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HR SaaS

Un l eash the powe r of you rhu man resou rces

R e a l B u s i n e s s . R e a l S o l u t i o n s .

V i s i on & M i ss i on

Vis ion“ O u r Vi s i o n i s to d r i ve re a l

business evolution with real

s o f t w a r e s o l u t i o n s f o r

o r g a n i z a t i o n s w o r l d w i d e. ”

2 Su nF i sh HR SaaS | DataOn V i s i on & M i ss i on

Miss ion


“ Our mission is it to create the

best software -based solutions

for our customers in a way that

has the greatest impact on their

unique organization. ”

Company Ove rv i ew

DataOn Company P rof i l e | Su nF i sh HR SaaS 3

Our H istoryIn 1999, Gordon Enns and Casey Kim saw an opportunity to

help corporations utilizing early Internet Technology to

improve their business. DataOn Corporation was established

in Washington State, USA to o�er small online business

solutions to corporate customers. A year later the company

chose Indonesia as its primary technology development and

business location leading to the incorporation of PT Indodev

Niaga Internet in early 2000.

In the very beginning, DataOn developed a range of small

business solutions that can today, be grouped as Corporate

Portal products and was able to license these solutions to

portal operators and eventually repackaged the o�ering as a

full Content Management Solution for Internet Portals.

During this time, DataOn opened a branch o�ce in Singapore

to support international sales of its product line.

Anticipating saturation in the CMS market, DataOn began to

shift its strategy away from portal products to more traditional

business solutions, while still utilizing its base in Internet, or

web technologies. These products included Supply Chain

Management, Financial Accounting (FA), Content Management,

Customer Relationship Management and Human Resource

Management (HR). All products were intended as a general

base solution which would be customized for the individual

needs of clients.

By 2002, DataOn had experienced excellent market acceptance

for the HR solutions and released the HR solution under the

name SunFish HR. SunFish HR was developed with a concentrated

e�ort on providing a standardized product that met the full

range of HR business process requirements. SunFish HR

adoption by a range of high pro�le customers and a focus on

complete success in implementations allowed DataOn to

develop a strong reputation and become the leading HRIS

provider in Indonesia.

In 2006 DataOn marketed new versions of SunFish HR that

provided customers with options to implement basic payroll,

operational HR management, or complete strategic version

with SunFish HR Enterprise. DataOn has received awards from

the Indonesian Department of Communications and Information

Technology as the Top IT & Telco Solution for the category Top

HR / HCM Product of the year 2014 and the Indonesian

Computer Software Association (ASPLUKI) for the Best General

Business Application.

The customer’s trust in DataOn to provide stable e�ective and

a�ordable software led to requests for further business

solutions. The company utilized this opportunity to combine

its individual SunFish FA and Supply Chain products under

the name SunFish ERP – Enterprise Resource Planning, which

is also steadily developing a strong client base.

In 2013 DataOn released SunFish HR SaaS, a completely

redeveloped version of SunFish HR with new underlying

technology designed for the multi-tenancy cloud environment.

Built on the successful business process support of previous

SunFish versions, SunFish HR SaaS provides a better user

experience, a range of functionality improvements and a

simpli�ed implementation process.

Today, DataOn has an extensive network of partners and

resellers in Indonesia, Malaysia, Thailand, Vietnam, and the

Philippines for SunFish HR and has developed a localized

version of the product for each market.


Ou r P roducts

4 Su nF i sh HR SaaS | DataOn P roducts

Products

SunF ish HR TM

SunFish HR is a comprehensive Human Resource

Solution allowing companies to gain competitive

advantage by improving the quality of the

people and the e�ciency of the business

processes. SunFish HR provides the ability and

�exibility to manage the company's most important

asset, its people. Administrative HR functions

(Payroll, Loan, Time, Reimbursement, Organization

& Career) and strategic management tools (Training,

Recruitment, Performance) are integrated to

provide a holistic approach to managing and

developing talent.

