unplugged and in tune - campmarymount.com
TRANSCRIPT
Camp Marymount, Inc.
[email protected] | www.campmarymount.com
1318 Fairview Blvd. Fairview, TN 37062 * (615) 799-0410
Parent Handbook
Unplugged and In tune
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Table of Contents
2. Table of Contents
3. Dates to Remember
4. Welcome!
5. Our Camp Programs
6. Registration Process
7. Registration Process Continued
8. Shipping Trunks and Flying to Camp
9. Opening Sunday Procedures
10. A Day at Camp Marymount/ Camp Schedule (ALL Sessions)
11. Camper Packing List (two/three week girls’ and two week boys’ sessions)
12. Camper Packing List (one week boys’ sessions)
13. Closing Friday Procedures (two/three week girls’ and two week boys’ sessions)
14. Closing Friday Procedures (one week boys’ sessions)
15. Camper Expectations
16. Camper Behavior Policy
17. Health Care Information
18. Health Care Information Continued
19. Dietary Information
20. How to Contact Your Camper
21. Bunk1 Information (emailing campers, photo recognition , etc.)
22. Camp Photos
23. Important Policies and Information
24. Vaccination Policy *NEW as of 2021*
25. FAQ (Frequently Asked Questions)
26. FAQ Continued
27. FAQ Continued
28. How to Deal With a Camper Who is Missing Home
29. Camper Info Sheet for Opening Sunday
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November 18th—Registration OPENS!
December 18th— Returning camper priority ends. New
campers will receive confirmation of
their spot.
May 1st— First year camper “Welcome Packets” are
sent out
May 6th— Marymount in May auction event
(contact [email protected] for
more information)
May 20th-22nd— Volunteer Weekend (volunteer/ week
end at camp)
August 12th— LAST day to claim any left behind
medications or Lost and Found.
Marymart, the camp store will be open for shopping on open-
ing Sunday and closing Fridays for campers and their parents
(if COVID guidelines permit)
Two– Week Girl Sessions:
March 29th - 50% of tuition is due
April 29th - Full balance AND Paperwork Due
May 29th- Check-in day and Marymart is open
June 10th - Check-out day and Marymart is open
Three– Week Girl Sessions:
April 12th - 50% of tuition is due
May 12th - Full balance AND Paperwork due
June 12th- Check-in day and Marymart is open
July 1st - Check-out day and Marymart is open
One– Week Boy Sessions:
May 10th - 50% of tuition is due
June 10th - Full balance AND Paperwork due
July 10th - Check-in day and Marymart is open
July 15th - Check-out day and Marymart is open
Two–Week Boy Sessions:
May 17th - 50% of tuition is due
June 17th - Full balance AND Paperwork due
July 17th - Check-in day and Marymart is open
July 29th - Check-out day and Marymart is open
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A Summer of Fun and Friendships that Last a Lifetime!
Welcome to Camp Marymount! We recognize that sending a child to camp is an important
decision, and we are pleased that your child will be attending Camp Marymount, Inc. This guide is designed
to give you needed information and to help answer any questions about camp. However, if you have any
unanswered questions or concerns, please email at [email protected].
Our counselors and staff are made up of mostly former campers who have literally “grown up” in the tradition
of Camp Marymount and return each summer. Other staff members are selected from a variety of schools and
universities. Counselors are high school graduates or college students; many of whom are pursuing degrees in
education, social services or outdoor environmental studies. All staff members receive extensive training prior
to opening day in which they are instructed in a wide variety of child care concerns. Every staff member also
receives training in First Aid and CPR during this week. Counselors and staff are evaluated on a continual
basis by the head counselor and director.
We have a Staff in Training (SIT) program to develop the skills of potential staff members.
Participants in this program have duties at camp, but are not cabin counselors. While completing this program
does not guarantee employment as a counselor, the SIT program provides a valuable learning experience.
Campers come from all over the United States as well as other countries such as Mexico and Canada. While
most of our recruiting takes place in local parishes, churches and schools, many of our campers come to us
through word of mouth. It is not uncommon for campers to begin when entering first grade and return each
summer bringing friends from home back with them. Many lasting friendships are formed at Marymount and
campers look forward to returning each summer.
Alumni and Friends of Camp Marymount!
Upcoming events include:
Summer Camp Open House - Sunday, April 10, 2022 from 1:00 PM– 3:00 PM, join us for our come-and-go Summer Camp
Open House! Opportunities to meet our camp directors, some of the summer staff and a tour of the different summer camp activities.
You’ll see cabin life, some of the activities we offer during the summer and hay rides back up to the lodge (Spring Open House
ONLY).
Marymount in May - Friday, May 6, 2022, in the evening. This is a very special event featur ing a fabulous dinner , dr inks,
and great fun. An opportunity to reunite with former campers, celebrate the rich history of Camp Marymount, and help raise much
needed funds to preserve the future of our beloved camp. Look for more information on all of these events on our website at
www.campmarymount.com or call or email the development associate 615-799-0410 x 11 or [email protected].
Volunteer Weekend - May 20– 22, 2022, join our alumni and other friends of Marymount for a day at camp. It is a “volunteer
weekend” where volunteers help prepare camp for opening Sunday.
The MOSS - Marymount Open Scholarship Scramble—to be held on a Friday, Oct. TBD, 2022, This golf tournament
supports scholarships for summer campers.
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Girls - 2 Week overnight program or 3 Week overnight program (option to stay both sessions)
Boys - 1 Week overnight program or 2 Week overnight program (option to stay both sessions)
Rising first graders through rising 11th graders are eligible to be campers. According to age and grade, campers are
assigned to either Junior or Senior Camp.
JUNIOR CAMP (rising first graders through rising 7th graders for boys session/ rising 8th graders for girls session)
Junior Camp is a more structured environment. It encourages children as young as six to participate in a wide range
of activities in a cabin community. Campers will rotate through three to four activities each day, swim lessons (all
sessions minus the boys’ one week session) and LOPTION -lake option/ activity option (See daily schedule on page
10). Campers develop new friendships and learn to work and play effectively as a group – all in a carefree and
timeless setting. All campers will camp out/ sleep under the stars at least once a session.
