to 28 August 2019 with more than 260 attendees.

Humanities • The inaugural Humanities Career week was held from 16-23 July 2019 through the

Career Development Centre. The programme consisted of 16 events including departmental career seminars and presentations on employment opportunities from a range of employers including KiwiRail, New Zealand Trade and Enterprise, Ministry of Foreign Affairs and Trade, Gove Tech and the Department of Internal Affairs.

• Organised by Professor Greg Dawes (Philosophy and Religion) and Associate Professor Jacob Edmond (English), Café Reo sessions are being held every Wednesday to provide an opportunity to develop te reo skills in an informal setting.

Humanities and Commerce • The first gathering of the Irish Business Network NZ was held in Dunedin on 25

July 2019. Professor Sonja Tiernan, Eamon Cleary Chair in Irish Studies spoke to attendees about her role at Otago and the importance of the University’s growing relationship with Ireland. The event was the brainchild of the Irish Ambassador to New Zealand, His Excellency Peter Ryan and is part of a series of events hosted by the Ambassador to strengthen connections between Ireland and New Zealand.


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Volunteering • In May 2019 a group of Castle Street flatmates turned the student street pink to raise

money for the Breast Cancer Foundation, raising $1,100 with a Pink Ribbon Breakfast.

• The second OUSA Charity Fight Night, held on 12 July 2019, raised $23,000 for a number of charities.

• Now in its fifth year, the Te Whare Pounamu Dunedin Women’s Refuge Appeals Week is organised by a core group of Otago law students. Held in late July 2019, and supported by about 50 student volunteers, funds were raised to help women and children in need.

• In early August 2019 the OUSA, with support from the University, sent a group of 72 students to assist the Department of Conservation and New Zealand Defence Force staff with the clean-up effort after the massive landfill spill near Fox Glacier. The initiative was also supported by Harraways Oats and the Queenstown Lakes Mayor’s Office. Thousands of pieces of rubbish and plastics were picked up, giving our students a heightened appreciation of the importance of reducing our plastic usage and environmentalism.

• On 30 August 2019 University staff, consultants and contractors associated with the dental project volunteered for Daffodil Day, collecting money for the Cancer Society.

Social Impact Centre • International Student Wellbeing Coordinator, Amal Abdullahi, gave a presentation

on Silverline (a student-led, student-focussed initiative delivering a novel approach to mental health and wellbeing), specifically for international students, at the New Zealand International Education Conference, held in Auckland from 6-8 August 2019.

• A Silverline Hype night was held on 15 August 2019 to launch the Silverline Festival and #ItsNotAwkwardBro men’s mental health campaign. The event was attended by 60 guests including student associations and relevant student services.

• 22 students volunteered at the Sinclair Wetlands as part of the Million Metres planting day on Sunday 11 August 2019, helping to plant 400 native seedlings. The Million Meters project is a Sustainable Business Network initiative which aims to restore a million metres of New Zealand’s rivers, streams, lakes and wetlands.

Events / Speaking Engagements Recent events I have attended or spoken at: 23 June – 1 July 2019 Alumni functions in Edinburgh, Cambridge, London, Oxford 3-11 July 2019 Research and Study Leave 13-16 July 2019 Matariki Network Executive Board Meeting, Tubingen

University 29 July 2019 Inaugural Professorial Lecture, Professor Lachlan Paterson, Te

Tumu, School of Māori, Pacific & Indigenous Studies 31 July 2019 Tamaki Regeneration Expert Panel Hui 1 August 2019 Christchurch alumni function and 150th anniversary event 3-4 August 2019 Postgraduate Student Conference 5 August 2019 Laying of the St David II time capsule 7 August 2019 Inaugural Professorial Lecture, Professor Alister Neill,

Department of Medicine, University of Otago, Wellington


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9 August 2019 Colin McCahon centenary event, Hocken Collections and McCahon House

10 August 2019 150th Anniversary Gold Ball 12 August 2019 Academic staff meeting, School of Physical Education, Sport

and Exercise Sciences 12 August 2019 Inaugural Professorial Lecture, Professor James Crowley,

Department of Chemistry 14 August 2019 Katelyn Choe, US Consul General Auckland 17 August 2019 Graduation Ceremony, all disciplines and award of Honorary

Doctor of Laws to Sir Julian Smith 19 August 2019 150th anniversary rose planting 22 August 2019 Residential Chef of the Year Competition 27 August 2019 Otago Light of Peace 150th anniversary event 30 August 2019 Ōtākau Marae to pay respects following the death of Tahu Potiki,

Ngāi Tahu 31 August 2019 Malam Malaysia 2019 At the time of writing I look forward to attending: 5 September 2019 Dunedin City Council forum – OUSA and DCC Mayoral

candidates 5 September 2019 Otago Daily Times Class Act Awards presentations 6 September 2019 Otago Spring 3,000 Metre Track Challenge (150th anniversary

event in collaboration with Athletics Otago) 9 September 2019 16th Annual Open Peace Lecture (Dunedin Abrahamic Interfaith