Developed with a focus on cloud computing,

SunFish HR is available as a Software as a Service

(SaaS) subscription or an On-Premise purchased

application. The solution includes �exible work�ow

management support and comprehensive

analytical tools.

SunF ish ERP TM

SunFish ERP automates and streamlines Enterprise

Resource Planning, helping the company work

more e�ciently while delivering greater insight

into data. A fully integrated suite of functionality

allows improved cross-departmental work�ow,

and higher accuracy that enables improved

analytics and ultimately better decision-making.

SunFish ERP combines and automates processes

including accounting, �nance, sales, purchasing,

inventory control, production management and

expedition.

Ease of use, support for cloud computing and the

complex analytics of SunFish powers a �exible

approach to complex business processes.

Dynamic companies are able to leverage SunFish

ERP to better manage resources and personnel.

ERP


DataOn Se l ec ted C l i e nt & Pa r tne r L i st | Su nF i sh HR SaaS 5

DataOn Cl ient L i s tAbbot IndonesiaACE Life AssuranceAdaro IndonesiaAditya Sukses GemilangAdvanced Career IndonesiaAero Systems IndonesiaAetra Air JakartaA�nity Health Indonesia Akasha Wira InternationalAlfa Goldland RealtyAlstom GridAlstom Power Energy Systems IndonesiaAltama Surya ArsaAltelindo Karya MandiriAmata Amazing Borneo ToursAmerta Indah OtsukaAnantara Resort at MaldivesAndaman ResortAngkasa Pura SupportAnugrah CorpApexindo Pratama DutaAPM Global Logistic IndonesiaAprisma IndonesiaArkoninArrow Electronics Asia (S) Pte Ltd.Artamulia TatapratamaAsahimas Flat GlassAskesAstra Graphia Astrindo SenayasaAsuransi Astra BuanaAsuransi Jasa Indonesia Asuransi Jiwa Generali IndonesiaAsuransi Raksa PratikaraAsuransi Tri PakartaAustindo Nusantara Jaya Aventis PharmaAvon Cosmetics IncAvrist AssuranceBakrie & Brothers Bali Hai Brewery IndonesiaBali HyattBambinoBank CommonwealthBank Hana Bank ICBC IndonesiaBank Mayapada International Bank Muamalat IndonesiaBank of Tokyo-Mitsubishi UFJ LTD Bank Sumitomo Mitsui IndonesiaBank UOB IndonesiaBatik Danar HadiBayu Buana GemilangBelaputera IntilandBFI Finance Indonesia Bhakti FinanceBhakti Investama Oil and MiningBHLN Perkumpulan MandiriBhumi Sriwijaya Perdana CoalBII Finance Bina Citramas NusantaraBiznet BNI Life InsuranceBormindo Nusantara

Pa rtne rs

Borneo Alam SemestaBosowa InvestamaBPD Sumsel BabelBritish International SchoolBRI FinanceBungasari Flour Mills IndonesiaCalmic IndonesiaCakratunggal Steel MillsCardig Aero Services CARE IndonesiaCarsurinCepalcoChan WanichChina Sonangol Media InvestmentCipaganti Cipta GrahaCiputra AdigrahaCitilink IndonesiaCitra Jimbaran Indah HotelCitra Marga Nusaphala PersadaCitra Putra RealtyCogindo DayabersamaCombipharCommonwealth LifeControl Systems Arena Para NusaDaikin Airconditioning IndonesiaDanareksaDanone Dairy IndonesiaDermaga PerkasapratamaDiep Vu Co.LtdDima IndonesiaDongsung NSCDunia LuxindoDuraquipt CemerlangDuta Adhikarya NegeriEkonidElectronic CityElkenEnergasindo Heksa KaryaEonchemicals PutraEstetika SelarasEverbesindo Surya JayaFashion KingdomFast Food IndonesiaFerrier HodgsonFokus GarmindoFour Seasons Hotel JakartaFraser Hospitality Investments IndonesiaFraser Residence Menteng JakartaFresh Start BakeryFrigoglass IndonesiaFujikuraFujitsu IndonesiaGagan IndonesiaGaruda TwinjayaGeo Dipa EnergiGeoservicesGeotech System IndonesiaGlobal Outsourcing ServicesGlobal Trans Energy InternasionalGolden Energy Mines Graha FattaGrand Hyatt BaliGrand Hyatt DohaGrand Hyatt DubaiGrand Hyatt JakartaGrand Hyatt Muscat

Malays ia Thai land I ndonesia

DB Quest, IncR e a l B u s i n e s s . R e a l S o l u t i o n s .