*Boys one week session will have the same traditional activities as the two week session, but will not have swim
lessons or our traditional camp fires (cross & canoe campfire and final campfire). Please note due to time restraints
we can’t guarantee that a camper can get to every activity. If this is important to you we encourage you to sign up for
the 2 week session or both sessions.
SENIOR CAMP (rising 8th graders for boys session/ rising 9th graders for girls session through rising 11th graders)
Senior Camp allows campers to be more self-sufficient. They participate in activities designed especially for them,
and expand their horizons by going on a one to three day (depending on the session) camping or canoeing excursion,
and/or other offsite adventures. Female campers entering their freshman year and male campers entering eighth grade
are eligible for Senior Camp.
*Boy one week senior camp will run similar to the 2 week session. It will also allow for a day trip off camp property.
Please note due to time restraints we can’t guarantee that a camper can get to every activity and will not have swim
lessons or our traditional camp fires (cross & canoe campfire and final campfire). If this is important we encourage
you to sign up for the 2 week session or both sessions.
Camp Activities:
Archery, Archery Tag, Arts & Crafts, Beekeeping, Nature, Wrestling (boy Sessions), Fishing, Riflery, Horseback
riding, Canoeing, Wilderness Awareness, Gardening, Water Sports, Frisbee Golf, Athletics, Tomahawk Toss,
Drance (girl sessions), Yard Games, Marymount Mutterings (camp newspaper), Campfire Cooking and Swim
Lessons.
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STEPS 1-5:
1. SUBMIT ONLINE CAMPER REGISTRATION – opens November 18, 2021, submit online through
www.campmarymount.com. (Returning campers will have priority until December 18, 2021. New
campers will have confirmation of their spot on or before Dec. 18. depending on available space.
2. MAKE DEPOSIT PAYMENT—$150.00 per camper, per session to complete the registration and hold a
spot for your camper. Camper will NOT be registered without this payment. Payment can only be
submitted after all required online forms and waivers are signed and completed. ALL deposits are
non-transferable and non-refundable.
3. ADD CAMPER MEDICATION to the camper ’s account if necessary. You can edit this form at any
time up until the FRIDAY before your camper arrives at camp.
4. EMAIL REQUIRED FORMS** (SEE BELOW) to [email protected]. Forms can
be sent in as early as one week after registering your camper (HIGHLY RECOMMEND-
ED). However, they are REQUIRED to be submitted ONE MONTH prior to the start
date of your camper session.
CONTINUED
**REQUIRED FORMS FOR ALL CAMPERS:
Proof of Immunizations– Official State Immunization Certificate only. Immunizations must be up to date (see page 24 for details).
Insurance card – Photocopy of the camper or parent’s insurance card.
Please email ([email protected] ) these forms as soon as possible, but no later
than one month prior to the start of your camper’s session. Camp cannot open encrypted
emails from the doctors office. Must email opened documents only.
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5. SUBMIT ANY OPTIONAL FORMS ** THAT PERTAIN TO YOUR CAMPER (SEE BELOW)
50% tuition due 60 days prior to the camper’s session 100% tuition due 30 days prior to the camper’s session
**OPTIONAL FORMS :
Permission to Leave Waiver –REQUIRED IF camper is leaving camp with somebody other than their parent or guardian (Can be updated at any time). Scholarship Application Form– REQUIRED IF you need additional assistance to help with tuition. Previous year taxes and current paystubs are required (Must be Submitted at least 30 days prior to arrival). Scholarship funding is limited, so apply as early as possible.
** ADDITIONAL REGISTRATION INFORMATION Cabin Requests— Add the campers you would like to request under the “cabin mate” tab on the camper dashboard. Camper requests must be mutual and can only request up to two cabin mates (can be updated up to 14 days prior to camper’s session start). Flying— Add flight information under the transport tab on your camper dashboard (can be up dated up to seven days prior to arrival).
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Shipping Trunks
& Flying to Camp
Trunk /Luggage Shipping:
If your camper is flying to or from camp, you must ship any luggage he/she cannot carry. If you will
be shipping luggage to and from camp all details MUST be included on the form located on your
camper’s CAMPWISE account available in early spring.
What if my camper needs to fly to camp:
No problem, your camper will fly into BNA, Nashville International Airport.
They need to fly in on opening Sunday (must be an early morning flight), and fly out on closing
Friday before 11:00 AM.
You must add the flight arrangements to your camper’s account no later than two weeks prior to
check-in/ out day. Your camper will not be picked up if the information is not added to their
camper account.
We will assign a counselor to pick up your camper based on the information entered into their
account. If your camper is flying as an unaccompanied minor, our counselors will be at the gate
to meet them. If your camper is not flying as an unaccompanied minor, our counselors will be
waiting as your camper comes out of the security gate heading to baggage claim. The counselor
will be wearing a Camp Marymount Staff shirt, please advise your camper of this.
The fee for airport pick up by our staff is $25.00 each way.
Any additional luggage fee incurred at check-in for example, excessive weight or additional
luggage that requires payment, will be billed to the respective party with a 10% service fee.
The airline will ask for the name of the person picking up your camper if they
are unaccompanied, email [email protected] the day before your
camper flies and we will have the assigned counselor’s name at that time.
ALL flights must be scheduled to leave the Nashville airport
before 11:00 AM for all sessions.
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Check-in is on the first Sunday of each session between the hours of 1:00 PM and 4:00 PM. You CANNOT arrive
early, as this will help avoid long lines from forming into Highway 100. Please note, the first meal served for
campers will be supper on opening Sunday, please make sure your camper eats lunch before check-in.
Check-in will be a drive-thru experience from 1:00 PM– 4:00 PM.
Parents will receive an email link to sign up for a time slot for check-in one week prior to your session.
