uploading e-vat annexures using tally.erp...

UPLOADING E-VAT ANNEXURES USING

TALLY.ERP 9

Updated On:

19/06/2014

Published By:

Tally Solutions Pvt. Ltd.

Contents

1 E-VAT Annexures ...................................................................................................................................... 3

1.1.1 Button options in e-VAT Annexures report ..................................................................................... 4

2 Drill-down Reports for e-VAT Annexures ................................................................................................... 5

2.1.1 Button options in drill down report .................................................................................................. 5

3 Possible Validation Errors ......................................................................................................................... 7

3.1 VAT ................................................................................................................................................... 7

3.1.1 Local Purchases ............................................................................................................................ 7

3.1.2 Local Sales .................................................................................................................................... 8

3.1.3 Local Debit Note ........................................................................................................................... 9

3.1.4 Local Credit Note ....................................................................................................................... 10

3.2 CST ................................................................................................................................................ 11

3.2.1 Interstate Purchases .................................................................................................................. 11

3.2.2 Interstate Sales .......................................................................................................................... 13

3.2.3 Interstate Debit Note .................................................................................................................. 15

3.2.4 Interstate Credit Note ................................................................................................................. 16

3.2.5 Exports ........................................................................................................................................ 17

3.2.6 Export Credit Note ...................................................................................................................... 19

4 Rectification of errors............................................................................................................................... 20

5 Uploading annexures directly from Tally.ERP 9 ....................................................................................... 21

1 E-VAT Annexures The E-VAT feature of Tally.ERP 9 facilitates the user to upload e-VAT annexures to Karnataka's official website http://www.vat.kar.nic.in/ for e filing. The user of Tally.ERP 9 can upload the validated annexures for e-filing either by

To view the E-VAT Annexures for Karnataka,

Go to Gateway of Tally > Display > Statutory Reports > VAT > E-VAT

The e-VAT Annexures report appears as shown below:

http://www.vat.kar.nic.in/

• The period of the report depends on the Periodicity of Annexures set in F11: Features > F3: Statutory & Taxation Features for VAT

• e-VAT Annexures : This column lists the annexures for e-filing. Drilling down into each of the

annexure will display errors if any, in the file. The same can be rectified from this drill down report, and

the annexure can be uploaded directly from here. Annexures with no corresponding transactions will

be greyed out, and no report will be available for the same

• No. Of Vouchers: This column lists the number of vouchers that will be considered for the

corresponding annexure

• Vouchers with errors: This column lists the number of vouchers that have errors, like invalid Party

TIN, etc.

• Status: This column indicates the status of the annexure. That is, whether it has been

uploaded/exported

1.1.1 Button options in e-VAT Annexures report F2: Period

Click F2: Period or press Alt+F2 to change the period for which the report is being displayed.

F11: Features

Click F11: Features or press F11 to modify the company’s features.

2 Drill-down Reports for e-VAT Annexures Place the cursor on one of the annexures, and press Enter to view validation errors if any, rectify the same,

and to export/upload the annexure.

The drill down report for Local Purchases, for instance, appears as shown below:

The report will display vouchers with errors first, and then the error-free vouchers.

2.1.1 Button options in drill down report F2: Period

Click F2: Period or press Alt+F2 to change the period for which the report is being displayed.

C: Individual URD/ C: Consolidated URD

Click C: Individual URD or press Alt+C to view and export/upload all transactions grouped under URD

Purchases. Click C: Consolidated URD to view and export/upload only the total value of all URD purchases

for the period.

V: All Errors/ V: All Vouchers

Click V: All Errors to view only the vouchers with errors. Click V: All Vouchers to view both Vouchers with Errors and Vouchers without Errors.

P: Print

Click P: Print or press Alt+P to print the Local Purchases report. The Print Preview of the report is displayed

as shown below:

3 Possible Validation Errors The details of possible validation errors for each annexure are as below:

3.1 VAT 3.1.1 Local Purchases Error Type Reason Reason

Company TIN TIN field may be empty

Or

It may not have 11 digits

Or

It may contain alphabets or

special characters

Specify a valid TIN number

satisfying all the conditions

Party TIN Party TIN may be empty

Or


Or

It may contain alphabets or special

characters

Or

TIN may not start with ‘29’

Specify a valid Party TIN number


Report Year Report year should start with 20 Start the reporting year with’20’ example :- ‘2014’

