university of texas archives university of texas at austin records management services
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UNIVERSITY OF TEXAS ARCHIVES
University of Texas at Austin Records Management Services
Introduction
The University of Texas Archives preserves and makes
available for research the noncurrent, historically
valuable, official records of The University of Texas at
Austin and The University of Texas System
administration; the personal and professional papers of
significant university administrators, faculty, and staff;
and any other materials that substantively document
the history and development of the institution.
About The University of Texas Archives
Archives stored in Sid Richardson Hall and in offsite locations
Briscoe Center for American History staff Reviews and appraises university records Preserves the institution’s corporate memory Helps the university meet legal responsibilities Helps the university document its actions and
decisions
What Is in the University Archives?
Official records of the university
Materials that document history and development of the university
Personal and professional papers of university administrators, faculty, and staff
Official Records of the University
4,000 linear feet of material Available for research in Sid Richardson Hall Records groups, personal papers, books Official and student publications Scrapbooks and clippings Sound recordings Oral histories Photographs Maps and drawings
What is in the University Archives? Official University Records
History and Development
Documents, photographs, and other materials from university organizations
What is in the University Archives? Materials that document university history and development
History and Development
University Publications Board of Regents and faculty minutes Catalogs and bulletins Faculty/staff directories Budgets UT Press publications College and departmental newsletters, journals Student publications
What is in the University Archives? Materials that document university history and development
History and Development
Visual Materials Prints and photographs collection Files on faculty, staff, and students University departments, events,
traditions, buildings University student publications
What is in the University Archives? Materials that document university history and development
Faculty and Staff Papers
Personal and professional papers Wide representation of university fields of study
What is in the University Archives? Personal and professional paper of UT administrators, faculty, and staff
William J. Battle Papers
Claudia Taylor “Lady Bird” Johnson Collection
James Frank Dobie Papers
What Does the Archives Accept?
Materials identified through the university records management program
What are we looking for? Documentation of university operations, policies, and decisions Significant correspondence Annual reports Organizational information Student life information History files Committee files Subject files Grant files Publications Photographs Audio, video, film Electronic records
Transferring University Records to The University of Texas Archives
Archival transfers and review are initiated by submitting a Request to Dispose of Records Form to Records Management Services. Indicate any record series that requires archival
transfer or review. Indicate any record series that appears to be
historically significant. Records Management Services contacts the
department and the university archivist to facilitate archival review or transfer process.
Resources
Handbook of Business Procedures, Part 20. Records Management http://www.utexas.edu/business/accounting/hbp/ 20.2.3. Review and Archiving of Records 20.5.3. Archival Review/Transfer Procedures
Records Management Services Phone: 512-232-5647 Email: [email protected]