You will choose between EXPEDITED Check-in (Cabin Check-in ONLY) or Cabin & Medicine Check-In
(if your camper needs to check-in medicine). Please only sign up for one time slot even if you have multiple campers being dropped off.
No forms or money will be collected on check-in day!
Please have luggage, snacks and medicine (if applicable) easily accessible for staff to retrieve upon your arrival.
Parents will stay in their car during the entire check-in experience. If by the summer we can safely allow parents
to walk about the property, parents can park at the main lot and walk to their campers cabin to help unpack, meet
their counselor/s and checkout Marymart before heading out.
If we are still dealing with COVID precautions the following policy will still stand: Only campers and staff will
be allowed into assigned cabins. Parents and other outside people will not be permitted into cabins to limit
exposure and number of people on site.
As in years past, campers will be checked by Honeycomb Lice Boutique. Because parents are not getting out of
the vehicles all campers with a case of lice will be treated on site and parents will be notified and billed
accordingly.
PROCEDURES:
Parents and Campers will be greeted at the front gate when you arrive and will be directed to appropriate check-in stations.
Medicine Check-in Team (FOR CAMPERS WITH MEDICINE): Collects campers medicine and answers any questions regarding medicine distribution.
- Camper’s medicine must be packed in a large Ziploc bag with camper’s first and last name written on the bag. List the camper’s medicine on the outside of the bag.
- You will be directed by staff to a parking spot near the infirmary, where one of our infirmary staff members will greet you and conduct the medicine check-in.
- Once medicine check-in is complete, staff will direct you to Cabin Check-In.
- Campers must have doctors orders for any medications taken daily (see page 17 for more specifics).
Cabin Check-in Team: Informs the camper of the cabin number and counselor for the session.
- When you arrive to your cabin, pull your car to the side of the road in front of the cabin. The counselor of the cabin will greet and help the camper unload belongings. WHILE PARENTS STAY INSIDE OF YOUR VEHICLE!
- At this time parents and counselor will exchange Camper Info Sheet and Staff Info Sheet (see last pages of the hand book).
- Once this is complete we ask that you say your goodbyes in a timely manner to keep the flow of traffic moving.
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Junior campers
Activity assignments are announced after each meal.
Morning clean-up and activities are experienced as a cabin group
Afternoon activities are completed in Activity groups. These groups are composed of campers from different
cabins in order to facilitate campers meeting a variety of people.
A free period for swim or play (LOPTION) includes the entire camp, completes afternoon activities.
Showers are taken daily
Senior campers
Have a similar schedule as Junior Campers, but there is more flexibility to allow for special events, including
occasional trips off camp property.
All campers will cookout/ campout two to three times during their session. This gives campers the chance to select a
site at camp and prepare a meal as a cabin. Equipped with a basket of food, campers gather wood, build a fire, cook
their meal and enjoy. These nights typically make for a great camp out adventure under the stars. Each cabin will
camp out under the stars at least once a session.
Junior Camp Daily Schedule Senior Camp Daily Schedule
7:45 Rise 7:30 Rise
8:15 Prayer Service 8:15 Prayer Service
8:30 Flagpole/Breakfast 8:30 Flagpole/Breakfast
9:15 Cabin Clean-up 9:00 1st Activity
10:00 1st Activity 10:00 Swim Lesson
11:00 2nd Activity 11:15 Cabin Clean-up
12:00 Wash up for lunch 12:30 Lunch
12:30 Lunch 1:30 2nd Activity
1:20 Rest Period 2:30 Rest Period
2:30 Activity or Swim lesson 4:30 LOPTION
3:30 Activity or Swim Lesson 5:30 Clean up for Dinner
4:30 LOPTION 6:00 Prayer Service/Flagpole/Dinner
5:30 Clean-up for dinner 7:45 Night Activity
6:00 Prayer Service/Flagpole/Dinner 10:00 Showers/Lights Out
7:45 Night Activity
9:30 Showers/Lights out
** 1 Week Boys’ Session campers will not have swim lessons. This will be a free swim time for the one week campers.
ALL Camp Sessions:
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(For Two & Three Week Girls’ & Two Week Boys’ Sessions ONLY)
(Refer to page 12 for the One Week Boys’ Sessions Packing List)
Please remember to label all items with camper’s first and last name. If campers’ items aren’t labeled clearly,
we will not hold items in lost & found. It may be helpful to put a list of packed items inside your child’s trunk/
luggage so that they can check the items when packing at the end of the session. There is no need to purchase new
clothing for camp. Laundry will be provided for campers on a weekly basis.
We recommend packing your camp belongings in any of the following options: trunk, suitcase, plastic containers,
and duffle bags. We ask that the containers are no taller than 15 inches, as the campers will store them under their
bunks.
Optional Items: disposable camera, summer reading books, journal, case and safety strap for glasses, a small
bucket or container to carry shower items, BATTERY operated fan.
Items NOT allowed: cell phone, I-pods, jewelry, TV, Radio, hand held video games, PLUG-IN fans, animals/pets,
hair dryer, knives, candy, cokes, or any valuables. Electronics do not fit in the mission of our programming and
therefore are not allowed.
Camp Marymount reserves the right to search trunks, bags, mail and packages and to confiscate any of the above
items and any items it deems dangerous or inappropriate for its program. We are not responsible for the condition or
security of items confiscated, including cell phones and I-pods. Camp Marymount, Inc. is not responsible for articles
of property lost or stolen. Please do not bring items of monetary or sentimental value. Camp Marymount
discourages parents from sending money with their child and is not responsible for the loss of money even if kept in
our safe.