Invoice Number Invoice number may be left blank

Or

Invoice number may be duplicated

Specify the Invoice number with

minimum of 1 character

Specify a unique Invoice number

Invoice Date Supplier Invoice Date may be

blank

Or

Supplier Invoice date may be

below 6 months from the return

period done

Mention a date for the supplier

invoice

Specify Supplier Invoice date

within 6 months of the return

period done

3.1.2 Local Sales Error Type Reason Reason


Or


Or


special characters

Or





Or


Or


special characters

Or


Specify a valid Party TIN

number satisfying all the

conditions

Report Year Report year should start with 20 Start the reporting year with

’20’ example :- ‘2014’

Invoice Number Invoice number may be left

blank

Or

Invoice number may be

duplicated

Specify the Invoice number

with minimum of 1 character

Specify a unique Invoice

number

3.1.3 Local Debit Note Error Type Reason Reason


Or


Or


special characters

Or





Or


Or


special characters



conditions


’20’ example :- ‘2014’

Original Invoice Number The Original Invoice Number

may be blank

The minimum length of the

Original Invoice number should

be 1

Original Invoice Date The date of the Credit /Debit

note may be below the Original

Invoice date

Or

The Original Invoice Date may

be left blank

Or

Original Invoice date may be

below past 6 months

The date of the Credit/Debit

note should be equal to or later

than the Original Invoice date

Make sure the Original Invoice

date is not left blank

Original Invoice date can be for

the past 6 months excluding

the return period

3.1.4 Local Credit Note Error Type Reason Reason


Or


Or


special characters

Or





Or


Or


special characters

Or




conditions


’20’ example :- ‘2014’


may be blank



be 1



Invoice date

Or


be left blank

Or


below past 6 months

Or








the return period


be left blank

Or


below past 6 months

3.2 CST 3.2.1 Interstate Purchases

Error Type Reason Reason


Or


Or


special characters

Or





Or


Or


special characters



conditions


’20’ example :- ‘2014’

Invoice Number Invoice number may be blank

Or


duplicated




number

Invoice Date Supplier Invoice Date may be

blank

Or

Supplier Invoice date may be

below 6 months from the return

period done

Mention a date for the supplier

Invoice

Specify Supplier Invoice date

within 6 months of the return

period done

Party Address Party Address may be blank Provide party address

Main Commodity The commodity code may not

satisfy the conditions

Or

The value of the Commodity

code may be zero

If the commodity code value is

in decimal numbers, then

minimum digit before & after

'dot' is 1 and maximum before

and after 'dot' is 2. Value can

be any digits from 0 to 9.

Example 1.1 or 11.11 or 00.11

or 11.00 or 1.11 or 11.1


not in decimal numbers, then

minimum digit is 1 and

maximum is 2 and value can


Example 11 or 00 or 01

No negative or zero values is

allowed for commodity code

Sub Commodity The sub commodity code value

may not satisfy the minimum

and maximum length

Or

Single digit Sub Commodity

Code may be zero

Or

The value of the Sub

Commodity code may be zero

Or

Double digit Sub Commodity

code may not satisfy the

condition

Specify the Sub Commodity

Code value with minimum of 1

digit and maximum of 2 digits

In case of a single digit Sub

Commodity Code the single

digit should be between 1 to 9

No negative or zero values

will be allowed for commodity

code

If value is of two digit, first digit

should be 0 or 1 and second

digit should be any digit from 0

to 9. Example, 09 or 00 or 11

or 19

3.2.2 Interstate Sales Error Type Reason Reason


Or


Or


special characters

Or





Or


Or


special characters



conditions


’20’ example :- ‘2014’


Or


duplicated




number

Party Address Party Address may be blank Provide party address

Main Commodity The commodity code may not

satisfy the conditions

Or


in decimal numbers, then

minimum digit before & after

The value of the Commodity

code may be zero

'dot' is 1 and maximum before

and after 'dot' is 2. Value can


Example 1.1 or 11.11 or 00.11

or 11.00 or 1.11 or 11.1


not in decimal numbers, then

minimum digit is 1 and

maximum is 2 and value can


Example 11 or 00 or 01

No negative or zero values is

allowed for commodity code



and maximum length

Or


Code may be zero

Or



Or



condition









code





or 19

3.2.3 Interstate Debit Note Error Type Reason Reason


Or


Or


special characters

Or





Or


Or


special characters



conditions


’20’ example :- ‘2014’


Or


duplicated



Specify any digit between 1 to

9


number


may be blank



be 1



Invoice date

Or






be left blank

Or


below past 6 months




the return period

3.2.4 Interstate Credit Note Error Type Reason Reason


Or


Or


special characters

Or





Or


Or


special characters



conditions


’20’ example :- ‘2014’