Group and Otago Tertiary Chaplaincy) 10 September 2019 Inaugural Professorial Lecture, Professor George Dias,

Department of Medicine Upcoming Events Inaugural Professorial Lectures 16 September 2019 Professor Chris Brickell, Sociology, Gender Studies and

Criminology 25 September 2019 Professor Lois Surgenor, Department of Psychological

Medicine, University of Otago, Christchurch 150th Anniversary Events 12-20 September 2019 UNESCO Play Festival; showcasing new plays, covering

a wide range of themes, from various UNESCO cities of Literature and elsewhere in New Zealand

25-29 September 2019 1869 Heritage Festival; celebrating the architectural heritage of the University

30 September 2019 International Rowing Regatta hosted by the Otago Until 24 November 2019 “Dare to be Wise” Exhibition, Otago Museum 22-24 November 2019 University College 50th Reunion


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Awards and Recognition – Celebrating Excellence 2019 Rowheath Trust Award and Carl Smith Research Medal Dunedin neuroscientist and physiologist Dr Karl Iremonger has been awarded the 2019 Rowheath Trust Award and Carl Smith Medal. The award is one of the University’s highest research honours, and is given to recognise outstanding research performance of early career staff. Dr Iremonger’s research focuses on an area of the brain called the hypothalamus, which controls many survival functions such as appetite, temperature and stress responses. He is currently researching how brain cells in the hypothalamus process and adapt to stress. Companion of the Royal Society of New Zealand After 20 years of community outreach supporting New Zealand school leavers, Dr Judith Bateup, a Senior Teaching Fellow in the Department of Microbiology and Immunology has recently been made a Companion of the Royal Society of New Zealand. Chaffer Medal Professor Murray Thomson from the Faculty of Dentistry has been awarded the 2019 University of Otago Division of Health Sciences Chaffer Medal for distinguished performance in health research. His work has strongly influenced the last decade’s reconfiguring of New Zealand’s community dental services, while his two decades of work with the Dunedin Study are considered internationally important. University of Otago, Christchurch Awards A record number of Christchurch staff were presented with the campus’ highest award for research excellence at this year’s celebration of campus success and spirit. Early in every academic year the University of Otago, Christchurch holds a ceremony to welcome new staff and students and acknowledge academic and values-based leadership. This year’s ceremony was postponed until July due to the mosque attacks. At the event, the campus’ highest honour – the Gold Medal in either teaching or research – is awarded. This year seven staff were awarded a Gold Medal in research. Recipients were Professors Tim Anderson, Vicky Cameron, Richard Porter, Bridget Robinson, Catherine Stedman, Tim Wilkinson and Associate Professor John Pickering. 2019 OUSA Supervisor of the Year Awards Held in August 2019, the OUSA Supervisor of the Year Awards recognise the contribution made by supervisors to the success of students researching and writing for the doctoral, master's and postgraduate diploma. Dr Susan Wardell (Social Anthropology) was named as the OUSA Supervisor of the Year and Dr Charlotte King (Department of Anatomy) received the New Supervisor of the Year Award. Fellow of the International Academy of Health Science Informatics Senior lecturer in medicine and pathology at the University of Otago, Wellington, Associate Professor Rebecca Grainger has become a fellow of the International Academy of Health Science Informatics. She is Board Chair of Health Informatics New Zealand.


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Proof of Concept Competition The 2019 Proof of Concept competition was won by Helen Paterson, Emma Macfarlane and Michael Stitely of the Department of Women’s and Children’s Health. The team designed a device that could help decrease the global burden of unwanted pregnancy by making it safer for birth attendants, such as midwives, to insert an intrauterine contraceptive device immediately after a woman gives birth, offering up to 10 years of contraception. Fulbright New Zealand Graduate Awards In June 2019, seven University of Otago graduates gained Fulbright graduate awards to undertake further studies in the United States. Awards were made to: Henry Benson-Pope to study a Master of Laws degree at New York University; Dr Marsie Stuart to study a Master of Medical Science degree at the Harvard Medical School in Boston; Carrie Clifford to study towards a Doctor of Philosophy degree at the University of Colorado and John Hopkins University; Hitaua Arahanga-Doyle to study toward a Psychology PhD at Stanford University and Northwestern University; Injy Johnstone to study towards a Master of Laws Degree at the University of Colorado; Mitchell Chandler to complete a PhD at the Scripps Institute of Oceanography in San Diego; and Oliver Armstrong-Scott to complete a Master of Public Health degree at Yale University. University of Otago Rowing Club The University of Otago men’s eight has beaten crews from well-regarded rowing universities including Harvard, Oxford, Cambridge, Tokyo, MIT and the Chinese national team at the International Famous Universities Rowing Regatta Series in Nanchang, China from 25 June to 4 July 2019. The men won gold in the 6km race and silver in the 1,000 metre race. The team also competed in Changdu, China from 31 July to 6 August 2019. Gordon Sanderson Scholar Fourth year medical student Waldir Rodrigues De Souza Jr was named as the latest Gordon Sanderson scholar at the 2019 Royal Australian and New Zealand College of Ophthalmologists New Zealand conference in July. Mr De Soza received this scholarship for his research into applying artificial intelligence to detect glaucoma. The scholarship is in memory of Associate Professor Gordon Sanderson, University of Otago staff member and founding trustee of Glaucoma New Zealand. Antarctica New Zealand Scholarships Otago students have recently received three of four national scholarships to support study in the Antarctic from Antarctica New Zealand. Olivia Traux and Maureen Richter received Sir Robin Irvine Doctoral Scholarships worth $20,000 for their respective studies into geological records and sea ice and ocean temperatures. Rilee Thomas received a $5,000 New Zealand Post Antarctic Scholarship for her work on the mechanical behaviour of sea ice. Energy Education Trust NZ Undergraduate Scholarships Energy Management student Emily Jiang is the recipient of one of the Energy Education Trust NZ Undergraduate Scholarships, awarded annually to 15 students across the country. The scholarships encourage university study with an emphasis on energy within the fields of economics, engineering, science, energy management and related fields. Emily is interested to see how as a nation New Zealand will transition