PERSONAL ITEMS CLOTHING OTHER ITEMS
Sunscreen 3 pairs of jeans and 2 pairs of long pants 4 towels/ bathrobe Soap and case 1 pair of shower shoes or flip flops 4 beach/lake towels Shampoo/ Conditioner 10 pairs of shorts (1 navy blue) 4 wash cloths Brush/comb 12 t-shirts 2 sets of twins size sheets with pillowcase Toothbrush 2 long sleeve shirts 1 laundry bag Toothpaste 10 pairs underwear 2 reusable water bottle Deodorant 12 pairs of socks 1 blanket Bug Spray 3 one-piece/ tankini/ swim suits 1 pillow Nail clippers & brush 1 Jacket or sweatshirt flashlight
3 sets of pajamas batteries 1 hat stationery 1 Raincoat or poncho stamps 2 pairs of closed toe shoes Sleeping bag -(tennis shoes, hiking shoes/boots, etc.) Small backpack for overnight camp out
1 pair of water shoes Snacks
-(keens, crocs, or any other shoe that can get wet)
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Please remember to label all items with camper’s first and last name. If campers’ items aren’t labeled clearly we
will not hold items in lost & found. It may be helpful to put a list of packed items inside your child’s trunk/
luggage so that they can check the items when packing at the end of the session. There is no need to purchase new
clothing for camp. Laundry will NOT be provided for campers.
**Laundry service is not offered for the boy one week campers. We will offer laundry for
campers staying for the two week boys’ session at the end of the one week session.
We recommend packing your camp belongings in any of the following options: trunk, suitcase, plastic containers,
and duffle bags. We ask that the containers are no taller than 15 inches, as the campers will store them under their
bunks.
Optional Items: disposable camera, summer reading books, journal, case and safety strap for glasses, a small
bucket or container to carry shower items, BATTERY operated fan.
Items NOT allowed: cell phone, I-pods, jewelry, TV, Radio, hand held video games, PLUG-IN fans, animals/pets,
hair dryer, knives, candy, cokes, or any valuables. Electronics do not fit in the mission of our programming and
therefore are not allowed.
Camp Marymount reserves the right to search trunks, bags, and packages and to confiscate any of the above items and
any items it deems dangerous or inappropriate for its program. We are not responsible for the condition or security of
items confiscated, including cell phones and I-pods. Camp Marymount, Inc. is not responsible for articles of property
lost or stolen. Please do not bring items of monetary or sentimental value. Camp Marymount discourages parents
from sending money with their child and is not responsible for the loss of money even if kept in our safe.
(For One Week Boy’s Session ONLY)
PERSONAL ITEMS CLOTHING OTHER ITEMS
Sunscreen 1 pairs of jeans and 1 pair of long pants 4 towels/ bathrobe Soap and case 1 pair of shower shoes or flip flops 2 beach/lake towels Shampoo/ Conditioner 7 pairs of shorts 2 wash cloths Brush/comb 7 t-shirts 1 set of twins size sheet with pillowcase Toothbrush 1 long sleeve shirts 1 laundry bag Toothpaste 7 pairs underwear 1 reusable water bottle Deodorant 9 pairs of socks 1 blanket Bug Spray 1 hat 1 pillow Nail clippers 2 bathing suits/ swim suits 1 flashlight Nail Brush 1 Jacket or sweatshirt batteries
2 sets of pajamas stationery 1 Raincoat or poncho stamps 2 pairs of closed toe shoes 1 Sleeping bag - (tennis shoes, hiking shoes/boots, etc.) 1 Small backpack for overnight camp out 1 pair of water shoes - (keens, crocs, or any other shoe that can get wet)
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Pick up is between 9:00 AM - 11:00 AM on closing Friday!
Last Day of Camp Pick -Up Procedure
Parents will receive an email with the signup for a checkout times one week prior to the end of the session.
Please do not show up earlier (unless prior arrangements have been made with the administration) as this
gives campers time to say their final goodbyes, finish last minute packing and eat breakfast.
If your child is here after 11:00 AM you will be billed at a rate of $25.00 an hour in 15 minute increments.
In the event that your child is not picked up within 30 minutes of the close of camp (11:30 AM) and we are
unable to contact you, your emergency contact will be called.
When you arrive to pick up your camper you may proceed to your camper’s cabin. This process will run just
like check-in day, except if you have medicine to pick up you can do it with or without your camper.
Your camper should be packed up, but please feel free to park at the main parking lot to be able take a final
look around the cabin and clothes line to look for any other items (if COVID precautions allow).
Camper sign-out will be at the cabin with your camper’s counselor. Please do not forget to sign your
camper out with his/ her counselor.
Don’t forget to stop by Marymart for last minute shopping (if COVID precautions allow).
Please check the lost & found station before you leave, it will be on the porch of the main building (if
COVID precautions allow). After checkout day you must wait until July 29th to inquire about lost and
found.
Address lists, surveys and information for Bunk1– for cabin pictures—will be e-mailed to the parents to
share with their campers after their session is completed.
pick up days for each session are:
2 week girls FRIDAY, JUNE 10
3 week girls FRIDAY, JULY 1
2 week boys FRIDAY, JULY 29
All from 9:00 am - 11:00 am
CLOSING FRIDAY Girls’ 2 & 3 Week Sessions and Boys’ 2 Week Sessions
(Refer to page 14 for the One Week Boys’ Sessions End of Session Information)
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Pick up is between 1:00 PM– 3:00 PM on closing Friday!
Last Day of Camp Pick -Up Procedure
Parents will receive an email with the signup for a checkout times one week prior to the end of the session. Please
do not show up earlier (unless prior arrangements have been made with the administration) as this gives campers
time to say their final goodbyes, finish last minute packing and eat breakfast.
If your child is here after 3:00 PM you will be billed at a rate of $25.00 an hour in 15 minute increments.
In the event that your child is not picked up within 30 minutes of the close of camp (3:00 PM) and we are unable
to contact you, your emergency contact will be called.
When you arrive to pick up your camper you may proceed to your camper’s cabin. This process will run just like
check-in day, except if you have medicine to pick up you can do it with or without your camper.
Your camper should be packed up, but please feel free to park at the main parking lot to be able take a final look
around the cabin and clothes line to look for any other items (if COVID precautions allow).
Camper sign-out will be at the cabin with your camper’s counselor. Please do not forget to sign your
camper out with his/ her counselor.
Don’t forget to stop by Marymart for last minute shopping (if COVID precautions allow).
