Update on Activities

SWAN Committee of the WholeWoodridge Public LibraryPresented by Aaron Skog, SWAN Executive DirectorAugust , 2013

Today’s Topics

Network Changes Update Millennium Update Millennium R2011 Upgrade Elmhurst Update JAR Error Update ILS Committee Update

RFP posted Task Force Groups

Network Changes

Memo #1: Introduction & Overview of project, goals, new email list of IT contacts shared

Memo #2: New Millennium installer with R2009B.1.5 & Hostname: 1 week deadline to complete

Shutdown old MLS/SWAN websitePrepare SSL certificates

Network Changes: What’s Next?

Upcoming 8 Memos List new websites using *.swanlibraries.net

domain, new SWANcom list, perhaps include SWANcorps list

SWAN will announce its new internal IP address

Steps for 3rd Party Self-checks Q&A Meeting closer to network cutover

Two meetings Recorded for later viewing online

Network Changes: How Can I Find Out More?

SWANTech website

Memos archived

Installer informati

onFAQ’s

Millennium R2009B 1.5 Upgrade Millennium software upgrade

required Announced August 7th See Network Changes Memo #2:

Required Millennium Software Upgrade Prepares for OCLC control records Installer removed references to SWAN

Internal IP: part of Network Changes Due Sunday August 18th 10 P.M.

Millennium R2011 Upgrade

Preparation for R2011.1.4 Upgrade

Waiting for Test Server Upgrade to

R2011On Hold: Test Server Print

Templates problemAwaiting III fix from

Software Engineering

Goal: Production Upgrade Sept/Fall

2013

Elmhurst Update

Second “gap” data extract August 19th

Starting Aug 19th, Elmhurst patron holds

blocked, Ptypes

removed

Last day on SWAN

September 1st

Millennium JAR Error

Have you seen this? Millennium JAR error:

the specific JAR file name will change (“Could not find xxx”)

We have some answers!

Millennium JAR Error

Research @ LGS & WCS found local network adjustments helped reduce/eliminate the JAR error

7 Network Layers were Researched, Layers 1-6 affect Layer 7 (Millennium) Contact SWAN Member Services: help.swanlibraries.net or call 630-734-5153Ask for Versatile to help

Millennium JAR ErrorRecommendations Coming: work on bringing the affected library's network infrastructure up to standards compliance and follow best practices.

Updating library-managed switch and firewall firmware Ensuring DNS, DHCP, routing, vLANs, other network services are

configured for better compliance with standards and best practices Ensuring point-to-point connections are not generating excessive

CRC errors Reduce network broadcast packet traffic, where possible Updating local computer hardware drivers For affected computers, replacing patch cables of unknown quality

that are in the cable path from the computer to the firewall For affected computers, replacing unmanaged 'consumer-grade'

switches of unknown quality that are in the cable path from the computer to the firewall

ILS Committee Update

RFP posted! New “RFP” menu Task Force Groups selected 7 Groups CHAIR: library member LIAISON: ILS Committee member Notified Friday Aug 9th & ILS Bulletin Monday

August 12thhttp://support.swanlibraries.net/system/files/Task%20Forces.pdf

Task Force Groups

SWAN Member Libraries

SWAN Board

ILS Committee

Acquistions (5)System

Administration (6)

Directors (5) OPAC (7) Cataloging (6) Reports (5) Circulation (7)

ILS Committee Update

RFP Guidelines Reminder for All SWAN Libraries: RFP is posted on SWAN website If any vendors contact you or ask

questions, refer to Aaron Skog Avoid bias or giving a vendor a “leg up” Past tactics for consortia include letters

from current vendor, out-of-the-blue phone calls

SWAN Meetings 2013

Quarterly Sept 5 rescheduled to Sept 12: Glenwood-Lynwood Public Library Strategic Plan Year-One Report Overview of SWAN FY15 Budget Process RAILS Update

Questions & DiscussionAaron Skog, aaron.skog@railslibraries.info