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its transportation away from fossil fuels towards electrification with hopefully more pedestrian and cyclist-friendly infrastructure. Three Minute Thesis (3MT) Finals On 1 August 2019 eleven Masters and PhD research students spent three minutes explaining their thesis topics to an audience of laypeople. PhD candidate Cassie Stylianou won the Doctoral category – her research in the Department of Pathology and Biomedical Science at the Christchurch campus is called Unravelling the genetic variants underlying inherited endometrial cancer risk. The master's category winner, Jonah Belk, had an interesting challenge for the audience - imagining a world in which robotic spiders could help with disaster relief. Mr Belk is conducting his master’s research in the Department of Zoology looking at Modelling the passive dynamics of spider locomotion through robotic design. Residential College Chef of the Year Competition Head Chef from Aquinas College, Dylan Henry has taken the top prize in the annual Residential College Chef of the Year Competition for a third time. He and colleague Rani Choen won the competition in which 11 of the University’s 15 colleges competed. Arana College placed second, with Toroa College third. Rockschool Ambassador Otago music student Tyler Bailey has been named as an Australian Music Examinations Board Rockschool Ambassador. Tyler started drumming in 2008, attending the Ashby School of Music Rockschool Centre from 2013-2018 and is now undertaking an Otago Bachelor of Music. University and Tertiary Sport New Zealand Otago student and basketball player Darcy Knox is the newest student representative on the University and Tertiary Sport New Zealand (UTSNZ) board. The 24-year-old joins the board as the sole student representative, with first-hand experience of competing in UTSNZ tournaments as a member of the University of Otago 3x3 and 5x5 championship basketball teams. International Men’s Basketball Otago’s top performing basketball team made history in July 2019, taking part in the Buddha’s Light International Association Basketball (BLIA) Tournament in Taiwan. The team is the first New Zealand university team to compete in the tournament and was invited by Fo Gaung Shan/International Buddhist Association New Zealand. The Otago team won the University Tertiary National Championships last year. The selected team will also be representing the University of Otago at the University Tertiary Sport New Zealand Basketball Championships on 20-22 September in Christchurch.


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10. Exclusion of the Public To approve a motion under Section 48 of the Local Government Official Information and

Meetings Act 1987, that the public be excluded from the following parts of the proceedings of this meeting, namely:-

Item 11 Part 2 of the Minutes of the meeting of the Council held on 9 July 2019 Item 12 Standing Committee of the University Council Item 13 University Seal Item 14 Financial Reporting July 2019 Item 15 University of Otago Foundation Trust Report to June 2019 Item 16 Foreign Exchange Risk Management Committee Report to June 2019 Item 17 University Capital Projects Part 2 report Item 18 Minutes of the meeting of the Health & Safety and Ethics Compliance

Committee held on 30 August 2019 Item 19 Strategic Assessment Item 20 Court of Benefactors Item 21 Council Nominations Committee report Item 22 Vice-Chancellor’s Business Item 23 Chancellor’s Business

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:- General Subject Reason for passing this Ground under Section resolution 48(1) for the passing of this resolution Items 11 - 23 Good reason for withholding Section 48(1)(a)(ii) Confidential Minutes information under the Official and Reports Information Act This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require. The interests which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows (all references are to Section 9 of the Official Information Act):

Item 11 9(2)(a) and (i)

Item 12 9(2)(j)

Items 13-14 9(2)(i) and (j)

Items 15 9(2)(a),(i) and (j)

Items 16-17 9(2)(i) and (j)

Item 18 9(2)(a),(gii),(i)

Item 19 9(2)(i) and (j)

Items 20-21 9(2)(a)

Items 22-23 9(2)(a) and (i)

University of Otago Council Part 1 - Exclusion of the Public

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