Please check the lost & found station before you leave, it will be on the porch of the main building (if COVID
precautions allow). After checkout day you must wait until July 29th to inquire about lost and found.
Address lists, surveys and information for Bunk1– for cabin pictures—will be e-mailed to the parents to share
with their campers after their session is completed.
CLOSING FRIDAY Boy’s 1 Week Session
pick up days for the one week boy’s session:
FRIDAY, JULY 15
From 1:00 PM– 3:00 PM
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In addition to our golden rules, campers can expect the following:
Meals are eaten family-style seated by cabin in the dining hall.
Campers are expected to attend all meals and observe appropriate table manners.
Campers will help clean the dining hall after a meal on a rotating basis.
Campers are required to participate in daily cabin and camp clean-up times.
Under staff supervision, campers are taught to clean up after themselves and to take pride in all of the
buildings and camp grounds.
Campers are also expected to attend prayer services and Liturgies as part of the camp program.
Marymount hopes that all campers will arrive ready to join in and have fun. It is expected that campers will be
cooperative and attentive to staff at all times. Marymount reserves the rights to remove any camper from the
program, without refund, if the camper uses drugs or alcohol, endangers the lives of others or self, picks on or
bullies other campers, or consistently disregards staff instructions.
Above all, Campers are expected to follow the 10 rules of Marymount:.
1. Always have a buddy.
2. Always tell your counselor where you are going.
3. Always wear closed-toe shoes.
4. Walk, unless participating in an activity.
5. Rocks stay on the ground.
6. When a car approaches, move to the side of the road and STOP.
7. Ask permission to enter any activity area or building out side of Junior or Senior camp.
8. Trash goes in garbage cans.
9. Be quiet during announcements.
10. Listen to each other and cooperate.
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Camper Behavior Policy
Three-strike policy:
Camp Marymount operates on a three-strike policy on all issues except physical aggression or violence (Physical
violence will be handled directly by the administrative staff and is subject to immediate dismissal). The first infraction
of the behavior management plan will result in a verbal warning between staff and camper. This will be documented
both by the staff member in their log book and with a behavior report form. The second infraction will result in a time
-out/loss of activity privilege and notification of Head Counselor as well as the parent (to be done by the head
counselor, executive director, or program director only). A third infraction will result in a conference between the
camper(s), and Executive Director or Program Director to discuss dismissal of the camper and any extenuating
circumstances that should be considered. Only the Director can make exceptions and allow the camper to stay at
camp. PLEASE NOTE: Refunds are not available for campers who leave camp due to homesickness, behavior or
health reasons nor are these funds transferable.
By registering for camp, campers agree to: follow all camp rules, treat campers, staff and parents with respect,
show respect for camp property and the property of others, not to use foul or inappropriate language, follow
the standards set forth in the anti-bullying policy above, not to show continuous disruptive behavior.
Weapons Policy:
No weapons of any kind are to be brought on Camp premises. All knives including penknives, slingshots or other
items are strictly prohibited. Items that can be used as weapons will be confiscated, and could result in camper
expulsions. Camp monitors scheduled activities such as riflery and archery very closely, and this rule is enforced to
maintain the safety of your child(ren), and campers at Marymount.
Marymount will call you under the following circumstances:
Behavior Related
· A camper brings and/or uses drugs or alcohol
· A camper endangers the lives of others.
· A camper consistently disregards staff instructions or breaks camp rules
· A camper is homesick and does not respond to continued participation or discussion
· A camper is involved in an extraordinarily verbal or physical altercation with another camper
Health Related
· A camper spends the night or an extended time in the first aid center.
· A camper requires a visit to a clinic or a hospital.
· A camper is involved in a medical emergency.
· A camper has refused to take his/ her prescription medication or requests a change in their treatment plan.
· A female camper has her first menstrual cycle.
· The Health Staff has a medical/health related concern about a camper for which they need parental guidance or
clarification.
Camper Vehicle Policy:
Campers are not allowed to drive their vehicle to camp and keep their vehicle on camp property during the camp
session. Drop off and pick up of campers must be arranged by parents/guardians.
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Our First Aid Center is staffed 24 hours a day, 7 days a week by our Healthcare Managers. They receive training on
basic treatment protocols that are reviewed and approved each year by a physician. The physician is available by
phone, along with several nurses and nurse practitioners. A Registered Nurse also visits camp daily to answer
questions and offer advice. In addition, Camp Marymount has a volunteer registered nurse visit camp on a daily basis
to review logs, analyze camper medical issues and examine any camper that may need the assistance of a licensed
medical professional.
ALL MEDICATIONS AND SUPPLEMENTS must be collected dur ing check-in and remain locked in the First
Aid Center, with the exception of certain emergency items. Medications are distributed during meals or as indicated
on the prescription. Medications that cannot be taken at a meal time will require your camper to go to the First Aid
Center. Please consider this when selecting the night vs dinner administration time. Night and non-meal-time
medications are NOT allowed to be stored in the cabins for safety and legal reasons. Any medications administered/
taken are documented by the Healthcare Managers, and unused medication will be returned to you at check-out.
IF YOU PLAN ON SENDING NON-ESSENTIAL OVER-THE-COUNTER MEDICATIONS,VITAMINS,
AND/OR SUPPLEMENTS YOU MUST HAVE A DOCTORS NOTE PRESCRIBING THE MEDICATION
FOR THE CAMPER.
Marymount is not a specialty health camp and professional licensed healthcare personnel are not always on site.
Campers must be able to self-administer medications and use any specialty medical equipment they bring to
camp. This most specifically applies to injections, inhaled medications, medications with varying doses
(e.g., insulin), or medications received through alternative routes. Healthcare Managers will ensure the appropriate
medication and dose is available to the correct camper at the correct time; however, the camper should be able to take
the medication with minimal assistance. We also ask that the parent/guardian demonstrate to the appropriate Camp
Marymount staff how to trouble-shoot any specialty medications or equipment during the check-in process.