GrandShoe Griya Mie SejatiGunungbayan PratamacoalHadji KallaHaneagle Heavyparts IndonesiaHartono Raya MotorHigina Alhadin - COSMOHILTI NusantaraHindoHoliday Inn Resort Rasuna BaliHotel Aryaduta JakartaHotel MuliaHuawei ServicesHuawei Tech InvestmentHung-A Indonesia Hutchinson 3 IndonesiaHyatt Capital GateIbis HotelIcon+IDR ResortIndika EnergyIndo Tambangraya Megah Indonesia AirAsiaIndonesia Comnet PlusIndosat Mega MediaInterContinental BaliIsmaya GroupIsla LPGISS IndonesiaIthaca ResourcesJasa Angkasa Semesta Jati Piranti SolusindoJaya GroupJembayan MuarabayaJW Marriott MedanJW Marriott JakartaJW Marriott VietnamKamadjaja LogisticsKenari Djaja PrimaKeraton Luxury HotelKerry PlantationsKidecoKievit IndonesiaKL Sentral AloftKomatsu IndonesiaKrungthai Panich InsuranceKuansing Inti MakmurKutai EnergiLaureoli InternationalLaguna Luxury CollectionLegoland Theme ResortLe Meridien HotelLucky Indah KeramikLuxindo PrimaMAISMakarizoMandarin Oriental JakartaMandom Indonesia May�ower Executive ApartmentMeares Soputan MiningMidplaza GroupMNC GroupMonark-CATMondelezMotocultMulti Adiprakarsa Manunggal

Se l ected C l i e nt & Pa r tne r L i st

Multi Tambangjaya UtamaMultipolar Technology Mutiara Permata MuliaNasional ReasuransiNEC IndonesiaNielsen Company IndonesiaNinda Pratama VriesindoNippon Paint ThailandNissi Lamandau JayaNovotel Mangga Dua SquareNuansacipta Coal InvestmentNusa Dua Graha InternationalNusa Satu Inti ArthaNusantara Infrastructure Nutricia Indonesia SejahteraOlympindo Multi FinanceOrica Mining ServicesOsotspaPadang Bara Sukses MakmurPam Lyonnaise JayaPanarub IndustryParastar EchorindoPark Hyatt Abu DhabiPark Hyatt JeddahPay Asia IndonesiaPembangunan Jaya Ancol Pemukasakti ManisindahPeninsula Bali ResortPenjaminan Infrastruktur IndonesiaPerintis Tekno PrimaPerkasa InakakertaPermadani KhatulistiwaPermata Energy ResourcesPermodalan Nasional MadaniPersada Sokka TamaPersonal CollectionsPerum PerhutaniPerusahaan Pengelola AsetPetroseaPlaza Indonesia Realty Polychem Indonesia Premier OilPrima Traktor IndonusaProdia WidyahusadaPSKD MandiriPTT Retail ManagementPullman Hotel Central ParkPutra Muba CoalQatar FoundationQuantumRajawali Citra Televisi IndonesiaReasuransi Internasional IndonesiaRentokil IndonesiaRintis SejahteraRitz Carlton Paci�c PlaceRumah Sakit Premier BintaroRumah Sakit Premier JatinegaraRumah Sakit Premier SurabayaSahabat Finansial KeluargaSamick IndonesiaSamsung Electronics IndonesiaSamudera IndonesiaSano� Aventis IndonesiaSarana Multi Infrastruktur Sarana Multigriya Finansial Sarihusada Generasi Mahardhika

