unrestricted cbp itds conops trans border working group boston april 13, 2010
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CBP ITDS CONOPS Trans Border Working Group
Boston
April 13, 2010
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AGENDA
Definitions of key terms
Why did CBP do a CONOPS for the Cargo Process?
How did we develop the CBP CONOPS?
What assumptions were made in the CONOPS?
What are the significant cargo process changes?
Next Steps
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Definitions
ITDS
ITDS is the group of Participating Government Agencies (PGA) involved in international trade. ITDS is the program for developing the business requirements for the agencies which will be built into ACE. There are 47 PGAs currently in ITDS.
ACE
ACE is the Automated Commercial Environment, CBP’s new system for handling trade transactions.
CONOPS
A Concept of Operations is a high level description of the business processes and needs. It is the basic building block of an IT project and constructs the operational overview, depicting how the business (customer) expects the system to respond.
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Why did CBP do the CONOPS Now?
The CBP ITDS CONOPS was prepared for several reasons:
Show commitment by CBP to fully incorporate PGAs into the future vision of ACE
Document the future vision of ACE CBP interagency cargo processing from beginning to end including Manifest, Entry and Post Entry operations
Identify and resolve key decisions Use a multi-disciplinary group that developed consensus on the
expectations of the functionality including legal and policy issues Demonstrate CBP commitment to the “Single Window” concept
for the international trade community
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How did we develop the CONOPS? Task Force under direction of Assistant Commissioner,
Office of International Trade
3-month initiative completed on December 31, 2009
Consultation with Participating Government Agencies
Briefings with and Comments by the trade community
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CBP/ACE “To-Be” Process FunctionsOverview of CBP/ACE “To-Be” Process Functions
Man
ifest
& C
onve
yanc
eEn
try &
Rel
ease
Post
Rel
ease
Manifest & Conveyance
Entry & Release
Process PGA ABI
Consumption Entry
Process In-bond
Process Warehouse
Entry
Process Foreign Trade Zone
Admission
Major Business
Processes
Sub process within a
Business Process
Starts with: · Filing Entry (ABI
or non-ABI), FTZ, In-bond.
Ends when: · Cargo released,
transfer custody of cargo has happened if applicable, or enforcement action taken
Business Process
Area
Process Drawback
Post Release
Liquidate Entry
Starts with: · File Entry
Summary· Cargo Released· 10-day clock
ends
Ends when: Liquidation becomes final
Perform Team
Review
Process Redelivery of Inadmissible
Goods
Collect Duties,
Taxes and Fees on Cargo
Process Protest for Exclusion,
Redelivery and Liquidated Entry
Validate Entry Summary/
Post Summary
Corrections
Process PGA non-ABI
Consumption Entry
Remedy Discrepancy
Process Diversion of Cargo and
Conveyance
Process Pre-Arrival Manifest
Starts with: File Manifest, Consist, BOL, PGA data and/or expedited release ID (if req.)
Conduct Screening
and Targeting (Manifest)
Process Conveyance
Arrival
Perform Conveyance Clearance
Ends when: ACE/CBP/PGA clears conveyance or conducts enforcement action
Verify Quota
Process NCA Emergency Diversion of Cargo and
Conveyance
Resolve Hold or Issue
on BOL or Conveyance
Request or Place PGA
Hold
Perform Entry
Deletion
Validate CBP/PGA Data
Perform Entry
Correction
Transfer Custody
Request for PGA User Defined
Rules for Targeting
Maintain HTS
Reference File
Request or Place
PGA Hold
Resolve Hold or Issue
Related to Release
Conduct Enforcement
Action
Process Syntax
CBP and PGA Edits
Perform Preliminary
Conveyance Entry
Process CBP Hold on USDA Regulated Commodity
Create or Update
Expedited Entry
Template
Submit Unique ID
Number for Expedited
Entry Filing
Process Request for Information
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Key Assumptions in CBP ITDS CONOPS
The following key assumptions were made: PGA data will be collected electronically
ABI will be expanded with PG Message Set to meet the data needs of PGAs
Product identification codes and unique party identification will be collected as required by the PGAs
PGAs will be responsible for promulgating their own regulations regarding the electronic submission of their specific data
PGAs may require additional information from the carrier and/or filer in accordance with their own regulations
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Process Area: Entry & Release
Sample Process flow diagram – For illustrative purposes onlyA
CE
Res
ourc
esP
GA
sC
BP
ATS
File
r Submit Consumption
Entry
End
ACE
Receive notification
HTS, Product codes, LPCs, PGA Authorizations (authorized countries, watch lists etc.)