ALL medications and supplements the camper might r eceive while at Camp Marymount must be reviewed and
dropped off at the Health Station during check-in. This includes as-needed items. State law, the American Camping
Association, and safe health practices require that all medications/supplements meet the following requirements:
The camper’s name must be printed on the prescription label and written on any OTC containers.
The medication/supplement must be in the original packaging. We cannot accept plastic bags with loose pills or
pill bottles containing multiple tablets, even if it is the same medication
The medication is not expired and will not expire during the camper’s stay. Please double-check any PRN meds.
Prescription labels must match the dosing instructions provided in the online camper account. If a dosing plan
changes before a medication is refilled, please bring a note or other documentation from your child’s provider. that
verifies the change. By law, our Healthcare Managers are required to follow the directions on a prescription
exactly as printed.
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All medications/supplements your camper brings to camp must be individually listed in the camper’s online account
in CampWise. Incomplete medication lists can significantly slow down the check-in process. Please update online
health forms at least one week prior to the beginning of the session to avoid this issue.
First Aid Center Stock Medications
The following over-the-counter medications are available in liquid and tablet form at the First Aid Center. They are
distributed for common health complaints, by protocol. You do not need to send these items with your camper unless
he/she uses the medication on a daily basis.
Acetaminophen (Tylenol) Ibuprofen (Motrin, Advil) Guaifenisen (Mucinex)
Diphenhydramine (Benadryl) Loratadine (Claritin) Phenylephrine (decongestant)
Children’s Cold&Allergy Liquid Hydocortisone Cream Triple Antibiotic Cream
Milk of Magnesia Tums Numbing Throat Spray
Zinc Oxide Cream Gold Bond Powder Saline Eye Rinse
Calamine Lotion Hydrogen Peroxide Dr. Woods Tea Tree Castile Soap
Prescription triamcinolone ointment is stocked and used, per protocol, for specific health complaints.
What if My Camper is Sick or Injured?
In case of illness or injury, a Healthcare Manager and/or volunteer RN (if on site) will evaluate the complaint to
determine if it can be managed at the First Aid Center or requires more advanced care. The health staff will contact
you if there are any questions regarding the health of your child, if they require a doctor visit, or if there is an
emergency.
What If My Camper Needs a Doctor?
Should your camper require a non-emergency health visit, we will notify you. In most instances, a staff member can
take your child to a local urgent care clinic, located approx 10 minutes from camp, and pick up any prescriptions
related to that visit. Local families have the option to take their camper to their personal doctor, but they must
arrange the appointment and transportation to and from camp.
Marymount will bill you for any fees from a clinic visit and/or prescriptions. If the clinic does not accept or
bill your medical insurance at the time of the visit, it is your responsibility to file the necessary paperwork
with your insurance company for reimbursement.
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Camp Marymount strives to provide balanced, child-friendly and nutritious meals at an
affordable cost to our campers and staff. The cost of regular daily meals is included in
tuition for campers. We understand that some campers will come with special dietary
needs. If your child has any other dietary needs, you will be asked to provide detailed
information and pay a fee of $25 per session for special preparation and purchases.
Examples of these situations include gluten-free, vegetarian, peanut free and lactose
intolerant diets. Any other dietary needs not listed will be discussed individually with
the Summer Director ([email protected]) in order to make appropriate
arrangements for meals.
All food allergies and special circumstances MUST be noted on the camper health
information.
Dietary Information
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Campers are not allowed to make or receive phone calls; please do not suggest he or she
will be able to do so. If the camper believes this is an option, he or she will focus on calling
home instead of participating in camp activities.
We encourage use of the U.S. postal service and Bunk1 (see page 21) to communicate with your
camper. Your camper’s mail should be addressed as follows:
Camper Name
Cabin # or Senior Camp
c/o Camp Marymount
1318 Fairview Boulevard
Fairview, Tennessee 37062
MAIL CALL
Mail call can be a very exciting time of the day for campers who receive mail. However, it can also
be disappointing for the camper who doesn’t receive any mail. If possible, try to send a letter or two
per week. Any mail or email received after lunch will be delivered the next day.
PACKAGES
No packages, dropped or sent, will be accepted. They will be returned to sender. If they cannot be
returned, we cannot take responsibility for any package delivered or left here. However, mail in
regular sized envelopes as well as BUNK 1 will be delivered to the campers as usual.
NO MAIL DROP OFF
No Visitors will be allowed at Marymount during summer camp. This includes parents/ visitors
stopping by to drop off items/mail for their campers. If a camper needs items left at home or has run
out of medication/ materials please contact [email protected] before stopping by to
discuss a plan for dropping off/ mailing those items. For safety reasons, our gates will be closed and
locked until check-out Friday.
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PHOTO GALLERY WITH FACIAL RECOGNITION
Save Favorite Photos for easy access to pictures of your camper all year-round.
Send Bunk Notes day or night. Your camp receives a pdf
at 12am CST each day containing all Bunk Notes received in the last 24 hours.
Receive a handwritten note from your camper into your Bunk1 account. 1. Register for Bunk1 prior to camp, purchase Bunk Reply
stationery and print out enough copies to last the summer. Or use credits and add the stationery when you send a BunkNote.
2. Make sure your camper knows to write on the barcoded stationery.
3. Camp staff collect in Bunk Replies and send via the Bunk1 platform.
4. Bunk1 scans the barcode & sends the Reply to your ac-count.
Be the first to know what’s happening this summer with the Camp Marymount private photo gallery, then send and receive messages using Bunk Notes & Bunk Replies. No need to wait for snail mail; Bunk1 makes it easy to communicate with your child and receive handwritten responses direct to your Bunk1 account.
KEEP IN TOUCH WITH BUNK1!
The Bunk1 team is available to support you 7 days a week during peak season. They guarantee a response
within 24 hours and it's usually much quicker than that. Please call Bunk1 at 212-974-9112 or email [email protected]. For FAQ’s related to the services above, visit www.bunk1family.com/faqs
GET STARTED TODAY!