Satya Parahyangan ResortSCSMGSerena Indopangan IndustriSheraton Bali Kuta ResortSheraton International KLSheraton LangkawiShield On ServiceShukaku IndonesiaSigap Prima AstreaSinde Budi SentosaSinta Prima FeedmillSodexo IndonesiaSOHO GroupSolusi Tunas Pratama Sophie Paris IndonesiaSOS IndonesiaSpie Oil & Gas Services Indonesia Sri Trang Lingga IndonesiaSt. Regis Bali ResortSuco�ndoSuma SaranaSumi Indo Kabel Surabaya Jasa MedikaTCC LandTeleperformance IndonesiaTENE CapitalTerminal Peti Kemas KojaTesco IndonesiaThe Stones, Autograph Collection Tiarabumi PetroleumTira Austenite Tokio Marine Life Insurance IndonesiaTor GandaToyota Tsusho IndonesiaTrans HotelTransportasi Gas IndonesiaTri PakartaTripatra EngineeringTropik Energi PandanTunggal Idaman AbdiTYCHE Consulting Limited Philippines UnimosUnited Can Company LimitedUnited Tractors Pandu EngineeringUnity Property ManagementUniversitas Pelita HarapanUtopia MaldivesValiram Paci�cValuta Inti PrimaVisimitra Unipessoal Wahana Baratama MiningWahana Kreasi RayaWall Street Languange InstituteWasl hospitality LLCWeda Bay NickelWestin LangkawiWestin Resort Nusa DuaWidatra BhaktiWindu Nabatindo LestariWisata Triloka BuanaWisma KarawangWisma Nusantara InternasionalWWF IndonesiaYahoo IndonesiaYayasan Putera SampoernaYokogawa Indonesia

Phi l ippines

The people are the most valuable asset for an

organization. Recruiting, sustaining and developing

the workforce will always be a key component of

achieving goals and remaining competitive.

SunFish HR is a comprehensive HR Information

System born of cloud technology. This new technology

builds on the extensive business process support

of previous SunFish HR versions, giving the

people fast and mobile access to the personalized

information they need to do their jobs and

contribute to achieving organizational goals.

SunFish HR provides a global solution for organizations

to turn people into competitive advantage. With

SunFish HR, organizations in any industry can

start using the service with a free trial that is easy

to upgrade as more complex requirements arise.

SunFish HR can be up and running quickly,

delivering a secure solution with powerful HR

functionality.

6 Su nF i sh HR SaaS | Featu re Ove rv i ew

Log In Interface.

Featu re Ove rv i ew

Dashboard Interface.

Dashboard Interface.

E�ective Employee Management and Development


Featu re Ove rv i ew | Su nF i sh HR SaaS 7

Employee Information.

SunFish HR SaaS Feature.

Easy- Wizards make set-up easy- Quickly import existing data from excel- Standard business rules provide options to easily implement best practices - Visually manage access levels and work�ows

Secure- Data stored in a secure Tier 3 data center - Warm Disaster Recorvery Center - Certi�ed ISO 9001:2008 audited by Lloyds- Application security managed in compliance with OWASP standards

Risk Free- No lock in periods- Try it for free- No hidden costs- Easily retrieve your data

Cost E�ective- All-in monthly price, maintenance and general support included- No new infrastructure required, pay only for the modules required and easily upgrade packages online- Pay only for modules you use and easily upgrade - Easily implemented with less consulting support

Featu re Ove rv i ewEasy, Secure, Risk Free and Cost E�ective


8 Su nF i sh HR SaaS | Emp l oyee

The HR department is tasked with collecting vast

amounts of information on the employee, some

required by the management and others by law.

Signi�cant resources are devoted to the collection

process, but often this information sits in a �ling

cabinet and never sees the light of the day.

At the core of SunFish HR is the Personnel

Administration Module where the employee data

reside. This electronic storage system o�ers many

advantages over the traditional paper-based

system. In simplest terms, electronic �les take up

signi�cantly less physical space and can be

conveniently backed-up to prevent data loss.