Or


duplicated




number


may be blank



be 1

Original Invoice Date The date of the Credit /Debit The date of the Credit/Debit


Invoice date

Or


be left blank

Or


below past 6 months







the return period

3.2.5 Exports Error Type Reason Reason


Or


Or


special characters

Or




Report Year Report year should start with 20 Start the reporting year with’20’

example :- ‘2014’


Or


duplicated




number

Main Commodity Invoice number may be blank

Or


duplicated




number



and maximum length

Or


Code may be zero

Or



Or



condition









code





or 19

Bill of Lading/Airway Bill No. The Bill may be blank

Or

The Bill may contain special

characters or space

Or

The Bill number may exceed

the maximum length

The Bill shouldn’t be left blank

The Bill can contain both upper

and lower case alphabets i.e A

to Z & a to z. Numbers from 0

to 9

The Bill number should contain

minimum of 1 character and

maximum of 25

Bill of Lading/Airway Bill Date The Bill date may be blank Specify a date for the Bill

Carrier Name/Agent Carrier Name/Agent may be

blank

Or

Carrier Name/Agent may

contain special character or

space

Or

The Carrier Name/Agent may

exceed the maximum length

Carrier Name /Agent should be

specified

The Carrier Name/Agent can

contain both upper and lower

case alphabets Numbers from

0 to 9

The Carrier Name/Agent

should contain minimum of 1

character and maximum of 25

3.2.6 Export Credit Note Error Type Reason Reason


Or


Or


special characters

Or





’20’ example :- ‘2014’


Or


duplicated




number


may be blank



be 1



Invoice date

Or


be left blank

Or


below past 6 months








the return period

4 Rectification of errors • Place the cursor on any of the vouchers under the section Vouchers with Errors, click F1:

Detailed button, place the cursor on the transaction and press Enter.

A sub-screen appears as shown below:

• Error Type: This indicates the error found in the voucher. E.g., Incorrect Party TIN, where it is

mandatory to provide the TIN of the business’ supplier, and the same is missing from the voucher.

The explanation for the Error Type will be provided as the Validation Rule. The Party TIN

provided here will be automatically updated in the party master, and the relevant vouchers.

However, if the TIN has not been provided in the party master, only the vouchers will be updated.

• Fill in the required detail under Particulars:

• Press Y or Enter to save the rectification

The rectified voucher will now be displayed under Vouchers without Errors.

5 Uploading annexures directly from Tally.ERP 9 Direct upload of annexures can be done annexure-by-annexure, or for all annexures at once. Steps to

follow:

1. Go to Gateway of Tally > Display > Statutory Reports > VAT > E-VAT > E-VAT Annexures

/Drill down into any annexure

2. Click O: Upload or press Alt+O a n d press Esc thrice to view the e-VAT Upload Report 3. Enter the User Name and Password and press Enter to upload the Annexures directly to

Department website

4. The first section, consist of the following details and cannot be modified:

a. Upload to: This field will have Karnataka’s official website

b. Name of Annexure: This field will have the name of the annexure being uploaded. In

case multiple annexures are being uploaded, KVAT Annexures will be pre-filled in this

field.

c. Periodicity of filing: This will be set to Monthly or Quarterly, based on the Periodicity set

in F11: Features > F3: Statutory & Taxation Features d. From Date and To Date: These dates will be set to the previous month/quarter

e. Format: This field will be set to XML (Data Interchange) f. Consolidate URD: Set this option to Yes to upload only the total values for URD

transactions

g. Save uploaded files? : Set this option to Yes to save the uploaded XML files in the

Tally.ERP 9 folder

h. File Location: This field is made available upon enabling the Save uploaded files? option. This field is pre- filled with the Tally.ERP 9 folder path, and can be modified as per

requirements

5. The second section consists of the VAT Portal Login Details: a. User Name: Provide the portal user name

b. Password: Provide the password

6. Accept the screen to upload the file

The progress bar appears as shown:

Once the upload is complete, the Upload Confirmation report appears. The screen lists the annexures

that have been successfully validated and uploaded on the Department’s portal. It also lists those

annexures that have failed validation at the portal, and reasons for the same.

On successful upload, a message informing the user to log into the portal and approve the upload will

be displayed:

Upon pressing any key, Tally.ERP 9 provides the option to print the report.

In the e-VAT Annexures report, the Status column will display the status of the

successfully uploaded annexures as Uploaded :

uploading e-vat annexures using tally.erp...

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