Go to www.Bunk1.com RETURNING PARENTS will login using their email address and password. NEW PARENTS will click “New Here? Get Started” button and complete the basic form.
- The Invitation Code for Camp Marymount is: MARYMOUNT1939 You will be prompted to select a bundle for access to your Parent Portal. Bundles include
credits for you to send Bunk Notes and enhance your notes with borders, photos, sports scores, and puzzles.
SEND BUNK NOTES & RECEIVE BUNK REPLIES
Upload a profile photo of your camper. Our facial recognition will scan all the uploaded photos and notify you when we detect photos of your camper
Share Photos to social media or email a photo to family.
Customize Unique Photo Gifts such as photo books, mugs, calendars, phone cases and more.
Order high resolution digital downloads or prints.
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Camp Photos
Photos taken during the campers’ daily activities is to give parents a little insight of what
happens during the day here at camp and to help alleviate some parent nerves of being
away from their child. Some summers the staff members who are hired to take photos,
are also responsible for other job duties throughout the day that require them to put the
camera down. Please do not depend on the camp photographer to take detailed photos of
your camper everyday at every activity. If this is something you would like, we suggest
sending disposable cameras with your camper for him/ her to get their photos taken on
their camera.
We try to upload photos the following morning of the previous days, but sometimes our
staff get pulled away for other important camp business. We try our best to provide this
FREE service to the best of our abilities, but we want to be very transparent that it does
sometimes fall to the sidelines when more important camp business arises.
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POLICIES AND INFORMATION
NEW 2022**
Updated immunization forms (see page 24 for guidelines) and insurance card are due one month pr ior to your campers star t date. These forms are not kept from previous years.
No refunds will be given if cancellation occurs 29 days or less prior to campers session.
Diocese of Nashville and Dominican Campus discounts:
Camp Marymount is proud to be a part of the Diocese of Nashville for over 80 years! In honor of this history we want to offer any fulltime employee of the Diocese of Nashville or the Dominican Campus of St. Cecilia, a 10% discount on tuition rates. Please provide us with a letter of employment from your pastor or employer verifying fulltime employment with either the Diocese of Nashville or the schools at the Dominican campus.
Military Discount:
In appreciation of the sacrifice our military families give to our country, Camp Marymount extends a 10% discount toward tuition of any summer camp session to all active military families. Please send in military papers verifying active duty military status.
**Discounts are for children of employees of the Diocese of Nashville, Dominican Campus and Military employed parents ONLY and cannot be used for extended family in any way. A Sibling Discount cannot be combined with any Diocesan, Dominican Campus or Military discounts.
Lice Check Procedure:
As you know the issue of lice is a common one that affects private and public schools,
community centers, camps, etc. There are no additional fees for our professional lice screening
provided by Honeycomb Lice Boutique, however the treatment of any campers found with lice
will be the responsibility of the camper’s family. We strongly recommend that you check your
camper BEFORE you come to camp and treat if necessary to avoid additional charges. If
your camper is screened and found to have ANY lice or lice eggs (nits), your camper will be
treated on-site at the cost of $125.00.
Opening Sunday and Closing Friday:
Pets are NOT allowed on camp property.
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Vaccination Policy
The Board of Trust and our camp Doctor have approved the following policy, as it is also resembles the Nashville Catholic Diocese Diocesan Schools vaccination policy.
Campers must meet the immunization requirements for school-aged children laid out by the TN Department of Health. They need to be up-to-date on the following vaccinations, to include 7th grade TDAP boosters:
*Measles, Mumps, Rubella
*Varicella (or documented proof of previous chicken pox infection)
*Tetanus, Diphtheria, Pertussis
*Poliomyelitis
*Hepatitis B
IF YOU ARE UNSURE IF YOUR CAMPER’S IMMUNIZATIONS ARE UP TO DATE FOR THEIR AGE, YOU MUST CONTACT YOUR CAMPER’S DOCTOR.
The Diocese of Nashville does not allow religious exemptions. The only exception is a medical exemption. Medical exemptions must be indicated on a state Certificate of Immunization or stated in a letter on letterhead from your primary doctor. One or the other is required.
The Certificate of Immunization is to be provided to Camp Marymount at least 1 month prior to the start of camp.
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Can my female camper attend the entire five weeks?
Yes! You can register your camper for the 2 week and 3 week by clicking both sessions. If the sessions are not full,
you will need to pay the deposit for both sessions to hold them both open.
Because the 5 weeks is really 2 sessions with a break between, your camper has 2 options: stay between sessions
(Friday—Sunday- changeover $100) or leave Friday at check-out and return Sunday, at check-in for the 3 week ses-
sion. See changeover details below.
Can my male camper attend the entire 3 weeks?
Yes! You can register your camper for the 1 week and 2 week by clicking both sessions. Price break and priority
will be given to campers who sign up to attend both sessions. There is a $300 discount for junior boy campers and
a $400 discount for senior boy campers that will automatically be deducted from the camper tuition once the deposit
has been processed for both sessions.
Because the 3 weeks is really 2 sessions with a break between, your camper has 2 options: stay at camp between
sessions (Friday-Sunday –changeover $100) or leave Friday at check-out and return Sunday at check-in for the 2
week session. See changeover details below.
What is changeover?
Changeover is for boy or girl campers to spend time at camp between sessions if they are registered for both. While
there will be supervision and activities for those campers that stay between camp sessions, many campers feel this is
a great time to visit friends and family while in Nashville. This is not a time to come and go as you please, either the
camper checks out on Friday or stays on Friday for the duration of the weekend. The changeover fee is $100.00.
Can I visit my child if he/she stays for changeover?
No, we do not allow visitors during changeover as we like to keep the schedule consistent for all campers attending
changeover.
When will I find out what cabin my child is in? Will we be able to switch cabins at check-in?