Greater bene�ts of SunFish, however, come from

the system’s ability to “handle” the data to

provide valuable information hidden within to

various users. For example, the employee may

review their personal information to check for

completeness and accuracy via the Employee

Portal. This also has the added bene�t of freeing

up the HR department from this mundane duty.

Moreover, the manager can “mine” this data to

review the demographic tendencies and the Employee Analysis.

Employeetrends in employee turnover to �ne-tune the

recruitment e�orts. Employee geographic data

may be analyzed to encourage car-pooling or

even consider running corporate buses. Furthermore,

the manager may wish to review employee

quali�cations and skills to maximize their potential to

the organization and even recommend further

training for career development.

The Personnel Administration Module allows for

e�cient collection of data and transforms the

data into information that empower the organization.

Employee Record Accuracy and Analysis Improvement


Organ izat i on & Ca ree r | Su nF i sh HR SaaS 9

Due to growth, technology, restructuring, business,

or market-driven changes organizations need to

periodically assess the structure of their companies

in order to determine whether it still meets

current and future needs; and whether structure

and strategy are still properly aligned to increase

the company’s e�ciency, e�ectiveness, and

pro�tability.

SunFish HR provides the Organization Module to

arrange and modify organizational hierarchies

e�ectively and easily through a user-friendly

drag and drop capability. Versions of structural

set ups can be saved to templates, which can later

either be re-used should organizational restructuring

occur in the futures; or to simply keep a record for

historical data tracking purposes.

Once con�gured, management will be able to

view and identify vacant as well as unproductive

positions across the organization by monitoring

employees competency versus position requirements.

Career Administration allows users to seamlessly

manage career transitions and related work�ow

changes. It supports multi-company organization

structures with each company managing its own

hierarchy of positions, all possible to be

previewed in intuitive graphical charts with a

selectable level of data details included in the

display.

The Organization Management Module allows

everyone in the organization to easily understand

reporting structures and simpli�es management

of work�ows and approvals. Improved transparency

reduces interdepartmental borders and improves

collaboration.

Organization & CareerEasy Reporting Structure Visualization and Administration


Organization Structure. Career Transition.

1 0 Su nF i sh HR SaaS | T ime

It is one of the most basics functions of the HR

department; who works when and for how long.

It is a simple task at its core but made complex by

sheer volume. Flexible work days and hours

accompanied by Byzantine overtime regulations

make it impossible to plan when an organization

hires many hundreds or, even thousands employee.

SunFish HR o�ers a full-featured Scheduling and

Attendance Module that is �exible to accommodate

every imaginable scheduling demand yet powerful

enough to tackle even the largest of organizations.

The Scheduling sub-module provides for an

unlimited number of shifts, schedules, groups,

divisions, locations and employees. Moreover,

on-the-�y real-time adjustments allow for the

uncertainties of daily life either resulting in

one-o� events or permanent adjustments.

Important to note is the data collected in SunFish

is integrated with the Payroll and Tax Module, the

data completes the payroll process, one of the

basic corporate responsibilities. Furthermore, the

Performance Management Module accesses this

data to provide insight to e�ciency and

productivity.

Altogether, SunFish HR automates the entirety of

the scheduling and attendance management task

through processing the attendance, work

patterns, hours worked, leaves, sickness and

overtime.

Employee Shift Schedule.

Attendance Scheduling and Tracking Flexibility


Time

* Uses the Status Management, Scheduling and Attendance Modules

My Attendance Entry Form.

C l a ims & Loans | Su nF i sh HR SaaS 1 1

Reimbursement & Loans Dashboard.

Employee Claims & Loans Control Simpli�cation

R e a l B u s i n e s s . R e a l S o l u t i o n s . * Uses the Claims and Loans Modules

Cla ims & Loans

The traditional expense account has evolved to

become an important component of the total

bene�ts package o�ered to employees. Proper

management and control over reimbursements,

loans and other employee claims is important to

manage costs, motivate employees and comply

with government regulations.