Conduct PGA Cargo Admissibility
PGA reference
files
Maintain reference
files
Resolved
Not ResolvedConduct
Enforcement Action
Receive notifications
Close out any remaining
issues; Send notifications
Receive notifications, as needed
Fails paperless.PGA review
required.
Resolve Hold or Issue
Related to Release
Receive results of targeting; Send PGA data, per PGA ConOps
Receive data including arrival notice, results of
targeting
Validate CBP/PGA
Data
Conduct Targeting
Pass
Reject
Entryreceived
Process Syntax
CBP and PGA Edits
Create record
Send all data to ATS; Send
accept or reject to Filer
Fails paperless.No PGA review
required.
Entryrejected
NOTE: Executing the Paperless Process will depend on MOT and time parameters (EDA)
Process Paperless
Paperless release
Generally start 10 business day clock for summary after CBP release and start 30 day conditional release period for redelivery
“Fails paperless” can still be
accomplished via electronic review
PGA examination?
NO
Transfer Custody
YES
Review issues
Stop Lay Order Clock
All Releases Satisfied/
Close BOL
Request or Place
PGA Hold
Diagramed as
Separate Process
Complex Process
(not diagramed)
See PGA ConOps
This is a separate process and includes both PGA and CBP criteria
An entry that has been received electronically has been given a release
without any human intervention.Entry
accepted(includingwarnings
if applicable)
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What are the significant cargo process changes? New for Manifest and Conveyance
Processes for all modes of transport modeled on Ocean/Rail Manifest (M-1) functions and business rules
Process for placing and removing PGA Holds on manifest and conveyance
ACE will accept electronic notice of conveyance arrival
Port Change processes (Emergency and Requested) Change of filer code with retention of Manifest and Entry data
Would require broker to have National Broker Permit
Recognition of an Expedited Entry Process
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New for Entry/Release
Critical HTS flags will be maintained by PGAs
Single Release and notifications Release may be contingent upon multiple agencies but CBP retains “final
release” authority
Status notifications of agencies holding merchandise and agencies that will have further interest after CBP release will be sent by ACE to the trade
Trade community receives one ACE release notification
Carrier and Broker notified of release at the same time
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New for Entry/Release (cont.)
ISSUE (New terminology) PGAs without release authority may set an ISSUE that notifies the trade that further government
review required, such as an examination
Trade interacts directly with PGAs, unless CBP acts on behalf of a PGA
Release to PGA with ISSUE Status Notifications to notify the broker of government agencies involved beyond release
A final status notification will be sent when all agency requirements have been met
Transfer of Custody/Liability Transfer obligates importer or broker bond
Further tracking mechanism for agencies that do not effect release, such as FSIS
Offsite examination locations will have FIRMS codes
The transfer will be arrived by the facility that accepts the merchandise
PGA will acknowledge receipt at facility
Automated Entry Correction/Deletion process is correlated with Entry Summary Processing
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New for Post Release
Automation of PGA re-delivery process to track merchandise refused entry Assumption: PGAs will need to use ACE for the redelivery process to preserve
obligation on the importer’s bond
Post Summary Corrections (to be delivered with release A2.3.1b)
PGAs may send requests for information and receive the responses from the filer / importer through ACE
Revised electronic Drawback process requires passage of Drawback reform legislation
CBP will record protest decisions in ACE
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Status of CBP ITDS CONOPS
Approved by CBP’s Executive Steering Committee on January 5, 2010
Phase 2 - Continued development through July 2010.
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CBP ITDS CONOPS Phase 2 Beginning in January 2010, six PGAs will be mapped to the CBP ITDS
CONOPS to verify applicability of processes and document discovered gaps: Currently underway:
APHIS – Highly integrated with CBPAS processes
NMFS
EPA
FSIS
FDA
USCG- Key DHS partner agency
Projected – depending on approval of PGA CONOPS and resource time: CPSC
Mapping will provide assurance and lay groundwork for requirements building
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