You and your camper(s) will stay together through the entire check-in procedure and will find out the cabin number
and counselor at check-in. You will meet your cabin mates at the cabin; please do not ask at check-in who is in your
cabin. The placement of campers is done by grade, with camper requests considered. It is a very difficult and
delicate process; therefore, we will not change camper cabins at check-in except in the case of grade.
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What about requesting a friend to be in the same cabin as my child?
While we encourage campers to meet new people and be open to cabin placement, we understand the first time
camper may be apprehensive about being “alone” in a cabin. In addition, campers who do not live in the same city
may only have this time to see each other. Therefore, you may request one or two campers with which to be placed
in the same cabin. If the other campers’ requests are NOT reciprocal, we cannot guarantee the matching placement
will be made. Log into the camper account to submit cabin requests up to 2 weeks before your camper’s
session.
How do I find out how my child is doing while at camp?
You may e-mail camp to check on your child. Please e-mail [email protected] and allow 48 hours
for a response. Our staff will check on your camper, and call or email you back to inform you about how he or she
is doing. We field many of these requests each day and logistically this takes time. We will not notify your camper
that you have called.
What if my child left something at camp?
Unfortunately, each year we have many items that end up in our lost and found. On closing Fridays, we will put
the lost items that we have found, out for parents and campers to go through on the porch of the lodge. To help us
get clothing back to your child and to help you recognize their clothing, we require you to put your camper’s first
and last name in everything he/she brings to camp in order for us to hold on to the items. Although we cannot be
responsible for lost items at camp, we will hold on to the unclaimed items for 2 weeks after the last session of camp
has ended. We will email all parents to notify you of the time and days you are allowed to come to camp to look
through lost and found at the end of the summer. After that time, all remaining items will be donated to charity.
We don’t have the resources to deliver items to the owner after camp nor are we able to have items shipped. We
will make every effort to have your item available for UPS, FedEx or any other carrier to pick up. For this to
happen, parents must cover the cost of shipping.
Can I visit camp during the ‘Off Season’ whenever I want?
Unfortunately, you may not. Camp is rented out during the week and weekends when summer camp is not in
session. Please call or email ahead if you would like to stop by to visit or to get a tour of camp. You can call Allee
d’Aquin at 615-799-0410 ext. 12 or email at [email protected] to request a good time to come out.
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What if my child is waitlisted?
Some sessions are very competitive and will fill up more quickly than others. We do recommend registering
for an open session while remaining on the waitlist to ensure a spot at Camp Marymount! Additionally, that
will insure you won’t miss any camp emails because you will have a “registered” camper. Your deposit will
transfer to the new session once/ if there is an opening.
You will receive an email once your camper’s status changes. Please make sure your current email address is
on file. Once another camper cancels, we will move down the waitlist in the order that the registration was
received. Please do not call and ask where you “are on the waitlist” as this information is not given out. You
will need to have the $150.00 deposit paid at the time your camper has cleared the waitlist to get a confirmed
spot, therefore we recommend paying the deposit at the time you fill out the registration. Not to worry– FOR
WAITLISTED CAMPERS ONLY– the deposit is refundable IF there is no opening to offer.
Generally, there is a lot of movement within a waitlist in March and April and as late as May, as family
vacations get finalized, mandatory sport camp dates are announced, tryouts and summer school is announced.
The longer you can remain on the waitlist before making other plans, the better your chance is at getting a
spot. Unfortunately, every year is different in regard to how quickly the waitlist clears or how many openings
there will be.
Cancellation/Refund-
If your cancellation occurs 30 or more days prior to the start of the session, all fees except the deposit are
refundable.
If your cancellation occurs 29 days or less prior to your camp session, then all fees are non refundable.
Written medical excuses are eligible for a refund at the sole discretion of the director, except the deposit
(on a case by case basis). Additionally, any non-refundable funds are also non– transferrable from camper to
camper.
What if my child needs to miss camping days?
We allow up to one 24 hour absence per the director’s discretion for each camper (if COVID precautions
allow). Please email [email protected] with your request.
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Children of any age who attend a residential camp may feel homesick (or as we call it
at Marymount “Missing Home”). It is only natural to miss a place of love and comfort.
Here are a few suggestions of how parents can help their camper prepare for those
feelings:
☼ Be positive before camp starts
Parents sometimes reassure a hesitant child by saying, “try it and if you don’t like it after one week, you can
come home.” This is a mistake. Homesickness is more about missing the feelings of love and secur ity
that a child gets at home, and it takes a little while to establish those bonds at camp. By suggesting a ‘try out
period”, you may inadvertantly sabotage the process. It is better to tell the camper how much you believe in
him/her and give personal examples of how you have overcome missing home.
☼ Don’t overreact to an unhappy letter
Parents always feel so helpless when they receive a sad letter from a camper. Take comfort in knowing that
the problem was probably solved before you got the letter. Please email Margaret Hagey at
[email protected] and ask questions before you react to one of these letters.
☼ Write upbeat letters often
It is great to keep your camper in touch with what is going on at home, however don’t make it sound as
though he/she is missing out on all kinds of fun. Reassure your camper that he/she can succeed and you
believe in him/her. No matter how much you miss your child, don’t over emphasize these feelings. Focus
on the experiences at camp and how proud you are of him/her.
☼ Don’t go overboard with packages
A letter can share genuine words of encouragement and heartfelt expressions of love that a package cannot.
Keep the packages to a minimum and try to send items other than food.
Concerns about your child
If you are concerned about your child, please email [email protected]
We will have someone check on your camper and return the email. We ask that you give us 48 hours to make contact with your child as the campers are usually busy and the best time to talk with staff about them is at mealtimes. Please do not contact your camper’s counselor directly; the Head Counselor or another administrator will relay any communication between camper and parent.
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Camper Info Sheet
**Please have this printed & filled out to hand to the counselor on check-in day**
Camper First & Last Name:____________________________________________
Nickname (if applicable):_____________________________________________
Nighttime Routine (if applicable):
Any concerns or apprehension about attending camp:
Things camper is excited for:
Does your camper take medicine?
Camper goals for the summer?
Any recent family or life events that may be affecting your child?