The growing complexity of the claims process

that may include travel, entertainment, medical

insurance, commuting and others can be di�cult

to administer. Employee loan facilities and provision

of bene�ts to family members further add to this

complexity. The Claims and Loans modules

provide �exible con�guration options for availability,

approval work�ows and various limit types that

are combined with analysis tools and work

seamlessly with other modules such as payroll.

SunFish improves the e�ciency of claims and

loans processing by reducing the steps and costs

involved in applying, reviewing and processing.

Employees in compliance with the organization’s

policies can complete the entire process online,

across all business units. If organization policy

permits the process can be handled entirely

without physical paper, reducing cost associated

with moving, tracking and storing paper records.

SunFish allows transparency in each step of the

process, giving employees the con�dence that

valid requests are processed in a timely fashion

while allowing management to take greater

control over cost.

1 2 Su nF i sh HR SaaS | Payro l l

SunFish HR boasts a powerful Payroll Module that

can handle the largest of multi-national corporations,

surpassing every challenge thrown its way.

Coupled with this power is a highly �exible

technology that accommodates virtually every

imaginable payroll related scenario. The Payroll

Module is quite simply the bedrock of SunFish

HR.

Payrol l process ing is fundamental to any

organizat ion. It is a time-consuming task that

must be processed error-free, repeated constantly

and completed on time. The employee takes it for

granted that their pay will arrive as promised.

Delayed or inaccurate pay can be detrimental to

the moral of the employee and adversely a�ect

their productivity.

SunFish greatly simpli�es the payroll process by

addressing every aspect of the calculation.

Numerous adjustments can be accommodated

for internal deductions such as employee loans

and third-party deductions such as insurance,

allowances, multiple overtime schemes, various

reimbursements schedules and multiple jurisdiction

tax calculations as well as multiple currencies.

Also included are intergrated tools for government

�lings including taxes, bank transfers, payroll

planning, and reports for review and analysis.

Automated processing makes it possible to

implement an increasingly complex compensation

matrix providing the management the option of

using delicately engineered pay components as

motivator towards performance or talent development

goals.

The breath and depth of the Payroll Module

makes SunFish HR a true standout, a powerful

technology that cannot be over looked.

Payrol lFlexible, Automated and Accurate Payroll Calculation

R e a l B u s i n e s s . R e a l S o l u t i o n s . * Uses the Payroll and Country Tax Modules

Payslip, Employee Payroll Data & Payroll Component.

Pe r fo rmance | Su nF i sh HR SaaS 1 3

Human resources are the key to competitive

advantage in the modern company. Ensuring the

company hires, develops and retains the best

possible workforce is the most strategic function

of the human resource department. Although

human capital does not appear on the balance

sheet, it may be the most valuable asset a company

has.

SunFish HR understands performance management

as a comprehensive, integrated process to target,

analyze and take actions which help employees

individually develop while ensuring the achievement

of higher level corporate objectives. SunFish

HR o�ers a simpli�ed approach to employee

appraisals, or an advanced method to combine

the many aspects of performance into an

integrated process.Performance aspects include:

traditional appraisals, competency, corporate

and individual performance targets, employee

competency, task assignment results and continuous

feedback. Performance data is immediately

actionable through integrated planning tools such

as training gap analysis, individual development

planning, career path planning and succession

planning. The entire process is based on a 360°

process and may be directly related to pay incentives

or salary increases.

Implementation of performance features allows

better de�nition and tracking of objectives,

ensuring a higher level of compliance to

organizational goals. The integrated process

performance process ensures all aspects e�ecting

performance are considered in the evaluation.

Including follow-up in the evaluation process

gives managers and employees assurance that

the process is meaningful, providing further

improvements to engagement and e�ectiveness.

PerformanceE�ective Multiple Aspect Performance MeasurementAdministration

R e a l B u s i n e s s . R e a l S o l u t i o n s . * Uses the Appraisal Wizard and Advanced Appraisal Modules

Evaluation Form.

