update from the secretariat
TRANSCRIPT
Update from the SecretariatKate Hoeppel, Rotary InternationalEvanston, IL, USA
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• John Hewko, General Secretary• Michele Berg, Deputy General Secretary• Jim Barnes, Chief Programs and Member Services
Officer• Adam Doty, Manager, Programs for Young Leaders• Youth Exchange team:
– Kate Hoeppel, Senior Supervisor– Lindsay Griswold, Senior Program Specialist– Jessica Borrego, Compliance & Reporting Specialist– Courtney Drew, Programs and Preconvention
Specialist– Carissa Coons, Program Specialist
Your Team at the Secretariat
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2014-15 Youth Exchange Statistics
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Overall Program Participation
Type of Exchange
Exchanges Reported
% of Total Exchanges
Long-term 6,087 69%Short-term 2,609 31%TOTAL 8,777 100%
Short Term; 31%
Long Term; 69%
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North Amer-ica
Europe Oceania Africa Asia South America
0%
10%
20%
30%
40%
50%
60%
23%
48%
4% 2%
8%
15%
2011-122012-132013-142014-15
Historical Analysis of Total Exchanges from 2011-2015
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Long-term Exchanges Worldwide
Africa1% Oceania
5%Asia8%
Europe39%
North America
28%
South America
20%
Country Inbound LT Exchanges
United States 1027Brazil 587Germany 538Mexico 481France 371Denmark 216Belgium 214Australia 206Taiwan 172Canada 160Other 2070
Total 6087
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Short-term Exchanges Worldwide
Asia6%
Eu-rope69%
North Amer-
ica14%
South Amer-
ica7%
Africa3%
Oceania1% Country Inbound ST
ExchangesGermany 372United States 268Turkey 180Spain 156France 150South Africa 134Italy 133Finland 129Brazil 118Denmark 115Other 935
Total 2,690
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District Participation by Type of Short-term Exchange
Disability Camp
Family Camp General Camp Homestay Other Tour0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
0%5%
26%
89%
4% 5%
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Early Returns
Early Returns3%
Fully Completed Exchanges
97%
Africa1%
Oceania5%
Asia5%
Eu-rope39%
North America
23%
South
America
27%
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Reported Causes of Early Returns
HomesicknessRule violation: Drug/alcohol use
Inactivity in school or the communityBreach of law
School problemsPrior medical or psychological condition
School requirements in home countryProblems with host family
Rule violation: OtherSudden illness
OtherProblems with host club
Rule violation: Romantic involvementRule violation: Unauthorized travel
0 10 20 30 40 50 60 70 80 90
Very Important Important
Number of Districts Citing Cause
Certification Update
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Certification Snapshot – Year 10
84%
2%
3%
12%
Fully certified
Outbound-only certified
Custom certified
Non-certified
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Annual Certification Renewal
• Renewal materials were sent to current and incoming DGs and Youth Exchange chairs in early May – due date is 1 June
• Ensures consistency across turnover in district leadership
• Confirms correct district chair appointments
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Recertification
• Recertification materials were also sent to approximately 70 districts in early May – applications due 1 June; materials due 1 September
• Almost all districts have successfully completed recertification!
• Successes:– Reduction of alternatives– Improvement in documentation– Increased consistency
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Program Evaluations
• Staff continue to perform 4-5 onsite program evaluations each year• Over 30 evaluations performed in 25 countries • Ensures compliance with certification requirements and shares best practices
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Student Travel Insurance
•Minimum coverage requirements implemented in 2012• Insurance Working Group• Policies reviewed by RI are listed in YEO Directory•Workshop later today!
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Required Reporting to RI
• Any serious student incident reported to RI within 72 hours– Includes early returns
• Annual inbound student data – All types of exchanges & all host
families– Any convenient format: scans of
Guarantee Forms, spreadsheets, etc.– Before or shortly after the exchange
begins
• Annual survey in September-October
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Publications & Training Materials
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New Resources
• Revised Youth Protection Manual – Release in Sep/Oct 2016– Focused on all youth programs and
activities– Online only
• Online Module for Club-level Volunteers – Release Sep/Oct 2016 in EN, languages to
follow• Youth Exchange promotional cards
Don’t worry – no policies have changed!
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• Incident/Early return report forms• YEO Directory • District chair resources guides
Youth Exchange Workgroup Site
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• Create a customized district or multidistrict Youth Exchange visual design in the Brand Center
Customize a new Youth Exchange visual design for your district
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2016 Council on Legislation
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Council on Legislation
• Official law-making body of Rotary• Occurs once every three years in
accordance with RI Bylaws• Council is comprised of one
representative from each of the 538 Rotary districts
• Clubs, districts and the RI Board can propose enactments or resolutions
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Legislation proposals concerning Youth Exchange
Proposal Yes No Result16-12 To remove the fifth Avenue of Service 104 365 Rejected
16-13 To amend the fifth Avenue of Service
148 308 Rejected
16-129 To request the RI Board to consider recognizing ROTEX clubs
229 268 Rejected
16-130 To request the RI Board to consider recognizing ROTEX clubs
Withdrawn16-145 To request the Trustees to consider adding protection and empowerment of youth as a seventh area of focus 118 355 Rejected
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ROTEX & Alumni
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ROTEX
• Get your ROTEX club recognized as an official Rotary Alumni Association– Get listed in the Rotary Alumni Network,
which is featured in the Official Directory• Create a My Rotary account• Join the LinkedIn Youth Exchange alumni
group
Email [email protected] for more details
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Alumni Associations Around the World!