1 4 Su nF i sh HR SaaS | Emp l oyee Deve l opment

Development of employees has become a critical

di�erentiator of high performing organizations.

SunFish HR integrates all aspects of HR to provide

a complete understanding of individual employees

that can be utilized in determining and administering

the most e�ective, individualized methods of

development.

SunFish HR provides a real-time view of all

aspects of employee development. In conjunction

with periodic performance evaluations, training

plans, career path plans, succession plans and

other developmental activities are scheduled and

monitored.

Summarized views allow managers, HR professionals

and employees to easily monitor and take actions

that help the employee achieve both personal

and corporate goals. Integration of employee

career plans with corporate succession plans expedite

and ease transitions while giving the employee

greater ownership over their own advancement.

Employee Development.

Succession Plan.

Comprehensive Employee Development and Understanding

R e a l B u s i n e s s . R e a l S o l u t i o n s . * Uses the Talent Management and HR Planning Modules

Employee Development

Tra i n i ng | Su nF i sh HR SaaS 1 5


Today’s dynamic economy requires the company

to constantly train their employees as changes

occur at lightning speed. Knowledge continues

to expand at a geometric rate while new never

existed �elds pop up continuously, arising to

become a signi�cant competitor that threatens

the business. It is clear that the employees need

training to stay on top of this fast changing

environment and training should be an integral

part of any talent management strategy that is

bene�cial for both – the employee and the

company.

SunFish HR continues to improves the e�ciency

of the training administration by reducing the

processing steps and costs involved and by

providing a self-service environment for

handling training requests, detailed tracking of

courses, participation, sessions, scheduling,

training budgeting, planned vs. actual training

expenses comparison, etc.

The Training Module bene�ts the HR department

by enhancing e�ciency with easy to use, accurate

planning and selection for employee training.

Improved analysis of training needs for employees Training Event Calender.

Training Rating.

combined with advanced analysis of training

e�ectiveness allows increased focus on the most

bene�cial training and best use of limited

budgets. Ultimately investing in the best training

and ensuring the right employees attend that

training results in more quali�ed and engaged

employees.

E�ective Organization Wide Training Implementation

Train ing

1 6 Su nF i sh HR SaaS | Rec ru i tment


With competition for talent, increased wages,

and high turnover rates, the acquisition of

skilled employees has become one of the top

priorities and a great challenges for the company.

More than ever it is necessary for companies to

recruit proactively by analyzing corporate goals

and their associated competency requirements

while predicting headcount growth patterns.

SunFish HR systemizes the recruitment process,

establishing all the important steps and activities

that an e�ective and strategically relevant

recruitment cycle should consist of. These

include: manpower planning, job de�nitions and

requirements, advertising, de�nition of selection

procedures, applicant data collection, automated

�ltering, talent assessment and selection

processing. Hired applicants are then passed

through induction and process control.

The Recruitment Management Module allows

the organization to increase hiring e�ciency

and reduce hiring time. Online recruitment

increases the number of applicant and the

depth of information available on each applicant.

Greater availability of applicant information and

embedded recruitment work�ow processing

Recruitment Request.

Recruitment Applicant.

Optimized Recruitment Process and Applicant Selection

* Uses the Recruitment Process Management and Online Recruitment Modules

Recruitmentsimpli�es �ltering and interviewing, ensuring

that the hiring managers have a deeper level of

contribution to hiring process while still complying

with hiring best practices monitored by HR sta�.

System Ove rv i ew | Su nF i sh HR SaaS 17


SunF ish SaaS Secur i tySunFish is a central point of storing data and processing work. Over time, SunFish improves e�ciency and becomes a mission-critical component of ongoing business operations. Additionally, SunFish manages con�dential data that must be prevented from disclosure both from within and outside the organization. DataOn devotes signi�cant e�ort to ensuring application security, secure infrastructure and reliability.

The SunFish application itself is functionally secured by con�guring user group access to functions and data independently and with granular levels access control. Access to the application is controllable by NIST SP 180-118 password rules, expiries and device limitations to name a few security measures. Also, SunFish creates audit trails for all transactions as a component of the application architecture that cannot be disabled. Con�dential data stored in the data base is encrypted when stored and its decryption is controlled by the SunFish application security ensuring all con�dential data is only viewable by the duly authenticated user.

Moreover, DataOn sta� and third party auditors frequently update security con�gurations to the latest industry standards and perform periodic system penetration testing both manually and with automated intrusion systems. Development procedures are audited by a security team and comply with Open Web Application Security Project guidelines and avoidance techniques for penetration vulnerabilities including the OWASP Annual Top 10. Development and hosting infrastructure teams undergo procedural compliance audits for DataOn’s ISO 9001:2008 certi�cation every six months by Lloyd’s Register Quality Assurance.

SunFish may be hosted by the customer in a private cloud environment or on secure infrastructure provided by DataOn.

Comprehensive Strategy to Security and Availability

System Overview

SunFish secure infrastructure is designed for security and availability at a level that would not normally be achievable by a single individual customer. Access to data is restricted at multiple levels through �rewalls and Intrusion Prevention Systems. Reaching the physical data store requires layers of subnets, which are physically segmented, and have individualized security con�gurations. Considerable e�ort is taken to remove any single point of failure and to absorb multiple points of failure in more failure prone components. All DataOn data centers are Tier 3 facilities with 24/7 physical monitoring and access restricted to a small number of DataOn sta�. Data centers have full UPS power and generators and preference is given to green data centers that utilize renewable energy sources and have low PUE ratings.

As no infrastructure can be completely immune to failure, DataOn maintains fully redundant reserved capacity for Disaster Recovery at other DataOn data centers with warm failover systems. In the case of a total loss of a primary datacenter, current maximum RPO is eight hours with an RTO of four hours.

1 8 Su nF i sh HR SaaS | System Ove rv i ew

System Overview


Advantages of C loud Nat ive SunF ishArch i tecture

The original SunFish developed in 1999 was a 100% web-native application available as both an on-premise and a hosted solution. SunFish version 6 has been redeveloped as a purely multi-tenancy cloud application with support for deployment to DataOn or customer facilities. Even when deployed in customer facilities, SunFish remains linked to the single application core either in real-time or through a batch process depending on the customer security restrictions.

The multi-tenancy approach allows DataOn to improve and enhance SunFish much more quickly than traditional software versioning processes did. With this process, DataOn performs monthly and quarterly updates to a single instance of SunFish, enabling all customers to always have the latest available software and avoiding the cumbersome process of annual or even less frequent major version upgrades.

With the SunFish Development Kit, customers can add customization to their tenant for their speci�c requirements. This may include repor ts, screen changes or even customization of core processing functions and database structures. Although there is a single instance of the SunFish core application, each customer’s database, �les and customization are stored separately to prevent even the smallest possibility of data leakage. The SunFish Development Kit controls how customization is handled by the application in order to prevent a con�ict between customer speci�c customization and future updates and provides warning of potential con�icts so that the developer can verify the impact and resolve it prior to deployment.

SunFish provides some pre-built methods of interfacing to other corporate systems and the ability to add new interfaces. Interfaces are handled by separated channels, which exist in a segmented partial DMZ when hosting on the SunFish secure infrastructure. The main SunFish application controls all access through a single access channel that determines privilege regardless of the request types such as HTTP from a PC browser user or JSON from a mobile apps user. The application itself is segmented to the presentation, business process, application and data layers to provide the enhanced level of componentization and standardization that is frequently overlooked in web-native applications.

The SunFish architecture handles the generation of data marts that provide the basis for business intelligence analytics; forces data change audit trailing of all transactions; manages real-time encryption/decryption of con�dential data and provides a range of other features to ensure company data is reliable, available and secure.

Se l ect C l i e nts | Su nF i sh HR SaaS 19


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